YCEPP AGREEMENT - BOGGS SIGNED.PDF

Agreement No. 2026-12
Arizona Supreme Court
Administrative Office of the Courts

FUNDING AGREEMENT

For
Juvenile Crime Reduction Fund
Fiscal Year 2026

This Agreement is entered into by and between the Administrative Office of the
Courts, on behalf of the Arizona Supreme Court, Administrative Office of the
Courts, (“AOC”), and the Maricopa County Juvenile Court Services, referred to
as “Grantee”, to fund the Youth Career and Education Pathways Program
(YCEPP) pursuant to the provisions of A.R.S. §41-2401(D)(5) and Supreme Court
Administrative Order No. 97-58, which is incorporated herein by reference.

1. TERM OF AGREEMENT

This Agreement becomes effective on July 1, 2025 and shall remain in effect
through June 30, 2026.

2. MODIFICATION AND TERMINATION

This Agreement may be modified or terminated by the AOC if in its judgment
such action is necessary due to: (a) funding availability; (b) statutory changes in the
program; (c) Grantee’s failure to implement or operate the approved proposal and
plan as indicated in the application, Addendum A, and the attached award letter
incorporated herein as Addendum B; (d) Grantee’s non-compliance with this
Agreement or other program requirements, or, (e) other circumstances necessitating
such action. Either party may, upon thirty (30) days written notice to the other party
by certified mail, terminate this agreement. Should action be caused by default of
either party, a written thirty (30) day notice of default will be issued by certified mail
describing the deficiency to the other party hereby named at the end of this
agreement. If the other party does not correct the deficiency within thirty (30) days
after receiving notice of default, the issuing party may terminate the Agreement.

3. FUND ACCOUNTING

Funds distributed to Grantee shall be deposited in a Special Revenue Fund
established for the execution of this Agreement. Any interest earned on these monies
while in the possession of Grantee shall accrue to the fund for use by Grantee in the
approved proposal and plan as indicated in the application, Addendum A, and

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Addendum B. Funds disbursed to Grantee for reimbursement of approved expenses
do not have to be deposited into a Special Revenue account.

4. EXPENDITURES

a. Distribution of Funds. The AOC may retain all or any portion of the
funds allocated to Grantee for the performance of its approved proposal and plan as
indicated in the application, Addendum A, and the Addendum B and may authorize
direct expenditures for the benefit of Grantee. Set forth in Addendum A to this
Agreement are the specific amounts to be retained by the AOC and to be disbursed
to the Grantee. The AOC may periodically modify the distribution of funds
contained in Addendum A based on its determination of Grantee's need for and usage
of the funds.

b. Reporting Requirements. Unless otherwise directed, grantee shall
submit the following reports to the AOC:

1. Financial Mid-Year Progress Report —Due January 31, 2026.
2. Program Mid-Year Progress Report — Due January 31, 2026.
3. Financial Closing report — Due August 15, 2026.

4. Program Closing report — Due August 15, 2026.

ce. Umnexpended Funds. Funds unencumbered as of June 30, 2026, and
unexpended as of July 31, 2026, plus all unexpended interest accrued on such funds
while in the possession of Grantee, shall be transmitted to the AOC for reversion no
later than August 15, 2026. The reversion shall be accompanied by the Financial
Closing report due on August 15, 2026 (as described in section 4b above) and shall
be signed by the Presiding Judge or appropriate Division/Department Head if this
agreement is between the AOC and an organization other than an Arizona court.

d. Inappropriate Expenditures. Grantee shall expend funds only for the
purposes and uses specified in the approved proposal and plan as indicated in the
application, Addendum A, and Addendum B. Grantee agrees to reimburse the AOC
for any unauthorized or inappropriate expenditures which are not in compliance with
the approved proposal and plan as indicated in the application, Addendum A,
Addendum B, and this Agreement. Funds shall not be used to pay Grantee’s
administrative costs for services associated with receipt of those funds including, but
not limited to, indirect costs, such as: accounting, payroll, data processing,
purchasing, existing building use, outside program evaluation, report preparation or
out-of-state travel for staff. All equipment purchased solely with AOC funds shall
be used solely for purchases in the approved proposal and plan as indicated in the
application, Addendum A, and Addendum B unless written permission is received
from the AOC. Juvenile Crime Reduction funds shall not be used to reduce the

