PW19-JOC02 Contract and Extension - Felix

Finance Department

City of 10000 N. El Miutage Road, El Mirage 85335
EL MIRAGE
‘Arizona 623-876-2953; Fax 623-972-8110; TDD 623-933-3258

GRAND HERITAGE, BRIGHT FUTURE! .
www.elmitageaz.gov

CONTRACT NO.: PW19-JOC02 AMENDMENT NO. 2.- Water and
Wastewater Projects
Felix Construction Company

In accordance with the provisions of the above referenced contract, the contract is amended as
follows:

1. TERM OF AGREEMENT

This Agreement shall be effective as of the date first set forth above and shall expire on
January 31, 2024 unless terminated, cancelled, or extended as otherwise provided
herein.

David Giannetto

Felix Construction Company

2530 S 52nd Ave

Phoenix, AZ 85043
DAVIDG@FELIXCONSTRUCTION.COM

ALL OTHER PROVISIONS OF THE CONTRACT SHALL REMAIN IN THEIR ENTIRETY.

Contractor hereby acknowledges receipt of, and agreement with, the amendment. A signed
copy must be filed with the City of El Mirage Procurement Office. The above referenced
Contract Amendment is hereby executed:

For the Contractor: For the City:

rol Cot GL) Crystal DeChos
Name: David Giannetto nel T Cn stolDyhes
Title: Principal rete Mange».
pate: _1/9/2023 are G=/9F-QS

City of
EL MIRAGE

a Ariens

GRAND HERITAGE, BRIGHT FUTURE!

CITY OF EL MIRAGE
JOB ORDER CONTRACT
WATER AND WASTEWATER PROJECTS - PW19 - JOCO2

THIS CONTRACT is made and entered into this day of , 20 , (“Effective Date”), by
and between the City of El Mirage, an Arizona municipal corporation (“City”), and
Felix Construction Company , a(n) _ Arizona corporation (“Contractor”).
RECITALS

A. The City of El Mirage is authorized and empowered by provisions of the City Code to execute contracts for
professional services by and through its City Manager;

B. The City desires to provide construction services on an as-needed basis to support the work for the Water
and Wastewater Job Order Contract program, as more fully described in the Scope of Work and referred to
as the “Project;”

C. The City requires professional services for this Project and desires to contract with the Contractor to
provide these services.

D. Contractor is duly qualified to perform the requested services.
AGREEMENT

NOW, THEREFORE, in consideration of the mutual promises and obligations set forth herein, the parties
hereto agree as follows:

1. PROJECT DESCRIPTION

This Job Order Contract (JOC) is for the Contractor to perform a broad range of on-call maintenance,
repair, rehabilitation and construction projects relating to water and wastewater maintenance, repair, and
construction services in the City of El Mirage and City of Surprise Original Town Site. For projects
determined by the City to be appropriate for this JOC, the City will request the Contractor prepare a scope
of work, cost proposal, and project schedule. If acceptable, the City will issue an individual job order
agreement and direct the Contractor to proceed with the work. The Contractor is neither guaranteed a
minimum amount of work nor any jobs at all. The City reserves the right and will issue job order
agreements based on the ability of the Contractor to meet the City’s work schedule and the availability of
trades and expertise in relation to each project.

2. SCOPE OF WORK

The City of El Mirage owns and maintains a network of water and wastewater facilities and infrastructure.
Currently the City owns one (1) water reclamation facility, ten (10) water production facilities, one (1)
wastewater lift station, approximately one hundred twenty (120) miles of water distribution lines and
approximately sixty (60) miles of sewer lines.

The scope of work will include work tasks as requested and described below relating to a variety of water
and wastewater projects. These projects will include any or all of the following: earthwork and landscaping,
structural, electrical, mechanical, instrumentation and control, and any other related functions required.

The following activities may be included in individual projects. [f the Contractor does not have direct
expertise in some of these areas, they must demonstrate the knowledge needed to act as the general

contractor utilizing specialty subcontractors for specific work elements.
Work Activities (including but not limited to):

a. Permitting — obtain all necessary permits required to complete projects, including but not limited
to; off-site/right-of-way, building safety, dust control, traffic control, etc.

b. Installation of new water, reclaimed water, wastewater, and storm drainage and pipelines and all
appurtenances including related work.

c. Rehabilitation of new water, reclaimed water, wastewater, and storm drainage and pipelines and
all appurtenances including related work.

d. Asphalt/concrete repair — Ensure proper repair or replacement including full depth section,
overlays, and patches to restore damaged areas.

e. Installation of landscaping to restore areas damaged by construction.
f. Utility locating (potholing) underground utilities and obstructions.

g. Preparation of construction estimates — City staff may desire to use the Contractor during capital
project planning or design stages to perform construction estimates.

LOCATION OF THE WORK

All work is located within the City of El Mirage and the City of Surprise Original Town Site, Maricopa
County, Arizona.

CONTRACTORS LICENSE
Contractor shall be a licensed contractor through the Arizona Registrar of Contractors and have the proper
classification to perform the work specified in this contract.

