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Utilities Departmen:
10355 N 121 Avenue, El Mirage 85335
* Agona 623-935-6405; Fax 623-935-6184; TDD 623-933-3258
GRAND HERITAGE, ERIGHT FUTURE! www. cityofelmirage.org
MEMORANDUM
TO: Nick Russo, Public Works Director ©
FROM: Scott Ketchmark, Utilities Superintendent dic
SUBJECT: | WSP Invoice $41106526
DATE: October 16, 2024
The purpose of this memo is to provide background information on the final invoice for the El
Mirage WRF expansion design project (attached invoice 6817220027). The City was
erroneously notified that the project was complete and all invoices had been paid. This was in
June of 2023 and the WSP employee who made the error was Andrea Kagie.
Ms. Kagie was released from employment with WSP after this project was completed and some
time lapsed before WSP was able to send an actual final invoice to the City in January of 2024.
The Public Works Department disputed this invoice and reached out to the project manager Jerry
Bish about what the invoice covered. Mr. Bish’s explanation is attached to this memo.
This payment of $24.730.05 is the final payment for the WRF expansion design project and has
been confirmed by WSP as such. Sufficient funds exist in the sewer fund to cover this expense.
Invoice
Remiiiance Address:
WSP USA Environineni &. Inivasiruciure Inc.
PO Box 74008618
Chicago, IL 6067«-8618
City of El Mirage Invoice #: S41106526 ~
Invoice Daie: 1/16/2024
P.O. Box 26 Project : 6817220027
El Mirage, AZ 85335 Contract Number : EM21-OCP01
Attention: Scott Ketchmark
Re: El Mirage WRF Expansion
For Professional Services Rendered through: 12/29/2023
City Project No.: EM21-OCP01
CIP 62107
Total Project Fee Authorized 1,028, 140.00
Percent Complete as of 12/29/2023 99.27
Fee Earned To Date 1,020,634.58
Less Previous Billings 995,904.53
Current Billing Amount 24,730.05
Amount Due this Invoice 34,730.05
Outstanding Invoices for This Project
Number Date Amount Balance
$41106526 01/16/2024 24,730.05 24,730.05
Project Manager : Bish Jerry C
Phone: 480-241-6622
Terms: Net thirty (30) days (unless otherwise negotiated). Please quote invoice number with remittance.
After thirty (30) days from invoice date a late charge of Direct all billing inquiries to jerry.bish@wsp.com.
one and one-half percent (1.5%) per month, or the maximum
Please visit our website at httos:\\www.wsp.com
rate allowed by law may be charged. Credit cards accepted.
U.S. Federal Tax ID # 91-1641772
Nick Russo
From: Bish, Jerry <jerry.bish@wsp.com>
Sent: Wednesday, August 21, 2024 12:47 PM
To: Nick Russo
Subject: RE: El Mirage - Project #6817220027
External Sender - From: ("Bish, Jerry" <jerry.bish@wsp.com>)
This message came from outside your organization.
Nick:
Thanks for the response. We will confirm that this is the final payment request for the El Mirage WRF
expansion project and that all payments for services are satisfied with the 41196526 Invoice payment.
We have appreciated the opportunity to serve you and your community and look forward to provide
engineering services to El Mirage on some future project.
Regards,
\\YS ER | Jeryc. Bish
Water./ Wastewater Practice Leader
PE, BCEE
Wit 1 520-260-8299
From: Nick Russo <nrusso@elmirageaz.gov>
Seni: Wednesday, August 21, 2024 11:35 AM
To: Bish, Jerry <jerry.bish@wsp.com>
Subject: RE: El Mirage - Project #6817220027
Good Morning Jerry,
Thank you for the clarification on this. | will work with our finance team to complete payment for this project.
Can you please send a final invoice for the project that includes all expenses to close it out? | currently have invoice
$41196526 in the amount of $24,730.05 and want to make sure that this is confirmed so | can close this thing out for
good.
Thank you again.
Nick Russo — Public Works Director
10355 N. 121" Avenue, El Mirage, AZ 85335
P: 623-876-4235 | C: 623-512-0649 | E: nrusso@elmirageaz.gov
City of
~ EL MIRAGE
GUND RULTEUCE DREN GURL
From: Bish, Jerry <jerry.bish@wsp.com>
Sent: Wednesday, August 21, 2024 11:24 AM
To: Nick Russo <nrusso@elmirageaz.gov>
Subject: RE: El Mirage - Project #6817220027
Nick:
Thanks for your email and sorry for the slow response. The engineering services contract for with El Mirage
WRF Design Expansion was a lump sum project. As described to Adam Ford on April 17, 2024, the 100% design
was completed in June but the final invoicing for WSP and our subcontractor’s services were not invoiced until
later. The final invoice included the 100% electrical and HVAC design engineering services, project close out cost,
and documet delivery after the June date. The final invoice included the items described below.
Expenses in the final invoice includes:
1. Majority of the invoice was for final electrical engineering services cost (subcontractor expense)
Final HVAC engineering services cost
Final QA/QC
Document Delivery
Project Closeout Management
Final Administrative Services
QuPwn
Since we did not provide permitting support and final bid document preparation in accordance with the
contract, the cost of those services was not included in the final invoice.
Please advise if you have any questions or need any additional information.
Regards,
vi & | } Jerry C. Bish
Water / Wastewater Practice Leader
PE, BCEE
M+ 1 520-260-8299
From: Nick Russo <nrusso@elmirageaz.gov>
Seni: Tuesday, August 13, 2024 12:06 PM
To: Bish, Jerry <jerry.bish@wsp.com>
Ce: Scott Ketchmark <sketchmark@elmira
Subjeci: El Mirage - Project #6817220027
Importance: High
‘ov>; Holly Lamothe <hlamothe@elmirageaz.gov>
Good Afternoon Mr. Bish,
The City recently worked with WSP on completing the expansion design for our WRF (project 6817220027). We had
received 100% project plans and communicated to our contact at WSP (Andrea Kagie) that the project was complete and
made payment on a final invoice (S41105877). This was back in June of 2023.
| have since received an invoice (S41106526) from WSP for work on this project in the amount of $24,730.05 that we
were not aware of. In addition to the tardiness of this invoice, | do not understand what services this would be paying
for as the project was completed per WSP staff and we had received 100% plans.
2
Can you please provide us with some clarity on this item so we can move forward? | appreciate your attention to this
matter.
Thank you.
Nick Russo — Public Works Director
10355 N. 121 Avenue, El Mirage, AZ 85335
P: 623-876-4235 | C: 623-512-0649 | E: nrusso@elmirageaz.gov
a City of
EL MIRAGE
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