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financial obligation of a federal, state, county, city, school district, or tribal
government agency to fund the operations of the juvenile court or other juvenile
related programs.

e. Budget Modifications. Grantee shall not move funds from, to, or within
budgeted categories described in Addendum A without prior written authorization
from the AOC. All budget modifications shall be in accordance with the
Administrative Office of the Courts Policies and Procedures Manual, section 5.03,
entitled Budget Control, Budget Modification Policy and must be received by the
Administrative Office of the Courts in the form of written request at least 30 days
before the end of the program end date.

f. Termination of Funding. In the event that this Agreement is terminated
prior to June 30, 2026, all unexpended funds in the possession of Grantee shall be
returned to the AOC within 30 days of such termination, along with, but not limited
to: (1) a closing financial report; (2) a final program report outlining the program
achievements; and (3) an inventory, including serial numbers, of all equipment
purchased with grant funds. If termination is due to failure of Grantee to comply
with the approved proposal and plan as indicated in the application, Addendum A
and the Addendum B, the AOC may require return of equipment and supplies
purchased with grant funds.

5. SUBCONTRACTS

Grantee may utilize funds for subcontracts with public or private agencies or
organizations for the purpose of reducing juvenile crime if such contracts have been
provided for in the applicant’s approved proposal and plan as indicated in the
application, Addendum A, and Addendum B, with such agencies and organizations
specifically identified, and the subcontract incorporates these requirements. Grantee
shall require that subcontractors providing services directly to juveniles shall
perform routine past employment verifications on all employees. Subcontract shall
state that subcontractors will directly reimburse the AOC for any unauthorized or
inappropriate expenditures which are not in compliance with the approved proposal
and plan as indicated in the application, Addendum A, Addendum B, and this
agreement.

6. BOOKS AND RECORDS

a. Financial Records and Examination. Grantee shall maintain and shall
require its subcontractors to maintain acceptable accounting systems, records, and
documents to properly reflect all funds expended in the performance of the approved
proposal and plan as indicated in the application, Addendum A, Addendum B. All
books, records and other documents relevant to this Agreement shall be retained by

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Grantee and its subcontractors for a period of five (5) years after the final payment
has been made, or until after the resolution of any audit questions or contract
disputes, whichever is longer. AOC, state, or federal auditors, as applicable, and any
other persons duly authorized by the AOC shall have full access to, and the right to
examine, audit, copy and make use of any and all said materials. All subcontracts
shall include a provision acknowledging the authority of the AOC to conduct such
audits or examinations.

b. Program Records and Evaluation. The AOC may monitor and evaluate
the local project to determine its effectiveness. As a condition of receipt of grant
funds, Grantee and subcontractor agrees to maintain and provide to the AOC such
data and statistics as may be required by the AOC for purposes of evaluation.
Grantee and subcontractor further agree that authorized agents of the AOC shall have
the right to conduct on-site visits for purposes of compliance monitoring and
program evaluation. All subcontracts shall include a provision acknowledging the
authority of the AOC to conduct such inspections and evaluations.

7. INVENTORY

Equipment purchased with funds received pursuant to this Agreement shall
become the property of Grantee, and Grantee shall maintain written inventory and
property control policies and procedures covering the equipment. Grantee may use
its existing inventory system but must at a minimum maintain the information
required by AOC policies and procedures.

8. USE, LOSS AND DISPOSITION OF EQUIPMENT

Equipment must be used as required by the approved proposal and plan as
indicated in the application, Addendum A, and Addendum B for five years unless
written permission is given by the AOC. After this time, the equipment may be
transferred upon approval of the presiding judge. Grantee is responsible for any
maintenance, loss or damage to the equipment, and the AOC makes no assurances
regarding its repair or replacement. Equipment which is no longer needed or usable
shall be surplused as required by this agreement. If no such requirements are
included in the Agreement, then local surplus property procedures may be utilized.

