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City of Police Department
EL MIRAGE 12401 W. Cinnabar Ave., El Mitage 85335
Arizona 623-500-3000 ; Fax 623-500-3019
GRAND HERITAGE, BRIGHT FUTURE! TDD 623-933-3258; www. elmirageaz. gov
MEMORANDUM
TO: Doug Hildebrandt, Assistant Police Chief
FROM: Jimmy Chavez, Lieutenant
SUBJECT: EMPD EXPLORER PROGRAM
DATE: May 4, 2023
Attached is a memorandum from EMPD Explorer Post 2780 Advisors requesting the
reorganization of the group under the umbrella of Public Safety Cadets. Until now,
EMPD Explorers have fallen under the Law Enforcement Exploring Program of the Boy
Scouts of America (BSA). | have recently learned that the agreement between our
Explorer Post and BSA has lapsed, causing our advisors and explorers to be operating
as an Explorer Post without general liability and supplemental accident medical
insurance provided by BSA.
The attached memorandum provides a cost comparison between Public Safety Cadets
and Law Enforcement Exploring as well as documents from Public Safety Cadets. The
Memorandum of Understanding should be reviewed by the COEM Attorney, and if
approved, signed by Chief Marzocca.
| concur with the advisors’ request to transition the EMPD Explorer program to EMPD
Cadets and further request the documents be reviewed and signed expeditiously.
City of
EL MIRAGE
baie Arizona
GRAND HERITAGE, BRIGHT FUTURE!
Police Department
12401 W. Cinnabar Ave., El Mirage 85335
623-500-3000 ; Fax 623-500-3019
TDD 623-933-3258; www.elmirageaz.gov
MEMORANDUM
TO: Jimmy Chavez, Lieutenant
FROM: Explorer Post #2780, Advisers
SUBJECT: | Request to reorganize Explorer Program to Cadets Program
DATE: May 4, 2023
The advisors of the El Mirage Police Department Explorer Program, are preparing to register
this youth program for the next year. The current trend in local law enforcement agencies, is to
register with the Public Safety Cadets organization vs. the Law Enforcement Exploring Program
with the Boy Scouts of America. We have recently been working closely with the Glendale PD
Explorers and utilizing their training location. Glendale is another local agency working on
reorganizing their program to Cadets.
Our research provides that these organizations offer the same benefits to local youth. Both
organizations offer training and liability benefits for members and advisors. The cost to register
for the Cadets program is much less than that with the Explorer program. We are requesting
approval to change the current Police Explorer Program, to the Police Cadets Program. We
understand this will involve a change in the program insignia, uniforms, and department or city
documents, however there will be minimal financial impact. The breakdown below identifies the
differences, and similarities in these organizations. We've also included the MOU and other
program information for the Public Safety Cadets.
Public Safety Cadets | Law Enforcement
Exploring
Adult Registration (annually) $15.00 $45.00
Youth Registration (annually) $15.00 $95.00
Annual Organization Registration $20.00 $60.00
Youth Safety Training Included Included
ae and Supplemental Accident Wncladed inghided
nsurance
Advisory Board Available Available
Minimum Advisors Required 2 5
Minimum Participants Required n/a 5
MEMORANDUM OF UNDERSTANDING
BETWEEN
PUBLIC SAFETY CADETS
AND THE
EL MIRAGE, ARIZONA POLICE DEPARTMENT
REGARDING
A PROGRAM TO EDUCATE AND MENTOR YOUTH
1, PARTIES. The following Parties hereby enter into this Memorandum of
Understanding (MOU): Public Safety Cadets (PSC), a Commonwealth of Virginia
Nonstock, Nonprofit, Corporation and the following named agency/organization:
El Mirage, Arizona Police Department
2. BACKGROUND. PSC was established as a nonprofit corporation on September
11, 2018 to mentor young adults in order to help them become contributing members of
the community by providing knowledge, skills and practical experiences through
education and training delivered in the workplace by public safety professionals that build
character, physical fitness, and respect for the rule of law and human and civil rights.
3. PURPOSE. The purpose of this MOU is to document the conditions for
participating in the program and events operated and maintained by Public Safety Cadets
in order to establish a mutually beneficial relationship by the Parties to foster a greater
understanding between youth and the public safety organizations within their community
through the use of PSC programs and resources.
4. RESPONSIBILITIES.
A. Public Safety Cadets: Is responsible for:
1. Providing outreach, support, service, structure, governance, guidance and
standard operating procedures to assist the participating
agency/organization succeed in their use of the PSC program.
2. Obtaining general liability and supplemental accident medical insurance to
cover all registered participants in their official and individual capacities
against personal liability judgements arising from official Public Safety
Cadet activities. Coverage details are available on the PSC website or by
request.
3. Providing education and training to adult Mentors and volunteers to
include Public Safety Cadets Youth Safety and Abuse Prevention Training.
PSC Form-001 v4 Oct2021
4. Organizing national and regional PSC events, to include conferences,
competitions, leadership academies, career fairs and instructional seminars.
