1 7 2025 Regular Meeting Minutes DRAFT
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D R A F T REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF EL MIRAGE EL MIRAGE CITY COUNCIL CHAMBERS 10000 N. EL MIRAGE ROAD 6:00 PM -TUESDAY, JANUARY 7, 2025 Minutes 1. ROLL CALL Present: Mayor Alexis Hermosillo; Vice Mayor Monica Dorcey; Councilmember Ryan Eldridge; Councilmember Scottie Gentry; Councilmember Anita Norton; Council Member Jacquelyn Parsons; Councilmember Donna Winston 2. CALL TO ORDER Pledge of Allegiance Moment of Silence Introduction of new City employees: Administrative Program Coordinator Martina Longoria gave a brief background and introduced new employee, Administrative Senior Program Specialist Laura Farrell. City Clerk Sharon Antes gave a brief background and introduced new employee City Clerk Specialist Corey Williams. 3. CALL TO THE PUBLIC Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City Council as a whole. At the conclusion of the Call to the Public, individual City Council members may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow up on the matter, and/or (3) direct that the matter be put on a future agenda. Resident Cheryl LaGalbo expressed concern regarding access to the new 24/7 Emergency Medical Center and requested consideration be given to providing emergency access through the median on El Mirage Road. Resident Steve Gilliam thanked staff for work on acquiring parcels in the Wash Area and expressed his belief and support of changing City Hall to be open five days per week, Monday through Friday. 4. CONSENT AGENDA All items listed under the Consent Agenda will be voted on with one motion. If discussion is desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda and voted on separately. 1. Consideration and action to approve the appointment of Jill Boltz as the City Clerk with a start date of January 23, 2025. (City Council) This item was pulled from the Consent Agenda and discussed under Regular Agenda Item 5.1.a. 2. Consideration and action to approve a final plat to accept and record public right-of-way, utility, and access easements for Avanti Windows and Doors 34.0-acre property located on Olive Avenue submitted by T.L. Steimel & Associates, Inc. (Development Services - Planning and Zoning) 3. Consideration and action to approve authorization for the City Manager to enter into a contract with Times Two Entertainment to host a movie in the park event at Bill Gentry Park on or about the date(s) of March 7th, 2025, in an amount not to exceed $2,000. (Parks and Recreation) This item was pulled from the Consent Agenda and discussed under Regular Agenda Item 5.1.b. 4. Consideration and action to enter into an agreement with the Drug Enforcement Administration to assign an El Mirage Police Officer to the DEA Task Force from October 1, 2024, to September 30, 2026. (Police) 5. Consideration and action to approve a contract with Weber Water resources in an amount not to exceed $40,715.34 for the rehabilitation of well site equipment as part of Capital Improvement Project 62065 and authorize the finance department to make any necessary transfers. (Public Works) 6. Consideration and action to approve the purchase of a new loader from Sonsray Machinery LLC in an amount not to exceed $149,953.32 as part of capital improvement project 62512 - HURF equipment replacement. (Public Works) 7. Consideration and action to approve a contract with Keller Electrical in an amount not to exceed $33,452 for the installation of new well site equipment as part of Capital Improvement Project 62065 and authorize the finance department to make any necessary transfers. (Public Works) 8. Consideration and action to increase the project budget and make the final payment on CIP 62107 to WSP USA Environment and Infrastructure Inc. in an amount not to exceed $24,730.25 and authorize the finance department to make any necessary transfers. (Public Works) Vice Mayor Dorcey moved to approve Consent Agenda Item 4.2 and 4.4 through 4.8; seconded by Councilmember Norton. Vote: 7 - 0 Passed - Unanimously 5. REGULAR AGENDA Consent Agenda Item 4.1 was pulled and discussed as Regular Agenda 5.1.a. Consideration and action to approve the appointment of Jill Boltz as the City Clerk with a start date of January 23, 2025. (City Council) Councilmember Gentry stated she asked this item to be discussed under the Regular Agenda because she wanted to make note that she did not agree with the salary amount offered to the new City Clerk. Vice Mayor Dorcey moved to approve the appointment of Jill Boltz as the City Clerk with a start 2 Regular Meeting - Council Minutes January 7, 2025 date of January 23, 2025 as presented; seconded by Councilmember Norton. Motion passed - (6/1) NAY - Councilmember Gentry Consent Agenda Item 4.3. was pulled and discussed as Regular Agenda Item 5.1.b. Consideration and action to approve authorization for the City Manager to enter into a contract with Times Two Entertainment to host a movie in the park event at Bill Gentry Park on or about the date(s) of March 7th, 2025, in an amount not to exceed $2,000. (Parks and Recreation) Councilmember Eldridge asked for this item to be discussed under the Regular Agenda, stating that although he loved the idea of family movies in the park, he wanted more information on Times Two Entertainment company, and believed that Saturday night would be a more preferable showing night rather than Friday. Councilmembers Eldridge, Gentry, and Norton all expressed concern over the lack of details in the contract presented (movie type, movie time, which food vendors, etc.) and the cost of $2K was too much. Vice Mayor Dorcey stated she believed Council might be verging on micromanaging and details should be left to experienced staff. P&R Director Sean VanRoemm noted that this contract is standard in the industry and was needed prior to establishing