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NFra Inc. 77 East Thomas Road, Suite 200; Phoenix, Arizona 85012 • 602.277.0967 • Fax: 602.277.5937
a transportation engineering firm
June 13, 2024
Mr. Bryce Christo, PE
Assistant City Engineer
City of El Mirage
10000 N. El Mirage Road
El Mirage, AZ 85335
RE:
Varney Avenue Pedestrian and Bicycle Improvements
Dysart Road to El Mirage Road
Project ID#: ELM-2020-DA-001
NFra Project No. 2407xx
Scope and Fee Proposal
Dear Mr. Christo:
Thank you for the opportunity to provide professional engineering design services for the City’s
Varney Avenue Pedestrian and Bicycle Improvements project from Dysart Road to El Mirage Road.
Attached is NFra’s scope of work and fee proposal for the project, including efforts from our
subconsultants. Since this project is federally funded, we will coordinate with ADOT throughout the
design and construction processes. . It is our assumption that the Varney Road project and this project
will be designed concurrently. Post design service fees are also included and we assumed both
projects can be combined into one bid set for advertisement and both projects will constructed at the
same time. At this time, a City controlled design allowance has not been included
NFra’s insurance certificates are attached to the back of our proposal.
If you have any questions or need additional information, please call me at (602) 443-6066 or email
at rweyrauch@nfrainc.us.
Sincerely,
Randy Weyrauch, P.E.
Project Manager
Enclosures: As noted
L:\Project Management\El Mirage\Varney Road\Submittal 061324\Bryce Christo Varney Avenue_Letter_061324.doc
NFra Inc. 77 East Thomas Road, Suite 200; Phoenix, Arizona 85012 • 602.277.0967 • Fax: 602.277.5937
a transportation engineering firm
EXHIBIT A
SCOPE OF WORK
VARNEY ROAD PEDESTRIAN AND BICYCLE IMPROVEMENTS
DYSART ROAD TO EL MIRAGE ROAD
PROJECT ID NO: ELM-2020-DA-001
A.
BRIEF DESCRIPTION OF PROJECT
This project will involve the preparation of construction documents to widen Varney Road providing safe
bicycle and pedestrian routes from Dysart Road to El Mirage Road. Improvements will include new
pavement widening to provide a thru lane in each direction and left turn lanes at intersections, bike lanes
in each direction, concrete curb and gutter, sidewalks, corner ramps, drainage, pavement markings,
signing, and an environmental document. Project is federally funded and will be administered through the
Arizona Department of Transportation (ADOT) using a design-bid-build method of procurement.
B.
GENERAL REQUIREMENTS
1.
DESIGN STANDARDS – All design work shall conform to:
a.
2020 Maricopa Association of Governments (MAG) Uniform Standard Specifications
and Details for Public Works Construction with latest revisions.
b.
City of El Mirage January 2024 Supplement to MAG Uniform Standard Details.
c.
City of El Mirage 2024 Design and Development Standards Manual.
d.
Applicable Arizona Public Service specifications and details.
e.
AASHTO “Policy on Geometric Design of Highways and Streets” 2011 edition.
f.
Manual on Uniform Traffic Control Devices, 2023 edition.
g.
Arizona Department of Environmental Quality, latest bulletins.
h.
City of El Mirage General Notes & Details.
i.
Arizona Department of Transportation (ADOT) Standard Specifications for Road and
Bridge Construction (2021 or most Current) and most current Standard Details.
j.
The Final Project Assessment Report for the Varney Road Pedestrian and Bicycle
Improvements project will be used as the basis of design.
2.
PROJECT SCHEDULE
Prior to commencing design work, NFra (ENGINEER) and the City of El Mirage’s Contract
Administrator (CITY) will meet to determine the project schedule. The ENGINEER will meet
with the CITY as needed to assess the project’s progress in relationship to the design schedule.
The design for this project is anticipated to begin in July 2024 and be completed by August 2025,
all contingent on the environmental process through ADOT.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.2
3.
