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INTERPRETER SERVICES AGREEMENT
BETWEEN THE CITY OF EL MIRAGE, ARIZONA
AND
ROGER MANCIA JR. DBA: INTERPRETER ALLIANCE LLC.
THIS SERVICES AGREEMENT (this “Agreement”) is made between the CITY OF
EL MIRAGE, an Arizona municipal corporation (the “City”) and ROGER MANCIA JR.
DBA: INTERPRETER ALLIANCE LLC. (the “Contractor”). City and Contractor agree as
follows:
Scope of Work. Contractor will provide services as set forth in the Scope of Work,
attached and incorporated by reference. Contractor will provide interpretation,
transcriptions, and translations in Spanish and Lesser-Used Languages for litigants and
court users with Limited-English Proficiency (LEP) including American Sign Language
(ASL) Interpretation and Transcription/Translation Services provided for litigants and court
users who are deaf or hard-of-hearing, and/or blind. Transcription and/or translation
services are used in a variety of areas including, but not limited to: courtroom
proceedings, audio/video recordings, 911 calls, body worn camera footage, court
documents, affidavits, letters, forms, transcripts, and brochures. Contractor will provide
services to LEP individuals in all case types and a variety of settings, including but not
limited to: initial appearances; arraignments; pre-trial conferences; trials; sentencing
hearings;
attorney/client
interviews;
post-conviction
matters;
and
other
assignments/services as needed/ordered. Any terms or conditions contained in another
document are void where they conflict with this Agreement.
1. Compensation. City will pay Contractor the agreed rates set forth in the Scope of
Work, attached and incorporated by reference. This Agreement may be modified
only by a written amendment, addendum or change order signed by persons
authorized to enter into contracts on behalf of City and Contractor.
2. Term of Agreement. The term of this Agreement is for one year commencing on
July 1, 2023 through June 30, 2024. Upon completion of the Term, this
Agreement shall automatically renew for additional successive one (1) year
terms, subject to termination as described in Section 8.
3. Contractor Employee Management. Court reserves the right to immediately remove
from its premises any Contractor personnel it determines is a risk to Court
operations. Court reserves the right to request the replacement of Contractor
personnel at any time, for any reason. The Contractor shall fully cooperate with
other Court contractors, subcontractors and assigns and shall carefully plan and
perform its own work to accommodate the work of other Court contractors. The
Contractor shall not intentionally commit or permit any act which will interfere with
the performance of work by any other Court contractors.
4. Payments. Payment shall be made upon the Court’s receipt of a properly completed
invoice. The Contractor shall submit an original invoice for services rendered no
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later than thirty (30) days after completion of a given assignment. All invoices shall,
at a minimum, include all of the following:
• Requesting Agency Name and Address;
• Name of the Interpreter;
• Tier Level of Interpreter;
• Language Provided;
• Invoice Number;
• Remittance Address; and
• Dates, times, and duration of the interpreting services provided.
5. Performance Warranty. Contractor warrants that the Services rendered will conform
to the requirements of this Agreement and to the highest professional standards in
the field.
6. Indemnification. To the fullest extent permitted by law, the Contractor will indemnify,
defend and hold harmless the City and each council member, officer, employee or
agent thereof (herein called an “Indemnified Party”), for, from and against any and all
losses, claims, damages, liabilities, costs and expenses (including, but not limited to,
reasonable attorneys’ fees, court costs, claims costs and the costs of appellate
proceedings) to which any such Indemnified Party may become subject, under any
theory of liability whatsoever (“Claims”), insofar as such Claims (or actions in respect
thereof) relate to, arise out of, or are caused by or in connection with the negligent or
willful acts or omissions of the work or services of the Contractor, its officers,
employees, agents, or any tier of subcontractor in the performance of this Agreement.
7. Applicable Law; Venue. This Agreement will be governed by the laws of the State of
Arizona and suit pertaining to this Agreement may be brought only in Arizona.