5. Providing a library of resources to help implement, manage and grow a PSC
unit successfully.
6. Seeking and promoting scholarship opportunities for PSC youth participants.
7. Establishing proficiency and special awards for recognition of achievement.
8. Seeking academic credits for community service by PSC participants.
9. Promoting the establishment of a recruiting pipeline and pathways for
employment with public safety organizations.
10. Promoting the PSC organization and its goals nationally.
B. Participating Agency/Organization: Is responsible for:
1. Designating an adult member of the agency/organization to act as the lead
Mentor who will work directly with a registered unit. Each unit will be led by
a designated adult Mentor. Other adult mentors may be designated or
participate as volunteers with registered units as determined by the
participating agency/organization.
2. Conducting screening to assure that only adults found suitable for mentoring
young adults are allowed to participate in the PSC program. Screening will
include criminal history; motor vehicle operation certification and credit
worthiness as may be applicable to the position within the PSC unit.
Assuring that each adult and youth participant is properly registered with the
PSC organization.
Ensuring that a minimum of two adult Mentors are present during all meetings,
training sessions, events and activities with Cadets to provide a "Two-Deep"
supervisory environment at all times.
Assuring all adults participating in the PSC program complete the required
Public Safety Cadets Youth Safety and Abuse Prevention Training within the
specified time period.
Providing facilities adequate for program participants to assemble, hold
meetings and associated training on a regular basis with time and place
reserved,
Abiding by the PSC Standard Operating Procedures (SOP) as posted on the
PSC website. The SOP may be updated from time to time, with notice to
Participating Agency/Organization at the Point of Contact identified in
Addendum A hereto, to provide timely and pertinent program guidance. The
participating agency/organization may add more stringent requirements to
unit SOPs, but may not dilute them as to impair the intent therein.
Participating in periodic self-assessments and program reviews with Public
Safety Cadets to assure that mutual goals and expectations are being met.
Sharing, as practicable, information, metrics and associated data on PSC
program participants that achieve employment in public safety professions.
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PSC Form-001 v4 Oct2021
5. POINTS OF CONTACT. All Parties will designate a Point of Contact (POC)
who will be familiar with the provisions of this MOU and will be available during
customary business hours or as practicable. The head of the agency/organization, or their
authorized designee, will designate a Lead Mentor for each registered unit. The POC may
also be the same as the Lead Mentor. Contact information for the POC and designated
Lead Mentor and any additional designated Mentors are set forth in Addendum A.
6. LIMITATIONS OF LIABILITY. PSC shall not be liable for participating
agency/organization’s acts or omissions, including participating agency/organization’s
failure to abide by the responsibilities in this MOU. The Participating Agency/Organization
shall not be liable for PSC’s acts or omissions, including PSC’s failure to abide by the
responsibilities in this MOU. Except as otherwise provided herein, if both PSC and the
Participating Agency/Organization are liable for any claims, damages or attorney fees
arising from any negligent or illegal acts or omissions taken in connection to this MOU,
then PSC and Participating Agency/Organization shall be liable for the portion of the claims,
damages and attorney fees that arise from the negligent or illegal acts of that party as
determined by the court adjudicating the matter or as agreed in any settlement. Nothing in
this MOU waives or alters the Participating Agency/Organization’s entitlement to
governmental immunity pursuant to applicable law.
7. INTELLECTUAL PROPERTY, Either Party may use the other Party’s name,
logo, materials, and other data or materials as may be provided in connection with this
MOU, pursuant to PSC’s Standard Operating Procedures and/or other direction given by
the disclosing Party.
8. NO OBLIGATION OF FUNDS. This MOU is not an obligation or commitment
of funds, nor a basis for transfer of funds. Unless otherwise agreed in writing, each Party
shall bear its own costs in relation to this MOU. Expenditures by each Party will be subject
to budgetary processes and availability of funds and resources pursuant to applicable laws,
regulations, and policies. Unit and Individual Registration Fees will be established and
communicated by PSC in the year preceding collection.
9. EQUIPMENT. The Parties will use their own equipment and personnel to
complete their portion of this MOU.
10. REPORTING REQUIREMENTS. The Parties agree to cooperate in meeting
any reporting requirements and will coordinate with each other before responding to any
such requirements.
11. SETTLEMENT OF DISPUTES. Disagreements between or among the Parties
arising under or related to this MOU will be resolved only by consultation between or
among the Parties.
12. OTHER PROVISIONS. This MOU is not intended to conflict with current laws
or regulations applicable to the Parties. If any term of this MOU is inconsistent with such
authority, then the term shall be invalid, but the remaining terms and conditions of this
3
PSC Form-001 v4 Oct2021
MOU shall remain in full force and effect.
13. CHANGE IN MANAGEMENT. Should the head of agency/organization change,
this MOU may be terminated early, or reissued bearing the name and signature of the new
agency/organization head, or their authorized designee, as soon as practicable. The terms
of this MOU will remain in effect until the reissued MOU is completed and the
participating agency/organization remains registered in good standing.