9. ASSIGNMENT OF INTELLECTUAL PROPERTY RIGHTS

Any reports or information developed during the course of this project will be
the joint property of the Grantee and the AOC. The Grantee and the AOC shall have
full and complete rights to reproduce, duplicate, disclose, perform and otherwise use

all information prepared under this Agreement.

10. PERFORMANCE LIABILITY

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Except as otherwise provided in law, in the performance of the approved
proposal and plan as indicated in the application, Addendum A, Addendum B and
this Agreement both parties hereto will be acting in their individual governmental
capacities and not as agents, employees, partners, joint venturers, or associates of
each other. The employees, agents, or subcontractors of one party shall not be
deemed or construed to be the employees or agents of the other party. Each party
agrees to be solely responsible for the actions of its employees under this Agreement.

11. DISPUTES

a. General Procedure. If any dispute arising under the Agreement is not
disposed of by agreement between the parties, then the contract administrator
identified in the notice section of this Agreement shall decide the dispute in writing
and send a copy of the decision to Grantee. The Grantee administrator's decision
may be appealed according to Supreme Court Administrative Policy 7.04 (C) and
(D). Pending the final decision of a dispute hereunder, Grantee shall proceed
diligently with the performance of the Agreement in accordance with the Grantee
administrator's decision.

b. Arbitration. The parties agree to resolve all disputes arising out of or
relating to this contract through arbitration, after exhausting applicable
administrative review, to the extent required by A.R.S. §12-1518, except as may be
required by other applicable statues.

12. CONFLICT OF INTEREST

The AOC may cancel this Agreement without penalty or further obligation to
the State pursuant to A.R.S. § 38-511, if any person significantly involved in
initiating, negotiating, securing, drafting, or creating this Agreement on behalf of the
AOC is or becomes at any time, while this Agreement or any extension of this
Agreement is in effect, an employee of any other party to this Agreement in any
capacity or a consultant to any other party to this Agreement with respect to the
subject matter of this Agreement. Cancellation shall be effective when written
notice from the AOC is received by all parties to this Agreement unless the notice
specifies a later time.

13. COMPLIANCE WITH NON-DISCRIMINATION LAWS
The parties agree to comply with all applicable state and federal laws, rules,
regulations, and executive orders governing equal employment opportunity,

immigration, nondiscrimination, including the Americans with Disabilities Act, and
affirmative action. Grantee shall include a clause to this effect in all subcontracts

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related to this Agreement.
14. INDEMNIFICATION

To the fullest extent permitted by law, Grantee shall indemnify, defend, save
and hold harmless the State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and employees
(hereinafter referred to as “Indemnitee”) from and against any and all claims,
actions, liabilities, damages, losses, or expenses (including court costs, attorneys’
fees, and costs of claim processing, investigation and litigation) (hereinafter referred
to as “Claims”) for bodily injury or personal injury (including death), or loss or
damage to tangible or intangible property caused, or alleged to be caused, in whole
or in part, by the negligent or willful acts or omissions of Grantee or any of its
owners, officers, directors, agents, employees or subcontractors. This indemnity
includes any claim or amount arising out of or recovered under the Workers’
Compensation Law or arising out of the failure of such Grantee to conform to any
federal, state or local law, statute, ordinance, rule, regulation or court decree. It is
the specific intention of the parties that the Indemnitee shall, in all instances, except
for Claims arising solely from the negligent or willful acts or omissions of the
Indemnitee, be indemnified by Grantee from and against any and all claims. It is
agreed that Grantee will be responsible for primary loss investigation, defense and
judgment costs where this indemnification is applicable. In consideration of the
award of this Agreement, the Grantee agrees to waive all rights of subrogation
against the State of Arizona, its officers, officials, agents, and employees for losses
arising from the work performed by the Grantee for the State of Arizona.

This indemnity shall not apply if the grantee or subcontractor(s) is/are an agency,
board, commission, or university of the State of Arizona.