CONTRACT TERM

This Contract is a three (3) -year contract and commences on February |, 2019, and expires January 31,
2022. The City may at its sole option and with the consent of the Contractor, extend the period of this
Contract up to two (2) additional years in one (1) -year increments. The Contractor shall be notified in
writing when the contract renewal has been approved within thirty (30) days of contract expiration.

Either party has the right to cancel this contract at any time with a thirty (30) -day written notice.

GUARANTEE

The Contractor shall guarantee all work and operation of materials provided for one (1) year after
completion of the work.

ORDERING WORK
a. Contractor shall provide the City with a written cost proposal for each project.

Proposals shall be itemized per the job pricing matrix and the job order cost proposal. Estimates are
binding on the Contractor. However, conditions which will alter the original estimate may be brought
to the attention of the City’s Project Manager (“Project Manager”) for approval. Such notification will
occur quickly enough so as not to delay any project underway.

b. Contractor shall proceed with work only upon obtaining an off-site/ROW permit from the Engineering
Department and the receipt of a purchase order. The City will waive any City of El Mirage permit fees.

SCOPE OF WORK MEETING

Prior to the commencement of any work on a project, a scope meeting will be held. Minimum attendance
of the Contractor’s staff shall include a responsible company official and the job superintendent. The
agenda will include:

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Critical elements of the work schedule.

The traffic control plans in writing.

Coordination with the involved utility firms.

Emergency telephone numbers for all representatives involved in the course of construction.
Names and telephone numbers for all subcontractors proposed for use on the project.

CONTRACTOR’S CONSTRUCTION SCHEDULE

The Contractor shall prepare and submit for approval a construction schedule outlining the proposed

sequence of operations. The schedule shall conform to specific limitations of operations specified herein
and to the approved traffic control plan.

CHANGES IN THE WORK

The Public Works Director may at any time, as the need arises, order changes within the scope of work of
any job order agreement without invalidating the agreement. If such changes increase or decrease the
amount due under the Contract documents, or in the time required for performance of the work, an
equitable adjustment shall be authorized by written change order.

The Public Works Director also, may at any time, by issuing a written field order, make changes in the
details of the work for any job order agreement. The Contractor shall proceed with the performance of any
changes in the work so ordered unless the Contractor believes that such written field order entitles him/her
to a change in Contract price or time, or both, in which event Contractor shall give the City written notice
thereof within three (3) days after the receipt of the field ordered change, and the Contractor shall not
execute such changes pending the receipt of an executed change order or further written instruction from
the City.

LAYOUT, FIELD MEASUREMENTS AND INSPECTION OF SURFACES

Contractor shall be solely responsible for the accuracy of measurements and laying out their own work and
shall make good any errors due to faulty measurements taken, information obtained, layout, or failure to
report discrepancies. The City will assist the Contractor in establishing preliminary working lines and
benchmarks.

The Contractor shall notify the Project Manager in writing of any defects noted in such surfaces that are to
receive their work. The Project Manager will direct such surfaces to be remedied.

INSPECTION

City Inspectors (“Inspectors”) will monitor the work site(s) to report as to the progress of the work, the
manner in which it is being performed, and report whenever it appears that material furnished or work
performed by the Contractor fails to fulfill the requirements of the job order agreement. The Inspectors may
direct the attention of the Contractor to such failures or infringement.

In a case of a dispute arising between the Inspector and the Contractor as to material furnished or the
manner of performing the work, the Inspector shall have the authority to reject materials or suspend the
work until the question and issue can be referred to and decided by the Public Works Director or designee.
Inspectors are not authorized to revoke, alter, enlarge, relax, or release any requirements of the
specifications. Inspectors shall in no case act as foremen or perform other duties for the Contractor or
interfere with the management of the work by the Contractor.

Inspection or supervision by the Public Works Director or designee shall not be considered as direct control
of the individual worker and/or their work. The direct control shall be solely the responsibility of the
Contractor.

PROTECTION OF FINISHED OR PARTIALLY FINISHED WORK

The Contractor shall properly guard and protect all finished or partially finished work, and shall be
responsible for the same until the entire contract is completed and accepted by the City. Partial payment on
work so completed shall not release the Contractor from such responsibility, but they shall turn over the
entire work in full accordance with these specifications before final settlement shall be made.

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STOCKPILE OF MATERIALS

The Contractor may, if approved by the Project Manager, place materials in the public right-of-way
provided they do not prevent access to adjacent properties or prevent compliance with traffic regulations.
Traffic shall not be required to travel over stockpiled materials, and proper dust control shall be maintained.

SUPERVISION BY CONTRACTOR

The Contractor shall supervise and direct the work and shall be solely responsible for the means, methods,
techniques, sequences and procedures of construction. The Contractor shall employ and maintain at the
work site a qualified supervisor or superintendent who shall have been designated in writing by the
Contractor as the Contractor's representative at the site. The representative shall have full authority to act
on behalf of the Contractor and all communications given to the representative shall be as binding as if
given to the Contractor. The representative shall be present on the site at all times as required to perform
adequate supervision and coordination of the work.