SUBMITTALS
Electronic pdf’s of the construction plans, specifications and cost estimates will be submitted at
the 60% (Stage III), 95% (Stage IV), 100% (Stage V), and Final PS&E (Sealed Plans,
Specifications, and Estimate) stages of the project.
The ENGINEER will coordinate with agencies having utilities within the project limits. All
correspondence and utility responses will be provided to the CITY and ADOT.
Drawings will be prepared electronically in MicroStation V8 format. These drawings will be
converted into the latest version of AutoCAD for the CITY’s use. Review drawings will be
provided to the CITY, ADOT and utility companies at each submittal stage. Final 22"x34" pdf
drawings will be sealed by an Arizona professional engineer. The ENGINEER will submit an
electronic copy (pdf) of the final drawings and bid documents to the CITY and ADOT for bid
advertisement. The ENGINEER will also provide the CITY and ADOT electronic versions of all
bid documents, reports, and other project related information at the completion of the project. The
cover sheet will be electronically signed by the City.
Note:
Standard plan sheet size is 22"x34" (ANSI “D” size). All plan sheets shall be suitable for
plotting at true half size.
4.
MEETING PARTICIPATION. The ENGINEER will attend and prepare meeting minutes for
the following meetings. The minutes will be furnished to the CITY’s Contract Administrator for
review and approval.
Pre-Design Meeting: The ENGINEER will coordinate with the CITY and ADOT to establish the
project scope of work, schedule and budget.
Kickoff Meeting: The ENGINEER will conduct a site visit to understand the project features to
discuss at the kickoff meeting with the CITY and ADOT representatives. Representatives from
ADOT’s Utility. Environmental, Right-of-Way and District Groups will be invited to the
meeting.
Progress Meetings: The ENGINEER will attend meetings with the CITY’S Contract
Administrator and ADOT to keep both agencies abreast of the project status. These meetings will
be used to address design issues and issues that will arise in the preparation of the construction
documents. Three meetings are anticipated at the various submittal stages.
Comment Resolution Meetings: The ENGINEER will prepare responses to comments and discuss
options to resolve all comments at each submittal stage. Meetings are anticipated at the 60%,
95%, and 100% submittal stages.
C.
TASKS
1.
DATA COLLECTION
The ENGINEER will visit the project area and take photos to clearly define the nature of the
work to be completed.
The CITY will supply to the ENGINEER at no cost the following items if they are available:
a.
CADD standards and index of AutoCAD/Microstation levels. If none are available,
ENGINEER will use standards and index levels from past CITY projects.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.3
b.
Recorded plats and record drawings for the streets involved and developments within the
project limits, including the Final Project Assessment.
c.
Fees for other agencies to conduct reviews.
d.
Utility Maps and list of known utility contacts.
e.
Master water and sewer plans.
f.
Sample plans, specifications and estimates from similar projects.
g.
Bid tabulations for recent projects in El Mirage.
2.
UTILITY AND INTERGOVERNMENTAL AGENCY COORDINATION
a.
The ENGINEER will notify and coordinate with the utility companies in accordance with
the Central Arizona Coordinating Committee’s Public Improvement Project Guide. Initial
contact with utility companies will be made under the data collection task when record
drawings are being collected. Existing and proposed utilities that are known will be
shown on the preliminary and final construction plans. Services to individual properties
will not be shown on the plans unless this information is provided by the CITY.
b.
Base mapping prepared by the ENGINEER and detailing of known utility facilities will
be transmitted to the utility companies. Their comments will be incorporated into the base
maps.
c.
The ENGINEER will obtain approvals from the various utilities and governmental
agencies that include APS, CenturyLink, Cox, SW Gas, and other utilities identified. The
ENGINEER will submit plans for review to each agency and assist the agency in
resolving utility conflicts.
d.
Underground utilities such as water lines, sewer lines, storm drains, electric, gas,
telephone, cable TV, irrigation, etc., that are shown to conflict with the new design, shall
be coordinated for relocation. Potholing of existing utilities will be conducted at
necessary locations to resolve potential conflicts. An allowance for ten (10) potholes has
been included, see attached scope of work from SafeSite Utility Services for more
information.
e.
