2.21.2024 Regular Council Meeting Minutes DRAFT
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D R A F T REGULAR MEETING OF THE COMMON COUNCIL OF THE CITY OF EL MIRAGE EL MIRAGE CITY COUNCIL CHAMBERS 10000 N. EL MIRAGE ROAD 6:00 PM -TUESDAY, FEBRUARY 21, 2024 Minutes 1. ROLL CALL Present: Mayor Alexis Hermosillo; Councilmember David Shapera; Councilmember Roy Delgado; Vice Mayor Monica Dorcey; Councilmember Bob Jones; Councilmember Anita Norton; Councilmember Donna Winston 2. CALL TO ORDER - MEETING CALLED TO ORDER AT 6:00 PM Pledge of Allegiance Moment of Silence Introduction of new City employees Information Technology (IT) Director Tom Bacome introduced IT Technician Luis Marin. 3. PRESENTATION 1. Presentation of the 2023-2024 Digital State of the City by Mayor Alexis Hermosillo. (Mayor/Administration) Mayor Hermosillo provided a brief introduction on the events that have taken place in El Mirage in 2023 then introduced the State of the City 2024 video. 4. CALL TO THE PUBLIC Citizens desiring to speak on any issue within the jurisdiction of the public body may do so at this time. Comments shall be limited to three (3) minutes per person and shall be addressed to the City Council as a whole. At the conclusion of the Call to the Public, individual City Council Members may (1) respond to criticism made by those who have spoken, (2) direct staff to review or follow up on the matter, and/or (3) direct that the matter be put on a future agenda. Resident Hillary Gilliam stated residents and staff of El Mirage should be respectful towards each other. R is for respecting others. E is for ethics that we all should share. S is for striving that you will do all things to better the community. P is for the positions everyone holds. E is for elected positions as a reminder that you work for the United States and the citizens of El Mirage. C is for citizens of the city who deserve the best from all employees. T is for transparency in our city government. Ms. Gilliam asked the council to listen to the perspective of the citizens. Resident Steve Gilliam read the definition of the word election and stated he and a few neighbors save certain household items to give to his daughter to use in assisted living facility projects. Mr. Gilliam stated residents should agree to disagree and respect each other. Mr. Gilliam also stated he objects to some of the things written in the letter he received from the City Manager but would not dispute. 5. CONSENT AGENDA All items listed under the Consent Agenda will be voted on with one motion. If discussion is desired regarding any Consent Agenda Item, that item will be removed from the Consent Agenda and voted on separately. 1. Consideration and action to approve the minutes of the Regular Council meeting held Tuesday, February 6, 2024. (City Clerk) 2. Consideration and action to approve the destruction of municipal documents that have reached the end of their retention period as authorized under A.R.S. § 41 -15I.19. (City Clerk) 3. Consideration and action to approve resolution R24-02-04 of the Mayor and Council of the City of El Mirage, Arizona, and Housing Authority of Maricopa County to address affordable housing. (Administration) 4. Consideration and action to approve R24-02-03 authorize the Finance Department to make budget transfers to comply with State and Local Fiscal Recovery Funds. (Administration) 5. Consideration and action to authorize the City Manager to increase the contract with Northwest Valley Connect from $199,052 to $239,052 for FY 24; an increase of $40,000; and authorize the Finance Department to make appropriate budget transfers. (Administration) 6. Consideration and action to request and accept, if awarded, public safety grants from the Arizona Governor's Office of Highway Safety (GOHS) Grant Program for approximately $9,500 to support Occupant Protection and Emergency Medical Services and authorize Finance to make necessary budget transfers. (Grants/Fire) 7. Consideration and action to approve a request and acceptance of grant funds, if awarded from the Maricopa Association of Governments (MAG) and enter into a Grant Pass Through Agreement with the City of Phoenix in an approximate amount of $150,000 for the purpose of purchasing a bus for the Senior Center; and authorize Finance to make necessary budget transfers. (Grants) 8. Consideration and action to approve a request and acceptance of grant funds, if awarded from the Governor's Office of Highway Safety (GOHS) in an approximate amount of $4,000 as funds for DUI-related equipment for the El Mirage Police Department and authorize Finance to make necessary budget transfers. (Grants/Police) 9. Consideration and action to request, and accept if awarded, a public safety grant from the Arizona Governor's Office of Highway Safety (GOHS) Grant Program in an approximate amount of $15,000 to support Selective Traffic Overtime & Enforcement and authorize Finance to make necessary budget transfers. (Grants/Police) 2 Regular Meeting - Council Minutes February 21, 2024 10. Consideration and action to approve a request and acceptance of grant funds, if awarded, from the Governor's Office of Highway Safety in an approximate amount of $30,000 as funds for DUI Overtime and Enforcement for the El Mirage Police Department and authorize Finance to make necessary budget transfers (Grants/Police). 11. Consideration and action to approve Resolution R24-02-05 in order to allow alcoholic beverages to be served and consumed at Gateway Park for El Mirage Firefighter Charity's (FFEMC) Special Event Kickball Tournament on or about Sunday, March 24th from 8 am - 6 pm. (Parks) 12. Consideration and action to approve the purchase of an upfitting installation kit for Police Vehicle #9467, 2023 Ford F150 Truck from LSH Lights under State Contact CTR049799 at a cost of $17,910.41 (Police). 13. Consideration and action to approve the purchase of an upfitting installation kit for Police Vehicle #9479, 2023 Ford F150 Truck from LSH Lights under State Contact CTR049799 at a cost of $17,910.41 (Police). 14. Consideration and action to approve the purchase of an upfitting installation kit for Police Vehicle #1994, 2023 Ford F150 Truck from LSH Lights under State Contact CTR049799 at a cost of $9,702.13 (Police). 15. Consideration and action to approve a Memorandum of Understanding (MOU) with the City of Glendale Police Department for use of their National Integrated Ballistic Information Network (NIBIN) program (Police). 16. Consideration and action to authorize the use of Hydra Contracting LLC to install new fire hydrants as part of the critical valve replacement program (CIP 62228). (Public Works) 17. Consideration and action to enter into a five-year contract with Flock Safety for the use of their Raven Gun Shot Detectors and Falcon License Plate Readers (LPR) at an annual recurring cost of $163,500, including estimated taxes of $15,205.50 for a total of $178,705.50 for years one through five for a grand total of $893,527.50 and authorize Finance to make necessary budget transfers. (Police) This item was pulled from Consent for discussion under the Regular Agenda. 18. Consideration and action to approve Resolution R24-02-06 amending Call of Election Resolution R24-01-01 to reflect changes in dates for the 2024 Primary Election resulting from the emergency legislation of House Bill 2785 (HB2785). (City Clerk) Vice Mayor Shapera moved to approve Consent Agenda items 1-16 and 18 as presented; seconded by Councilmember Dorcey. Vote: 7 - 0 Passed - Unanimously 6. REGULAR AGENDA 6.1 Consideration and action to enter into a five-year contract with Flock Safety for the use of their Raven Gun Shot Detectors and Falcon License Plate Readers (LPR) at an annual recurring cost of $163,500, including estimated taxes of $15,205.50 for a total of $178,705.50 for years one through five for a grand total of $893,527.50 and authorize Finance to make necessary budget transfers. 3 Regular Meeting - Council Minutes February 21, 2024 (Police) Police Chief Paul Marzocca provided background information, statistics, and examples on the Raven Gun Shot Detectors and Falcon License Plate Reader systems and how they assist the department with proactively addressing various crimes. Vice Mayor Shapera stated the systems are good and provide comfort and security for residents. Councilmember Delgado stated he saw these systems a few years back and is thankful El Mirage has them now. Councilmember Dorcey thanked Chief Marzocca for the presentation and stated it is important that residents realize how valuable this technology has been. She stated she is very supportive of this item. Vote: 7-0 Passed - Unanimously 7. CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS The City Council may not act upon any matter in the City Manager's summary but may have general comment or questions. City Manager Dyches had no comments. 8. MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS The Mayor and City Council may not discuss or act upon any matter in the summary unless the specific matter is properly noticed for legal action. Councilmember Delgado stated El Mirage has received from CDAC an award of $311,000 for the creation of a learning space next to the library. Councilmember Delgado thanked staff for their hard work on this project. Councilmember Dorcey stated she attended the Music in the Park event the previous night and the band and attendance were fantastic. Councilmember Jones stated he also attended the event, concurred that the band was excellent, and was thankful to staff for setting everything up. Mayor Hermosillo introduced guests from Alberta, Canada; Chief Financial Officer and Managing Director for City of Medicine Hat, Dennis Egert and his father-in-law Lauren Taylor, a retired member of the province of Alberta Legislature from 1993 through 2004. 9. ADJOURNMENT - MEETING ADJOURNED AT 6:40 PM _____________________________ Alexis A. Hermosillo, Mayor ATTEST: ______________________________ Sharon Antes, City Clerk I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council Meeting held on Wednesday, February 21, 2024, and a quorum was present. 4 Regular Meeting - Council Minutes February 21, 2024 5 Regular Meeting - Council Minutes February 21, 2024