STANDARD SPECIFICATIONS AND DETAILS

Except as otherwise noted, construction of this project and all work done under this Contract shall be in
accordance with these specifications and all applicable Uniform Standard Specifications For Public Works
Construction sponsored and distributed by Maricopa Association of Governments (MAG), MAG Standard
Details, the City of E] Mirage supplements to MAG Standard Details, and City of Surprise supplements to
MAG ‘Standard Details, including the latest approved revisions thereto in force at the time of bid
advertisement, which shall be referred to hereinafter as the "Standard Specifications." In all cases where
accepted standards (American Water Works Association (AWWA), American National Standards Institute
(ANSI), American Association of State Highway and Transportation Officials (AASHTO), Arizona
Department of Transportation (ADOT), American Society for Testing and Materials (ASTM), MAG, etc.,
are referred to in the "Standard Specifications," the latest revisions as of bid advertisement shall prevail.

DUMPING AND DISPOSAL OF WASTE

The Contractor is responsible for the cost to dispose of all waste products including excess earth material
which will not be incorporated into the work under this contract. The waste product referred to herein shall
become the property of the Contractor, unless otherwise directed by the Public Works Director.

CLEAN UP

Clean up shall include the removal of all excess materials in conjunction with the project accumulated on
any driveways, curbs, landscaping, or any other surface. No special payment will be made for this item.
The Contractor shall, upon completion of the work, remove all temporary construction facilities, debris,
and unused materials provided for in the work, and put the work site of the work and public right-of-way in
a neat and clean condition. No special payment will be made for this item.

DUST PREVENTION

The Contractor shall take whatever steps, procedures or means required to prevent abnormal! dust
conditions due to construction operations in connection with this contract. The dust control measures shall
be maintained at all times during construction of the project to the satisfaction of the Public Works Director
and in accordance with the requirements of the Maricopa County Health Department Air Pollution Control
and Environmental Protection Agency (EPA) regulations. Contractor will work under the City’s Dust
Control permit.

MISCELLANEOUS REMOVAL AND RELOCATIONS

Miscellaneous removals and relocations shall be construed to mean the removal of all unsuitable materials
whether designated or implied by the plans and specifications and shall include but not be limited to the
removal of such items as pipes, concrete, asphalt, block, brick, rock, metal, etc. of every nature and
description, unless such items are specifically designated in a separate line item. Certain items require

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temporary removal and reinstallation such as mail box stands, sign posts, survey monument frames and
covers, etc., and are included in this category.

TRAFFIC CONTROL

Most projects will be small enough where major traffic control will not be required. Quotes will be
requested for each project. If the need for major traffic control arises for a certain project the cost for traffic
control can be added as a separate line item. Any revisions shall be submitted to Public Works for review
and approval.

All traffic shall be regulated in accordance with MAG Specifications; the City of Phoenix Traffic Barricade
Manual, latest edition; and the Manual on Uniform Traffic Control Devices (MUTCD).

The Contractor shall have the full responsibility and liability for traffic control under each job order
agreement. The Contractor shall submit a Traffic Control Plan to the Public Works Department for
approval prior to beginning any work under any job order agreement. It shall be noted that Traffic under
this Contract shall include all motor vehicles, bicyclists, and pedestrians.

The Contractor shall notify all adjacent or affected residents or businesses at least 48 hours in advance of
any street, alley, sidewalk, and driveway closures and make suitable arrangements to have all vehicles
moved to a satisfactory location outside the closed area.

Access shall be maintained to adjacent businesses at all times during construction. Where property has
more than one point of access, no more than one access shall be restricted or closed at any one time. Access
to adjacent private driveways shall be maintained during all non-working hours.

No measurement will be made for traffic control. No payment will be made for traffic control. The cost
thereof shall be included in the price bid submitted for the construction or installation of the items to which
such traffic control is incidental or appurtenant.

SURVEY CONTROL POINTS

Existing survey monuments shall be protected by the Contractor or removed and replaced under the direct
supervision of the City Public Works Department. Prior to construction, it is the responsibility of the
Contractor to notify the City of any survey monuments which need to be referenced off. Any monuments
which are lost and have not been referenced off due to the Contractor’s negligence and lack of notification
to the City shall be replaced at the Contractor’s expense. Lot corners shall not be disturbed without
knowledge and consent of the property owner and only after such corner has been properly referenced for
replacement.

PROTECTION OF EXISTING FACILITIES

The Contractor shall protect all existing facilities during construction. Utility poles that may be affected by
the construction activities shall be protected and/or braced by the Contractor. The Contractor shall notify
the appropriate Utility Company or agency of any construction that may affect their facilities and state the
course of action, which will be taken to protect same.

TESTING OF MATERIALS
Most projects will be small enough where testing is not required. All tests shall be done according to City

of El Mirage Material Testing Guidelines and results certified by an independent laboratory approved by
the City. All material testing should be included in the project price.