15. INSURANCE

Grantee and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this
Agreement, are satisfied, insurance against claims for injury to persons or damage
to property which may arise from or in connection with the performance of the work
hereunder by the Grantee, his agents, representatives, employees or subcontractors.

The insurance requirements herein are minimum requirements for this
Agreement and in no way limit the indemnity covenants contained in this
Agreement. Neither the AOC nor The State of Arizona in any way warrants that the
minimum limits contained herein are sufficient to protect the Grantee from liabilities
that might arise out of the performance of the work under this Agreement by the
Grantee, its agents, representatives, employees or subcontractors, and Grantee is free

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to purchase additional insurance.

PLEASE NOTE THAT THE INSURANCE REQUIREMENTS PRESENTED IN
THIS SAMPLE AGREEMENT ARE FOR ILLUSTRATION PURPOSES ONLY.
MINIMUM SCOPE AND LIMITS OF INSURANCE MAY CHANGE
DEPENDING ON THE CIRCUMSTANCES OF THE APPLICANT’S
PROGRAMS AND GRANT AMOUNT. FOR EXAMPLE, THESE
REQUIREMENTS ARE FOR GRANTS OVER $50,000 AND DO NOT TAKE
INTO ACCOUNT SEXUAL ABUSE AND MOLESTATION (SAM)
COVERAGE. FOR A FULL EXPLANATION OF INSURANCE
REQUIREMENTS, PLEASE REFER TO THE ARIZONA DEPARTMENT OF
ADMINISTRATION RISK MANAGEMENT DIVISION’S WEBSITE, IF
NECESSARY:

A. MINIMUM SCOPE AND LIMITS OF INSURANCE:

Grantee shall provide coverage with limits of liability not less than those stated
below.

1. Commercial General Liability - Occurrence Form
Policy shall include bodily injury, property damage, and broad form
contractual liability coverage.

e General Aggregate $1,000,000
e Products — Completed Operations Aggregate $500,000

e Personal and Advertising Injury $500,000

e Damage to Rented Premises $25,000

e Each Occurrence $500,000

a. The policy shall include coverage for Sexual Abuse and Molestation
(SAM). This coverage may be sub-limited to no less than $250,000.
The limits may be included within the General Liability limit,
provided by separate endorsement with its own limits. If you are
unable to obtain SAM coverage under your General Liability
because the insurance market will not support it, it should it be
included with the Professional Liability.

b. Grantee must provide the following statement on their Certificate(s)
of Insurance: “Sexual Abuse and Molestation coverage is included”
or “Sexual Abuse and Molestation coverage is not excluded.”

c. The policy shall be endorsed, as required by this written agreement,
to include the following additional insured language: “The Arizona

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Supreme Court, the State of Arizona, its departments, agencies,
boards, commissions, universities and its officers, officials, agents,
and employees shall be named as additional insureds with respect
to liability arising out of the activities performed by or on behalf
of the Grantee.”

d. Policy shall contain a waiver of subrogation endorsement, as
required by this written agreement, in favor of the Arizona Supreme
Court, the State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and
employees for losses arising from work performed by or on behalf
of the Grantee.

2. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned
vehicles used in the performance of this Agreement.

e Combined Single Limit (CSL) $500,000

a. The policy shall be endorsed, as required by this written agreement,
to include the following additional insured language: “The Arizona
Supreme Court, the State of Arizona, its departments, agencies,
boards, commissions, universities and its officers, officials,
agents, and employees shall be named as additional insureds
with respect to liability arising out of the activities performed by
or on behalf of the Grantee, involving automobiles owned, hired
and/or non-owned by the Grantee.”

b. Policy shall contain a waiver of subrogation endorsement, as
required by this written agreement, in favor of the Arizona Supreme
Court, the State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and
employees for losses arising from work performed by or on behalf
of the Grantee.

3. Worker's Compensation and Employers' Liability

e Workers' Compensation Statutory
e Employers' Liability
Each Accident $ 500,000
Disease — Each Employee $ 500,000
Disease — Policy Limit $ 500,000

a. Policy shall contain a waiver of subrogation endorsement, as
required by this written agreement, in favor of the Arizona Supreme
Court, the State of Arizona, its departments, agencies, boards,

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commissions, universities and its officers, officials, agents, and
employees for losses arising from work performed by or on behalf
of the Grantee.

b. This requirement shall not apply to each grantee or subcontractor
exempt under A.R.S. § 23-901, and when such grantee or
subcontractor executes the appropriate waiver form (Sole
Proprietor/Independent Contractor).