14. EFFECTIVE DATE. The terms of this MOU will become effective on the date
on which it is signed by all Parties. The MOU may be signed in counterparts.
15. PERIODIC REVIEW. The POCs designated by the Parties pursuant to this
MOU may meet periodically or at the request of any Party to discuss and review the
implementation of this MOU. Failure of the Parties to conduct periodic reviews will not
result in the termination of activities provided for under this MOU.
16. AMENDMENT. This MOU may be amended at any time by the mutual written
consent of the Parties. Modification within the scope of this MOU shall be made by the
issuance of a fully executed addendum prior to any changes in responsibilities being
performed. Addendum A may be modified by the written consent of the Parties.
17. TERMINATION. The terms of this MOU, as it may be amended, will remain in
effect while the participating agency/organization remains registered annually in good
standing with Public Safety Cadets. Either Party may terminate this MOU immediately
upon written notice for a breach by the other Party that remains uncured after reasonable
notice. Either organization may terminate its participation in this MOU upon at least 30
days prior written notice. In the event of termination, each Party will continue with full
participation up to the effective date of termination.
18. NO PRIVATE RIGHTS. This MOU is not intended, and should not be
construed, to create any right or benefit, substantive or procedural, enforceable at law or
otherwise by any third party against the Parties, their parent or component agencies, or
the officers, employees, agents or other associated personnel thereof.
The foregoing represents the understanding reached by the Parties.
[Signature Page To Follow]
PSC Form-001 v4 Oct2021
U4
Signature of agency/organization head or designee Date
ig 8
Paul Marzocea / Chief of Police
Printed Name/Title of agency/organization head or designee
Public Safety Cadets by:
in his capacity as President
of Public Safety Cadets _ _
Signature on behalf of Public Safety Cadets Date
David Constantineau - President
Printed Name/Title of Public Safety Cadets Representative
PSC Form-001 v4 Oct2021
ADDENDUM A
POINTS OF CONTACT
A. David Constantineau will serve as the primary POC for Public Safety Cadets. He
may be contacted at: info@PublicSafetyCadets.org or by calling the national
office at: 703-717-8168.
B. has been designated as the primary
POC for the above-named agency/organization and may be contacted at: (please
provide Title, Email, and telephone contact information here)
G has been designated as a Lead
Mentor of a registered unit for the above-named agency/organization and may be
contacted at: (please provide Title, Email and telephone contact information here)
D. Additional designated agency/organization Mentors (if any) are identified below:
Name, Title, Email and telephone contact
Name, Title, Email and telephone contact
Name, Title, Email and telephone contact
Name, Title, Email and telephone contact
(Add additional pages as necessary)
PSC Form-001 v4 Oct2021
Z Yo
ACORD
Nee
CERTIFICATE OF LIABILITY INSURANCE
DATE {MM/DDIYYYY)
1/20/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AN.
D THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PROOUCER
Clarke & Sampson, Inc.
228 S. Washington St., Ste 200
Alexandria VA 22314-5404
INSURED _
Public Safety Cadets
NaMe.”' Michael Lappat__ _
PHONE, xy: 703-683-6601 | FANS Noy: 703-739-8967.
E-MAIL
AvpREss: _mlappat@clarkeandsampson.com
NAIC #
“"PUBLI-S|
INSURER(S) AFFORDING COVERAGE
INSURER A: Cincinnati Specialty 13037
INSURER B : Philadelphia Indemnity Company 18058
50 Catoctin Circle NE Ste 325 INSURER C : _
Leesburg VA 20176 INSURER D :
INSURER E :
INSURER F : 4
COVERAGES
CERTIFICATE NUMBER: 909181870
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR ADDL|SUBR| POLICY EFF | POLICY EXP” ~
LTR TYPE OF INSURANCE INSD | wD. POLICY NUMBER (MM/DD/YYYY) | (MM/DDIYYYY) LIMITS
A | X | COMMERCIAL GENERAL LIABILITY ! CSU 0121720 1/1/2023 1/1/2024 | EACH OCCURRENCE $ 1,000,000
CLAIMS-MADE OCCUR PREMISES (Ea ¢ nce) __| $ 1,000,000
x 1,000 MED EXP (Any one person) $ Excluded
—_ MED EXP (Anyone person) | SExcluded _
| | PERSONAL & ADVINJURY _| $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER | GENERAL AGGREGATE 000 .
