7.11.2023 Regular Council Meeting Minutes DRAFT
Extracted text (via pymupdf)
14909 characters
D R A F T REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF EL MIRAGE EL MIRAGE CITY COUNCIL CHAMBERS 10000 N. EL MIRAGE ROAD 6:00 PM -TUESDAY, JULY 11, 2023 Minutes 1. ROLL CALL Present: Mayor Alexis Hermosillo; Vice Mayor David Shapera; Councilmember Roy Delgado; Councilmember Monica Dorcey; Councilmember Bob Jones; Councilmember Anita Norton; Councilmember Donna Winston 2. CALL TO ORDER - MEETING CALLED TO ORDER AT 6:10 PM Pledge of Allegiance Moment of Silence 3. PRESENTATION 1. Presentation to Olympians Futbol Club (FC) to recognize their Fall 2022 United Premier Soccer League (UPSL) National Championship - Premier Division. (Administration) Deputy Director of Intergovernmental Relations Amber Wakeman introduced Coach Daniel Ochoa and members of the Olympians FC. The team recently won the UPSL Nationals Grand Final in California. Mayor Hermosillo presented a certificate of appreciation to the team and Council took pictures with the team. 4. CALL TO THE PUBLIC Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City Council as a whole. At the conclusion of the Call to the Public, individual City Council Members may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow up on the matter, and/or (3) direct that the matter be put on a future agenda. 5. CONSENT AGENDA All items listed under the Consent Agenda will be voted on with one motion. If discussion is desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda and voted on separately. 1. Consideration and action to approve the minutes of the Regular Council meeting held Tuesday, June 20, 2023. (City Clerk) 2. Consideration and action to approve the destruction of municipal documents that have reached the end of their retention period as authorized under A.R.S. § 41 -15I.19. (City Clerk) 3. Consideration and action to buy back insurance coverage for FY 23/24 through AMRRP/Southwest Risk for potential claims over the contracted Northwest Valley Connect coverage limits at an annual cost of $7,500 and authorize Finance to make the necessary budget transfers. (City Clerk) 4. Consideration and action to approve the budget adjustments for FY2024 budgets and allow Finance to make the necessary budget transfers. (Administration) 5. Consideration and action to accept an increased FFY24 Department of Public Safety (DPS) Victim of Crime Act (VOCA) Crime Victim Assistance Grant in an amount of $118,602 for the Victim Assistance program and authorize the Finance department to make the necessary budget adjustments. (Community Services/Police) 6. Consideration and action to approve a linking agreement with Phoenix Rescue Mission for homeless services in the City of El Mirage, in an amount not to exceed $30,000 annually using Coronavirus State and Local Recovery Funds (CSLFRF), and authorizing the Finance Department to make the necessary budget transfers. (Community Services) 7. Consideration and action to approve an annual subscription with BlueBeam in an amount of $7,000 ($5,940 subscription and integration plus $1,060 to account for any sales tax discrepancies). (Development Services) 8. Consideration and action to approve a Business Associate Agreement between the City of Surprise and the City of El Mirage for mutual privacy and security standards of Electronic Protected Health Information "EPHI". (Fire) 9. Consideration and action to renew Governmentjobs.com, Inc. (DBA “NEOGOV”) Software-as-a-Service (SaaS) Agreement for their Insight job posting and application processing software subscription in an amount not to exceed $7,224.43 annually. (Human Resources) 10. Consideration and action to renew Governmentjobs.com, Inc. (DBA “NEOGOV”) Software-as-a-Service (SaaS) Agreement for their performance employee evaluations software subscription in an amount not to exceed $10,836.11 annually. (Human Resources) 11. Consideration and action to approve 1582, LLC Service Agreement in an amount not to exceed $24,500 for FY2024. (Human Resources) 12. Consideration and action to approve the service agreement renewal with Banner Occupational Health Clinics in an amount not to exceed $17,000 annually. (Human Resources) 13. Consideration and action to approve the purchase with CDW-G for Cisco Smartnet maintenance agreements for an amount of $35,350.42 ($34,850.42 plus $500 contingency to account for any sales tax discrepancies) utilizing National IPA contract 2018011-01. (Information Technology) 2 Regular Meeting - Council Minutes July 11, 2023 14. Consideration and action to approve a re-plat to amend text on a previously approved final plat of a 13.26-acre development located at the southeast corner of El Mirage Road and Joe R Ramirez Road submitted by Cold Water Holdings, LLC. (Development Services - Planning