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AMENDMENT NO. 1
PROFESSIONAL SERVICES CONTRACT
This AMENDMENT NO. 1 to the LEA-Architects L.L.C., PROFESSIONAL SERVICES
CONTRACT (“Contract”) executed on September 8, 2022, is made and entered into this 6th day of
February 2024, (“Effective Date”) by and between the City of El Mirage, an Arizona municipal
corporation (“City”), and LEA-Architects L.L.C., an Arizona corporation (“Consultant”),
collectively (“the Parties”).
RECITALS
WHEREAS, the City and the Consultant entered into a Professional Services Contract to
provide professional architectural and engineering services for the design of a new Public Works
building, executed on September 8, 2022; and,
WHEREAS, the City has requested the Consultant to prepare a scope of work for
construction administrative services and compensation for those additional services as set forth in
"Exhibit A"; and,
WHEREAS, the City has reviewed and agreed to amend the original Contract as stated.
CONTRACT AMENDMENT
NOW, THEREFORE, in consideration of the mutual promises and obligations set forth
herein, the parties, hereby agree to amend the Contract as follows:
1. The Consultant shall provide construction administrative services, as described in the
attached scope of services set forth in Exhibit "A".
2. The Contract shall be amended to include compensation for these additional services in
an amount not to exceed $68,393.00 and for a total Contract amount of $227,408.50.
3. The Contract term shall be extended until December 31, 2024.
4. Except as specifically modified above, all of the remaining terms and conditions of said
Contract shall remain and continue in full force and effect.
[Signature page follows]
Page 2 of 2
IN WITNESS WHEREOF, the parties have executed this Contract Amendment as of the
date first above written.
CITY:
CONSULTANT:
City of El Mirage
LEA-Architects L.L.C.
_____________________________
By:_____________________________
By: J. Crystal Dyches
Print Name
Its: City Manager
By:______________________________
Signature
ATTEST:
Its:____________________________
__________________________
By: Sharon Antes
Its: City Clerk
APPROVED AS TO FORM:
___________________________
Justin Pierce, City Attorney
Lance Enyart, AIA
Principal
Exhibit ‘A’
Page 1
Attachment A
SCOPE OF WORK
City of El Mirage
Public Works Building
10355 N. 121st Ave.
Scope of Construction Administration (CA) Services
May 22, 2023
PROJECT DESCRIPTION:
Construction Delivery Method – Design-Bid-Build
Project Scope of Work:
•
El Mirage Public Works Building – 6,400 SF
I.
GENERAL REQUIREMENTS
A. PROJECT MANAGEMENT
1. The Architect shall provide internal project management and control for all
aspects of the construction administration. Included in this task are review of the
contractor’s project schedule, records, correspondence, quality control activities,
and correspondence with City staff.
B. QUALITY CONTROL (QA / QC)
1. The Architect is responsible for quality control of his work. The Architect shall
provide a list of sub-consultants for the project, which will not be changed without
the approval of the City of El Mirage
C. PROJECT SCHEDULE
1. Submit monthly status reports indicating progress of the CA and conformance
with the project Construction schedule.
D. COORDINATION
1. AGENCIES:
LEA Architects LLC (LEA) shall provide coordination necessary with the
designated City of El Mirage project manager who will assist with coordination
with City Departments having an interest or authority over the project.
II.
MEETING PARTICIPATION
As part of the contractual relationship with the City of El Mirage, the Architect shall
attend meetings. The Architect shall review minutes prepared by the general contractor
that outline meeting discussions and address action items and the responsible parties.
LEA-Architects and the City of El Mirage Project Manager shall review and approve all
minutes. Meetings included in this scope of work include the following:
Meeting Type
Number of
Meetings
Preconstruction Meeting
1
Construction Administration – Const. Meetings
32
Construction Administration – Site Inspections
(in conjunction with Const. Meetings)
16
Construction Administration – Punch List
2
Total
51
LEA –Architects, LLC
Page 2
PROJECT DESIGN TEAM
ARCHITECT
LEA - Architects, LLC
AIA AZ Sustainable Firm of the Year 2012
1730 East Northern Avenue Suite 110
Phoenix, AZ 85020
www.lea-architects.com
Principal Architect: Lance Enyart AIA
Sr. Project Manager: Randy Jones RA
STRUCTURAL ENGINEER
7047 E. Greenway Pkwy, Suite 250
Scottsdale, AZ 85254
p. 480-398-7729
Structural Engineer: Greg Brickey PE
MECHANICAL / PLUMBING / ELECTRICAL
ENGINEER
`
`
7201 N. Dreamy Draw Drive, Suite 200
Phoenix, AZ 85020
602.943.4116
www.mpeconsult.com
MPE Eng.: Mark Peterson PE
CIVIL ENGINEER
7878 N. 16th St., Suite 300
Phoenix, AZ 85020
602-957-1155
www.dibblecorp.com/
Civil Engineer: Adrian Carvajal, PE
LANDSCAPE ARCHITECT
DESIGN ETHIC
7525 E. 6th Ave
Scottsdale, AZ 85252
(480) 225-7077
www.designethic.net
Landscape Architect: Brandon Paul, PLA
Page 3
D. General Assumptions and Clarifications
1.
