National IPA Cooperative Contract

Page 1 of 2 
 
 
Information Technology Solutions & Services 
Executive Summary 
 
 
Lead Agency: City of Mesa, AZ 
Solicitation:  # 2018011 
RFP Issued: September 20, 2017 
Pre-Proposal Date: October 3, 2017 
Response Due Date: October 23, 2017 
Proposals Received: 11 
Awarded to:   
 
 
The City of Mesa, AZ Department of Procurement issued RFP # 201811 on September 20, 2017, to establish a 
national cooperative contract for information technology solutions and services. 
 
The solicitation included cooperative purchasing language in the SCOPE of WORK, # 2 “NATIONAL CONTRACT 
REQUIREMENTS: 
 
NATIONAL CONTRACT REQUIREMENTS.  The City, as the Principal Procurement Agency, as defined in Attachment 
D, has partnered with the National Intergovernmental Purchasing Alliance Company (“National IPA”) to make the 
resultant contract (also known as the “Master Agreement” in materials distributed by National IPA) from this 
solicitation available to other public agencies nationally, including state and local governmental entities, public 
and private primary, secondary and higher education entities, non-profit entities, and agencies for the public 
benefit (“Public Agencies”), through National IPA’s cooperative purchasing program. The City of Mesa is acting as 
the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement.  Use of 
the Master Agreement by any Public Agency is preceded by their registration with National IPA as a Participating 
Public Agency in National IPA’s cooperative purchasing program.  Attachment D contains additional information 
on National IPA and the cooperative purchasing agreement. 
Notice of the solicitation was sent to potential offerors, as well as advertised in the following: 
 
• 
City of Mesa website  
• 
National IPA website 
• 
USA Today, nationwide 
• 
Arizona Business Gazette, AZ 
• 
San Bernardino Sun, CA 
• 
Honolulu Star-Advertiser, HI 
• 
The Advocate – New Orleans, LA  
• 
New Jersey Herald, NJ  
• 
Las Vegas Journal Review, LV 
• 
Times Union, NY 
• 
Daily Journal of Commerce, OR 
• 
The State, SC 
• 
Deseret News, UT 
• 
Richmond Times, VA 
• 
Seattle Daily Journal of Commerce, WA 
• 
Helena Independent Record, MT

Page 2 of 2 
On September 20, 2017 proposals were received from the following offerors: 
 
• 
CDW-G 
• 
Cloudvara 
• 
Connection Public Sector Solutions 
• 
Hye Tech 
• 
Hypertech 
• 
Office Depot 
• 
PCMG 
• 
POP 
• 
SHI International 
• 
World Wide Technology 
• 
Zones 
 
The proposals were evaluated by an evaluation committee.  Using the evaluation criteria established in the RFP, 
the committee elected to enter into negotiations with CDW-G and proceeding with contract award upon 
successful completion of negotiations.  
 
The City of Mesa, AZ, National IPA and CDW-G successfully negotiated a contract and the City of Mesa executed 
the agreement with a contract effective date of March 1, 2018. 
 
Contract includes:   
 
 
A comprehensive product and service offering including desktops, notebooks, servers, software,  
 
peripherals, cloud computing, consulting/analysis, design, technical support, leasing/financing, trade-
 
ins, repair, configuration/system configurations, implementation, training, maintenance, installation,  
 
system testing, upgrades, and imaging 
 
Term:   
Initial five- year agreement from March 1, 2018 through February 28, 2023 with the option to renew for 
two (2) additional one-year periods through February 28, 2025.   
 
Pricing/Discount:  
 
 
CDW-G offers a percent off catalog pricing by category.  Refer to pricing document for complete  details. 
 
National IPA Web Landing Pages: 
 
http://www.nationalipa.org/Pages/Contracts-search.aspx?k=cdwg