COOPERATION WITH UTILITIES

a. The Contractor shall assume full responsibility for all damage to all utilities, the locations of which
have been made known to them due to their operations, and shall repair the damaged utilities as
required herein, at their own expense.

b. The Contractor shall contact the City’s Public Works Department for blue-staking of all traffic signals,
when required.

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c. The Contractor shall comply with the requirements of the A.R.S 40-360.2L through 40-360.29 in
notification to the interested utility owners prior to the start of construction and shall ascertain the
approximate locations of the various underground utilities shown on the plans, and as may be brought
to their attention. The exact location of these underground utilities shall be determined by excavations
made by the Contractor prior to any trenching operations. When the Contractor's operations result in
damage to any utility, the location of which has been brought to their attention, they shall assume full
responsibility for such damage.

d. It is the Contractor's sole responsibility to coordinate with the utility companies to have any conflicts
between existing utilities and the new construction project resolved. The City will not be held
responsible for any delay claims due to such conflicts.

e. Any waterlines or fire hydrants damaged during construction shall be replaced at the Contractor's
expense as per the requirements of the MAG Standard Specifications.

f. No water valve, sewer manhole or clean out shall be left damaged or inaccessible for more than seven
(7) working days. If deficiencies are not corrected within the prescribed time period, the necessary
repairs will be affected by the City at the Contractor's expense.

PROJECT COMPLETION

Project Completion is full completion of all construction associated with a job order agreement, including,
but not limited to, punch list items, close out documentation, Operation & Maintenance manuals,
warranties, and record drawings as certified by the Architect or Engineer of record.

FINAL ACCEPTANCE

Final Acceptance shall mean a written final acceptance of the work by the Public Works Director who shall
make the final acceptance promptly after all work under the contract has been completed in accordance
with the job order agreement and after final inspection.

APPLICABLE LAW

In the performance of this contract, Contractor shall abide by and conform to any and all laws of the United
States, State of Arizona and City of El Mirage including but not limited to federal and state executive
orders providing for equal employment and procurement opportunities, the Federal Occupational Safety
and Health Act and any other federal or state laws applicable to this Contract. It is the policy of the City of
El Mirage that suppliers of goods or services to the City adhere to a policy of equal employment
opportunity and demonstrate an affirmative effort to recruit, hire, and promote regardless of race, color,
religion, gender, national origin, age or disability.

This Contract shall be governed by the City. City and Contractor shall have all remedies afforded each by
the Uniform Commercial Code, as adopted in the State of Arizona, except as otherwise provided in this
Contract or in statutes pertaining specifically to the City. This Contract shall be governed by the laws of the
State of Arizona. Any lawsuit pertaining to this Contract may be brought only in courts in the State of
Arizona.

This Contract is subject to the provisions of A.R.S. §38-511. The City may, within three (3) years after its
execution, cancel this Contract, without penalty or further obligation, made by the City or any of its
departments or agencies if any person significantly involved in initiating, negotiating, securing, drafting or
creating this Contract on behalf of the City or any of its departments or agencies is, at any time while the
Contract or any extension of the contract is in effect, an employee or agent of any other party to the
Contract in any capacity or a consultant to any other party of the Contract with respect to the subject matter
of the Contract.

LEGAL REMEDIES

All claims and controversies shall be subject to resolution according to the terms of the City of El Mirage
Procurement Code. In the event either party brings any action for any relief, declaratory or otherwise,

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arising out of this Contract, or on account of any breach or default hereof, the prevailing party shall be
entitled to receive from the other party reasonable attorneys’ fees and reasonable costs and expenses,
determined by the court sitting without a jury or arbitration board, which shall be deemed to have accrued
on the commencement of such action and shall be enforceable whether or not such action is prosecuted to
judgment or by arbitration award.

ASSIGNMENT -— DELEGATION

No right nor interest in this Contract nor delegation of any duty of Contractor shall be made without prior
written permission of the City.

RIGHTS AND REMEDIES

No provision in this document or in the vendor’s offer shall be construed, expressly or by implication, as
waiver by the City of any existing or future right and/or remedy available by law in the event of any claim
of default or breach of contract. The failure of the City to insist upon the strict performance of any term or
condition of the Contract or to exercise or delay the exercise of any right or remedy provided in the
Contract, or by law, or the City’s acceptance of and payment for materials or services, shall not release the
Contractor from any responsibilities or obligations imposed by this Contract or by law, and shall not be
deemed a waiver of any right of the City to insist upon the strict performance of the Contract.

FORCE MAJEURE

Except for payment for sums due, neither party shall be liable to the other nor deemed in default under this
Contract ifand to the extent that such party’s performance of this Contract is prevented by reason of Force
Majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected
and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of
God: acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; fire; floods;
lockouts, injunctions-intervention-acts, or failures or refusals to act by government authority; and other
similar occurrences beyond the control of the party declaring force majeure which such party is unable to
prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the
party declaring force majeure notifies the other party of the existence of the force majeure and shall be
deemed to continue as long as the results or effects of the force majeure prevent the party from resuming
performance in accordance with this Contract.