The ENGINEER will provide the CITY a list of conflicts that require potholing for the
CITY’s approval.
f.
The ENGINEER will be responsible for reviewing relocation plans produced by utility
companies to confirm utility conflicts are eliminated and that proposed utility
installations conform to the CITY’s requirements. Utility relocations that are anticipated
include:
a. Two Dysart Unified School District street light poles.
b. Four APS street light poles.
c. Undergrounding of an APS overhead power line.
d. Above ground electrical conduit.
e. One above ground electrical box.
f. Four fire hydrants.
g. Private irrigation ditch.
g.
The ENGINEER will request a design Blue Stake to assist with locating existing utilities.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.4
h.
The utility special provisions shall include the following:
i.
List of utility companies in the area, and contact person’s name and telephone
number.
ii.
A statement that there are no conflicts or a statement utility is in conflict.
iii.
Work to be performed by utility companies during project construction.
iv.
Completion date or schedule for each utility conflict to be removed by utility
company.
v.
Work to be performed for the utility company by the Contractor.
i.
The ENGINEER will coordinate with ADOT’s Utility Coordinator to complete the utility
clearance letter that is required for bid advertisement.
3.
SURVEY
ENGINEER will perform a conventional ground survey that provides comprehensive design level
topographic mapping. Roadway centerline controls will be established by locating monuments
along streets. Horizontal and vertical control shall be based on NAD83/NAVD88 Datum per City
of El Mirage. Topographic data shall be collected electronically with Point Number, Elevation,
and Description; all shall be on separate levels. Survey format shall follow CITY’s guidelines
with cells suitable for plotting at 1"=20' scale. Topographic points and survey control points will
be provided in an ASCII points file format, topographic mapping furnished in Microstation
format, an electronic DTM file, and hard copies of all field notes.
a. Locate existing monuments and establish control for each roadway within the project limits.
The horizontal and vertical accuracy shall be suitable for final design that includes removal
and replacement of existing pavement with positive roadway cross slopes.
b. GPS procedures will be used for the topographic survey.
c. Prepare base map showing all data derived from the survey.
d. Cross sections on Varney Road shall extend from right-of-way line to right-of-way line at 50-
foot intervals from Dysart Road east curb returns to El Mirage Road west curb returns. At
driveways, cross sections will extend past the existing right-of-way line. Cross sections will
extend 100-feet on all side streets.
e. Cross sections shall include at a minimum, edges of asphalt, centerline of roadway, curb and
gutter, sidewalk and natural ground at existing right-of-way.
f. All other topographic features, including identification and survey of blue staked utilities.
g. See attached scope of work and fee proposal from Rick Engineering for more information.
4.
GEOTECHNICAL INVESTIGATION
ENGINEER shall obtain a permit from the CITY to perform geotechnical investigations for this
project. Four test borings 10-feet in depth or prior auger refusal will be taken to determine
subsurface conditions and to obtain representative samples for laboratory analyses. Laboratory
analyses will determine the existing pavement structural sections and the recommended pavement
structural sections based on a collector street classification. Test boring locations will be Blue
Staked by a private utility locator. ENGINEER will provide a geotechnical memo of the findings
and recommendations for earthwork, trenching, pipes, and pavement structural sections.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.5
Laboratory analyses of representative samples will include.
a. Moisture Content and Dry Density
b. Direct Shear
c. Minus No. 200 Sieve and Plasticity Index
d. Standard Proctor
See attached scope of work and fee proposal from Ninyo & Moore for more information.
5.