We have not included additional costs for submittal to USGB for LEED Certification.
2.
We have included limited coordination of FF&E. It is our understanding that these
items will be purchased by City of El Mirage.
3.
We have not included coordination, specification or procurement of any desktop
computer equipment, copiers, fax machines, or other office equipment. It is our
understanding that these items will be purchased by City of El Mirage. We will
provide power outlets in accordance with the requirements provided by City of El
Mirage as part of our base scope of services.
E. City of El Mirage Responsibilities
1.
Participate in Construction meetings
2.
Coordinate interdepartmental communication
3.
Pay all permit submittal fees
4.
Procure FF&E, security systems, access control systems, CCTV, and Alert Monitor
via City vendors
BASE SCOPE OF SERVICES:
GENERAL PROJECT ADMINISTRATION SERVICES
•
LEA will perform its duties outlined by the contract solely and completely through a
representative designated by the City of El Mirage.
•
LEA will consult with the Owner, attend Project meetings, and communicate with members
of the Project Team. Coordinate the services provided by the Architect’s consultants with
those services provided by the Owner and the Owner’s consultants.
III.
ARCHITECTURAL CONSTRUCTION ADMINISTRATION (CA) PHASE SERVICES
(LEA Architects LLC)
TASK 1.0 – CONSTRUCTION PHASE SERVICES
1.
The Architect shall attend, and review minutes prepared by the Contractor
of the pre-construction conference as scheduled by the City of El Mirage.
2.
The Architect shall review all shop drawings, samples and other
submittals within two weeks of receipt of the item to determine
compliance with the drawings and specifications. The Architect shall note
approval or disapproval on the items and retain two copies for the project
record.
3.
The Architect shall provide a written response to all requests for
clarification and interpretation by the contract documents during
construction within five days unless granted an extension by the City of El
Mirage.
4.
The Architect shall attend construction meetings (virtual and in-person),
perform on-site observations of the work at the request of the Contractor.
5.
The Architect shall co-prepare a final punch list with the City of El Mirage
Project Manager; participate in final inspections, equipment, and system
start-ups as necessary.
6.
The Architect shall make periodic site visits in support of the City of El
Mirage for the purpose of determining general compliance with the
approved project drawings, plans, and specifications. The specific
scheduling for the site visits shall be determined in advance with the City
of El Mirage. It is imperative that work be observed prior by the Architect
prior to being covered by subsequent construction. Deviations in work
from the plans and specifications shall be brought to the attention of the
City of El Mirage in writing.
Page 4
7.
Special inspections as required based on the design of the project
including but not necessarily limited to; structural steel welds, concrete,
structural masonry, and bolts installed in concrete
TASK 2.0 – POST CONSTRUCTION PHASE SERVICES (Additional Service)
1.
The Architect will review Contractor Furnished Operations & Maintenance
Manuals (O&M Manuals)
2.
The Architect shall prepare Record Drawings (electronic media) showing
significant changes in the work made during the construction process,
based -on neatly and clearly marked-up contract drawings, prints, and
other data furnished by the Contractor(s) and the applicable Addenda,
Clarifications, and Change Orders that have occurred during the Project.
These record digital record documents (as-builts) shall be provided to the
City of El Mirage PM.