pouicy |__| SBS : LOG PRODUCTS - COMP/OP AGG | $2,000,000
OTHER $
q COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY | Neat $
ANY AUTO BODILY INJURY (Per person) | S
~~") OWNED [] SCHEDULED
__|aurosonty | Sonos BODILY INJURY (Por accident) | $
HIRED NON-OWNED. PROPERTY DAMAGE in
AUTOS ONLY AUTOS ONLY i {Per accident}. _ +i —
| is
A | X | UMBRELLALIAB occur | CSU 0181053 11/2023 4112024 | EACH OCCURRENCE i $5,000,000
JEXCESSUIAB |_| CLAIMS-MADE | AGGREGATE $5,000,000
DED | | RETENTION $ i $
WORKERS COMPENSATION : PER | | Ou
AND EMPLOYERS’ LIABILITY YIN [Si&ture | [BR | — a
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $s
OFFICER/MEMBER EXCLUDED? (J NIA ‘ - oo
(Mandatory in NH) ‘ E.L. DISEASE - EA EMPLOYEE! $
Ityes, describe under a
DESCRIPTION OF OPERATIONS below ELL. DISEASE - POLICY LIMIT | $
8 | Accidental Death & Dismemberment + PHPA120275 41112023 1/4/2024 | Accidental Death 25,000
Accidental Dismemberm 50,000
Accidental Paralysis 50,000
i
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER
CANCELLATION
For Informational Purposes
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Lite high
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
A. Starting a Public Safety Cadets Unit
Background - Public Safety Cadets (PSC) was established as a nonprofit corporation to mentor
young adults in order to help them become contributing members of the community by providing
knowledge, skills and practical experiences through education and training delivered in the
workplace by public safety professionals that build character, physical fitness, and respect for
the rule of law and human and civil rights.
The registration process to partner with PSC commences with the completion of a Memorandum
of Understanding (MOU) between the agency/organization head (chief/sheriff) and PSC. The
purpose of this MOU is to document the conditions for participating in the program and events
operated and maintained by Public Safety Cadets in order to establish a mutually beneficial
relationship by the parties to foster a greater understanding between youth and the public safety
organizations within their community through the use of PSC programs and resources.
The MOU contains the name of the agency designated Point of Contact (POC), Lead Mentor and
other designated Mentors as applicable along with their contact information. The POC and Lead
Mentor may be the same person.
Organization and Structure
The majority of PSC Units are sponsored by focal, county and state law enforcement agencies;
however, there are some federal law enforcement agencies as well as other criminal justice
organizations and school districts that also sponsor units. There are many reasons a sponsoring
agency may decide to form a Public Safety Cadets Unit, to include a head of agency/organization
hearing about the value of the program from a PSC representative, another law enforcement
executive, elected official, parent or member of a community organization and social media.
Prior to initiating a PSC Unit the chief, sheriff or head of agency should determine the type of
unit that he/she desires to create; in other words, their vision of how the PSC Unit will function
within the agency. Public Safety Cadets provides wide latitude to the sponsoring agency in
determining the organization, structure and program of its PSC Unit providing it is operated in
accordance with the Public Safety Cadets’ Standard Operating Procedures (SOP).
Given this latitude, the structure of PSC Units throughout the country range from those that are
loosely organized with a nominal program and open membership to those that are highly
organized with membership standards, a dynamic program of progressive training, practical
experience opportunities and exciting activities that build knowledge over time. Past history has
demonstrated that highly organized PSC Units that have membership standards, a progressive
training program, and provide practical experiences and challenging activities are much more
successful than Units that are not organized in the same manner.
Unit Management
Once a chief, sheriff or head of agency decides upon the structure of the Unit, the next most
important decision is to select the adults who will oversee the program. The adult leadership
Revised: 21Sep2021
for the Unit is comprised of the Lead Mentor (an adult designated by the head of an
agency/organization with the responsibility to provide overall administration of a PSC Unit
and coordination of other designated Mentors and Volunteers supporting unit activities to
help guide and train their Cadets), associate Mentors (other designated adults who assist the
Lead Mentor) and Volunteers (civilian adults providing assistance under the supervision of
the Lead Mentor or other Mentors). There is a requirement of at least two agency
designated/approved Mentors to be present at all meetings, activities and events with Cadets
("Two-Deep" coverage).
Normally, the Mentors of PSC Units are sworn law enforcement officers with expertise in
various areas of the public safety profession, designated and determined suitable by the
partnering agency/organization to perform as a trusted, knowledgeable advisor to help guide
and train their Cadets.
In addition, some units have found it beneficial to have adult civilian volunteers, determined
suitable by a partnering agency/organization, who are authorized to provide frequent
assistance to a PSC Unit under the supervision of the Lead Mentor or other Mentor(s) without
being paid or financially compensated.
The Mentor cadre provides advice, guidance and support for the PSC Unit. Although Cadet
Units are organized with youth leaders, a committed and active adult cohort is essential for the
operation of any well managed Unit. There is a direct correlation between the interest and
support of the Mentor cadre (to include that of the Chief, Sherriff or head of agency) and the
success and sustainability of a Unit.
The head of agency designates a Point of Contact (POC) who serves as the primary contact
between the PSC national office and the partnering agency. The POC may also be designated
by the agency/organization to serve as the Lead Mentor.
Following the determination of the structure, training and program for a PSC Unit, and the
selection of the adult leadership, the next step is to actually submit a completed MOU and
register the Unit through the website at: www.PublicSafetyCadets.org. In many instances, a
sponsoring agency will register a Unit before deciding upon the structure, training, program and
Mentor cadre. Either way is acceptable; what is important is to have a well-organized program
in place (to include written standard operating procedures, rules and regulations) before
recruiting Cadets into the Unit. The PSC national office is available to provide assistance with
the formulation of your unit and/or agency policies.