and Zoning) 15. Consideration and action to approve the Intergovernmental Agreement (IGA) for the School Resource Officer (SRO) with the Dysart Unified School District (DUSD) for the 2023/2024 school year at a cost not to exceed $549,196. (Police) 16. Consideration and action to extend the existing contract with Idemia for the Police Department's LiveScan machine (electronic fingerprinting) in the amount of $6,878 for FY23/24. (Police) 17. Consideration and action to authorize the City Manager to enter into budgeted goods and services contracts, according to the attached list of vendors, to allow Public Works to perform their duties during FY 23/24. (Public Works) Vice Mayor Shapera moved to approve Consent Agenda items 1-17 as presented; seconded by Councilmember Dorcey. Vote: 7 - 0 Passed - Unanimously 6. REGULAR AGENDA 1. Consideration and action to authorize the City Manager to approve final payment to the Maricopa County Department of Transportation (MCDOT) for the City's contribution to the Northern Parkway project. (Development Services) City Engineer Jorge Gastelum provided information on this item. Mr. Gastelum stated it has been fifteen years of improvements on Northern Parkway and it is now completed. Councilmember Norton asked what the amount of the payment would be and Mr. Gastelum stated $5,474,600.00. Vice Mayor Shapera moved to authorize the City Manager to approve final payment to the Maricopa County Department of Transportation for the City's contribution to the Northern Parkway project; seconded by Councilmember Dorcey. Vote: 7 - 0 Passed - Unanimously 2. A Public Hearing, closure of public hearing, followed by a discussion and action on a conditional use permit for a wireless communication provider to collocate equipment on an existing monopole located at Gentry Park submitted by Crown Castle USA. (Development Services - Planning and Zoning) Mayor Hermosillo opened the public hearing. Chelsea Warren, of Crown Castle USA, provided information on the request to add equipment to the existing monopole at Gentry Park. Councilmember Delgado asked how long equipment could continue to be added to the poles before running out of space and Senior Planner Jose Macias stated there is plenty of space available on the poles. Councilmember Delgado asked if safety inspections were conducted on the poles and Ms. Warren stated inspections are conducted annually and maintenance is performed as needed to ensure the poles are structurally sound. Councilmember Norton asked what the service area size is for the pole and Ms. Warren stated the radius varies with the amount of traffic on the network. 3 Regular Meeting - Council Minutes July 11, 2023 Hearing no further comments, Mayor Hermosillo closed the public hearing. Vice Mayor Shapera stated El Mirage has had over twenty years of good relations with Crown Castle and is in favor of this item. Vice Mayor Shapera moved to approve a conditional use permit for a wireless communication provider to collocate equipment on an existing monopole located at Gentry Park; seconded by Councilmember Dorcey. Vote: 7 - 0 Passed - Unanimously 3. Consideration and action on a site plan amendment to a recently approved site plan for a light manufacturing use for a wood truss plant located at 10100 N Dysart Rd submitted by Cariari Holdings, Inc. (Development Services - Planning and Zoning) Senior Planner Macias presented information on the proposed site plan amendment. Vice Mayor Shapera stated there are always changes as projects progress and these changes appear beneficial. Councilmember Norton asked if the increased number of trees was a City requirement and Mr. Macias stated the City requires one tree for every twenty feet and it is the applicant's decision to exceed the minimum requirement. Vice Mayor Shapera moved to approve a site plan amendment to a recently approved site plan for a light manufacturing use for a wood truss plant located at 10100 North Dysart Road; seconded by Councilmember Dorcey. Vote: 7 - 0 Passed - Unanimously 4. A public hearing, closure of public hearing, followed by a discussion and action on a conditional use permit for a public art mural located at the southeast corner of Grand Avenue and Acoma Dr submitted by Barrio Clothing. (Development Services - Planning and Zoning) Mayor Hermosillo opened the Public Hearing. Senior Planner Macias presented information on the conditional use permit request. Applicant Larry Arismendez stated he was unaware of the need for a permit before having the mural painted and the mural has generated interest from passing motorists and residents. Councilmember Delgado stated he has gone to see the mural and he wondered why the American flag was not included. Mr. Arismendez stated he is a proud American and he wanted to show appreciation for Arizona and