MANHOUR BREAKDOWN
BY TASK/PERSONNEL
FIRM:
LEA-Architects LLC
CLIENT:
City of El Mirage
PROJECT El Mirage Public Works Building - Cosntruction Administration
DATE:
May 22, 2023
Tasks
Description
Project Principal
Sr. Project
Manager
Project
Architect
BIM/CADD
Operator
Clerical
TOTAL
HOURS
COST
(LUMP SUM)
Engineering
Fees (LS)
Additional
Services
(Lump Sum)
Engineering
Services
Reimbursables
(Allowances)
TOTAL COST
$205.00
$145.00
$140.00
$105.00
$58.00
1.0
A
1.1-A
Attend Pre-Construction Meeting
2.0
2.0
0.0
0.0
0.0
4.0
700.00
$
700.00
$
1.2-A
Proj. Mtg's (20 - Virtual / 16 - On-site)
10.0
44.0
8.0
8.0
2.0
72.0
10,506.00
$
10,506.00
$
1.3-A
Site Inspections - (16) included
8.0
26.0
8.0
8.0
2.0
52.0
7,486.00
$
7,486.00
$
1.4-A
RFI's, Field Orders, Change Order Review
2.0
16.0
6.0
6.0
1.0
31.0
4,258.00
$
4,258.00
$
1.5-A
PR's, Change Order Review
2.0
8.0
4.0
4.0
1.0
19.0
2,608.00
$
2,608.00
$
1.6-A
Shop Drawing/ Submittals Review
4.0
40.0
4.0
6.0
2.0
56.0
7,926.00
$
7,926.00
$
1.7-A
Misc Coordination w/ PM
4.0
12.0
0.0
4.0
1.0
21.0
3,038.00
$
3,038.00
$
1.8-A
Misc Coordination w/ Engineers
2.0
12.0
2.0
8.0
2.0
26.0
3,386.00
$
3,386.00
$
1.9-A
Punch lists
1.0
12.0
0.0
2.0
2.0
17.0
2,271.00
$
2,271.00
$
1.10-A
Record Document Verification
1.0
4.0
4.0
4.0
1.0
14.0
1,823.00
$
1,823.00
$
1.11-A
Coordination of FF&E's
2.0
2.0
2.0
2.0
0.0
8.0
1,190.00
$
1,190.00
$
Structural Engineer (BDA Design) CA Services
2,400.00
$
2,400.00
$
IBC Required Special Structural Inspections
(20 Trips) - BDA Design
8,000.00
$
8,000.00
$
Mech./Plumbing/Electrical Engineer (PACE) CA
Services - (2) Site Inspections
3,550.00
$
3,550.00
$
Landscape Architect (Design Ethic) CA Services
1,200.00
$
1,200.00
$
Civil (Dibble) CA Services - (3) Site Inspections /
Meetings
4,415.00
$
4,415.00
$
Reimbursable expenses
500.00
$
500.00
$
SUB-TOTAL HOURS
38.0
178.0
38.0
52.0
14.0
65.0
SUB-TOTAL COSTS
$7,790.00
$25,810.00
$5,320.00
$5,460.00
$812.00
45,192.00
$
11,565.00
$
8,000.00
$
500.00
$
64,757.00
$
2.0
C
2.1-C
O&M Manual Review
1.0
3.0
0.0
0.0
2.0
6.0
756.00
$
756.00
$
2.2-C
Preparation of Record Drawings
2.0
2.0
0.0
16.0
0.0
20.0
2,380.00
$
2,380.00
$
SUB-TOTAL HOURS
3.0
5.0
0.0
16.0
2.0
26.0
SUB-TOTAL COSTS
$615.00
$725.00
$0.00
$1,680.00
$116.00
3,136.00
$
-
$
-
$
-
$
3,136.00
$
TOTAL HOURS
41.0
183.0
38.0
68.0
16.0
91.0
TOTAL COSTS
$8,405.00
$26,535.00
$5,320.00
$7,140.00
$928.00
48,328.00
$
11,565.00
$
8,000.00
$
500.00
$
67,893.00
$
TOTAL BASIC CA SERVICES FEE SUMMARY
Architectural Total Base CA Fee
48,328.00
$
Consulting Engineering Base CA Fee
11,565.00
$
Structural Total Base CA Fee
2,400.00
$
Mechanical / Plumbing / Electrical Total Base CA Fee
3,550.00
$
Landscape Architect Total Base CA Fee
1,200.00
$
Civil Engineer Total Base CA Fee
4,415.00
$
TOTAL
59,893.00
$
of $7.5 Million Construction Budget
TOTAL ADDITIONAL SERVICES FEE SUMMARY
Special Structural Inspection (Allowance)
8,000.00
$
TOTAL BASIC SERVICES WITH REQUIRED
ADDITIONAL SERVICES FEE SUMMARY
TOTAL ADDITIONAL SERVICES (ALLOWANCES) FEE SUMMARY
Reimbursable Expenses (Allowance)
500.00
$
0.01% of $7.5 Million Construction Budget
El Mirage Public Works Building
SUB-TOTAL COST
Construction Administration Services - Special Services
SUB-TOTAL COST
LEA-ARCHITECTS LLC MANHOURS - Attachment B
Construction Administration Services
El Mirage Public Works Building
TOTAL COST
El Mirage Public Works Building
67,893.00
$
El Mirage Public Works Building
LEA-ARCHITECTS
MANHOUR BREAKDOWN
1