ROADWAY DESIGN
ENGINEER will prepare roadway plans for the following items.
a. Asphaltic Concrete Pavement: Varney Road between Dysart Road and 129th Avenue is
assumed to be wide enough to provide an eastbound and westbound travel lane, flush
continuous left turn lane, and bike lanes in each direction. Except, Varney Road will be
widened from Dysart Road to 400' east to accommodate the eastbound bike lane. From 129th
Avenue to El Mirage Road a travel lane and bike lane will be provided in each direction and
Varney Road will be widened to provide left turn lanes at intersections. Existing asphaltic
pavement will be sawcut and widened and the remaining pavement shall remain in-place
without any rehabilitation. New pavement structural sections will be as recommended in the
geotechnical report. Roadway widening will occur at the following locations:
1. North side from Dysart Road to first driveway east of intersection.
2. South side from 129th Avenue to first driveway just west of El Mirage Road.
3. Minimum improvements are anticipated past the curb returns on side streets
b. Curb and Gutter: New curb and gutter will be provided at all roadway widening sections and
at side street curb returns.
c. Corner Ramps: New corner ramps will be provided at the Dysart Road east curb returns, both
driveways to Dysart High School, all four corners at 127th Avenue, and south curb returns at
125th Avenue, All other corner ramps are expected to satisfy ADA requirements and shall be
protected in-place.
d. Valley Gutter and Aprons: New valley gutter and aprons will be provided at both access
points to Dysart Middle School, north and south legs of 127th Avenue, and south leg of 125th
Avenue.
e. Sidewalks: New concrete sidewalks will be added along the widened sections of Varney
Road, both sides of Varney Road where there currently is no sidewalk, and at isolated
locations on the north side of Varney Road to replace existing sidewalk with 10-foot wide
sidewalks. Locations and width of sidewalks will be as shown in the Final Project
Assessment.
f. Driveways: New concrete driveways will be provided to all properties on the south side of
Varney Road. Temporary construction easements will be needed for improvements.
g. Manholes and Valves: Manholes and valves that are located within a new paved surface will
be adjusted to finished grade with concrete collars.
h. Cross Sections will be provided at 100-foot intervals along Varney Road.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.6
6.
DRAINAGE DESIGN
The ENGINEER will design new pavement cross slopes and new longitudinal curb and gutter
grades to maximize the Varney Road gutter slope to provide positive drainage. Existing grades
may dictate slopes less than desirable, unless existing pavement is removed and sags are
introduced which will require drainage outfalls which are non-existent within the project limits.
Per the Final Project Assessment, pavement drainage will be discharged into retention
conveyance ditches located behind the south curb and gutter which will be conveyed toward side
streets and discharged back onto Varney Road. If cover allows, an eight-inch HDPE pipe will be
provided at all driveways to convey the drainage in the ditch. All drainage improvements must
remain within existing right-of-way.
A new concrete scupper will be required to replace the existing scupper on the north side of
Varney Road along the Dysart High School property.
Offsite runoff generally flows from north to south. Dysart schools and developments have
intercepted and retained offsite flows. This project will not address offsite flows.
An initial and final drainage design memo will be prepared to document existing conditions,
proposed improvements, and calculations for pavement spread, inlet size, ditch configurations,
ditch volumes, pipe size (if needed) and retention basin volumes (if needed).
7.
WATER, SEWER AND OTHER CITY UTILITIES
No new or relocated City utilities are required or anticipated with the roadway improvements. See
Section 2f for other dry utility conflicts that will need to be coordinated and addressed with
individual utility companies.
8.
RIGHT-OF-WAY / EASEMENTS
New right-of-way is not anticipated. New temporary construction easements (TCE) are
anticipated at each of the proposed driveways on the south side of Varney Road. A new TCE will
be needed along the Dysart High School property to accommodate the proposed improvements.
New improvements other than driveways and along Dysart High School will be constructed
within existing CITY right-of-way. Rick Engineering’s proposal includes an allowance budget to
prepare twenty-five (25) legal descriptions and exhibits for new TCE’s. Title reports, if needed,
will be provided by the CITY.
ENGINEER will coordinate with ADOT’s Right-of-Way Coordinator to complete the right-of-
way clearance that is needed for bid advertisement.
9.
LANDSCAPING / IRRIGATION
New decomposed granite and/or cobble rock will be installed on both sides of Varney Road
within the existing right-of-way. All other landscaping will be protected in-place or restored to
existing condition. New landscaping and irrigation improvements are not required.
10.