4. Professional Liability (Errors and Omissions Liability)
Each Claim $1,000,000
Annual Aggregate $1,000,000

a. If SAM coverage is being provided under this policy, then Grantee
must provide the following statement on their Certificate(s) of
Insurance: “Sexual Abuse and Molestation coverage is included” or
“Sexual Abuse and Molestation coverage is not excluded.” This
coverage may be sub-limited to no less than $250,000.

b. In the event that the professional liability insurance required by this
Agreement is written on a claims-made basis, Grantee warrants that
any retroactive date under the policy shall precede the effective date
of this Agreement; and that either continuous coverage will be
maintained, or an extended discovery period will be exercised for a
period of two (2) years beginning at the time work under this
Agreement is completed.

c. The policy shall cover professional misconduct or negligence acts
for those positions defined in the Scope of Work of this Agreement.

B. ADDITIONAL INSURANCE REQUIREMENTS: The policies shall include,
or be endorsed to include, as required by this written agreement, the following
provisions:

1. The Grantee's policies shall stipulate that the insurance afforded the Grantee
shall be primary-and that any insurance carried by the AOC, the State of
Arizona, or their agents, officials, or employees shall be excess and not
contributory insurance, as provided by A.R.S. § 41-621 (E).

2. Insurance provided by the Grantee shall not limit the Grantee’s liability
assumed under the indemnification provisions of this Agreement.

C. NOTICE OF CANCELLATION: Applicable to all insurance policies required
with the Insurance Requirements of this Agreement, Grantee’s insurance shall

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not be permitted to expire, be suspended, be canceled, or be materially changed
for any reason without thirty (30) days prior written notice to AOC. Within two
(2) business days of receipt, Grantee must provide notice to the AOC if they
receive notice of a policy that has been or will be suspended, canceled, materially
changed for any reason, has expired, or will be expiring. Such notice shall be
hand delivered or directly mailed to the AOC (please refer to paragraph #19 -
NOTICES).

. ACCEPTABILITY OF INSURERS: Grantee’s insurance shall be placed with
companies licensed in the State of Arizona or hold approved non-admitted status
on the Arizona Department of Insurance List of Qualified Unauthorized Insurers.
Insurers shall have an “A.M. Best” rating of not less than A- VII. Neither the
AOC nor the State of Arizona in any way warrants that the above-required
minimum insurer rating is sufficient to protect the Grantee from potential insurer
insolvency.

. VERIFICATION OF COVERAGE: Grantee shall furnish the AOC with
certificates of insurance (ACORD form or equivalent approved by the State of
Arizona) as required by this Agreement. The certificates for each insurance
policy are to be signed by an authorized representative.

All certificates and endorsements, as required by this written agreement, are to
be received and approved by the AOC before work commences. Each insurance
policy required by this Agreement must be in effect at, or prior to,
commencement of work under this Agreement and remain in effect for the
duration of the project. Failure to maintain the insurance policies as required by
this Agreement, or to provide evidence of renewal, is a material breach of
contract.

All certificates required by this Agreement shall be sent directly to the AOC’s
representative. The AOC’s project/contract number and project description shall
be noted on the certificate of insurance. The AOC reserves the right to require
complete copies of all insurance policies required by this Agreement at any time.
DO NOT SEND CERTIFICATES OF INSURANCE TO THE STATE OF
ARIZONA’S RISK MANAGEMENT DIVISION.

. SUBCONTRACTORS: Grantee’s certificate(s) shall include all subcontractors
as insureds under its policies or Grantee shall be responsible for ensuring and/or
verifying that all subcontractors have valid and collectable insurance as
evidenced by the certificates of insurance and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to the minimum
Insurance Requirements identified above. The AOC reserves the right to require,
at any time throughout the life of this agreement, proof from the Grantee that its
subcontractors have the required coverage.