8. Termination; Cancellation. Either party may terminate this Agreement for any
cause or for no cause upon thirty (30) days written notice to the other party. The
date the termination notice is delivered or mailed shall be deemed to be the
date the respective notice periods begin. Upon termination, Contractor will be
paid for all undisputed services performed prior to the termination date.
9. Conflict of Interest. This Agreement is subject to Ariz. Rev. Stat. § 38-511.
10. Independent Contractor. The Contractor acknowledges and agrees that the Services
provided under this Agreement are being provided as an independent contractor, not
as an employee or agent of the City. Contractor, its employees and subcontractors
are not entitled to workers’ compensation benefits from the City.
11. Compliance with Federal Immigration Laws and Regulations. Contractor warrants
that it complies with all Federal Immigration laws and regulations that relate to its
employees and complies with A.R.S. § 23-214.A. Contractor acknowledges that
pursuant to A.R.S. § 41-4401, a breach of this warranty is a material breach of this
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Agreement subject to penalties up to and including termination of this Agreement,
and that the City retains the legal right to inspect the papers of any employee who
works on the Agreement to ensure compliance with this warranty.
12. Licenses. Contractor must maintain in current status all Federal, State and Local
licenses and permits required for the operation of the business conducted by the
Contractor as applicable to this Agreement, including City of El Mirage business
license, as applicable.
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SCOPE OF WORK
1.0 General Information
1.1 Interpreter services shall be provided by interpreters and preference to certified
interpreters (Tier 3 and 4) who are professionally qualified to provide interpreter
services to defendants.
1.2 The Contractor shall have appropriate experience and expertise required to provide
interpreter services for the City of El Mirage, El Mirage City Court.
1.3 The Contractor shall indicate the knowledge, skill level and certification of the assigned
interpreter.
1.4 This service shall be provided, on an ‘as needed’ basis. The City of El Mirage does
not guarantee any amount of work during the term of the contract.
1.5 The Contractor shall provide interpreting services for the El Mirage City Court based on
the agreed upon dates and times as determined by the need of the Court.
1.6 The Contractor shall provide at least twenty-four (24) hour business day advance notice to
the El Mirage City Court, or designee, if a scheduled service shall be cancelled.
1.7 The Court will provide the contractor twenty-four (24) hours’ notice in the event of a meeting
date change/reschedule. Services that are cancelled or rescheduled by the Court with at
least twenty-four (24) hour business day notification shall not be charged a fee. In the event
the City must cancel services with less than a twenty-four (24) hour notice to the Contractor,
an allowable fee equal to two hours (2) of service at the agreed upon rate will apply.
2.0 Delivery
2.1 In-Person Interpreting:
City of El Mirage, El Mirage City Court
14010 N. El Mirage Rd., Ste. C
El Mirage, AZ 85335
2.2 On-Demand Video Interpreting
2.3 On-Demand Telephonic Interpreting
3.0 Agreed Price Rate
3.1 Spanish to English Interpreting Non-Certified (Includes Tier 1 and 2) - $65 per hour
3.2 Spanish to English Interpreting Certified (Tier 3 and 4) - $75 per hour
3.3 ASL Licensed Legal A, C, D / CDI - $80 per hour
3.4 Lesser Used Languages - $80 per hour
3.5 Document Translation - 12 cents per word
3.6 Interpreting services shall be billed at a rate of a minimum of two (2) hour. Any additional
service time exceeding the original requested service will be billed in fifteen (15) minute
increments at a quarter (0.25) of the agreed hourly rate.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed XXXXXXXXX.
CITY OF EL MIRAGE,
a Municipal Corporation
_____________________________
J. Crystal Dyches
Roger Mancia
City Manager
Interpreter Alliance LLC Owner
ATTEST
______________________________
Sharon Antes, City Clerk
APPROVED AS TO FORM
______________________________
Justin Pierce, City Attorney