Force majeure shall not include the following occurrences:

a. Late delivery of equipment or materials caused by congestion at a manufacturer’s plant or elsewhere,
an oversold condition of the market, inefficiencies, or similar occurrences.

b. Late performance by a subcontractor unless the delay arises out of a force majeure occurrence in
accordance with this Force Majeure term and Condition.

Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise
to any claim for damages or loss of anticipated profits if, and to the extent that such delay or failure is
caused by force majeure. If either party is delayed at any time in the progress of the work by force majeure,
then the delayed party shall notify the other party in writing of such delay within forty-eight (48) hours
commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be hand
delivered or mailed Certified-Return Receipt and shall make a specific reference to this article, thereby
invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall
notify the other party in writing. The time of completion shall be extended by contract modification for a
period of time equal to the time that the results or effects of such delay prevent the delayed party from
performing in accordance with this contract.

BRIBES AND KICK-BACKS
The Contractor shall not by any means:

a. Induce any person or entity employed in the construction of the Project to give up any part of the
compensation to which that person or entity is entitled;

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b. Confer on any governmental, public or quasi-public official having any authority or influence over the
project, any payment, loan subscription, advance, deposit of money, services or anything of value,
present or promised;

c. Offer nor accept any bribes or kick-backs in connection with the project from or to any individual or
entity, including any of its trade contractors, subcontractors, consultants, suppliers or manufacturers of
project goods and materials; or,

d. Without the express written permission of the City, call for or by exclusion require or recommend the
use of any subcontractor, consultant, product, material, equipment, system, process or procedure in
which the General Contractor has a direct or indirect proprietary or other pecuniary interest.

RIGHT TO ASSURANCE

Whenever one party to this contract in good faith has reason to question the other party’s intent to perform
he may demand that the other party give a written assurance of this intent to perform. In the event that a
demand is made and no written assurance is given within five (5) days, the demanding party may treat this
failure as an anticipatory repudiation of the Contract.

RIGHT TO AUDIT RECORDS

The City may, at reasonable times and places, audit the books and records of any Contractor as related to
any contract held with the City.

LICENSES

Contractor shall have at the time of bid submittal, and shall maintain in current status, all Federal, State and
Local licenses and permits required for the operation of the business conducted by the Contractor as
applicable to this Contract. The conclusion of the issuing authority in each case is to be deemed conclusive
for the purposes of complying with this provision. Substantial compliance does not meet the minimum
requirements of this or any provision hereof, or of any applicable law or other authority, and that strict
compliance alone is adequate to meet those requirements, unless the City consents to such substantial
compliance in writing at the time of bid submittal. The determination shall be made by the City.

PATENTS AND COPYRIGHTS

All services, information, computer program elements, reports and other deliverables, which may be
patented or copyrighted and created under this contract are the property of the City and shall not be used
or released by the Contractor or any other person except with the prior written permission of the City.

ADVERTISING

Contractor shal! not advertise or publish information concerning this Contract, without prior written
consent of the City.

WORK METHODS

The methods, equipment and appliances used on the work shall be such as will produce a satisfactory
quality of work, and shall be adequate to complete any job order agreement within the time limit specified.

Except as is otherwise specified, the Contractor’s procedure and methods of construction may, in general,
be of their own choosing, provided they follow best general practice and are calculated to secure results
which will satisfy the requirements of the specifications and the supervision of the work.

The work covered by any job order agreement shall be carefully laid out in advance and performed in a
manner to minimize interference with normal operation and utilization of the roads. The Contractor shall
exercise caution during the course of this construction work to avoid damage to all known existing or
possible unknown existing underground utilities. They shall conduct their construction operations in such a

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manner as to avoid injury to their personnel and to avoid damage to all utilities. Any damage done will be
repaired without delay and at the expense of the Contractor.

CITY PERMITS

The Contractor shall obtain a no fee engineering permit from the City of El Mirage and the City of
Surprise. The Contractor will be responsible for any required Maricopa County permits or other agency
permits.

INDEPENDENT CONTRACTOR

a. General

i. The Contractor acknowledges that all services provided under this Contract are being provided as
an independent contractor, not as an employee or agent of the City of El Mirage.

ii. Both parties agree that this Contract is nonexclusive and that Contractor is not prohibited from
entering into other contracts nor prohibited from practicing their profession elsewhere.

b. Liability

The City of El Mirage shall not be liable for any acts of Contractor outside the scope of authority
granted under this Contract or as the result of Contractor’s acts, errors, misconduct, negligence,
omissions and intentional acts.

To the fullest extent permitted by law, the Contractor shall defend, indemnify and hold harmless the
City, its agents, representatives, officers, directors, officials and employees from and against all claims,
damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of
appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors,
mistakes, omissions, work or services of the Contractor, its employees, agents, or any tier of
subcontractors in the performance of this Contract. Contractor’s duty to defend, hold harmless and
indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in
connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness,
disease, death, or injury to, impairment, or destruction of property including loss of use resulting
therefrom, caused by any acts, errors, mistakes, omissions, work or services in the performance of this
Contract including any employee of the Contractor or any tier of subcontractor or any other person for
whose acts, errors, mistakes, omissions, work or services the Contractor may be legally liable.

