8.22.2023 Regular Council Meeting Minutes DRAFT
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D R A F T REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF EL MIRAGE EL MIRAGE CITY COUNCIL CHAMBERS 10000 N. EL MIRAGE ROAD 6:00 PM -TUESDAY, AUGUST 22, 2023 Minutes 1. ROLL CALL Present: Mayor Alexis Hermosillo; Vice Mayor David Shapera; Councilmember Roy Delgado; Councilmember Monica Dorcey; Councilmember Bob Jones; Councilmember Anita Norton; Councilmember Donna Winston 2. CALL TO ORDER - MEETING CALLED TO ORDER AT 6:00 PM Pledge of Allegiance Moment of Silence Introduction of new City employees - Police Chief Paul Marzocca introduced Police Officer Devin Halstead, Police Officer Frank Torres, Police Assistant Izabella Abrams and Police Assistant Eric Lucero. 3. PRESENTATION 1. Presentation from Brigadier General Jason M. Rueschhoff, Commander, 56th Fighter Wing, Luke Air Force Base. (Administration) Deputy Director of Intergovernmental Affairs Amber Wakeman introduced Brigadier General Rueschhoff. Brigadier General Rueschhoff provided a detailed background and history of Luke Air Force Base to the Council and discussed future plans for Luke Air Force Base. He also announced the free upcoming air show March 23-24, 2024. 4. CALL TO THE PUBLIC Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City Council as a whole. At the conclusion of the Call to the Public, individual City Council Members may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow up on the matter, and/or (3) direct that the matter be put on a future agenda. Business owner Jimmy Farley of Coco's Towing stated four hundred five cases of water have been provided at heat relief stations throughout the City this summer and he appreciates being able to give back to the residents of El Mirage. Resident Stephen Gilliam thanked Council for all that they do for the City and asked for more detailed information regarding the consent agenda item to purchase weapons for the Police Department. Mayor Hermosillo stated the item would be pulled for discussion during this meeting. 5. CONSENT AGENDA All items listed under the Consent Agenda will be voted on with one motion. If discussion is desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda and voted on separately. 1. Consideration and action to approve the minutes of the Regular Council meeting held Tuesday, July 11, 2023. (City Clerk) 2. Consideration and action to approve the destruction of municipal documents that have reached the end of their retention period as authorized under A.R.S. § 41-15I.19. (City Clerk) 3. Consideration and action to approve the destruction of Personnel Records that have reached the end of their retention period as authorized under ARS §41-151.19. (Human Resources) 4. Consideration and action to approve Resolution R23-08-26 in order to allow alcoholic beverages to be served and consumed at specific City of El Mirage Special Events for the FY2023/2024 event season. (Community Services) 5. Consideration and action to approve membership with the Southwest Valley Chamber of Commerce for FY 2024. (Economic Development) 6. Consideration and action to approve an agreement with the Greater Phoenix Economic Council (GPEC) for FY 2024. (Economic Development) 7. Consideration and action to reject all proposals received for a new Human Resources, Payroll and Timekeeping System (EM23-RFP-HRPS-02) (Activity 62326). (Finance) 8. Consideration and action to approve Resolution R23-08-25 authorizing the adoption of the City of El Mirage Public Safety Personnel Retirement System (PSPRS) 457 supplemental salary deferral plan as required by Arizona law. (Human Resources) 9. Consideration and action to purchase from ProForce Law Enforcement, under State Contract CTR049168, sixty-five (65) Glock MOS 9MM Red Dot Sight pistols and related equipment/accessories in the amount of $78,042.83. (Police). This item was pulled from Consent for discussion. 10. Consideration and action to approve a contract with Standard Printing Company for services to print and mail utility bills for fiscal year 2024 in an amount not to exceed $37,396.80. (Public Works) 11. Consideration and action to approve the destruction of municipal documents that have reached the end of their retention period as authorized under A.R.S. 41-151.19. (Public Works) 12. Consideration and action to approve the purchase of goods and services from Hill Brothers Company for disinfection purposes for water and wastewater operations in an amount not to exceed $240,000. (Public Works) 2 Regular Meeting - Council Minutes August 22, 2023 13. Consideration and action to increase budget authority for purchasing three vehicles from Courtesy Chevrolet in an amount not exceeding $141,648.73 for the facilities, water, and wastewater divisions and authorize the finance department to make any necessary transfers. (Public Works) 14. Consideration and action to approve the purchase of goods and services from Felix Construction to restore the Varney Road well site property to its previous condition in an amount not to exceed $73,741.98 and authorize finance to make any necessary transfers. (Public Works) This item was tabled for a future agenda. 