Unit Organization
There are many different ways in which the internal organization and rank structure of a Unit can
be arranged. Some large agencies will create multiple units due to the size of their geographic
area. Individual Units may sub-divide the Cadets into several squads or platoons led by a Cadet
Sergeant who reports to a Cadet Lieutenant who in turns reports to a Cadet Captain. The rank
structure of a Unit, as well as the number of squads, platoons or units established, is decided by
the sponsoring agency. Unlike traditional youth programs where officers are elected by the
Revised: 21Sep2021
members, most PSC Law Enforcement Sector Units use an assessment test and interview or
merit based (or combination of both) method to select Unit officers for ranks that are similar to
that of the sponsoring agency. The assessment test and interview and/or merit-based method for
Unit officer selection is normally conducted by the Mentor cadre.
B. Unit Manual, Policies Rules and Regulations
Developing a Unit Manual
In accordance with the MOU, the sponsoring agency/organization agrees to abide by the PSC
Standard Operating Procedures (SOP) as posted on the PSC website. The SOP may be updated
from time to time, with notice to the POC, to provide timely and pertinent program guidance.
In order to provide a foundation for organizational structure and operations through well-defined
procedures and protocols, every Unit should develop its own written manual setting forth their
operating policies, procedures, rules and regulations. This document, often referred to as a Unit
Manual, is normally made part of the standard operating procedures of the sponsoring agency,
usually as a separate section entitled “Public Safety Cadets Unit” or a similar title. The Unit
Manual may add more stringent requirements to unit policies, procedures, rules and regulations,
but they may not serve to dilute the PSC SOP or impair the intent therein.
Resources for Creating a Unit Manual
Developing a comprehensive Unit Manual takes time, thought and input from the individuals
and/or component responsible for maintaining the standard operating procedures, rules and
regulations of the sponsoring agency to ensure nothing in the Unit Manual is in contravention of
agency/organization policy. Almost every law enforcement agency that has a successful Public
Safety Cadets Unit will have a well written Unit Manual, and most will freely share their manual
with other agencies. Using another Unit’s manual as a reference will provide a framework upon
which another agency/organization can develop its own unique Unit Manual. There are Public
Safety Cadets Mentor Associations located throughout the country that are another excellent
resource for guidance on unit manual development, training for Mentors and Cadets, program
development and other forms of support.
C. Youth Membership: Standards, Recruiting and Retention
Standards
The Mentor cadre of a PSC Unit has the important responsibility of establishing membership
standards for its Cadets. Public Safety Cadets is a youth education program and as such
encourages sponsoring agencies to provide training, practical experiences and other activities
that will help Cadets make an informed decision about a career in law enforcement or other
related public safety field. Recognizing the sensitive nature of law enforcement operations, it is
understood that sponsoring agencies need to be discerning in the selection of Cadets that are
allowed to participate in the program; thus, each sponsoring agency is permitted to establish its
own admission standards for members. That being said, it is important to give careful
Revised: 2]Sep2021
consideration to establishing minimum membership standards. Experience has taught many
Mentors that selective criteria and high standards for membership in Public Safety Cadets Units
yield better program opportunities and fewer misconduct issues,
Establishing minimum membership standards (i.e., admission, participation, academic and
physical) for Public Safety Cadet Units:
1. Attracts quality members.
2. Minimizes behavioral or performance problems in the Unit.
3. Lends credibility to the agency’s Public Safety Cadets program for the members, the
sponsoring agency and the community.
4. Provides for a better training program, more practical application opportunities and a
meaningful experience that will better prepare members to be competitive for full-
time law enforcement positions. Generally, there is a direct correlation between the
quality of members and program (i.e., training, etc.) to the level of practical
experience opportunities afforded by a law enforcement agency.
Cadet Units are afforded a great deal of independence in developing membership standards, as
well as their program, providing there is no discrimination based on ethnic origin, religion,
economic status, creed or sexual orientation, and the program is conducted in accordance to
Unit/Public Safety Cadets policies and procedures. Asa rule of thumb, a Unit may impose more
stringent restrictions, but not less stringent restrictions as set forth in the PSC SOP, for any PSC
membership requirement or policy. For example, a Unit may decide that its minimum age for
membership will be 16 years of age, rather than the minimum age requirement of 14 set by PSC;
or a Unit may decide to restrict its membership to what it considers a manageable number of
Cadets (i-e., a maximum of 25 Cadets), etc.
The Mentor cadre, with concurrence of the sponsoring agency/organization, must decide the
criteria for membership. Typically, due to the nature of the Unit’s activities and exposure to
sensitive law enforcement information or procedures, criteria for membership in a PSC Law
Enforcement Unit is much more restrictive than for other sectors of Public Safety Cadets. Most
PSC Units, with some variation, use the following types of criteria for
membership:
1. Applicant must be 14-20 years of age and a U.S. citizen. (may be inclusive)
2. Applicant must not have a prior arrest record or serious traffic violations.
3. Applicant must be in excellent physical condition with weight in proportion to height
and body frame.