ENVIRONMENTAL
The ENGINEER will be responsible for evaluating the environmental components of the project
and preparing a Categorical Exclusion (CE) document. The ENGINEER will coordinate with
ADOT’s Environmental Coordinator to obtain the environmental clearance that is needed to
advertise the project. See attached scope of work and fee proposal from Logan Simpson for
additional information.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.7
11.
STORM WATER POLLUTION PREVENTION PLANS
The ENGINEER will be responsible for preparing erosion control plans to address construction
of the proposed improvements.
12.
DEMOLITION AND RELOCATION
The ENGINEER will be responsible for the identification of removals and relocations. These
features will be identified on the roadway, drainage, or traffic plans where appropriate.
13.
TRAFFIC PAVEMENT MARKING / SIGNING
The ENGINEER will be responsible for preparing signing and pavement marking plans to
address the new travel lanes, bike lanes, and signing that is required for this project. New way
finding signs and signs embedded in the concrete sidewalk will be provided at Dysart Road, 127th
Avenue, and El Mirage Road. Wayfinding signs will be comprised of a decorative post with signs
attached to the post (similar to street name signs).
14.
TRAFFIC CONTROL PLAN / CONSTRUCTION PHASING / SEQUENCING
The ENGINEER will be responsible for preparing maintenance of traffic plans for construction
and will comply with the most current editions of the City of El Mirage, City of Phoenix, and
ADOT Traffic Control requirements. Construction phasing and sequencing requirements will be
included as part of the project traffic control plans. The ENGINEER will prepare detailed special
provisions that require access to all residents and businesses, and minimize the time access will
be unavailable during construction. Emergency access, garbage pickup, and mail delivery will be
available at all times.
The CONTRACTOR shall be responsible for obtaining construction permits from the CITY.
15.
BIDDING PHASE
ADOT will administer the bidding phase, including the advertisement, bidding and award. The
ENGINEER will coordinate with ADOT’s Contract and Specifications (C&S) Specialist to
ensure plans, specifications, and bid schedule are in the correct format for bid advertisement.
16.
SPECIAL PROVISIONS
The ENGINEER will develop Special Provisions for items, details and procedures not adequately
covered by MAG Uniform Standard Specifications for Public Works Construction, City of El
Mirage Supplements, ADOT Standard Specifications for Road and Bridge Construction and other
specifications. Special Provisions and ADOT’s stored specifications will be provided at the 60%,
95%, and 100% submittals. Final sealed specifications will be provided for bid advertisement.
17.
COST ESTIMATES
The ENGINEER will prepare opinion of probable construction cost estimates at the 60%, 95%,
100%, and Final submittals. The ENGINEER will coordinate with ADOT’s C&S Specialist to
confirm and/or refine unit pricing based on ADOT’s most recent bids. The ENGINEER will
provide ADOT C&S a bid schedule for bid advertisement.
18.
POST DESIGN SERVICES
ADOT will administer the construction phase of the project. The ENGINEER will provide
construction support by reviewing shop drawings, responding to requests for information,
requests for clarification, resolving conflicts, and providing general support to the
CONTRACTOR.
One representative from the ENGINEER will attend the pre-construction meeting with the CITY,
ADOT and CONTRACTOR to discuss the design plans and proposed construction activities.
Meeting is anticipated to be two hours in length.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.8
Construction observations will be provided by the ENGINEER with the intent of rendering
professional opinions regarding the quality of the completed construction strictly related to
ENGINEER’S design scope of work for the project. This task should not be construed to warrant
the work of any contractor. One representative from the ENGINEER will attend the project site to
observe construction and to discuss and resolve issues or conflicts. Three meetings are anticipated
and include preparation and meeting attendance which are estimated to be three hours in length.
The ENGINEER will also attend virtual meetings as needed to assist the construction team.
The ENGINEER will review and respond to shop drawing submittals to ensure materials satisfy
design requirements.
The ENGINEER will review and respond to request for information (RFI’s) and request for
clarification (RFC’s) that are related to ENGINEER’S design plans.