15. Consideration and action to approve a Memorandum of Understanding (MOU) between multiple valley cities to participate in a study regarding advanced water purification feasibility. (Public Works) Vice Mayor Shapera moved to approve Consent Agenda items 1-8, 10-13 and 15; seconded by Councilmember Dorcey. Vote: 7 - 0 Passed - Unanimously 6. REGULAR AGENDA 6.1.a Consideration and action to purchase from ProForce Law Enforcement, under State Contract CTR049168, sixty-five (65) Glock MOS 9MM Red Dot Sight pistols and related equipment/accessories in the amount of $78,042.83. (Police) Councilmember Norton asked Chief Marzocca when the last purchase of weapons occurred and he stated 2014, which is within the 4-9 year industry standard range. She also asked what kind of weapons the officers have currently and Chief Marzocca answered a Glock 9MM or .45 Caliber and that the entire department would be switching to 9MM only. Chief Marzocca also stated El Mirage is the only agency in the West Valley that does not have the updated weaponry. She further asked if the weapons were coming to the department fully assembled or would the officers need to assemble them; Chief Marzocca stated there are certified Glock armorers within the department that will assemble the weapons and that officers will then attend two days of training with the new weapons after receiving them. Councilmember Norton moved to approve the purchase from ProForce Law Enforcement, under State Contract CTR049168, sixty-five (65) Glock MOS 9MM Red Dot Sight pistols and related equipment/accessories in the amount of $78,042.83; seconded by Vice Mayor Shapera. VOTE: 7-0 Passed Unanimously 1. Consideration and action to approve an Agreement for Services with the Valley of the Sun YMCA for the recreation facility located at 12450 W. Cinnabar Avenue. (Public Works/Administration) Public Works Director Nick Russo provided a brief history of the Agreement for Services with the Valley of the Sun YMCA and detailed the latest changes to the agreement. Councilmember Norton asked if the YMCA were to change rates at other locations would that affect this location as well, and YMCA Executive Director Mary Davis stated rate changes at other locations would not affect this one. She also asked if it would be possible to have the pool open on Sundays and Ms. Davis stated that was an option for the future. Councilmember Jones thanked everyone for the hard work on the agreement and asked if there should be a provision added to ensure certified contractors are performing any needed repairs. Mr. Russo stated the YMCA is only responsible for 3 Regular Meeting - Council Minutes August 22, 2023 day-to-day maintenance and El Mirage is responsible for major repairs which would ensure the use of certified contractors. He also asked if the people responsible for handling the pool chemicals were certified to do so and Ms. Davis stated that only one YMCA employee, who is certified, is authorized to handle the pool chemicals at all valley locations. Councilmember Dorcey asked how the rate changes would affect current members and Mary stated members would need to bring in a utility bill to show their current address and the member's rate would then be adjusted. Councilmember Delgado stated he is very impressed with the children's camp and how organized it is. Councilmember Norton thanked everyone involved with the work on the new agreement. Councilmember Winston asked how members who utilize auto-pay would update their rates and Ms. Davis stated they needed to stop by the front desk to discuss ways of providing their current address in order to update the membership rates; if this agreement is approved current members have until the first of the year to adjust their membership fee. Councilmember Delgado moved to approve an Agreement for Services with the Valley of the Sun YMCA for the recreation facility located at 12450 W. Cinnabr Avenue; seconded by Councilmember Dorcey. Vote: 6 - 1 Passed NAY: Vice Mayor David Shapera 7. CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS The City Council may not act upon any matter in the City Manager's summary but may have general comment or questions. City Manager Dyches stated staff are asking for directions regarding the use of digital signage in El Mirage. Deputy Director of Intergovernmental Affairs Amber Wakeman asked Council to determine if the digital signs at Gentry Park and Gateway Park should provide signage for: 1. City business only 2. City business and other governmental entities 3. City business, other governmental entities and City partnerships with non-profits 4. City business, other governmental entities, City partnerships with non-profits and for-profits Ms. Wakeman asked Councilmembers to provide City Manager Dyches with their preferences and Mayor Hermosillo asked Council to review the options available and advise Ms. Dyches of their choice. Vice Mayor Shapera stated the City has encouraged businesses to utilize message boards in the community. City Attorney Jon Palladini advised Councilmembers to be cautious when considering these options to avoid unintended uses. 8. MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS The Mayor and City Council may not discuss or act upon any matter in the summary unless the specific matter is properly noticed for legal action. Councilmember Delgado stated he and City Manager Dyches had discussions with representatives from the Sonoran State of Mexico regarding sister city agreements and will meet again at a later date to discuss this topic as well as possibly including Canada in a sister city program. Vice Mayor Shapera stated this is a good idea as there are currently two businesses in El Mirage from Canada as well as residents of Pueblo El Mirage from Canada. Vice Mayor Shapera stated he believes the idea to have the children from the Dysart Community Center name the multi-use trail was good and he had purchased a gift card for the winner should the idea be utilized. Mayor Hermosillo asked Council to advise City Manager Dyches of any comments regarding the naming of the trail. 4 Regular Meeting - Council Minutes August 22, 2023 9. ADJOURNMENT - MEETING ADJOURNED AT 7:07 PM _____________________________ Alexis A. Hermosillo, Mayor ATTEST: ______________________________ Sharon Antes, City Clerk I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council Meeting held on Tuesday, August 22, 2023, and a quorum was present. 5 Regular Meeting - Council Minutes August 22, 2023