The amount and type of insurance coverage requirements set forth herein will in no way be construed
as limiting the scope of the indemnity in this paragraph.

c. Other Benefits

The Contractor is an independent contractor; therefore, the City will not provide the Contractor with
health insurance, life insurance, workmen’s compensation, sick leave, vacation leave, or any other
fringe benefits. Further, Contractor is exempt from coverage of the Comprehensive Benefit and
Retirement Act (COBRA). Any such fringe benefits shall be the sole responsibility of Contractor.

WARRANTY

Each offer shall provide a one year warranty/guarantee against defects in materials, faulty workmanship
and/or performance for all items required of the specifications. Contractor further warrants that all services
provided under any job order agreement resultant of this Contract shall conform to the specifications of
this Contract and any resulting job order agreement.

PAYMENT TERMS

If payment terms are not indicated, terms of NET 30 days shall be applied by the City. Payment terms to
apply after receipt of invoice or final acceptance of the products/services, whichever is later. Payment terms
offering less than twenty (20) days for payment will not be considered. A separate invoice shall be issued

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for each shipment of material or service performed, and no payment will be issued prior to receipt of
material and/or services and correct invoice.

PROVISIONS REQUIRED BY LAW

Each and every provision of law and any clause required by law to be in the contract will be read and
enforced as though it were included herein, and if through mistake or otherwise any such provision is not
inserted, or is not correctly inserted, then upon the application of either party, the contract will forthwith be
physically amended to make such insertion or correction.

SEVERABILITY

The provisions of this contract are severable to the extent that any provision or application held to be
invalid shall not affect any other provision or application of the contract which may remain in effect
without the invalid provision or application.

RELATIONSHIP TO PARTIES

It is clearly understood that each party shall act in its individual capacity and not as an agent, employee,
partner, joint venturer, or associate of the other. An employee or agent of one party shall not be deemed or
construed to be the employee or agent of the other for any purpose whatsoever. The Contractor is advised
that taxes or Social Security payments will not be withheld from any City payments issued hereunder and
that the Contractor should make arrangements to directly pay such expenses, if any.

INTERPRETATION-PAROL EVIDENCE

This Contract represents the entire Contract of the Parties with respect to its subject matter, and all previous
agreements, whether oral or written, entered into prior to this contract are hereby revoked and superseded
by this contract. No representations, warranties, inducements or oral agreements have been made by any of
the Parties except as expressly set forth herein, or in any other contemporaneous written agreement
executed for the purposes of carrying out the provisions of this contact. This Contract may not be changed,
modified or rescinded except as provided for herein, absent a written agreement signed by both Parties.
Any attempt at oral modification of this contract shall be void and of no effect.

INSPECTION

All material and/or services are subject to inspection and acceptance by the City. Materials and/or services
failing to conform to the specifications of this Contract will be remedied immediately by the Contractor.

COMPLIANCE

The Contractor’s products, services, and facilities shall be in full compliance with all applicable Federal,
State, and local health, environmental, and safety laws, regulations, standards, and ordinances, regardless of
whether or not they are referred to by the City. All transactions related to this Contract and any order
resulting from it shall be governed by the laws of the State of Arizona. Contractor is to supply Safety Data
Sheets (S.D.S.) in accordance with Federal requirements. Contractor entering the City workplace with
hazardous materials or using hazardous materials on any City property or right-of-way shall supply the City
with a S.D.S. covering those particular products the Contractor may expose City employees or the general
public to while working at the site. The $.D.S. must be in compliance with OSHA Regulation 1910.1200,

paragraph g.

50.

51.

52.

33.

54,

LOSSES AND DAMAGES

All loss or damage arising out of the nature of the work to be done or from the action of the elements or
from any unforeseen circumstances in the prosecution of the same, or from any unusual obstructions or
difficulties which may be encountered in and/or during the prosecution of the work, or from any casualty
whatsoever of every description, shall be sustained and borne by the Contractor at its own cost and
expense.

CHARACTER AND STATUS OF WORKERS

Only skilled supervisors and workers shall be employed on work requiring special qualifications. When
required by the Public Works Department, the Contractor shall discharge any person who is, in the opinion
of the Public Works Director, disorderly, dangerous, insubordinate, incompetent, or otherwise
objectionable. The Contractor shall keep the City harmless from damages or claims for compensation that
may occur in the enforcement of this section. The Contractor shall be responsible for assuring the legal
working status of its employees and its subcontractor’s employees.

TRAFFIC

All traffic affected by services performed pursuant to this contract shall be regulated in accordance with the
City of Phoenix -Traffic Barricade Manual, latest edition and the City of Phoenix in the Traffic Barricade
Manual shall be referred to as the City of El Mirage City Engineering Department for interpretation.