4, Applicant must be of good conduct and high moral character.
5. Upon acceptance into the Unit, the applicant must maintain a “C” average (2.0) in
scholastic studies. Once a Cadet graduates from high school, he/she must
enroll in at least two courses per semester at an accredited college.
6. Must be a resident (some law enforcement agencies require that Cadets
reside in the jurisdiction for which the agency is responsible).
Revised: 21Sep202!
Recruiting
Recruiting quality Public Safety Cadets is a proactive process, and there are several avenues
which may be pursued in this endeavor. The following represent some methods on how to
generate interest in your Public Safety Cadets Unit.
1.
Career Interest Survey — Many middle schools and high schools contact external
groups (i.e., youth organizations, US Military, etc.) to conduct a career interest survey
providing the organization shares the results of the survey with the school and agrees
to safeguard the privacy of the students. Normally, schools are more than willing to
work with School Resource Officers to identify students interested in a career in law
enforcement with information on Public Safety Cadet Units in the area. Career
interest survey information is an excellent means of identifying potential candidates
for membership. Students interested in joining the Unit can be invited to discuss
Public Safety Cadets with a Cadet and/or Mentor, and to possibly visit a Unit meeting
or activity.
Publicity: Units should regularly issue press releases concerning Unit
activities, recognition and awards bestowed upon Unit members, and other
information that brings positive attention to the program. Each press release should
contain a clause indicating whom to contact for additional information or inquiries
about membership. Many Units have a Facebook, Myspace, or other social media
page on which they share general information about their Unit, to include whom to
contact for membership requirements. Local cable channels, broadcast stations and
other media networks may be solicited to develop a segment concerning Public Safety
Cadets in general, and/or the activities or accomplishments of a particular Unit. Good
publicity about a Unit automatically places the sponsoring agency and its leadership
in a positive light with the community, and that can produce dividends in terms of the
support a Unit may receive from the agency/organization.
Group Presentations: Public Safety Cadets Units should take advantage of any
opportunity to have an information booth at local retail venues, during special events
at schools (i.e., career day, etc.), or other public events and community gatherings.
Cadets at these events can distribute a Unit brochure with information about their
Unit and membership requirements, show video footage of Unit activities (i.e.,
training, community service, Ride-alongs, competitions, etc.), and answer specific
questions about the program. Community service groups (Lions, Kiwanis, and
Rotary, etc.) are always looking for interesting presentations at their meetings and
Cadets, in uniform, talking about their PSC experience and how their Unit helps the
community always stimulates interest in membership.
Word of Mouth: Even with all the forms of electronic and print communication
available today, word of mouth is still a very powerful and persuasive recruiting tool.
Law enforcement officers from the sponsoring agency, former Public Safety Cadets,
Revised: 21Sep2021
citizens, whom have witnessed Cadets in action, and Cadets themselves, all can serve
as ambassadors for the Unit and recruit quality candidates for membership.
Selection
To the extent possible and practical, the selection process for Cadets should parallel that for full-
time law enforcement personnel. This reinforces the concept the program is special and not just
anyone is allowed to join. Many Units utilize the following procedures, or variations thereof, for
selecting new Cadets:
1. Background Investigation: Includes criminal/traffic records check and
interviews with teachers, employers and neighbors.
2. Oral Interview: An interview before a panel consisting of at least two Mentors
and the highest-ranking Cadet in the Unit. The interview consists of questions
related to information on the candidate’s application and from results of the
background investigation, as well as questions pertaining to the applicant’s desire
to join the Unit and suitability for membership. The interview panel will also take
note of the physical appearance (in terms of neatness and cleanliness) and of the
applicant’s verbal and non-verbal communication skills. The panel shall also assess
the applicant’s willingness and ability to comply with Unit rules, regulations and
training requirements.
3. Orientation Program: Candidates must attend an orientation program with
their parent(s) or legal guardian where the functions of the Unit and responsibility
of members is explained to all concerned.
4, Basic Training Requirement: Although candidates are formally admitted into the
Unit at the orientation program, they are on probationary status until such time they
complete the basic training requirements established by the unit.
Retention
Retention of Cadets involves two separate and distinct elements. The first involves establishing
criteria to which a Cadet must adhere in order to retain membership in the Unit. The second is
developing a program that will influence Cadets to remain in the Unit until such time they are no
longer of age to participate and, if they leave the Unit prior to that time, determining what
changes may be necessary to improve the program.