concrete details for times, dates, movie type, vendors, etc. He further stated the date was flexible in March. Mayor Hermosillo clarified this event was different from the more recent Music in the Park events. Vice Mayor Dorcey moved to approve authorization for the City Manager to enter into a contract with Times Two Entertainment to host a movie in the park event at Bill Gentry Park on or about the date(s) of March 7th, 2025, in an amount not to exceed $2,000 as presented; seconded by Councilmember Parsons. Motion carried - (6/1) NAY - Councilmember Gentry 1. Public Hearing, closure of Public Hearing followed by consideration and action to recommend to the Arizona Department of Liquor Licenses & Control approval/disapproval of an application for a new license #313471 for Pueblo El Mirage located at 11201 N El Mirage Rd, El Mirage, AZ, 85335. (Police) Mayor Hermosillo opened the Public Hearing. Police Chief Marzocca gave a quick PowerPoint presentation on the liquor license application and noted there were no objections. The applicant from Pueblo El Mirage Resort and Spa explained that this was Series 7 liquor license renewal. Hearing no comments from the public, Mayor Hermosillo closed the Public Hearing. Vice Mayor Dorcey moved to recommend approval to the Arizona Department of Liquor Licenses & Control of an application for a new license #313471 for Pueblo El Mirage located at 11201 N El Mirage Rd, El Mirage, AZ, 85335. Vote: 7 - 0 Passed - Unanimously 2. Consideration and action to authorize the City Manager to enter into a contract with Woodruff Construction to complete the Tohono O'odham Nation 12% gaming distribution grant awarded for a classroom remodel project at the Northwest Valley YMCA facility for an amount not to exceed $130,000 and authorize the finance department to make any necessary transfers. (Parks and Recreation) Parks and Recreation Director Sean VonRoenn gave a PowerPoint presentation explaining the 3 Regular Meeting - Council Minutes January 7, 2025 grant-funded classroom remodel project at the YMCA facility. YMCA Director Mary Davis was asked and answered that there are currently six children on a waiting list for the program. Wayne Woodruff from Woodruff Construction was also present. Mr. VonRoenn explained the dollar amount requested, noting there was a $6K contingency included and the City's in-kind match was $5,300. Vice Mayor Dorcey stated she was pleased to see this project move forward as it provides an important service to El Mirage residents. Vice Mayor Dorcey moved to authorize the City Manager to enter into a contract with Woodruff Construction to complete the Tohono O'odham Nation 12% gaming distribution grant awarded for a classroom remodel project at the Northwest Valley YMCA facility for an amount not to exceed $130,000 and authorize the finance department to make any necessary transfers; seconded by Councilmember Norton. Vote: 7 - 0 Passed - Unanimously 3. Consideration and action to approve submitting four parcel offers to Maricopa County Treasurer's Office to obtain deeds on parcel number 501-33-940C (4.32 acres for $1,000), parcel number 501-33-939A (.56 acres for $250), parcel number 501-33-012H (2.41 acres for $500), located within the Lower El Mirage Wash between Dysart Road and the BNSF Railroad, and parcel number 501-33-938 (.50 acres for $250) located in the wash area between Dysart Road and W. Sweetwater Avenue, pursuant to A.R.S. § 42-18303(E) for a total of $2,000. (City Clerk) Councilmember Norton asked if there were back taxes outstanding on the noted parcels and City Clerk Antes answered there were considerable back taxes owed, which is why the State foreclosed and took over the parcels. Vice Mayor Dorcey moved to approve submitting four parcel offers to Maricopa County Treasurer's Office to obtain deeds on parcel number 501-33-940C (4.32 acres for $1,000), parcel number 501-33-939A (.56 acres for $250), parcel number 501-33-012H (2.41 acres for $500), located within the Lower El Mirage Wash between Dysart Road and the BNSF Railroad, and parcel number 501-33-938 (.50 acres for $250) located in the wash area between Dysart Road and W. Sweetwater Avenue, pursuant to A.R.S. § 42-18303(E) for a total of $2,000; seconded by Councilmember Notron. Vote: 7 - 0 Passed - Unanimously 6. CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS The City Council may not act upon any matter in the City Manager's summary but may have general comment or questions. Parks & Recreation Director Sean VonRoenn explained upcoming plans for the Parks & Recreation Master Plan. 7. MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS The Mayor and City Council may not discuss or act upon any matter in the summary unless the specific matter is properly noticed for legal action. The Mayor and Council members wished all present and all residents a very Happy New year. Councilmember Eldridge gave kudos to the Fire and Police departments for the Christmas and New Years events. 4 Regular Meeting - Council Minutes January 7, 2025 8. EXECUTIVE SESSION 1. Consideration and action to adjourn into Executive Session pursuant to A.R.S. § 38-431.03.A.5. for discussions or consultations with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations with employee organizations regarding the salaries, salary schedules or compensation paid in the form of fringe benefits of employees of the public body. (Administration) Vice Mayor Dorcey moved to adjourn in to Executive Session; seconded by Councilmember Norton. Vote: 7 - 0 Passed - Unanimously 9. ADJOURNMENT - meeting adjourned at 8:08 p.m. _____________________________ Alexis A. Hermosillo, Mayor ATTEST: ______________________________ Sharon Antes, City Clerk I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council Meeting held on Tuesday, January 7, 2025, and a quorum was present. 5 Regular Meeting - Council Minutes January 7, 2025