INSURANCE REQUIREMENTS

The Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated minimum
insurance with companies possessing a current A.M. Best, Inc. Rating of A- and duly licensed to do
business in the State of Arizona with policies and forms satisfactory to the City. All insurance required
herein shall be maintained in full force and effect at all times during the term and any extension of this
contract; failure to do so may, at the sole direction of the City, constitute a material breach of this Contract.

The Contractor’s insurance shall be primary insurance, and any insurance or self-insurance maintained by
the City shall not contribute to it. Any failure to comply with the claim reporting provisions of the policies
or any breach of an insurance policy warranty shall not affect coverage afforded under the policy to protect
the City. The insurance policies, except Workers’ Compensation, shall contain a waiver of transfer rights of
recovery (subrogation) against the City, its agents, representatives, directors, officers, and employees for
any claims arising out of the Contractor’s work or service.

The insurance policies may contain deductibles which shall not exceed twenty-five percent (25%) of the
contract price. The Contractor shall be solely responsible for deductible retention and the City, at its option,
may require the Contractor to secure the payment of such deductible. No insurance required under this
contract may be written on a “claims made” basis.

The City reserves the right to request and to receive, within ten (10) working days, certified copies of any
or all of the herein required insurance policies and/or endorsements. The City shall not be obligated,
however, to review same or to advise Contractor of any deficiencies in such policies and endorsements, and
such receipt shall not relieve Contractor from, or be deemed a waiver of the City’s right to insist on, strict
fulfillment of Contractor’s obligations under this Contract.

The insurance policies, except Workers’ Compensation, required by this Contract shall name the City, its
agents, representatives, officers, directors, officials and employees as Additional Insureds.

REQUIRED INSURANCE COVERAGE

a. General Liability

Contractor shall maintain Commercial General Liability insurance with a limit of not less than
$1,000,000 for each occurrence with a $3,000,000 General Aggregate Limit. The policy shall include
coverage for bodily injury, broad form property damage, personal injury, products/completed

Ul

55.

57.

58.

operations and blanket contractual coverage including, but not limited to, the liability assumed under
the indemnification provisions of this Contract, which coverage will be at least as broad as Insurance
Service Office, Inc. Policy Form CG 000211093 or any replacement thereof.

Any Contractor subletting any part of the work, services or operations awarded to the Contractor shall
purchase and maintain, at all times during prosecution of the work, services or operations under this
Contract, an Owner’s and Contractor’s Protective Liability insurance policy for bodily injury and
property damage, including death, which may arise in the prosecution of the Work or Contractor’s
operations under this Contract. Coverage shall be on an occurrence basis with a limit not less than
$1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues
the Contractor’s Commercial General Liability insurance.

b. Automobile Liability

Contractor shall maintain Commercial/Business Automobile Liability insurance with a combined
single limit for bodily injury and property damage of not less than $300,000 each occurrence with
Tespect to the Contractor’s any owned, hired, and non-owned vehicles assigned to or used in
performance of the Contractor’s work. Coverage shall be at least as broad as coverage code 1, “any
auto”, (Insurance Service Office, Inc. Policy Form CA 00011293, or any replacements thereof). Such
insurance shall include coverage for loading and off loading hazards. If hazardous substances,
materials or wastes are to be transported, MCS 90 endorsement shall be included and $5,000,000 per
accident limits for bodily injury and property damage shall apply.

c. Workers’ Compensation

The Contractor shall carry Workers’ Compensation insurance to cover obligations imposed by federal
and state statutes having jurisdiction of Contractor’s employees engaged in the performance of the
work; and, Employer’s Liability insurance of not less than $100,000 for each accident, $100,000
disease for each employee, and $500,000 disease policy limit.

In case any work is subcontracted, the Contractor shall require the Subcontractor to provide Workers’
Compensation and Employer’s Liability to at least the same extent as required of the Contractor.

CERTIFICATES OF INSURANCE

Prior to commencing Services under this Contract, Contractor shall furnish the City with Certificates of
Insurance (naming the City as additionally insured), or formal endorsements as required by the Contract,
issued by Contractor's insurer(s), as evidence that policies providing the required coverages, conditions and
limits required by this Contract are in full force and effect. If a policy does expire during the life of the
contract, a renewal certificate must be sent to the City fifteen (15) days prior to the expiration date.

.» CONTRACT DEFAULT

The City, by written notice of default to the Contractor, may terminate the whole or any part of this contract
immediately in any one of the following circumstances:

a. Ifthe Contractor performs the services in a manner the City determines creates an unreasonable risk of
harm or injury to the public or any property of the City; or

b. If the Contractor fails to perform any of the other provisions of this contract; and fails to remedy the
situation within a period of five (5) calendar days after receipt of notice.
TERMINATION FOR CONVENIENCE

The City reserves the right to terminate any contract, with or without cause, upon thirty (30) days written
notice. The City shall be responsible for the payment for services completed by Contractor prior to the
effective date of the termination.