Mexico. Councilmember Jones stated the mural adds beauty to the area and it is very well done. Councilmember Norton asked why "Barrio Clothing" needed to be removed and Mr. Macias explained the code requires removal of the name of the business from the mural itself; the name of the business is already displayed. Councilmember Norton stated the mural is beautiful. Mayor Hermosillo asked what was sold in the business and Mr. Arismendez stated Chicano clothing. Councilmember Winston asked if the clothing was new or used and Mr. Arismendez stated everything is new. Councilmember Norton asked how long the business has been in the building and Mr. Arismendez stated nine months. Hearing no further comments, Mayor Hermosillo closed the public hearing. Councilmember Dorcey stated the mural is very well done and the effort is appreciated. Councilmember Winston stated the mural adds beauty to the corner. 4 Regular Meeting - Council Minutes July 11, 2023 Vice Mayor Shapera moved to approve a conditional use permit for a public art mural located at the southeast corner of Avenue and Acoma Drive; seconded by Councilmember Dorcey. Vote: 7 - 0 Passed - Unanimously 7. CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS The City Council may not act upon any matter in the City Manager's summary but may have general comment or questions. City Manager Crystal Dyches invited Fire Chief Michael Long to explain the ISO standards that are rated every five years. Chief Long stated they were rated 8.73 out of 10 points. Vice Mayor Shapera asked that the data be provided to the public. Councilmember Delgado stated his insurance rates recently increased and he told the provider they should look at the progress that has been made in the City to provide homeowner's protection against loss. Mr. Russo provided information on the recycling program and the pavement maintenance program. Mr. Russo stated the new recycling program will be an opt-in program for residents and a publicity campaign has been created to educate residents. Mr. Russo stated there are two options for the program; once a week or bi-weekly pickup. Councilmember Dorcey asked if it would be possible to provide both options and Mr. Russo answered it could be evaluated to see if it were possible and let the Council know at a later date. Councilmember Norton asked how the drivers would know if the resident is participating in the program or not and Mr. Russo stated more education will be provided to the drivers. Councilmember Dorcey clarified that the current blue bins will remain garbage and the recycling bins will have a yellow lid. Councilmember Norton suggested having the residents provide input on the new program. Mr. Russo stated they are currently receiving input from residents. Mayor Hermosillo stated more input is needed before a decision is made on which program to implement. Mr. Russo provided information on the pavement maintenance program in the upcoming fiscal year. Mr. Russo detailed the upcoming projects for street widening and crack seal maintenance and the areas affected. Vice Mayor Shapera stated there are a few specific areas that need this maintenance. Councilmember Delgado asked if a certificate showing state inspection is received and Mr. Russo stated the maintenance taking place has already been state certified. 8. MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS The Mayor and City Council may not discuss or act upon any matter in the summary unless the specific matter is properly noticed for legal action. Vice Mayor Shapera stated the newly renovated Customer Service building is very nice. Vice Mayor Shapera asked if the new fire truck had been ordered and he asked City Manager Dyches if the other newly approved vehicles have been ordered; Ms. Dyches stated she would inquire and let the Council know at a later date. Councilmember Delgado stated the new Customer Service building is beautiful. Councilmember Dorcey thanked the staff for the summer holiday. Councilmember Jones thanked the City Manager and Public Works for the weed control that was taken care of. Councilmember Norton stated she and Councilmember Winston visited a Rally's restaurant and she was impressed with the efficiency of the operation and the food is great. Councilmember Winston agreed with Councilmember Norton that the food was tasty and the building was very clean. They look forward to the Rally's opening in El Mirage. 9. ADJOURNMENT - MEETING ADJOURNED AT 7:26 PM 5 Regular Meeting - Council Minutes July 11, 2023 _____________________________ Alexis A. Hermosillo, Mayor ATTEST: ______________________________ Sharon Antes, City Clerk I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council Meeting held on Tuesday, July 11, 2023, and a quorum was present. 6 Regular Meeting - Council Minutes July 11, 2023