1. Retention Criteria for Members to Remain in Unit: Most Units establish
minimum requirements to remain in the program. These requirements ensure
members meet certain standards of participation and conduct so the objectives
of Public Safety Cadets (and the Unit) are achieved, the integrity of the program
is maintained, and members are conditioned to always be mindful of performance
levels and opportunities for self-improvement. Examples of such retention criteria
are:
Revised: 21Sep2021
a. Cadets must attend meetings, events and in-service training
unless excused for legitimate reasons. At a minimum, Cadets must devote
at least 10 hours per month to the program (i.e., meetings training, etc.)
b. Cadets must maintain minimum academic standards. Should a Cadet fall
below such a standard, he/she will be placed on academic probation for the
following semester, Failure to achieve the minimum academic standard during
the academic probation period will result in dismissal from the program.
c. Cadets must receive acceptable performance evaluation reports and demonstrate
improvement in any identified deficient areas.
d. Cadets must participate in a bi-annual physical agility assessment.
e. Cadets must not engage in any illegal conduct or behavior that would bring
discredit to the Unit or the department.
2. Retention of Membership: One of the primary goals of every Public Safety Cadets
Unit should be to retain quality members. In order to achieve this goal, it is necessary
to provide a dynamic program and a meaningful experience to all Cadets. In those
instances where a Cadet voluntarily leaves the program for reasons other than
relocation or reaching the maximum age for participation, it is important to determine
what precipitated such action. This may best be accomplished through an exit
interview during which time the Lead Mentor, or other adult leader, may ascertain the
exact nature and cause for the resignation. Where appropriate, information from exit
interviews may be used to modify the Unit’s program.
Revised: 21Sep2021
PUBLIC SAFETY CADETS — AGREEMENT AND LEGAL WAIVER FORM
AGREEMENT AND LEGAL WAIVER
| declare that all statements on this enrollment form and attachments are true and complete to the best of my knowledge. | understand that
false, misleading, or incomplete information shall be cause for disqualification or termination from the Public Safety Cadets program (hereinafter
“Cadets Program”). | understand that my participation in the Cadets Program is voluntary and at an “at will” status; and that the sponsoring
agency/organization, acting through its Cadets Program Unit, is free to discharge me without cause and | am free to discontinue participation in
the program at any time. | understand the importance of providing accurate medical information, | certify that all information provided is
accurate, and | acknowledge that there are no undisclosed physical limitations that would prevent me from participating in all aspects of the
Cadets Program. | understand that participation in the Cadets Program involves the risk of personal injury, including death, due to the physical,
mental, and emotional challenges of the Cadet Program activities. | agree that approved Mentors and program volunteers may provide transport
during Cadets Program activities. | also understand that in the event of serious illness or injury, reasonable efforts will be made to contact the
parent or guardian, if listed below.
AGREEMENT ASSUMING RISK OF INJURY OR DAMAGE, WAIVER AND RELEASE OF CLAIMS.
With appreciation of the dangers and risks associated with the Cadets Program, | hereby release, acquit and forever discharge the Public Safety
Cadets, the partnering agency/organization and its officers, agencies, and employees of and from any and all rights, claims, demands, actions,
causes of action, damages, costs, losses of services, compensation, and debts, including attorney's fees (collectively “claims”) which | may have
against the Cadets Program, whether known or unknown, which result from, arise from, or are related in any way to my participation in the
Cadets Program or any activities or events related thereto. | hereby agree to hold harmless Public Safety Cadets and the partnering
agency/organization from and against any and all claims which result from, arise from, or are related in any way to my participation in the
Cadets Program excluding only claims that are attributable to the gross negligence or willful misconduct of Public Safety Cadets and/or the
partnering agency/organization.
Should | require emergency medical care while participating in the Cadet Program, | hereby give sponsoring agency/organization personnel my
permission to use their judgment in obtaining care for me and | give permission to the medical care provider selected by the Cadet Program
personnel to render medical care deemed necessary and appropriate. Such consent includes any x-ray examination, anesthetic, medical or
surgical diagnostic or treatment and/or hospital service that may be rendered. | understand that Public Safety Cadets or the sponsoring
agency/organization is not obligated to provide medical treatment and that any cost incurred for treatment provided which is not covered by
insurance shall be my sole responsibility. | warrant that | understand the content of the foregoing authorization and release. My signature, hereon,
is my own free act and it is my intention to be legally bound hereby.
WAIVER FOR CONSENT FOR PHOTOGRAPHS
| do hereby consent to being photographed, by professional and/or amateur photographers, while participating in any detail, event, function, or
activity related to the Cadets Program. | also give my consent for the Public Safety Cadets and/or the partnering agency/organization, including
any Division or unit therein to use my name, likeness, image, appearance, and biographical information (“Image”), in, on or in connection with
any photographs, pictures, digital images, websites programs, printed materials and any and all media, whether now known or hereafter
developed, throughout the world at any time, for the legitimate purposes of Public Safety Cadets. | hereby expressly waive all claims for royalties
or other compensation related to any such use of my Image or related information and release Public Safety Cadets and the partnering
agency/organization from any and all liability which may arise as a result of being photographed while participating in the Cadets Program, and
for the subsequent use and display of the Image. | understand that this consent/waiver and release will remain in effect until such time that it is
revoked, in writing, by me. Public Safety Cadets and the sponsoring agency/organization retains the right to use the aforementioned Image for
the purposes stated herein, whether or not | continue to be involved in the Cadets Program, absent my written revocation of consent.
| understand that Public Safety Cadets shall have no obligation to use the Image, and that all creative decisions regarding the use of the Image
shall be at the sole discretion of Public Safety Cadet’s or the sponsoring agency/organization.