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G. APPROVAL AND MODIFICATIONS: The AOC, in consultation with State
Risk, reserves the right to review or make modifications to the insurance limits,
required coverages, or endorsements through the life of this contract, as deemed
necessary. Such action will not require a formal Agreement amendment but may
be made by administrative action.

H. EXCEPTIONS: In the event the Grantee or sub-contractor(s) is/are a public
entity, then the Insurance Requirements shall not apply. Such public entity shall
provide a Certificate of Self-Insurance. If the Grantee or subcontractor(s) is/are a
State of Arizona agency, board, commission, or university, none of the above
shall apply.

16. AVAILABILITY OF FUNDS

Payments made by the parties pursuant to this Agreement are conditioned
upon the availability of appropriated funds authorized for expenditure in the manner
and for the purposes herein. Notwithstanding any other provision of this Agreement,
in the event that either party is unable to obtain funds required by this Agreement,
the Agreement shall be terminated upon written notice that funds are not available.

The parties shall not be liable for any purchases and/or contracts entered into
by the other party in anticipation of such funding.

17. INVALIDITY OF PART OF THE AGREEMENT

Should any part of this Agreement be held to be invalid or void, the remainder
of the Agreement shall remain in full force and effect and shall be binding upon the
parties.

18. GOVERNING LAW

This Agreement shall be construed under the laws of the State of Arizona and
incorporates by reference all laws governing interagency agreements and mandatory
provisions for state contracts.

19. NOTICES

Any and all notices, requests or demands given or made upon the parties
hereto, pursuant to or in connection with this Agreement, unless otherwise noted,
shall be delivered in person, sent by United States Mail, postage prepaid, or
electronic mail, to the Grantee at their address as indicated in the approved proposal
and plan application and the Addendum B and to the AOC at 1501 West Washington,

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Suite 337, Phoenix, Arizona 85007, Attn: JCRF Administrator.

MARICOPA COUNTY ARIZONA SUPREME COURT
SCHOOL DISTRICT ADMINISTRATIVE OFFICE OF
THE COURTS
By: f- leffrey Schrade
10:35:10 -07'00'
Shelli Boggs Jeff Schrade, Deputy Director
Maricopa County School Administrative Office of the Courts
Superintendent

ee Date: 6/30/2025
Date: ¥ °/ g- 20204)

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Arizona Supreme Court

Administrative Offi
Juvenile Crime Re

ce of the Courts (AOC)
duction Fund (JCRF)

FY 2026
NDUM A

ADDE:

AGENCY: Maricopa County School District
APPLICANT/PAYEE: Maricopa County School District
PROJECT DURATION: July 1, 2025- June 30, 2026

Addendum Date: July 1, 2025 NOTE: This addendum supersedes all previously dated addendums.

BUDGET SUMMARY AMOUNT
A. Personnel $0.00
B. ERE $0.00
C. Travel $0.00
D. Equipment/Software $0.00
E. Operating $50,000.00
F. Contract Services $0.00
G. Other $0.00

TOTAL AMOUNT TO BE DISBURSED $50,000.00

signea: Joseph Kelroy

Date: 2025.07.08 07:53:53
-07'00'

Joseph Kelroy, Division Director
Juvenile Justice Services Division
Administrative Office of the Court
Arizona Supreme Court

tlilu hgya—

Shelli Boggs,
Maricopa County School District

Signed:

Signed:

AOC Finance Office Receipt

PROGRAM NAME BUDGET CODE SCHEDULED DISBURSEMENTS AND AMOUNTS
Youth Career and 26-27-07-0052 August 15, 2025 $50,000.00 0.00
Education Pathways
Program (YCEPP)
AMOUNT RETAINED BY SUPREME COURT AMOUNT
A. Item: $0.00
B. Item: $0.00
C. Item: $0.00
TOTAL AMOUNT TO BE RETAINED $0.00
Digitally signed by Joseph Kelroy Date:

s

Date: ¢ J) 2-260 26.

School Superintendent

Date: