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NFra Inc. 77 East Thomas Road, Suite 200; Phoenix, Arizona 85012 • 602.277.0967 • Fax: 602.277.5937
a transportation engineering firm
August 20, 2024
Mr. Bryce Christo, PE
Assistant City Engineer
City of El Mirage
10000 N. El Mirage Road
El Mirage, AZ 85335
RE:
121st Avenue Roadway Improvements
ADOT Project No.: T0400 01D/01C
Federal-aid No.: CMAQ-ELM-0(212)T
TIP/STIP No.: ELM23-230 and ELM24-000
NFra Project No. 2410xx
Revised Scope and Fee Proposal
Dear Mr. Christo:
Thank you for the opportunity to provide professional engineering design services for the City’s 121st
Avenue Roadway Improvements project from Ramirez Road to Peoria Avenue. Attached is NFra’s
scope of work and fee proposal for the project, including efforts from our subconsultants. Since this
project is federally funded, we will coordinate with ADOT throughout the design and construction
processes. It is our assumption that the Varney Road project and this project will be designed
concurrently. Post design service fees are also included and assumption is both projects will be
combined into one bid set for advertisement and both projects will be constructed at the same time.
At this time, a City controlled design allowance has not been included. Rick Engineering has revised
their proposal to include 10 legal descriptions and exhibits.
NFra’s insurance certificates are attached to the back of our proposal.
If you have any questions or need additional information, please call me at (602) 443-6066 or email
at rweyrauch@nfrainc.us.
Sincerely,
Randy Weyrauch, P.E.
Project Manager
Enclosures: As noted
L:\Project Management\El Mirage\121st Avenue - Peoria - Ramirez\Submittal 082024\Bryce Christo 121st Avenue_Letter_082024.doc
NFra Inc. 77 East Thomas Road, Suite 200; Phoenix, Arizona 85012 • 602.277.0967 • Fax: 602.277.5937
a transportation engineering firm
EXHIBIT A
SCOPE OF WORK
121st AVENUE ROADWAY IMPROVEMENTS
ADOT PROJECT NO. T0400 01D/01C
FEDERAL AID NO. CMAQ-ELM-0(212)T
TIP/STIP NO. ELM23-230 AND ELM24-000
A.
BRIEF DESCRIPTION OF PROJECT
This project will involve the preparation of construction documents to reconstruct 121st Avenue from
the City’s wastewater treatment plant south to Ramirez Road. Improvements will include new
pavement structural sections, concrete curb and gutter, drainage, pavement markings, signing, and an
environmental document. Project is federally funded and will be administered through the Arizona
Department of Transportation (ADOT) using a design-bid-build method of procurement.
B.
GENERAL REQUIREMENTS
1.
DESIGN STANDARDS – All design work shall conform to:
a.
2020 Maricopa Association of Governments (MAG) Uniform Standard Specifications
and Details for Public Works Construction with latest revisions.
b.
City of El Mirage January 2024 Supplement to MAG Uniform Standard Details.
c.
City of El Mirage 2024 Design and Development Standards Manual.
d.
Applicable Arizona Public Service specifications and details.
e.
AASHTO “Policy on Geometric Design of Highways and Streets” 2011 edition.
f.
Manual on Uniform Traffic Control Devices, 2023 edition.
g.
Arizona Department of Environmental Quality, latest bulletins.
h.
City of El Mirage General Notes & Details.
i.
Arizona Department of Transportation (ADOT) Standard Specifications for Road and
Bridge Construction (2021 or most Current) and most current Standard Details
2.
PROJECT SCHEDULE
Prior to commencing design work, NFra (ENGINEER) and the City of El Mirage’s Contract
Administrator (CITY) will meet to determine the project schedule. The ENGINEER will meet
with the CITY as needed to assess the project’s progress in relationship to the design schedule.
The design for this project is anticipated to begin in October 2024 and be completed by
November 2025, all contingent on the environmental process through ADOT.
3.
SUBMITTALS
Electronic pdf’s of the construction plans, specifications and cost estimates will be submitted
at the 60% (Stage III), 95% (Stage IV), 100% (Stage V), and Final PS&E (Sealed Plans,
Specifications, and Estimate) stages of the project.
City of El Mirage
121st Avenue Roadway Improvements
Project No. T0400 01D/01C
Exhibit A
A.2
The ENGINEER will coordinate with agencies having utilities within the project limits. All
correspondence and utility responses will be provided to the CITY and ADOT.
Drawings will be prepared electronically in MicroStation V8 format. These drawings will be
converted into the latest version of AutoCAD for the CITY’s use. Review drawings will be
provided to the CITY, ADOT and utility companies at each submittal stage. Final 22"x34" pdf
drawings will be sealed by an Arizona professional engineer. The ENGINEER will submit an
electronic copy (pdf) of the final drawings and bid documents to the CITY and ADOT for bid
advertisement. The ENGINEER will also provide the CITY and ADOT electronic versions of
all bid documents, reports, and other project related information at the completion of the
project. The cover sheet will be electronically signed by the City.
Note:
Standard plan sheet size is 22"x34" (ANSI “D” size). All plan sheets shall be suitable
for plotting at true half size.
4.
MEETING PARTICIPATION. The ENGINEER will attend and prepare meeting minutes
for the following meetings. The minutes will be furnished to the CITY’s Contract
Administrator for review and approval.
Pre-Design Meeting: The ENGINEER will coordinate with the CITY and ADOT to establish
the project scope of work, schedule and budget.
Kickoff Meeting: The ENGINEER will conduct a site visit to understand the project features
to discuss at the kickoff meeting with the CITY and ADOT representatives. Representatives
from ADOT’s Utility. Environmental, Right-of-Way and District Groups will be invited to the
meeting.
Progress Meetings: The ENGINEER will attend meetings with the CITY’S Contract
Administrator and ADOT to keep both agencies abreast of the project status. These meetings
will be used to address design issues and issues that will arise in the preparation of the
construction documents. Three meetings are anticipated at the various submittal stages.
Comment Resolution Meetings: The ENGINEER will prepare responses to comments and
discuss options to resolve all comments at each submittal stage. Meetings are anticipated at the
60%, 95%, and 100% submittal stages.
C.
TASKS
1.
DATA COLLECTION
The ENGINEER will visit the project area and take photos to clearly define the nature of the
work to be completed.
The CITY will supply to the ENGINEER at no cost the following items if they are available:
a.
CADD standards and index of AutoCAD/Microstation levels. If none are available,
ENGINEER will use standards and index levels from past CITY projects.
b.
Recorded plats and record drawings for the streets involved and developments within
the project limits.
c.
Fees for other agencies to conduct reviews.
d.
Utility Maps and list of known utility contacts.
City of El Mirage
121st Avenue Roadway Improvements
Project No. T0400 01D/01C
Exhibit A
A.3
e.
Master water and sewer plans.
f.
Sample plans, specifications and estimates from similar projects.
g.
Bid tabulations for recent projects in El Mirage.
2.
UTILITY AND INTERGOVERNMENTAL AGENCY COORDINATION
a.
The ENGINEER will notify and coordinate with the utility companies in accordance
with the Central Arizona Coordinating Committee’s Public Improvement Project
Guide. Initial contact with utility companies will be made under the data collection
task when record drawings are being collected. Existing and proposed utilities that are
known will be shown on the preliminary and final construction plans. Services to
individual properties will not be shown on the plans unless this information is
provided by the CITY.
b.
Base mapping prepared by the ENGINEER and detailing of known utility facilities
will be transmitted to the utility companies. Their comments will be incorporated into
the base maps.
c.
The ENGINEER will obtain approvals from the various utilities and governmental
agencies that include APS, CenturyLink, Cox, SW Gas, and other utilities identified.
The ENGINEER will submit plans for review to each agency and assist the agency in
resolving utility conflicts.
d.
Underground utilities such as water lines, sewer lines, storm drains, electric, gas,
telephone, cable TV, irrigation, etc., that are shown to conflict with the new design,
shall be coordinated for relocation. Potholing of existing utilities will be conducted at
necessary locations to resolve potential conflicts. An allowance for ten (10) potholes
has been included, see attached scope of work from SafeSite Utility Services for more
information.
e.
The ENGINEER will provide the CITY a list of conflicts that require potholing for
the CITY’s approval.
f.
The ENGINEER will be responsible for reviewing relocation plans produced by
utility companies to confirm utility conflicts are eliminated and that proposed utility
installations conform to the CITY’s requirements.
g.
The ENGINEER will request a design Blue Stake to assist with locating existing
utilities.
h.
The utility special provisions shall include the following:
i.
List of utility companies in the area, and contact person’s name and telephone
number.
ii.
A statement that there are no conflicts or a statement utility is in conflict.
iii.
Work to be performed by utility companies during project construction.
iv.
Completion date or schedule for each utility conflict to be removed by utility
company.
City of El Mirage
121st Avenue Roadway Improvements
Project No. T0400 01D/01C
Exhibit A
A.4
v.
Work to be performed for the utility company by the Contractor.
i.
The ENGINEER will coordinate with ADOT’s Utility Coordinator to complete the
utility clearance letter that is required for bid advertisement.
3.
SURVEY
ENGINEER will perform a conventional ground survey that provides comprehensive design
level topographic mapping. Roadway centerline controls will be established by locating
monuments along streets. Horizontal and vertical control shall be based on NAD83/NAVD88
Datum per City of El Mirage. Topographic data shall be collected electronically with Point
Number, Elevation, and Description; all shall be on separate levels. Survey format shall follow
CITY’s guidelines with cells suitable for plotting at 1"=20' scale. Topographic points and
survey control points will be provided in an ASCII points file format, topographic mapping
furnished in Microstation format, an electronic DTM file in inroads format, and hard copies of
all field notes.
a. Locate existing monuments and establish control for each roadway within the project
limits. The horizontal and vertical accuracy shall be suitable for final design that includes
removal and replacement of existing pavement with positive roadway cross slopes.
b. GPS procedures will be used for the topographic survey.
c. Prepare base map showing all data derived from the survey.
d. Cross sections on 121st Avenue shall extend from right-of-way line to right-of-way line
and further if existing conditions allow. The cross sections shall begin at Peoria Avenue
and extend south to Ramirez Road and will be taken at 25-foot intervals. All driveways
will be surveyed to 50' left or right of the roadway centerline.
e. Cross sections shall include at a minimum, edges of asphalt, edges of concrete, driveways,
fences, signs, walls, drainage features, manholes – including inverts, valves – including
top of nut elevations, power poles, light poles, junction boxes and any above ground
utilities.
f. Identify and survey any blue staked utilities.
g. See attached scope of work and fee proposal from Rick Engineering for more information.
4.
GEOTECHNICAL INVESTIGATION
ENGINEER shall obtain a permit from the CITY to perform geotechnical investigations for
this project. Three test borings 10-feet in depth or prior auger refusal will be taken to
determine subsurface conditions and to obtain representative samples for laboratory analyses.
Laboratory analyses will determine the existing pavement structural sections and the
recommended pavement structural sections based on a collector street classification. Test
boring locations will be Blue Staked by a private utility locator. ENGINEER will provide a
geotechnical memo of the findings and recommendations for earthwork, pipes, retention
basins and pavement structural sections.
Laboratory analyses of representative samples will include.
a. Moisture Content and Dry Density
b. Direct Shear
c. Minus No. 200 Sieve and Plasticity Index
d. Standard Proctor
e. Percolation results within the existing basin located on the CITY’s Wastewater Treatment
Plant.
See attached scope of work and fee proposal from Ninyo & Moore for more information.
City of El Mirage
121st Avenue Roadway Improvements
Project No. T0400 01D/01C
Exhibit A
A.5
5.
ROADWAY DESIGN
ENGINEER will prepare roadway plans for the following items.
a. Asphaltic Concrete Pavement: Existing asphaltic pavement and millings will be removed
and the new pavement structural sections recommended by the geotechnical report will be
constructed.
b. Curb and Gutter: New curb and gutter will be installed on both sides of 121st Avenue from
the City’s wastewater treatment plant to Ramirez Road.
c. Sidewalks: New concrete sidewalks are not required.
d. Driveways: New concrete driveways will be provided at access points to properties.
e. Manholes and Valves: Manholes and valves will be adjusted to finished grade and
concrete collars will be constructed around each new or existing valve or manhole that
falls within a paved surface.
f. New pavement markings and signing will be provided to accommodate the proposed
improvements.
g. Cross Sections will be provided at 50-foot intervals.
6.
DRAINAGE DESIGN
The ENGINEER will design pavement grades so drainage on 121st Avenue will be conveyed
south within the proposed curb and gutter and collected at the Cheryl Drive intersection where
it will be carried across 121st Avenue via a new storm drain pipe and discharged into an
existing retention basin on the City’s Wastewater Treatment Plant property. The SME Steel
Contractor’s existing basin located on the northwest corner of the Cheryl Drive intersection
will remain as currently configured but will have an outlet pipe connected to the new storm
drain. Drainage south of Cheryl Drive will be evaluated to determine the best location to
capture and convey runoff. No new right-of-way or easements are anticipated for drainage.
An initial and final drainage design memo will be prepared to document existing conditions,
proposed improvements, and calculations for pavement spread, inlet size, pipe size and
retention basin volumes.
7.
WATER, SEWER AND OTHER UTILITY LINES
No new or relocated utilities are required or anticipated with the roadway improvements.
Utility adjustments will be required within the new pavement limits. Utility conflicts could be
encountered with the new storm drain pipe crossing 121st Avenue at Cheryl Drive that may
require relocation. Potholes will be obtained to identify potential conflicts.
8.
RIGHT-OF-WAY / EASEMENTS
New ROW and/or easements are not anticipated for this project. New improvements will be
constructed within existing CITY ROW. If a temporary construction easement is needed from
property owners, the CITY will obtain a right of entry for construction activities. Rick
Engineering’s proposal includes and allowance budget to prepare ten legal descriptions and
exhibits if new right-of-way or easements are needed. Title reports, if needed, will be provided
by the CITY.
City of El Mirage
121st Avenue Roadway Improvements
Project No. T0400 01D/01C
Exhibit A
A.6
ENGINEER will coordinate with ADOT’s Right-of-Way Coordinator to complete the right-
of-way clearance that is needed for bid advertisement.
9.
LANDSCAPING / IRRIGATION
New decomposed granite will be installed on both sides of 121st Avenue between back of curb
and existing ROW. No other landscape improvements are required. Decomposed granite limits
will be shown on the roadway typical sections.
10.
ENVIRONMENTAL
The ENGINEER will be responsible for evaluating the environmental components of the
project and preparing a Categorical Exclusion (CE) document. The ENGINEER will
coordinate with ADOT’s Environmental Coordinator to obtain the environmental clearance
that is needed to advertise the project. See attached scope of work and fee proposal from
Logan Simpson for additional information.
11.
STORM WATER POLLUTION PREVENTION PLANS
The ENGINEER will be responsible for preparing erosion control plans to address
construction of the proposed improvements.
12.
DEMOLITION AND RELOCATION
The ENGINEER will be responsible for the identification of removals and relocations. These
will be identified on the plans where appropriate. Clearing and grubbing, pavement removal,
drainage pipes and structures are anticipated.
13.
TRAFFIC PAVEMENT MARKING / SIGNING
Separate signing and striping plans are not required for this project; any signing and striping
improvements or modifications will be shown on the roadway plans.
14.
TRAFFIC CONTROL PLAN / CONSTRUCTION PHASING / SEQUENCING
The ENGINEER will be responsible for preparing maintenance of traffic plans for
construction and will comply with the most current editions of the City of El Mirage, City of
Phoenix, and ADOT Traffic Control requirements. Construction phasing and sequencing
requirements will be included as part of the project traffic control plans. The ENGINEER will
prepare detailed special provisions that require access to all residents and businesses, and
minimize the time access will be unavailable during construction. Emergency access, garbage
pickup, and mail delivery will be available at all times.
The CONTRACTOR shall be responsible for obtaining construction permits from the CITY.
15.
BIDDING PHASE
ADOT will administer the bidding phase, including the advertisement, bidding and award. The
ENGINEER will coordinate with ADOT’s Contract and Specifications (C&S) Specialist to
ensure plans, specifications, and bid schedule are in the correct format for bid advertisement.
16.
SPECIAL PROVISIONS
The ENGINEER will develop Special Provisions for items, details and procedures not
adequately covered by MAG Uniform Standard Specifications for Public Works Construction,
City of El Mirage Supplements, ADOT Standard Specifications for Road and Bridge
Construction and other specifications. Special Provisions and ADOT’s stored specifications
will be provided at the 60%, 95%, and 100% submittals. Final sealed specifications will be
provided for bid advertisement.
City of El Mirage
121st Avenue Roadway Improvements
Project No. T0400 01D/01C
Exhibit A
A.7
17.
COST ESTIMATES
The ENGINEER will prepare opinion of probable construction cost estimates at the 60%,
95%, 100%, and Final submittals. The ENGINEER will coordinate with ADOT’s C&S
Specialist to confirm and/or refine unit pricing based on ADOT’s most recent bids. The
ENGINEER will provide ADOT C&S a bid schedule for bid advertisement.
18.
POST DESIGN SERVICES
ADOT will administer the construction phase of the project. The ENGINEER will provide
construction support by reviewing shop drawings, responding to requests for information,
requests for clarification, resolving conflicts, and providing general support to the
CONTRACTOR.
One representative from the ENGINEER will attend the pre-construction meeting with the
CITY, ADOT and CONTRACTOR to discuss the design plans and proposed construction
activities. Meeting is anticipated to be two hours in length.
Construction observations will be provided by the ENGINEER with the intent of rendering
professional opinions regarding the quality of the completed construction strictly related to
ENGINEER’S design scope of work for the project. This task should not be construed to
warrant the work of any contractor. One representative from the ENGINEER will attend the
project site to observe construction and to discuss and resolve issues or conflicts. Three
meetings are anticipated and include preparation and meeting attendance which are estimated
to be three hours in length. The ENGINEER will also attend virtual meetings as needed to
assist the construction team.
The ENGINEER will review and respond to shop drawing submittals to ensure materials
satisfy design requirements.
The ENGINEER will review and respond to request for information (RFI’s) and request for
clarification (RFC’s) that are related to ENGINEER’S design plans.
The ENGINEER will attend a project walk thru and provide a punch list of items that the
contractor needs to address to comply with the design documents.
The ENGINEER will prepare record drawings based on CONTRACTOR’S redlined drawings
that have been approved by the construction surveyor.
D .
COMPENSATION
Compensation will be on a not to exceed basis:
Design Service Fee:
$143,536.00
Post Design Services Fee: $9,440.00
TOTAL = $158,976.00
City of El Mirage
121st Avenue Roadway Improvements
Project No. T0400 01D/01C
Exhibit A
A.8
E.
ASSUMPTIONS
a. If needed, the CITY will obtain right-of-entry access from property owners for the geotechnical
investigations and CONTRACTOR to reconfigure driveway accesses off of 121st Avenue.
b. Right-of-Way services are not anticipated, CITY has sufficient right-of-way to complete project.
Rick Engineering’s fee proposal includes an allowance to prepare two legal descriptions and
exhibits if they are needed. If needed, CITY will provide title reports for impacted properties.
c. Landscaping and irrigation plans are not required or included. Decomposed granite locations will
be shown on the typical sections.
d. Separate signing and striping plans are not required or included. If needed, information will be
shown on the roadway plans.
e. Traffic signal work and street lighting are not required or included. A traffic report is not required.
f. New sewer, water or reclaimed water line designs are not required or included.
g. Drainage is assumed to flow in a south to north direction and can be conveyed, intercepted and
discharged east at the Cheryl Drive intersection. New storm drain systems and/or retention basins
are not required or included south of Cheryl Drive.
h. CONTRACTOR shall be responsible for obtaining permits from the CITY and/or ADOT.
i.
Public outreach is not required or included.
j.
No improvements are needed on Ramirez Road west of 121st Avenue.
k. No improvements are needed at the Peoria Avenue intersection.
l.
Construction Administration Services are not required or included.
m. Plans can be prepared by referencing MAG details. MAG or ADOT details do not need to be
included in the plan set.
n. ADOT will assist with all clearances and advertise the project.
o. 121st Avenue and Varney Road projects will be designed concurrently and combined into one bid
package for advertisement. In addition, project site visits and efforts for geotechnical,
environmental, and pothole investigations will be combined for both projects. If 121st Avenue and
Varney Road are not designed at the same time and/or constructed on the same schedules,
engineer and subconsultants reserve the right to revisit design and post design fees.
L:\Project Management\El Mirage\121st Avenue - Peoria - Ramirez\Submittal 082024\121st Avenue_Scope of Work_Exhibit A_082024.doc
EXHIBIT B
NFra Inc.
Client: City of El Mirage
Project: 121st Avenue Roadway Improvements
TIP / STIP No. ELM23--230 and ELM24-000
Design Cost Proposal
ESTIMATED DIRECT LABOR (DESIGN SERVICES)
Estimated
Avg. Hourly
Labor
Classification
Labor Hours
Rate
Cost
Project Manager
65
$220.00
$14,300
Senior Project Engineer
257
$190.00
$48,830
Designer/Technician
208
$120.00
$24,960
530
Total Estimated Labor - NFra
$88,090
ESTIMATED DIRECT EXPENSES
Mileage (3 Trips x 55 Miles @ $0.67/mile)
$111
Total Estimated Expenses - NFra
$111
ESTIMATED DIRECT LABOR (SUBCONSULTANTS)
Logan Simpson (Environmental)
$26,403
Ninyo & Moore (Geotechnical)
$9,000
Rick Engineering (Survey)
$5,875
Rick Engineering (Legal Descriptions & Exhibits - Allowance)
$7,000
Safe Site Utility Services, LLC (Potholing - 10 Holes)
$13,057
Total Estimated Subconsultant Labor
$61,335
SUBTOTAL DESIGN SERVICES
$149,536
ESTIMATED DIRECT LABOR (POST DESIGN SERVICES)
Estimated
Avg. Hourly
Labor
Classification
Labor Hours
Rate
Cost
Project Manager
12
$220.00
$2,640
Senior Project Engineer
32
$190.00
$6,080
Designer/Technician
6
$120.00
$720
50
Total Estimated Labor - NFra
$9,440
SUBTOTAL POST DESIGN SERVICES
$9,440
CITY CONTROLLED DESIGN ALLOWANCE
$0
LUMP SUM TOTAL
$158,976
8/20/2024
CONSULTANT SIGNATURE
DATE
FIGURES ROUNDED TO THE NEAREST DOLLAR
8/19/2024
Exhibit B
NFra Inc.
Client: City of El Mirage
Project: 121st Avenue Roadway Improvements
El Mirage Project No. ELM23-230 and ELM24-000
Design Cost Proposal
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
A
B
C
D
E
F
G
121st Avenue Roadway Improvements
TOTAL
Project
Senior
Designer /
NO. SHTS.
HRS/SHT
HOURS
Manager
Project
Technician
DESIGN SERVICES
Engineer
Roadway Plans
Cover Sheet / Key Map / Sheet Index / Utility Contacts
1
3
3
0
1
2
General Notes and Legend Sheets
4
1
3
0
1
2
Quantity Summary Sheet
1
4
4
0
2
2
Typical Sections / PSS Sheet
1
13
13
1
6
6
Geometric Control Sheet
1
6
6
0
2
4
Detail Sheet
1
16
16
2
6
8
Intersection Grading Sheets
2
10
20
2
8
10
Roadway Plan and Profile Sheets
6
30
180
10
80
90
Drainage Plan and Profile Sheets
2
14
28
4
14
10
Waterline Relocation Plan and Profile Sheet (Cheryl Drive)
1
12
12
2
8
2
Traffic Control Plan / Construction Phasing / Sequencing Sheets
3
15
44
4
16
24
SWPPP Plan and Detail Sheets
3
8
24
2
8
14
Roadway Plans Subtotal
26
13.6
353
27
152
174
Miscellaneous Items
General Administration
NA
NA
6
6
0
0
Research / Data Collection / Design Bluestake / Record Drawings
NA
NA
8
2
4
2
Subconsultant Coordination for Design and Environmental Clearance
NA
NA
5
2
3
0
Scoping / Kickoff / Progress / Comment Resolution Meetings (8)
NA
NA
20
4
12
4
Utility Coordination / Utility Clearance Letter
NA
NA
20
2
8
10
Drainage Report with Calculations
NA
NA
54
6
36
12
Quantities / Estimates / Bid Schedule (ADOT Format)
NA
NA
10
2
8
0
Specifications - ADOT Format - Coordination with ADOT C&S
NA
NA
46
8
32
6
QA / QC
NA
NA
8
6
2
0
Miscellaneous Items Subtotal
177
38
105
34
TOTAL DESIGN SERVICES
26
20.4
530
65
257
208
POST DESIGN SERVICES
General Administraton
0
NA
2
2
0
0
Pre Construction Meeting
0
NA
1
0
1
0
Opinions and Milestone Observations + Site Visits (3)
0
NA
6
2
4
0
Contractor, ADOT and City Coordination
0
NA
8
2
6
0
Shop Drawing Reviews
0
NA
13
2
9
2
Review RFI's / RFC's
0
NA
8
2
6
0
Virtual Meetings with ADOT and City
0
NA
4
2
2
0
Project Completion Walk Thru / Punch List
0
NA
2
0
2
0
Preparation of Record Drawings
0
NA
6
0
2
4
TOTAL POST DESIGN SERVICES
50
12
32
6
8/19/2024
Estimate of Labor Hours by Sheets
51 West Third Street Suite 450 Tempe, Arizona 85281 Phone: 480.967.1343 Fax: 480.966.9232 www.logansimpson.com
May 29, 2024
Randy Weyrauch, PE
Transportation Engineer
NFra Inc.
77 East Thomas Road, Suite 200
Phoenix, AZ 85012
Re: Contract No. 2022-006.09
ADOT Project Development On-Call
ADOT TRACS No. T0400
Federal Aid No. CMAQ-ELM-0(212)T
El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
Logan Simpson Project No. 2330279C215580B
Dear Randy Weyrauch:
Logan Simpson is pleased to submit this Scope of Work and Fee Estimate for the anticipated work to
complete the environmental clearance and associated technical resources reports for the above-
referenced project. Fieldwork for this project have been combined with another City project (Varney
Road, Dysart Road to El Mirage Road).
The Environmental Planner in our office that has been assigned to this project is Marshall Hayes.
Should you have any questions please do not hesitate to contact Marshall at (480) 967-1343 or via
e-mail at mhayes@logansimpson.com. We look forward to working with you on this project.
Sincerely,
Patricia R. McCabe
Principal Environmental Planner
Attachments: (1) Scope of Work; (2) Task Order Worksheet; (3) Derivation of Fee; and (4) Terracon
Scope of Work
EXHIBIT C
S c o p e o f W o r k
121st Avenue, Ramirez Road to Peoria Avenue
Logan Simpson Project No.: 2330279C215580B
G E N E R A L
The City of El Mirage (City), in coordination with the Arizona Department of Transportation (ADOT) is
planning a roadway improvement project on approximately 0.5 mile of 121st Avenue within Maricopa
County, Arizona. The project begins at Ramirez Road and extends north to Peoria Avenue. The project
also includes drainage improvements such as catch basins and culverts. Logan Simpson will prepare
documentation based on a 300-foot-wide project area extending 0.5 mile.
The project will be constructed within the existing City right-of-way (ROW). However, new ROW and
temporary construction easements may be needed. Logan Simpson assumes a contractor use area for
parking, staging, and stockpiling would be within the project area and that no separate staging areas
would be needed. Temporary lane closures and the use of flaggers to direct traffic may be needed. No
detours are anticipated to be needed.
Logan Simpson will conduct environmental investigations and prepare technical resource documentation
to support the National Environmental Policy Act (NEPA) compliance for the project. It is anticipated that
a Categorical Exclusion (CE) is the appropriate level of NEPA documentation for the project. The CE is
anticipated to be prepared by ADOT Environmental Planning (EP) in the CE Checklist format in accordance
with 23 U.S.C. 326 and a Memorandum of Understanding dated January 4, 2021, as executed by the
Federal Highway Administration (FHWA) and ADOT. It is anticipated that ADOT EP will also prepare the
Environmental Commitments and that ADOT will coordinate any necessary reviews of the draft CE
Checklist with the City and other ADOT EP staff.
The following activities are excluded from this Scope of Work:
Preparation of a Project Data and Field Review Form
Preparation of the CE Checklist or Environmental Commitments
Public meeting attendance
Preparation of environmental considerations
Flagging of cultural resources sites for avoidance; inventory of traditional cultural properties;
separate historic road documentation; preparation of Section 106 agreement documents or
treatment plans; or archaeological monitoring, testing, and/or data recovery
Preparation of a detailed Biological Evaluation or Biological Assessment
Formal Section 7 consultation with the US Fish and Wildlife Service (USFWS)
Management Indicator Species Report or Migratory Bird Analysis Report
Species-specific surveys
Wild and scenic river coordination
No business demographic surveys will be required.
Sole source aquifer coordination with the US Environmental Protection Agency
Clean Water Act Section 404 jurisdictional delineation, individual permit, or pre-construction
notification for project construction. If during the design of the project it is determined that
EXHIBIT C
Logan Simpson Scope of Work
El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
May 29, 2024
Page 2
jurisdictional washes will be impacted, a Section 404 permit will be required and a modification
to this scope of work will be necessary
Clean Water Act Section 401 Individual Water Quality Certification for project construction
Visual resources field visit, coordination, visual technical analysis or report, or simulations
Natural Resources Conservation Service Farmland Conversion Impact Rating Corridors form
Section 4(f) resources summary, consultation letters or Individual Section 4(f) evaluation
document
Phase I Environmental Site Assessment or hazardous materials monitoring
Separate geotechnical clearance
Quantitative noise or air analyses
Environmental Justice Evaluations
If, at any time, ADOT determines that an Environmental Assessment or Environmental Impact Statement
is required, Logan Simpson will submit a Task Order Revision to this Scope of Work. If any work is
necessary outside of the project area, a Task Order Revision will be needed.
TASK 1. KICK-O FF MEETING
One Logan Simpson staff member will prepare for and attend a virtual project kick-off meeting. It is
assumed that the meeting will be 2 hours in duration. Logan Simpson will provide NFra with an
environmental summary from the meeting for incorporation into the overall meeting notes prepared by
NFra or ADOT.
TASK 2. HA ZARDO US MATERIAL S
Terracon, as a subconsultant to Logan Simpson, will prepare a Preliminary Initial Site Assessment (PISA)
and Lead-Based Paint and Asbestos reports (refer to attached Terracon Scope of Work). The PISA will
consist of a records search and site visit to determine if hazardous materials concerns are located within
the project area. Logan Simpson will review the report and provide any edits to Terracon for revision prior
to submitting to NFra and ADOT. Any mitigation measures for the project identified in the PISA will be
included by ADOT EP in the Environmental Commitments, as needed.
TASK 3. PUBLIC A ND AGENCY SCOP I NG
Public and agency scoping will be conducted in accordance with ADOT EP Guidelines for Agency and
Public Scoping for Projects with Categorical Exclusions and Biological Scoping Guidelines (May 2021).
Logan Simpson will prepare and submit draft public and agency scoping letters and the distribution list
to NFra and ADOT for review and approval. The scoping letters will be prepared on City letterhead with
City signature. Preparation of the scoping letters will occur following team approval of the project
description. Logan Simpson will prepare the list of agencies according to ADOT EP guidelines. The public
mailing list will be prepared based on landowners adjacent to the project area using Maricopa County
assessor data.
Prior to mailing, electronic copies of the draft scoping letters and distribution lists will be provided to the
City for review. Upon addressing City edits, Logan Simpson will provide the materials to the ADOT EP
EXHIBIT C
Logan Simpson Scope of Work
El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
May 29, 2024
Page 3
NEPA planner assigned to this project for their review and approval. Following incorporation of up to two
rounds of review comments, Logan Simpson will mail the approved public and agency scoping letters and
assumes no more than 40 letters will be mailed. Logan Simpson will coordinate with ADOT, City and NFra
regarding comments received from agencies and will provide up to 3 comment responses via phone or
email. Logan Simpson will provide a record of all scoping materials to ADOT EP, City, and NFra for the
project record.
TASK 4. CULTURAL RESOURCES
This project uses federal funds administered by the FHWA; therefore, it is considered a federal
undertaking subject to compliance with Section 106 (54 USC § 306108) of the National Historic
Preservation Act (NHPA; 54 USC § 300101 et seq.) and its implementing regulations (36 CFR Part 800).
ADOT is serving on behalf of the FHWA as the lead federal agency responsible for Section 106 compliance,
per the 2020 Programmatic Agreement (PA) regarding implementation of Federal-Aid Transportation
Projects in the State of Arizona. The area of potential effect (APE) for this undertaking encompasses the
0.5-mile long and 300-foot-wide project segment of the 121st Avenue within the NW ¼ of Section 25,
Township 3 North (T3N), Range 1 West (R1W). Due to the involvement of City-owned ROW easement, the
undertaking is also subject to compliance with the Arizona Antiquities Act (AAA; ARS § 15-1631,
ARS § 41-841 et seq.), as administered by the Arizona State Museum (ASM).
Logan Simpson will complete a Class III (intensive, pedestrian) cultural resources survey to identify
National Register of Historic Places (NRHP) and Arizona Register of Historic Places (ARHP)-eligible and
listed properties in the APE and assess any effects the undertaking may have on historic properties. Tasks
associated with the effort will include (1) performing a Class I records search; (2) conducting the Class III
field survey; (3) preparation of a draft technical report with a Section 106 consultation cover letter; and
(4) project curation. Logan Simpson’s key personnel involved with the undertaking will meet the Secretary
of the Interior’s Professional Qualifications for Archaeology and will include individuals listed as qualified
Principal Investigator (PI) and Project Director (PD) on Logan Simpson’s AAA blanket permit for non-
collection archaeological survey of state land.
Task 4.1 . Cl ass I R ecords Se arch
Prior to field survey Logan Simpson will complete a Class I cultural resources records search for the APE
and a surrounding ½-mile buffer area (the “study area,” collectively). Based on landownership in the study
area, the records review will virtually examine relevant records from the National Register Information
System, an online database of properties that have been listed on the NRHP; AZSITE, an online database
of documented cultural resources within the state; and the ADOT Historic Preservation Team (HPT) online
portal. The ½-mile buffer area includes land managed by the Bureau of Land Management (BLM).
Therefore, relevant project and site records also will need to be obtained through an in-person or virtual
appointment with the BLM Hassayampa Field Office in Phoenix. In addition, historical documents, such
as General Land Office (GLO) and United State Geologic Survey (USGS) maps as well as Flood Control
District of Maricopa County (FCDMC) historical aerials, will be evaluated for potentially undocumented
cultural properties. The results of the records research will help guide the field survey (Task 4.2) and will
be summarized in the technical report (Task 4.3).
EXHIBIT C
Logan Simpson Scope of Work
El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
May 29, 2024
Page 4
Task 4.2 . Cl ass I II Field Survey
Preliminary research suggests that the APE has not been previously surveyed for cultural resources. The
APE is located within a heavily developed industrial area, and most of the roadway is paved. Even so,
ground surface is accessible in a few locations along the edges of the road and along the southernmost
500 feet of the APE (although it appears to be disturbed on aerial photographs). Logan Simpson will
conduct a Class III cultural resources survey of areas within the APE where the ground surface is
accessible. The survey will be conducted under the terms and conditions of our ASM-issued AAA blanket
permit for non-collection survey on state land (including municipal land) in Arizona. All cultural resources
identified during survey will be evaluated according to the ASM site criteria, as defined in the 1995 Revised
Site Definition Policy. If present, cultural resources meeting ASM site criteria will be documented
according to standards outlined in the ASM site-recording manual, which is accepted by SHPO. For each
cultural resources site, the field crew will complete the ASM site form and produce a detailed site map;
describe all site attributes, such as features and environment in detail; conduct an intensive in-field
analysis of artifacts; and photograph the site area and environment, surface features, diagnostic artifacts,
and any areas of disturbance. All cultural resources sites within the APE will be evaluated for
NRHP/ARHP-eligibility based on their integrity and significance under the four criteria outlined in 36 CFR
60 and per guidelines presented in National Register Bulletin 15, How to Apply the National Register Criteria
for Evaluation. As such, all cultural resources will be evaluated based on an appropriate time-place-theme
historic context.
Based on preliminary research, few cultural resources sites have been documented in the previously
surveyed areas in the APE vicinity. Furthermore, the APE does not appear to have encompassed any
buildings or structures prior to circa 1990s. Construction of 121st Avenue occurred sometime after 1988.
Therefore, it is expected that no new sites or historic resources will be documented within the accessible
areas of the APE.
Task 4.3 . Technical Report and Cover Letter
Upon completion of the Class III survey, and assuming no cultural resource sites or historic properties are
identified during fieldwork, Logan Simpson will prepare a draft report using the SHPO Survey Report
Summary Form (SRSF) format. This document will summarize the method and results of the Class I and
III inventories and provides cultural resources management recommendations for the undertaking. We
anticipate submitting the draft SRSF to the client within approximately 15 business days after completing
the survey fieldwork. Logan Simpson will revise the SRSF based on reviewer comments from ADOT, SHPO,
and ASM. Following formal acceptance of the SRSF, the final SRSF will be provided to the client for their
project’s compliance requirements and curated with the ASM (see below).
The draft technical report and consultation letters will be submitted electronically to ADOT for review
within 30 calendar days from the end of Class III field survey. Logan Simpson will address all comments
and submit revised electronic copies of the report and cover letter to ADOT; ADOT will be responsible for
submitting the report and letter to consulting agencies and Tribes and tracking all responses. Comments
from the reviewing parties will be addressed within two weeks of receipt of all comments. Logan Simpson
will provide final electronic copies of the report and updated consultation letters to ADOT for distribution
to consulting agencies and Tribes.
EXHIBIT C
Logan Simpson Scope of Work
El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
May 29, 2024
Page 5
Task 4.4. Pro ject Curation
Following formal acceptance of the report, Logan Simpson will prepare the report and other project
documents for curation in perpetuity at ASM. Note that ASM charges a mandatory registration fee for all
projects, plus additional fees for documentation and digital curation. We estimate the ASM fee to be
approximately $500, although a formal quote request will be submitted following receipt of a notice to
proceed to determine the actual fee.
CULTURAL ASSUMPTIONS:
•
Fieldwork for this project will be conducted concurrently with a nearby City project (Varney Road,
Dysart Road to El Mirage Road)
•
The APE and/or study area as defined above will not change; no new ROW or temporary
construction easements will be needed.
•
In-person records check at ASM ARO will not be required.
•
A record of consultation and concurrence for each previous project and cultural resource will
not be tabulated as part of the Class I inventory or provided to HPT.
•
No archival research is scoped for this effort, including research at local historical societies
and/or repositories.
•
ADOT will not require site flagging.
•
No Section 4(f) analysis is necessary for cultural resources.
•
The Class I and/or Class III effort will not include identification or evaluation of any historic state
highway system (e.g., I-17).
•
Historic building/structure/district inventory and evaluation is not included. This also excludes
evaluation of a potential historic commercial district or historic streetscape for which sidewalks
and other features may be contributors.
•
No cultural resources sites or historic properties will be identified and documented during the
Class III survey. If any cultural resources sites or historic properties are identified and require
documentation, a contract modification will be required to address the additional labor and
registration fees.
•
Land ownership within the APE is assumed to be City and private. Logan Simpson is not
responsible for obtaining private rights-of-entry or notifying property owners prior to survey.
TASK 5. BIOLOGIC AL RESOURCES
Logan Simpson will prepare a Biological Evaluation Short Form (BESF) for this project. Logan Simpson
will utilize the Arizona Game and Fish Department (AGFD) On-line Environmental Review Tool report and
USFWS Information, Planning, and Conservation (IPaC) species list that have been provided by ADOT EP;
access online and GIS-based natural resource data to obtain current information regarding threatened
and endangered (T&E) species occurrences in the project area; and document the absence of suitable
habitat for T&E species in the BESF. A site visit will be conducted to accurately depict the current ground
conditions. The site visit will be conducted concurrently with a nearby City project (Varney Road, Dysart
Road to El Mirage Road); costs for both investigations is included under this scope and fee.
EXHIBIT C
Logan Simpson Scope of Work
El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
May 29, 2024
Page 6
An electronic copy of the draft report will be provided to the City and ADOT EP; following incorporation of
up to two rounds of review comments from ADOT EP, an electronic copy of the final report will be provided
to ADOT EP for approval.
We are assuming at this time that no detailed species analysis or species-specific surveys will be required.
If any TES species need to be evaluated in detail (i.e., in a Biological Evaluation), or a request for species-
specific surveys is made, a Task Order Revision to this Scope of Work will be necessary.
TASK 6. PROJECT MANAGEMENT, COORDINATION, AN D MEETINGS
In addition to the kick-off meeting addressed in Task 1, one Logan Simpson staff member will prepare for
and attend up to four, 1-hour progress meetings anticipated to occur via teleconference. Logan Simpson
will review design plans for compliance and prepare the scope of work description for ADOT’s completion
of the CE checklist. Logan Simpson will provide ADOT EP with copies of environmental compliance
documentation for the CE, as needed (e.g., project description, biological document, and hazardous
materials reports). Logan Simpson will provide ADOT, City, and NFra with schedule updates and project
coordination efforts over the course of the 6-month NEPA process, and will coordinate with ADOT EP.
Logan Simpson will also assist with coordination efforts to determine ground disturbance and the need
for a stormwater pollution prevent plan (SWPPP) which would be needed if ground disturbance exceeds
one acre. If project coordination efforts for the project exceed this estimation, a Task Order Revision will
be necessary. At the completion of the project, Logan Simpson will complete project close out and submit
records to NFra, City, and ADOT.
EXHIBIT C
Logan Simpson Scope of Work
El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
May 29, 2024
Page 7
Exhibit A.
EXHIBIT C
Logan Simpson Design Inc.
Project Name: El Mirage 121st
Avenue, Ramirez Road to Peoria
Avenue
LSD # 2330279C215580B
Date: 5/29/2024
PM: Marshall Hayes
Math check done by:
Environmental
Planner/ Scientist,
Sr.
Sr. Biologist
Archaeologist-Sr.
Archaeologist
Associate
Archaeologist
Cultural Principal
Investigator
GIS Analyst/
Technician-Sr.
GIS Analyst/
Technician
Subtotal
Subtotal
Mileage
ASM fee
Terracon
Total
Total Labor
Tasks
Hours
Costs
0.655
500.000
6,487.150
and Exp.
Task 1. Kick-off Meeting
Prepare for and attend 2 hour virtual
meeting
3
0
3
524.28
$
-
$
524.28
$
Nfra
2
0
2
349.52
$
-
$
349.52
$
Subtotal Task 1 Labor
5
0
0
0
0
0
0
0
5
873.80
$
0
0
0
-
$
873.80
$
Task 2. Hazardous Materials
Terracon prepares PISA, LBP, and
ACM reports
0
0
0
-
$
1
6,487.15
$
6,487.15
$
Logan Simpson review
2
0
2
349.52
$
-
$
349.52
$
Subtotal Task 2 Labor
2
0
0
0
0
0
0
0
2
349.52
$
0
0
1
6,487.15
$
6,836.67
$
Task 3. Public and Agency Scoping
Prepare public and agency scoping
letters
10
0
10
1,747.60
$
-
$
1,747.60
$
Prepare mailing lists
4
0
4
699.04
$
-
$
699.04
$
Mailings
4
0
4
699.04
$
-
$
699.04
$
Subtotal Task 3 Labor
18
0
0
0
0
0
0
0
18
3,145.68
$
0
0
0
-
$
3,145.68
$
Task 4. Cultual Resources
Coordination/permitting/meetings
0
0
4
4
8
739.08
$
-
$
739.08
$
Mobization/Demobilization
0
0
2
2
2
6
431.78
$
-
$
431.78
$
Background inc BLM
0
0
12
1
4
17
1,354.13
$
44
28.82
$
1,382.95
$
Travel
0
0
1
1
2
139.38
$
64
41.92
$
181.30
$
Survey
0
0
8
8
16
1,115.04
$
-
$
1,115.04
$
Site Recording n/a
0
0
0
-
$
-
$
-
$
Draft Report SRSF
0
0
16
4
4
24
1,809.04
$
-
$
1,809.04
$
QAQC
0
5
4
2
11
1,186.42
$
-
$
1,186.42
$
Final Report SRSF
0
0
4
2
6
468.18
$
-
$
468.18
$
Compliance
0
0
6
1
2
9
731.74
$
1
500.00
$
1,231.74
$
Subtotal Task 4 Labor
0
0
5
53
15
9
3
14
99
7,974.79
$
108
1
0
570.74
$
8,545.53
$
Task 5. Biological Resources
Site Visit + prep
0
8
0
8
872.88
$
64
41.92
$
914.80
$
BESF, QAQC
0
16
0
1
17
1,848.38
$
-
$
1,848.38
$
Coordination
0
2
0
2
218.22
$
-
$
218.22
$
Subtotal Task 5 Labor
0
26
0
0
0
0
1
0
27
2,939.48
$
64
0
0
41.92
$
2,981.40
$
Task 6. Project Management,
Coordination, and Meetings
Attend up to 4 (1-hr) virtual progress
meetings
5
0
5
873.80
$
-
$
873.80
$
Schedule and status updates, design
plan review
18
0
18
3,145.68
$
-
$
3,145.68
$
Subtotal Task 6 Labor
23
0
0
0
0
0
0
0
23
4,019.48
$
0
0
0
-
$
4,019.48
$
Subtotal Labor Hours
48
26
5
53
15
9
4
14
174
19,302.75
$
172
1
1
7,099.81
$
26,402.56
$
Subtotal Labor Costs
$8,388.48
$2,836.86
$557.30
$4,175.88
$908.85
$953.82
$410.42
$1,071.14
174
$19,302.75
112.66
$
500.00
$
6,487.15
$
7,099.81
$
26,402.56
$
Labor
19,302.75
$
Expenses
7,099.81
$
Total Fee
26,402.56
$
Direct Expenses
Page 1 of 1
EXHIBIT C
PROJECT NAME: El Mirage 121st Avenue, Ramirez Road to Peoria Avenue
CONTRACT NO.: 2022-006
TRACS NO.: T0400
FIRM: Logan Simpson Design Inc.
TASK NO.:
DBE STATUS: No
REVISION NO.:
DATE: 5/29/2024
LSD PROJECT NO.: 2330279C215580B
DERIVATION OF COST PROPOSAL SUMMARY
ESTIMATED DIRECT LABOR
ESTIMATED
AVG. HOURLY
LABOR
CLASSIFICATION
LABOR HOURS
RATE
COSTS
Environmental Planner/ Scientist, Sr.
48.0
64.71
$
$3,106.08
Sr. Biologist
26.0
40.40
$
$1,050.40
Archaeologist-Sr.
5.0
41.27
$
$206.35
Archaeologist
53.0
29.18
$
$1,546.54
Associate Archaeologist
15.0
22.44
$
$336.60
Cultural Principal Investigator
9.0
39.25
$
$353.25
GIS Analyst/ Technician-Sr.
4.0
38.00
$
$152.00
GIS Analyst/ Technician
14.0
28.33
$
$396.62
TOTAL LABOR HRS.
174.0
TOTAL ESTIMATED LABOR
$7,147.84
NEGOTIATED OVERHEAD-% of Estimated Labor
145.50%
$10,400.11
PAO 22.07
SUB-TOTAL DIRECT LABOR
$17,547.95
ESTIMATED DIRECT EXPENSES
ACTUAL COST
Mileage
Per ADOT Travel Policy
172
0.655
$
$112.66
ASM fee
1
500.00
$
$500.00
SUB-TOTAL ESTIMATED EXPENSES
$612.66
ESTIMATED OUTSIDE SERVICES
COST
Terracon Consultants Inc.
$6,487.15
SUB-TOTAL ESTIMATED OUTSIDE SERVICES
$6,487.15
TOTAL ESTIMATED COST TO CONSULTANT
$24,647.76
FIXED FEE = (Direct Labor + Overhead) X Multiplier
10%
$1,754.80
TOTAL ESTIMATED COST
$26,402.56
5/29/2024
Signature
Date
EXHIBIT C
MANDATED PROGRAMS
RATE AND FEE SCHEDULE
Mandated Programs
Date: 1 July 2018
Last Revised: 8 December 2022
Page 1 of 3
Section 1. Services Offered
a. State-Mandated Services
Service
Business Days to Complete Type of Cost Applied
Arizona Antiquities Act Permit Issuance
Project-specific
20
-
Blanket
20
-
Arizona Antiquities Act Permit Compliance Review 20
Hourly Rate
Burial Discovery Agreement Issuance
Project-specific
60-90
-
Standard
20
-
General
20
-
Burial Discovery Agreement Compliance Review
Any portion of project area on State land
20
Hourly Rate
Project area entirely on Private land
20
-
Project Registration
20
Hourly Rate, Fee (in-
perpetuity curation)
Repository Services Agreement
20
Hourly Rate
Project Director/Principal Investigator Review
20
Hourly Rate
Request an ASM Site Number
20
Hourly Rate
b. Value-Added Services
Service
Business Days to Complete Type of Cost Applied
Archaeological Records Office
Document Request
10-20
Hourly Rate
Records Research for Archaeologists
Customized schedule
Hourly Rate
Cultural Resources Summary Letter for Non-
archaeologists
20
$500.00 Fee
Repatriation Office
Consultation Regarding Human Remains
Discovery
Customized schedule
Hourly Rate, Fee
Burial Excavation and Documentation
Customized schedule
Hourly Rate
Section 2. Rates and Fees
a. Rates
Hourly rates as established by A.R.S. § 15-1631 (as amended) and are subject to change through the process
described in Arizona Board of Regents rules implementing A.R.S. § 15-1631 (as amended).
Service Provider Level
Hourly Rate
Assistant
$38.00
Specialist
$83.00
Professional
$125.00
b. Fees: In-perpetuity Curation
In-perpetuity Curation Fees as established by A.R.S. § 15-1631 (as amended) and are subject to change
through the process described in Arizona Board of Regents rules implementing A.R.S. § 15-1631 (as
amended).
Type
Cost per unit
One half cubic foot box of artifacts
$613.00
EXHIBIT C
MANDATED PROGRAMS
RATE AND FEE SCHEDULE
Mandated Programs
Date: 1 July 2018
Last Revised: 8 December 2022
Page 2 of 3
One linear inch of documentation
$66.50
Section 3. Services that can be Expedited
Business Days (*denotes expedited fee)
Service
5*
6-10*
Burial Discovery Agreement°
Standard
$3,000.00
$2,000.00
General
$2,000.00
$1,000.00
Project area located entirely on Private land
$2,000.00
$1,000.00
° We are no longer able to offer Project-specific Burial
Discovery Agreements as an expedited service until further
notice.
Arizona Antiquities Act Project Specific Permit
General work plan
$1,000.00
$750.00
Arizona Antiquities Act Blanket Permit
$1,000.00
$750.00
Repository Agreement
$1,000.00
$750.00
Request an ASM Site Number
1-5 ASM site numbers
$350.00
$200.00
6-15 ASM site numbers
$700.00
$400.00
16-30 ASM site numbers
$1050.00
$600.00
No expedition is available for projects with 31 or more sites.
Cultural Resources Summary Letter for Non-archaeologists
$1,000.00
$750.00
Business Days (*denotes expedited fee)
Service
6-10*
11-15*
Arizona Antiquities Act Project Specific Permit
Project specific Work Plan
$2,000.00
$1,000.00
Section 4. Please Note
a. All services offered by the ASM must be requested through the ASM Request Quote for Services website:
https://asmquoterequest.oasis-prod.arizona.edu/ASM/quoterequest/
b. See the FAQ, available on the ASM website, for more information regarding services offered by the ASM:
https://statemuseum.arizona.edu/crm/questions
c. Contact the AZSITE manager for information regarding AZSITE services:
https://statemuseum.arizona.edu/crm/azsite
d. A business day is defined as any day, Monday-Friday, 8am-4pm, excluding University of Arizona holidays.
Communications sent after 4pm, Monday-Friday will be answered on the next business day. See the University of
Arizona website for scheduled holidays: https://hr.arizona.edu/sites/default/files/hr/employees-
affiliates/Benefits/Holidays_2019-2024.pdf
EXHIBIT C
MANDATED PROGRAMS
RATE AND FEE SCHEDULE
Mandated Programs
Date: 1 July 2018
Last Revised: 8 December 2022
Page 3 of 3
e. ASM provides a scope-dependent quote, based on the variables reported in the ASM Request Quote for Services
website. The quoted amount for services charged at an hourly rate is based on historical data identifying the
average amount of time it takes ASM personnel to complete each task in the service, the necessary staff
classification to complete each task, and the appropriate hourly service rate thereof. These data are not subject to
change through the process described in Arizona Board of Regents rules implementing A.R.S. § 15-1631 (as
amended) and can be adjusted based on increased efficiencies or developing needs.
f. Timelines for quotes, invoices, receiving payment, scheduling services:
•
All quote requests submitted to the ASM Request Quote for Services website are reviewed by ASM
personnel for compliance with Arizona Antiquities Act. The quote is emailed to the requestor within two
business days, unless feedback is necessary. If a Value-added service is requested, the customized quote
may require more than two business days to complete. Once the quote is approved, an invoice is issued
within two business days of quote approval.
•
Credit Card Payments that are received before 4pm MST (Arizona Time) on regular business days will be
posted the day they are received. Credit Card Payments received after 4pm MST (Arizona Time), will be
posted on the next regular business day. Check payments are posted the same business day received in the
RII Business Center.
•
ASM services are scheduled once payment and all appropriate forms are received. If an expedited service
has not been selected, services are usually delivered within 20 business days.
EXHIBIT C
EXHIBIT C
EXHIBIT C
EXHIBIT C
EXHIBIT C
EXHIBIT C
EXHIBIT C
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-
-
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Facilities | Environmental | Geotechnical | Materials
April 17, 2023
Mr. Marshall Hayes, Environmental Planner
Logan Simpson
51 West Third Street, Suite 450
Tempe, Arizona 85281
Re:
Scope & Cost Proposal
Preliminary Initial Site Assessment and Limited Asbestos and Lead Paint Sampling
North 121st Avenue, West Joe R. Ramirez Road to West Peoria Avenue
El Mirage, Maricopa County, Arizona
Logan Simpson Project No. TBD
ADOT TRACS No. T0400
Federal No. TBD
Terracon Proposal No. P65237269
Dear Mr. Hayes:
Terracon is pleased to submit this cost proposal for providing environmental services for the
subject project. The proposed services include a Preliminary Initial Site Assessment (PISA)
and limited asbestos containing material (ACM) and lead paint sampling. This proposal
includes an outline of the project information provided to us, the proposed scope of services,
our fee, and the proposed schedule.
A. PROJECT INFORMATION
As we understand, Logan Simpson is undertaking environmental services for the City of El
Mirage (City), in coordination with the Arizona Department of Transportation (ADOT) is
planning a roadway improvement project on approximately 0.5 mile of North 121st Avenue
within Maricopa County, Arizona. The project begins at West Joe R. Ramirez Road and
extends north to West Peoria Avenue. The project also includes drainage improvements such
as catch basins and culverts. Logan Simpson will need the PISA and limited ACM and lead
paint sampling documentation based on a 300-foot-wide project area extending 0.5 mile.
The project will be constructed within the existing City right-of-way (ROW). However, new
ROW and temporary construction easements may be needed. Logan Simpson assumes there
will be a contractor use area for parking, staging, and stockpiling within the project area and
that no separate staging areas would be needed. Temporary lane closures and the use of
flaggers to direct traffic may be needed. No detours are anticipated to be needed.
EXHIBIT C
Facilities | Environmental | Geotechnical | Materials
ii
We understand that ADOT will require a PISA and limited ACM and Lead Paint sampling for
the project.
B. SCOPE OF SERVICES
Terracon estimates that the field studies for the PISA site reconnaissance and limited ACM
and Lead Paint sampling may be conducted during one site visit over a period of one working
day utilizing two field personnel. We assume that ADOT will provide necessary site access and
traffic control for assessment and sampling activities performed by Terracon. Results of the
PISA and ACM/Lead Paint Sampling will be summarized in separate reports.
Preliminary Initial Site Assessment
Terracon will prepare a PISA for the areas identified above. The PISA will include a site
reconnaissance, site photographs, and review of a regulatory database report. Field work for
the PISA will be performed by staff that is 40-hour OSHA HAZWOPER certified, and that
meets the definition of an Environmental Professional by the ASTM E1527-21 standard. The
report will include a completed ADOT PISA Form. We anticipate that the draft PISA will be
issued within approximately five weeks after receiving written authorization to proceed and
access to the site.
Limited ACM Sampling
Terracon proposes to conduct limited ACM sampling within the project limits for materials
identified for disturbance during construction. Terracon understands that improvements will
potentially impact suspect ACM such as concrete and other materials associated within the
project area. Terracon will conduct a visual assessment of the readily accessible portions of
the proposed project area to identify homogeneous materials suspected of being ACM.
Suspect ACM will be physically assessed for friability and evidence of damage or degradation.
Terracon does not intend to sample concrete features which will not be disturbed by the
project.
Samples of suspect ACM will be collected for laboratory analysis by an USEPA AHERA-
accredited asbestos Building Inspector. A copy of the inspector’s AHERA accreditation will be
included in the report. Bulk sample collection will be conducted in general accordance with the
sampling protocols outlined in USEPA 40 CFR 763.86, Subpart E. At least three samples of
each homogeneous material will be collected, per AHERA protocols. We estimate collection of
up to 18 samples. If the actual number of samples collected exceeds the estimate, additional
samples will be invoiced at unit rate of $6.14/sample. If number of additional samples
exceeds 10% of the original estimate, Terracon will notify the client and request a change
order.
Sample collection will result in some isolated damage. Terracon will not be responsible for
repair or touch-up of sample locations. Reasonable efforts to access suspect materials within
known areas of restricted access (e.g., crawl spaces) will be made provided these areas are
EXHIBIT C
Facilities | Environmental | Geotechnical | Materials
iii
not determined to be permit-required confined spaces, or to pose a health or safety risk to
Terracon personnel.
A laboratory accredited by the National Voluntary Laboratory Accreditation Program (NVLAP)
will analyze bulk material samples by visual estimation using polarized light microscopy
(PLM). If PLM results merit re-analysis by the more quantitative point counting technique,
Terracon will contact the client to discuss and receive authorization. Copies of the laboratory
analysis report, the chain of custody, and the laboratory’s accreditation certificates will be
appended to the report.
Limited Lead Paint Sampling
The limited Lead Paint sampling will be performed by an EPA certified lead-based paint
Inspector or Risk Assessor per 40 CFR part 745 following HUD Guidelines. Terracon will collect
bulk paint chip samples of paint layers down to but not including the substrate. The chip
samples will be submitted to a laboratory recognized by the EPA’s National Lead Laboratory
Accreditation Program (NLLAP) program for Flame Atomic Absorption (FLAA) analysis.
Terracon estimates up to 2 paint chip samples may be required for laboratory analysis as part
of the proposed scope of work.
C.COMPENSATION
The cost for our services, including all field work, database reports, and report preparation
have been based on the scope of work outlined above, estimates of time required to complete
the various services. The total cost estimate is $6,487.15 and a derivation of the cost
proposal summary is attached.
Site Access and Safety
Client shall secure all necessary site related approvals, permits, licenses, and consents
necessary to commence and complete the Services and will execute any necessary site access
agreement. Consultant will be responsible for supervision and site safety measures for its
own employees, including following applicable state and local COVID related requirements,
but shall not be responsible for the supervision or health and safety precautions for any third
parties, including Client’s contractors, subcontractors, or other parties present at the site. In
addition, Consultant retains the right to stop work without penalty at any time Consultant
believes it is in the best interests of Consultant’s employees or subcontractors to do so in
order to reduce the risk of exposure to the coronavirus. Client agrees it will respond quickly to
all requests for information made by Consultant related to Consultant’s pre-task planning and
risk assessment processes. Client acknowledges its responsibility for notifying Consultant of
any circumstances that present a risk of exposure to the coronavirus or individuals who have
tested positive for COVID-19 or are self-quarantining due to exhibiting symptoms associated
with the coronavirus.
The fee is valid for 90 days from the date of this proposal and is based on the assumption
that all field services will be performed under safety Level D personal protective procedures
EXHIBIT C
Facilities | Environmental | Geotechnical | Materials
iv
and that only one site visit will be made by Terracon personnel. The lump sum fee is based on
the assumptions and conditions provided at the time of this proposal.
We appreciate your consideration of Terracon for this work and look forward to working as
your environmental consultant on this and future projects.
Sincerely,
Terracon Consultants, Inc.
Eric Lyding, P.E.
Jennifer C. Thies, CEM
Project Environmental Engineer
Environmental Department Manager
Enclosure:
Derivation of Cost Proposal Summary
EXHIBIT C
DIRECT LABOR:
Estimated
Labor
Man-hours
Rate
Cost
5
$99.70
$498.50
19
$73.31
$1,392.89
3
$51.61
$154.83
1
$36.36
$36.36
--------------
Total Labor Rate Cost:
$2,082.58
Overhead Cost, CT PAO 19.24 (170.52%):
$3,551.22
Labor Cost:
$5,633.80
Fee (10%):
$563.38
Total Labor
28.0
$6,197.17
DIRECT EXPENSES:
Asbestos Field Sampling Kit
$27.00
Lead Paint Sampling Kit
$27.00
Meals
$0.00
$54.00
OUTSIDE SERVICES:
--------------
$235.98
--------------
TOTAL COST:
$6,487.15
___________________________________
4/17/2023
Jennifer C. Thies, Environmental Department Manager
Date
Total Outside Services
Administrative
Total Direct Expenses
DERIVATION OF COST PROPOSAL
SUMMARY
Classification
Environmental Coordinator
Engineer
CADD Technician
EXHIBIT C
EXHIBIT C
Lab Testing
Database Report (EDR)
1
105.00
$
/ea
$105.00
Lead Based Paint (Flame AA Analysis)
2
10.23
$
/ea
$20.46
Asbestos Analysis
18
6.14
$
/ea
$110.52
$235.98
$235.98
TOTAL COSTS FOR LAB TESTING
ASTM
DESIGNATION
TEST
SUBTOTAL COSTS FOR LAB TESTING
TOTAL
PROJECT
Federal ID No.: TBD
TRACS No.: T0400
Task Name: El Mirage 121st Avenue
PROPOSED
UNITS
UNIT RATE
EXHIBIT C
Date: 1/27/2023
Eric Lyding
4685 South Ash Avenue, Suite H-4
Tempe, AZ 85282
RE: Terracon Proposal - Radius Map Report No Geocheck
Dear Eric:
Environmental Data Resources, Inc. (EDR)/Lightbox is pleased to submit this proposal to
Terracon to perform searches of our government environmental records.
Radius Map Report No Geocheck $105
SCOPE OF SERVICES
EDR proposes to search federal, state and local government records to produce an EDR
Radius Map Report for the proposed area. The EDR Radius Map Report will provide a color
map of the customer specified area. Federal, state and local databases will be searched to
the minimum distances required by the ASTM Standard for Phase I site assessments, unless
custom distances are requested by Terracon.
We at EDR/Lightbox appreciate the opportunity to serve your environmental information
needs and look forward to a mutually beneficial working relationship with Terracon. Please
do not hesitate to contact me at (800) 241-6476 with any questions or comments.
Sincerely,
Kimberly Merrill
Account Manager, Strategic Accounts
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
Issue Date: 01/27/2023
Quote ID-Version #: 11576-1
Expiration Date:01/31/2023
Renewal pricing for: 012023
Dear Eric Lyding,
Sincerely,
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 1 of 6
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
01/27/2023
11576-1
01/31/2023
Renewal pricing for: 012023
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 2 of 6
Turnaround Time & Pricing
Service
Price
Per
Standard TAT
business days
Standard
Five
Day
Next
Day
Same
Day
Holiday
Weekend
FUNGAL AIR
Culturable air fungi (Incl. Asp spp.)
sample
7
$30.69
N/A
N/A
N/A
N/A
Spore trap analysis
sample
2
$22.51
$22.51
$22.51
$45.02
$67.53
Spore trap analysis other particles-Supplement
sample
2
$8.18
N/A
$8.18
$16.36
$24.54
FUNGAL SURFACE
1-Media fungi surface culture (Incl. Asp spp.)
sample
7
$35.81
N/A
N/A
N/A
N/A
Direct microscopic exam (Qualitative)
sample
2
$22.51
$22.51
$22.51
$45.02
$67.53
Dust characterization
sample
2
$57.29
N/A
$85.94
$114.58 $171.87
Quantitative spore count direct exam
sample
2
$37.85
N/A
$37.85
$75.70
$113.55
ASBESTOS
Asbestos PLM
sample
3
$6.14
$5.00
$9.21
$12.28
$16.37
Price Per Layer > 3
$0.00
$0.00
$0.00
$0.00
$0.00
Asbestos TEM Chatfield (sub-contracted)
sample
5
$61.38
N/A
N/A
N/A
N/A
Asbestos-airborne fiber count (NIOSH 7400)
sample
3
$8.18
$8.18
$12.27
$16.36
$24.54
Asbestos-EPA 1000 point count
layer
3
$102.30
N/A
$153.45 $204.60 $306.90
Asbestos-EPA 400 point count
layer
3
$18.41
N/A
$27.62
$36.82
$55.23
Asbestos-TEM Qualitative P/A (sub-contracted)
sample
5
$61.38
N/A
$92.07
N/A
N/A
BACTERIAL AIR
Culturable air bact 3-Genus ID
sample
14
$76.73
N/A
N/A
N/A
N/A
Culturable air bact gram stain and counts
sample
7
$32.74
N/A
N/A
N/A
N/A
BACTERIAL SURFACE
Bacteria surface culture 3-Genus ID
sample
14
$76.73
N/A
N/A
N/A
N/A
Bacteria surface culture gram stain and counts
sample
7
$32.74
N/A
N/A
N/A
N/A
Legionella-CDC method
sample
10
$92.07
N/A
N/A
N/A
N/A
Legionella-ISO method
sample
10
$92.07
N/A
N/A
N/A
N/A
QuantiTray-sewage screen
sample
3
$61.38
N/A
$92.07
N/A
$184.14
Total Coliform, E. coli-P/A
sample
3
$21.48
N/A
$32.22
N/A
$64.44
PCR
PCR screen: Avian Pathogen
sample
5
$153.45
N/A
$230.18
N/A
N/A
PCR-15 important indoor molds
sample
5
$199.49
N/A
$299.24
N/A
N/A
Other
FAA Lead EPA SW846 3050B/7420 Method (sub-contract)
sample
5
$10.23
N/A
$15.35
N/A
N/A
ICP/MS Lead EPA 200.8 Method (sub-contract) - Water
sample
5
$10.23
N/A
N/A
N/A
N/A
Lead - Flame AA
sample
5
$10.23
N/A
$15.35
$20.46
$30.69
Issue Date:
Quote ID-Version # :
Quote Expiration:
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
01/27/2023
11576-1
01/31/2023
Renewal pricing for: 012023
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 3 of 6
Turnaround Time & Pricing
Service
Price
Per
Standard TAT
business days
Standard
Five
Day
Next
Day
Same
Day
Holiday
Weekend
Lead (Pb) in Air (NIOSH 7082)
sample
3
$10.23
$10.23
$15.35
$20.46
$30.69
Radon in Air
sample
2
$21.48
N/A
$32.22
$42.96
$64.44
Issue Date:
Quote ID-Version # :
Quote Expiration:
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
01/27/2023
11576-1
01/31/2023
Renewal pricing for: 012023
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 4 of 6
Asbestos PLM
An Additional $10/sample preparation fee may apply to
roofing core samples.
Issue Date:
Quote ID-Version # :
Quote Expiration:
QUOTE DETAILS
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
01/27/2023
11576-1
01/31/2023
Renewal pricing for: 012023
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 5 of 6
Issue Date:
Quote ID-Version # :
Quote Expiration:
Turnaround Time &
Pricing:
Payment Terms:
Changes/Modifications:
P&K reserves the right to amend, cancel, or temporarily suspend any portion of this
Quote, in whole or in part, or change any portion of this quote, at any time for any reason, including
without limitation, suspected fraud, abuse or violation of the
P&K Standard Terms and
Conditions, as determined in its sole discretion.
P&K will provide the customer with
advance written notice of any material changes to accepted quotes.
Unless otherwise noted, all Turnaround times are calculated in business days from date of receipt. Day of
lab receipt and acceptance = day zero. Samples received after hours or after 2pm during normal business
hours will be considered received the next business day. Advance notice required for holiday/weekend rush
needs. All immediate (~2-4 hour) rush requests are covered by the holiday/weekend rush pricing.
Credit Card terms apply unless otherwise approved. Net terms are available at the discretion of
P&K Laboratories. All discounts are void if payment is not received by
P&K
Laboratories within the payment terms. All overdue payments are subject to an additional interest and service
charge of one and one half percent (1.5%; or the maximum rate permissible by law, whichever is lesser) per
month or portion thereof from the due date until the date of payment. See attached
P&K
Standard Terms and Conditions for complete details.
QUOTE DETAILS
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
01/27/2023
11576-1
01/31/2023
Renewal pricing for: 012023
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 6 of 6
Issue Date:
Quote ID-Version # :
Quote Expiration:
Acceptance of Quote:
Signature of Customer
Date
Relevant samples received between the issue date and expiration date of this quote will
indicate acceptance of
EMLab P&K Standard Terms & Conditions and all other
requirements set forth in this quotation. You may also return this page of the quote, signed and
dated in the designated space below, to indicate acceptance. Fax to (800) 444-8156 or email to
the Account Manager listed on this quote.
ACCEPTANCE
EXHIBIT C
3202 East Harbour Drive | Phoenix, Arizona 85034 | p. 602.243.1600 | www.ninyoandmoore.com
May 28, 2024
Proposal No. 12PHX02-05198
Mr. Randy Weyrauch, PE
NFra, Inc.
77 East Thomas Road, Suite 200
Phoenix, Arizona 85012
Subject:
Proposal to Provide Geotechnical Engineering Services
121st Avenue Roadway Improvements
Peoria Avenue to Ramirez Road
El Mirage, Arizona
ADOT Project No.: T0400 01D/01C
Federal Aid No.: CMAQ-ELM-0(212)T
TIP/STIP No.: ELM23-230, ELM24-000
Dear Mr. Weyrauch:
Ninyo & Moore is pleased to submit this proposal to provide geotechnical engineering services for
the above-mentioned project. This proposal is based on the information that we received from your
office and it outlines our scope of services, project assumptions, anticipated schedule, and fee for
this phase of the project.
SITE AND PROJECT DESCRIPTION
The project site is located along 121st Avenue from Peoria Avenue to Ramirez Road in
El Mirage, Arizona. The project includes the design and construction of pavement improvements to
121st Avenue from Peoria Avenue to Ramirez Road, a distance of about 2,500 linear feet.
Improvements to an existing retention basin near 121st Avenue and Cheryl Drive is also planned.
We have been asked to prepare this proposal to conduct the geotechnical and pavement design
tasks for the improvements.
SCOPE OF SERVICES
Our scope of services for this phase of the project is summarized below:
•
Review available published and in-house geotechnical reports, topographic information, soil
surveys, geologic literature, and aerial photographs of the project area.
•
Obtain El Mirage permits or permissions to conduct the field work.
EXHIBIT D
Ninyo & Moore | 121st Avenue, Peoria Avenue to Ramirez Road, El Mirage, Arizona | 12PHX02-05198 | May 28, 2024
•
Conduct a field trip to the site for a visual pavement surface reconnaissance.
•
Conduct a site visit to select and mark out the proposed exploration locations.
•
Contact Arizona 811 to evaluate utility locations prior to our field work.
•
Arrange for appropriate traffic control measures.
•
Perform a geotechnical exploration, which will include the excavating of three soil borings. These
borings will extend 10 feet deep and will be advanced with a truck-mounted drill rig equipped
with hollow-stem augers.
•
Collect soil samples in the borings for laboratory testing and analysis. The boreholes will be
backfilled with soil spoils and asphalt cold-patch material. Ninyo & Moore personnel will log the
borings in general accordance with the Unified Soil Classification System and ASTM D2488 by
observing cuttings. The soil samples will be transported to a Ninyo & Moore laboratory for testing.
•
Conduct one field percolation test within the existing retention basin in order to assist in
evaluating the infiltration rate. The procedure will consist of the insertion of a +/-12-inch diameter
impermeable casing into undisturbed soil at the depth of +/-3 feet, followed by prewetting. The
test will continue after the prewetting period by refilling the casing and monitoring the drop in
water level as a function of time until steady-state conditions are achieved.
•
Perform laboratory testing that will generally consist of moisture content and dry densities,
gradation, Atterberg limits, and corrosivity (including pH, minimum electrical resistivity, soluble
sulfate, soluble sulfides, and chloride contents) testing.
•
Prepare a Geotechnical Engineering that will contain the logs of the exploratory borings and
results of the laboratory testing. The report will include a cover letter sealed by a Professional
Engineer licensed in the State of Arizona. The report will include the following:
o
Description of work scope, laboratory, and field procedures;
o
Subsurface soil, rock (if encountered), and groundwater conditions;
o
Boring logs and laboratory test results;
o
General seismic characteristics;
o
Maps and boring plans;
o
Excavation characteristics of on-site soils;
o
Earthwork factors;
o
Potential for re-use of on-site soils;
o
Subgrade preparation measures;
o
Percolation test results;
EXHIBIT D
Ninyo & Moore | 121st Avenue, Peoria Avenue to Ramirez Road, El Mirage, Arizona | 12PHX02-05198 | May 28, 2024
o
Pavement sections; and
o
Corrosivity test results; including pH, minimum electrical resistivity, soluble sulfides, soluble
sulfates, and chlorides.
ASSUMPTIONS
We have made the following geotechnical engineering assumptions in the preparation of this
proposal:
•
The pavement design does not need to follow Arizona Department of Transportation (ADOT)
guidelines.
•
Any environmental permits or reports need to gain access to the sites, will be obtained by others.
•
No off-duty Police Officer presence is needed during our field work.
•
Our field work will be done during normal, daylight hours.
•
The site is accessible to normal, two-wheel drive, truck-mounted drilling equipment, and site
access will be granted.
•
One set (round) of review comments is anticipated.
SCHEDULE
We can initiate this project immediately and could begin the field work in about four weeks after we
receive right-of-entry. The anticipated field work should take about one week to finish, and the
scheduled laboratory testing could be finished in about two weeks thereafter. After the laboratory
work is done, the report can typically be finished in two weeks. Preliminary recommendations can
typically be provided about two weeks after the field work is done.
FEE
We propose to perform the work scope described above for a fee of $9,000 (Nine Thousand Dollars).
Any additional services, not included in the aforementioned scope, will be charged on a
time-and-materials basis in accordance with our current Schedule of Fees. If this proposal meets
your expectations, please provide formal authorization in the form of a subconsultant agreement,
purchase order, or work authorization form.
EXHIBIT D
Ninyo & Moore | 121st Avenue, Peoria Avenue to Ramirez Road, El Mirage, Arizona | 12PHX02-05198 | May 28, 2024
Ninyo & Moore appreciates the opportunity to provide services on this project and we look forward
to working with you.
Respectfully submitted,
NINYO & MOORE
Steven D. Nowaczyk, PE
Managing Principal Engineer
SDN/tlp
EXHIBIT D
May 29, 2024
Revised August 19, 2024
Randy Weyrauch, PE
NFra Inc.
77 E. Thomas Road, Suite 200
Phoenix, AZ 85012
602-443-6066
rweyrauch@nfrainc.us
SUBJECT: 121st Avenue Topography, El Mirage, Arizona
Dear Randy:
Rick is pleased to submit this proposal to provide professional surveying services for the above
referenced property.
SCOPE OF WORK
Figure 1 - Survey Limits
EXHIBIT E
Page 2 of 8
C:\RICK\Departments\Survey\PHX\_Pursuits\PROPOSALS\2024\Mapping\NFRAINC_121stAveTopo_ElMirageAZREV1.doc
TOPOGRAPHIC SURVEY FOR DESIGN
x
Location and elevation of existing surface utilities and improvements within Survey Limits
(Including top of nut of water valves).
x
Obtain flow line invert elevations of existing manholes within Survey Limits. (up to 6
Manholes are included in this scope. It is assumed traffic control will not be needed,
additional fees will be required if traffic control will be needed)
x
Full width cross sections of roadways within Survey Limits at 25-foot intervals, extend
cross sections to walls/fences and an extra shot beyond the wall/fence if possible and all
driveways to 50 feet left or right.
x
Plot locations of underground utility lines per the record agency maps available at the time
of the survey.
x
Contours will be provided at 1-foot intervals.
x
All elevations will be on the municipal Vertical Elevation Datum.
x
Provide topographic base map in electronic format to be used for Civil Engineering Design.
TOPOGRAPHIC SURVEY FEE
Rick will provide the above services for a fee of $5,875.00. Any printing and miscellaneous processing
fees are extra and not a part of this agreement.
Allowance for Ten legal descriptions and Exhibits - $7,000.00
TIMELINE
Rick will provide the above services in approximately 25-30 working days from notice to proceed and
receipt of the title report.
EXHIBIT E
Page 3 of 8
C:\RICK\Departments\Survey\PHX\_Pursuits\PROPOSALS\2024\Mapping\NFRAINC_121stAveTopo_ElMirageAZREV1.doc
PROPOSAL ASSUMPTIONS:
1.
Client to provide a current title commitment of the subject property prior to commencement of work on this
project.
2.
Video or in-person meetings requested by the client shall be billed T&M beyond the fee noted above.
3.
Any printing and miscellaneous municipal processing fees are extra and not a part of this agreement.
4.
This fee assumes there are no additional survey requirements other than what is stated above in this proposal.
5.
Authorized overtime will be charged 1.5 times the rates shown on the attached rate sheet.
6.
A 15% fee for administration, coordination and handling will be added to all subcontracted services.
7.
Additional Legal Descriptions and Exhibits, if necessary, will be drafted at $700 per occurrence.
Client Initials_____
Sincerely,
Eric Sostrom, RLS
Land Surveyor
Associate, Survey Manager
Ryan Hall,
Survey Manager
ACCEPTED THIS DAY OF , 2024
BY: ________________________________________________________________
CLIENT
Invoices for this project to be addressed to:
Company: _______________________________________________________________________
Address: ________________________________________________________________________
City/State/Zip: __________________________________________________________________
Telephone: ___________________________________ Email: ________________ ____________
Contact person: __________________________________________________________________
Please complete, sign and return a copy to RICK ENGINEERING COMPANY
EXHIBIT E
19th
August
NFra Inc.
NFra Inc.
77 E. Thomas Road, Suite 200
Phoenix, AZ 85012
602-443-6066
rweyrauch@nfrainc.us
Randy Weyrauch
RW
Page 8 of 8
C:\RICK\Departments\Survey\PHX\_Pursuits\PROPOSALS\2024\Mapping\NFRAINC_121stAveTopo_ElMirageAZREV1.doc
EXHIBIT E
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1.
2.
3.
4.
5.
Client will provide available utility location information as well as project datum information to Safe Site to aid
in facilitating this project.
A “Test Hole” will be considered one excavation up to 8 feet deep with lateral “belling” of up to a width of 4
feet. Excavating in excess of 12 feet in depth will be considered out of scope.
Test Holes will be backfilled per owner/agency specifications.
Asphalt on concrete pavement surfaces will be restored per method indicated in Fees section. If local
authority requires a different restoration, any additional costs will be passed on to Client. These charges, if
applicable, will be determined during the permitting stage and any fee charge will be presented to Client.
Coring pavement in excess of 12" thickness will result in an additional fee of $100 per hole.
Pricing assumes test hole locations are accessible within 15’ with vacuum truck. Further distances, such as
rear of lots, will be considered out of scope and additional fees will be presented to Client for approval.
1.
2.
3.
4.
5.
6.
Safe Site will verify 811 markings and assess the success probability of test hole locations indicated by client
prior to excavation utilizing various geophysical locating means. Test hole locations may be adjusted or
eliminated based on the results of this investigation and upon discussion with, and approval of client
Safe Site will supply a vacuum excavation crew on the project site for digging test holes and documenting
utility locations.
Upon exposure of a target utility, Safe Site will record utility type, size, material, and depth of cover of each.
If Line Item charges for Survey are shown in Fees Section then Safe Site will provide survey and a CAD map
file by a Registered Land Surveyor to document the locations and elevations of potholed utilities. If no Line
Item for Survey is shown then pricing assumes Survey and CAD will be provided by others.
Safe Site will provide a Test Hole Summary Report detailing this information.
Safe Site will indicate the locations of exposed utilities by marking the ground surface using PK nails or stake
chasers (nylon brushes).
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This Acceptance becomes a part of the Proposal Letter.
The Proposal is hereby accepted according to the Scope of Work and Terms and Conditions contained therein. Safe
Site Utility Services, LLC is authorized to proceed with the work described therein. Payment will be made according
to the payment terms specified in the Proposal. Any unpaid balance remaining beyond the due date will be subject to
interest at an annual rate of 18% (1.5% per month).
For acceptance and scheduling of these services please sign, scan, and return this page to bids@safesitellc.com or
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6.
7.
8.
9.
10.
11.
12.
Should caliche, tree roots, concrete, rocks in excess of 6” diameter, or other materials encumber vacuum
excavation, work will be halted for that test hole and referred back to Client for alternative solutions which may
include authorization to continue work at Hourly Rate.
Traffic control costs are included where applicable.
Expected Permitting/Bonding costs, if any, have been included in this proposal. Any out of ordinary costs
incurred due to governing agency requirements will be presented to Client for approval as additional fee
amount.
If excavation spoils are determined to be potentially hazardous waste by an enforcement agency having
jurisdiction, then the cost of testing and disposal will be passed through to client. Work will cease until Client
has been notified and agreement on how to proceed has been reached.
Safe Site will exercise due diligence in identifying and locating all utilities. However, due to factors beyond our
control including lack of maps, inaccuracy of maps, lack of aboveground indications of utilities, the presence
of unknown and non-electromagnetically conductive utilities and soil conditions being non-conducive to GPR
scans, Safe Site cannot guarantee that all utilities will be found.
Payment terms are Net 30 days unless other arrangements have been made.
New Customer Policy - Payment will be required by credit card for the first job completed or if the job is over
$1000, we will require a 35% retainer to be paid prior to commencement of work. We prefer payment is made
via ACH/Wire Transfer, otherwise credit card transactions would require an additional 3% Fee. After the first
job completed, invoicing terms will be standard Net 30 Days.
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EXHIBIT F
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fax to Safe Site @ 602-391-2934.
NFra Inc.
Randal Weyrauch
Vice President
6/13/24
EXHIBIT F
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR
ADDL SUBR
LTR
INSD WVD
PRODUCER
CONTACT
NAME:
FAX
PHONE
(A/C, No):
(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER
POLICY EFF
POLICY EXP
TYPE OF INSURANCE
LIMITS
(MM/DD/YYYY)
(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE
$
DAMAGE TO RENTED
CLAIMS-MADE
OCCUR
$
PREMISES (Ea occurrence)
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$
PRO-
POLICY
LOC
PRODUCTS - COMP/OP AGG
JECT
OTHER:
$
COMBINED SINGLE LIMIT
$
(Ea accident)
ANY AUTO
BODILY INJURY (Per person)
$
OWNED
SCHEDULED
BODILY INJURY (Per accident)
$
AUTOS ONLY
AUTOS
HIRED
NON-OWNED
PROPERTY DAMAGE
$
AUTOS ONLY
AUTOS ONLY
(Per accident)
$
OCCUR
EACH OCCURRENCE
CLAIMS-MADE
AGGREGATE
$
DED
RETENTION $
PER
OTH-
STATUTE
ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS below
INSURER(S) AFFORDING COVERAGE
NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE
EXPIRATION
DATE
THEREOF,
NOTICE
WILL
BE
DELIVERED
IN
ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
CERTIFICATE HOLDER
CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
NFRAI-1
OP ID: TA
09/05/2023
Teresa Alvarado
Stuckey Ins & Assoc Agencies
2850 E Camelback Rd, Suite 325
Phoenix, AZ 85016
Mary Lodwick
602-264-5533
602-279-9336
teresa.alvarado@stuckeyinsurance.com
Hartford Casualty Insurance Co
Twin City Fire Ins Co
NFra Inc
77 E Thomas Rd. #200
Phoenix, AZ 85012
Hartford Fire Ins Co
A
X
2,000,000
X
X
84SBWBV6109
09/01/2023 09/01/2024
300,000
10,000
2,000,000
4,000,000
X
4,000,000
2,000,000
A
84SBWBV6109
09/01/2023 09/01/2024
X
X
X
X
1,000,000
A
84SBWBV6109
09/01/2023 09/01/2024
1,000,000
10000
X
X
B
84WEGNQ7012
09/01/2023 09/01/2024
1,000,000
N
1,000,000
1,000,000
C
59OH0394142-23
09/01/2023 09/01/2024 Per Claim
2,000,000
Aggregate
2,000,000
Professional Liability - Claims Made - Retro date Full prior acts
RE: ELM23-230 (T0400 01D/01C); 121st Avenue Roadway Improvements
City of El Mirage are included as additional insured as respects to general
liability
CZELM-2
City of El Mirage
Attn: Bryce Christo
10000 N. El Mirage Road
El Mirage, AZ 85335
602-264-5533
29424
29459
19682
Professional Liab