DELAY IN EXERCISING CONTRACT REMEDY

Failure or delay by the City to exercise any right, power, or privilege shall not be deemed a waiver thereof.

12

59.

60.

61.

62.

TAX EXEMPTION

The City is exempt from paying Federal Excise Taxes and shall furnish an exemption certificate upon
request.

LATE SUBMISSION OF CLAIM

The City will not honor any invoices or claims which are tendered more than six (6) months after the last
item of the account accrued.

LIABILITY

Except for the negligence of the City, its officers, managers, employees, or agents, Contractor shall be
liable to the City for any physical damage to City property or for the death of, or personal injury to, City
personnel arising out of Contractor's occupancy, maintenance, repair, replacement, installation and/or any
other work performed pursuant to the contract. Contractor agrees to indemnify, defend and hold the City
harmless from any claim or loss arising from such damage or injury.

CONTRACT SUBJECT TO APPROPRIATIONS

Payments by the City required under the terms of this contract are subject to appropriation by the Council
of the City of El Mirage. The obligation of City to make any payment pursuant to this contract is a current
expense of the City, payable exclusively from annual appropriations, and is not a general obligation or
indebtedness of the City. If the City Council fails to appropriate money sufficient to pay the fee amounts as.
set forth in this contract during any succeeding fiscal year, City shall provide Contractor written notice that
this contract shall terminate at the end of the current fiscal year and that City shall be relieved of any
subsequent obligation of payment under this contract upon such termination and neither the City nor any
official or employee of the City shall be obligated or liable for any future payments or for any damages as a
result of termination under this paragraph.

. COOPERATIVE USE OF CONTRACT

In addition to the City of El Mirage, this Contract may be extended for use by other municipalities,
government agencies and governing bodies, including the Arizona Board of Regents, and political
subdivisions of the State. Any such usage by other entities must be in accord with the ordinances, charter
and/or rules and regulations of the respective entity and the approval of the Contractor.

AUTHORITY AND APPROVALS

Each party hereby warrants and represents that it has full power and authority to enter into and
perform this Contract, and that the person signing on behalf of each has been properly authorized
and empowered to enter into this Contract. Each party further acknowledges that it has
read this Contract, understands it, and agrees to be bound by it.

City of El Mirage,
an Arizona municipal corporation

By: J. Crystal Dyches
Its: City Manager

ATTEST

City Clerk

APPROVED AS TO FORM:

City Attorney

Felix Construction Company

a(n) Arizona Corporation

By: _ David Giannetto

Its: __ Principal

AGENDA ITEM 5. 10.

City of
EL MIRAGE

Arizona
GRAND HERITAGE, BRIGHT FUTURE!
REQUEST FOR COUNCIL ACTION
DATE SUBMITTED: TYPE OF ACTION: SUBJECT: Consideration and action to approve the
09/07/2023 Purchase purchase of goods and services from Felix

DATE ACTION REQUESTED: Construction to restore the Varney Road well site
09/19/2023 property to its previous condition in an amount not to
a exceed $73,741.98 and authorize finance to make any
AGENDA SECTION: Consent necessary transfers. (Public Works)

TO: Mayor and Council
FROM: Nick Russo, Public Works Director

RECOMMENDATION:

Approve the purchase of goods and services from Felix Construction to restore the Varney Road well site property
to its previous condition in an amount not to exceed $73,741.98 and authorize finance to make any necessary
transfers.

PROPOSED MOTION:
| move to approve the purchase of goods and services from Felix construction as presented.

BACKGROUND:

The Varney Road well site at 11311 N. Dysart Road was damaged in a vehicle accident. The block wall on the
property's boundary was destroyed, in addition to mechanical components on the inside of the site. The City's
insurance provider evaluated the damage, and the City was paid $52,655.84 for the value of the damaged property
and will be further reimbursed up to $14,238.25 upon completion of the repairs. Public Works has received an
estimate from Felix Construction to complete the repairs to the well site through the use of City contract
PW19-JOCO2 in an amount not to exceed $73,741.98. This estimate from Felix Construction includes repairs for the
damage caused by the accident ($66,894.09) and existing electrical repairs to the site ($6,847.89). The budget
exists in the water fund 51 1-5-7115-255 to cover this purchase. This item seeks approval for the use of Felix
Construction for this project and to authorize finance to make any necessary transfers. This item was tabled at the
8/22/23 City Council meeting for further research into the project costs and coverage by the City's insurance
provider. A detailed breakdown of the costs is attached to this request in response to this inquiry. The restitution
process for the damage by the responsible party is being coordinated by the City's insurance provider.

BUDGETED: No SUFFICIENT FUNDS: Yes
CIP: No MULTI-YEAR: No

Fiscal Impact
AMOUNT REQUESTED: $73,741.98

FISCAL YEAR: FY24
ACCOUNT TO BE CHARGED: 51 1-5-71 15-255

Attachments
Varney Repairs - Detailed Breakdown
Felix JOC extension
Varney Well Property Repairs