The ENGINEER will attend a project walk thru and provide a punch list of items that the
contractor needs to address to comply with the design documents.
The ENGINEER will prepare record drawings based on CONTRACTOR’S redlined drawings
that have been approved by the construction surveyor.
D .
COMPENSATION
Compensation will be on a not to exceed basis:
Design Service Fee:
$203,131.00
Post Design Services Fee: $9,440.00
TOTAL = $212,571.00
E.
ASSUMPTIONS
a. If needed, the CITY will obtain right-of-entry access from property owners to survey driveway
accesses off of Varney Road.
b. New right-of-way acquisitions are not anticipated, CITY has sufficient right-of-way to complete
project. Rick Engineering’s fee proposal includes an allowance to prepare 25 legal descriptions and
exhibits for temporary construction easements. If needed, CITY will provide title reports for impacted
properties. The fee does not include boundary survey or right-of-way calculations.
c. Landscaping and irrigation plans are not required or included. Decomposed granite and cobble rock
locations will be shown on the typical sections or roadway plans.
d. Traffic signal work is not required or included. A traffic report is not required.
e. New sewer, water or reclaimed water line designs are not required or included.
f. Drainage ditches referenced in the Final Project Assessment are adequate to handle design flows
within the Varney Road right-of-way. Designs for new storm drain systems and retention basins are
not required or included.
g. Pavement widening to provide left turn lanes at intersections will not restrict longitudinal drainage
flows along new curb and gutters. If sag conditions are introduced, a change order may be required to
address drainage interception and conveyance.
h. CONTRACTOR shall be responsible for obtaining permits from the CITY and/or ADOT.
i.
Public outreach is not required or included.
j.
No improvements are needed on the west leg of the Dysart Road intersection or the west leg of El
Mirage Road intersection, including corner ramps.
k. Construction Administration Services are not required or included.
l.
Plans can be prepared by referencing MAG details. Details do not need to be included in the plan set.
m. ADOT will assist with all clearances and advertise the project.
n. Utility coordination, meetings, general administration, and subconsultant coordination can be
conducted in conjunction with the City’s 121st Avenue project reducing the overall design cost.
City of El Mirage
Varney Road Pedestrian and Bicycle Improvements
Project ID No: ELM-2020-DA-001
Exhibit A
A.9
o. General notes sheet, SWPPP detail sheet, and specifications can be shared with the City’s 121st
Avenue project reducing the overall design cost.
p. Varney Road and 121st Avenue projects will be designed concurrently and combined into one bid
package for advertisement. In addition, project site visits and efforts for geotechnical, environmental,
and pothole investigations will be combined for both projects. If Varney Road and 121st Avenue are
not designed at the same time and/or constructed on the same schedules, engineer and subconsultants
reserve the right to revisit design and post design fees.
q. Existing roadway between Dysart Road and 129th Avenue is wide enough to provide two travel lanes,
a continuous left turn lane and bike lanes in each direction. Except, pavement will need to be widened
from Dysart Road to 400’ east to accommodate an eastbound bike lane. Sidewalk will need to be
added on the south side of Varney Road full length within these limits.
L:\Project Management\El Mirage\Varney Road\Submittal 061324\Varney Avenue_Scope of Work_Exhibit A_061324.doc
EXHIBIT B
NFra Inc.