By signing below, all Cadet Applicants, Parents, Guardians, Partnering Agency/Organization Unit Mentors have read, understand, and agree to
all conditions listed herein.
l acknowledge and agree that this Release & Waiver is binding upon me, my heirs, assigns and legal representatives:
Cadet Signature: Date:
Cadet Printed Name:
If participant is a minor child, |, as his/her parent/legal guardian, agree on his/her behalf:
Parent/Guardian Signature: Date:
Print Name:
PSC FORM-002 revised 15Sep2020
Amy Bytnar
From: Janie Garcia
Sent: Tuesday, May 16, 2023 5:20 PM
To: Paul N. Marzocca
Cc: Amy Bytnar; Michael Ashley
Subject: RE: [EXTERNAL] Public Safety Cadets
Nice & easy!
Amy,
I'd like to get this on June 6" agenda.
Let me know what you need.
Janie Garcia — Sr. Management Support Specialist
El Mirage Police Department
12401 W. Cinnabar Avenue, El Mirage, AZ 85335
P: 623-500-3004 | F: 623-500-3001 | E: jgarcia@elmirageaz.gov
City of
EL MIRAGE
in Aneens
CRANE HERLTAGE, BRIGHT FUELRES
fIVIOr@I@] > |
From: Paul N. Marzocca <pmarzocca@elmirageaz.gov>
Sent: Tuesday, May 16, 2023 4:55 PM
To: Janie Garcia <jgarcia@elmirageaz.gov>
Subject: FW: [EXTERNAL] Public Safety Cadets
Approved. We have to get it to Amy to put it on the council agenda.
Paul Marzocca — Police Chief
El Mirage Police Department
12401 W. Cinnabar Avenue, El Mirage, AZ 85335
P: 623-500-3009 | F: 623-500-3001 | E: pmarzocca@elmirageaz.gov
City of
¢ EL MIRAGE
GRAND HPRTTAG#, BRIGHT BUTURE
From: Wendy Henson <whenson@elmirageaz.gov>
Sent: Tuesday, May 16, 2023 4:27 PM
To: Paul N. Marzocca <pmarzocca@elmirageaz.gov>
Subject: FW: [EXTERNAL] Public Safety Cadets
Chief! My apologies! | didn’t check to see if you were copied on his reply. Sorry!
Thank you,
Wendy Henson, CPM
City Clerk Specialist
City of El Mirage
10000 N. El Mirage Road, El Mirage, AZ 85335
P: 623-876-2931 | F: 623-935-6184 | E: whenson@elmirageaz.gov
www.elmirageaz.gov
City of
( EL MIRAGE
Atitevtia
GRAND HERITAGE, BRIGHT FUTURE?
From: Justin Pierce <justin@piercecoleman.com>
Sent: Monday, May 15, 2023 7:32 PM
To: Wendy Henson <whenson@elmirageaz.gov>
Cc: Sharon Antes <santes @elmirageaz.gov>
Subject: RE: [EXTERNAL] Public Safety Cadets
From: Wendy Henson <whenson@elmirageaz.gov>
Sent: Wednesday, May 10, 2023 1:00 PM
To: Justin Pierce <justin@piercecoleman.com>
Cc: Sharon Antes <santes@elmirageaz.gov>
Subject: FW: [EXTERNAL] Public Safety Cadets
Justin,
Please review the attached per the below request.
Wendy Henson, CPM
City Clerk Specialist
City of El Mirage
10000 N. El Mirage Road, El Mirage, AZ 85335
P: 623-876-2931 | F: 623-935-6184 | E: whenson@elmirageaz.gov
www.elmirageaz.gov
City of
EL MIRAGE
Atureena
GRAND FERTTAGE, BRIGHT POTURE?
From: Paul N. Marzocca <pmarzocca@elmirageaz.gov>
Sent: Wednesday, May 10, 2023 12:13 PM
To: Sharon Antes <santes@elmirageaz.gov>; Wendy Henson <whenson@elmirageaz.gov>
Subject: Public Safety Cadets
Can we send this to legal please for review. Its an MOU between the PD and Public Safety Cadets.
Traditionally EMPD Explorers have fallen under the Law Enforcement Exploring Program of the Boy Scouts of America.
We recently learned our agreement between the explorer post and BSA has lapsed, causing our advisors and explores to
be operating as an explorer post without general liability and supplemental accident medical insurance provided by
BSA. Because of this, we researched other sponsors and would like to switch to Public Safety Cadets which is less
expensive, Please see memo for further.
Paul Marzocca — Police Chief
Et Mirage Police Department
12401 W. Cinnabar Avenue, El Mirage, AZ 85335
P: 623-500-3009 | F: 623-500-3001 | E: pmarzocca@elmirageaz.gov
City of
EL MIRAGE
Aree
GRAND HERTTAGE, AKIGHT FUTURES
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