Client: City of El Mirage
Project: Varney Road Pedestrian and Bicycle Improvements
Project ID No.: ELM-2020-DA-001
Design Cost Proposal
ESTIMATED DIRECT LABOR (DESIGN SERVICES)
Estimated
Avg. Hourly
Labor
Classification
Labor Hours
Rate
Cost
Project Manager
65
$220.00
$14,300
Senior Project Engineer
406
$190.00
$77,140
Designer/Technician
329
$120.00
$39,480
800
Total Estimated Labor - NFra
$130,920
ESTIMATED DIRECT EXPENSES
Mileage (3 Trips x 55 Miles @ $0.67/mile)
$111
Total Estimated Expenses - NFra
$111
ESTIMATED DIRECT LABOR (SUBCONSULTANTS)
Logan Simpson (Environmental)
$27,045
Ninyo & Moore (Geotechnical)
$8,500
Rick Engineering (Survey)
$10,155
Rick Engineering (Legal Descriptions & Exhibits) (Allowance)
$12,500
Safe Site Utility Services, LLC (Potholing - 10 Holes) (Allowance)
$13,900
Total Estimated Subconsultant Labor
$72,100
SUBTOTAL DESIGN SERVICES
$203,131
ESTIMATED DIRECT LABOR (POST DESIGN SERVICES)
Estimated
Avg. Hourly
Labor
Classification
Labor Hours
Rate
Cost
Project Manager
12
$220.00
$2,640
Senior Project Engineer
32
$190.00
$6,080
Designer/Technician
6
$120.00
$720
50
Total Estimated Labor - NFra
$9,440
SUBTOTAL POST DESIGN SERVICES
$9,440
CITY CONTROLLED DESIGN ALLOWANCE
$0
LUMP SUM TOTAL
$212,571
6/13/2024
CONSULTANT SIGNATURE
DATE
FIGURES ROUNDED TO THE NEAREST DOLLAR
6/13/2024
Exhibit B
NFra Inc.
Client: City of El Mirage
Project: Varney Road Pedestrian and Bicycle Improvements
Project ID No. ELM-2020-DA-001
Design Cost Proposal
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
A
B
C
D
E
F
G
Varney Roadway Improvements
TOTAL
Project
Senior
Designer /
NO. SHTS.
HRS/SHT
HOURS
Manager
Project
Technician
DESIGN SERVICES
Engineer
Roadway Plans
Cover Sheet / Key Map / Sheet Index / Utility Contacts
1
3
3
0
1
2
General Notes and Legend Sheets
4
1
3
0
1
2
Quantity Summary Sheet
1
4
4
0
2
2
Typical Sections / PSS Sheets
2
6
12
0
8
4
Geometric Control Sheet
1
6
6
0
2
4
Corner Ramp Detail Sheets (16 Ramps)
8
6
48
4
20
24
Special Detail Sheets (Wall, Utilities, Misc)
2
13
26
2
12
12
Intersection Grading Sheets
2
6
12
2
6
4
Roadway Plan and Profile Sheets
11
20
220
12
110
98
Driveway Profile Sheets (22 Driveways)
4
11
44
4
20
20
Drainage Plan and Profile Sheets
3
25
75
3
36
36
Drainage Detail Sheets (Scupper Profile, Ditch, Curb Opening, Misc)
3
20
60
3
27
30
Signing / Striping and Way Finding Signage Sheets
6
6
36
3
16
17
Traffic Control Plan / Construction Phasing / Sequencing Sheets
4
13
52
4
24
24
SWPPP Plan and Detail Sheets
4
8
32
2
12
18
Roadway Plans Subtotal
56
11.3
633
39
297
297
Miscellaneous Items
General Administration
NA
NA
6
6
0
0
Research / Data Collection / Design Bluestake / Record Drawings
NA
NA
6
0
4
2
Subconsultant Coordination for Design and Environmental Clearance
NA
NA
5
2
3
0
Scoping / Kickoff / Progress / Comment Resolution Meetings (8)
NA
NA
18
2
12
4
Utility Coordination / Utility Clearance Letter
NA
NA
28
2
16
10
Drainage Report with Calculations
NA
NA
50
4
36
10
Quantities / Estimates / Bid Schedule (ADOT Format)
NA
NA
10
2
8
0
Specifications - ADOT Format - Coordination with ADOT C&S
NA
NA
38
4
28
6
QA / QC
NA
NA
4
2
0
Miscellaneous Items Subtotal
167
26
109
32
TOTAL DESIGN SERVICES
56
14.3
800
65
406
329
POST DESIGN SERVICES
General Administraton
0
NA
2
2
0
0
Pre Construction Meeting
0
NA
1
0
1
0
Opinions and Milestone Observations + Site Visits (3)
0
NA
6
2
4
0
Contractor, ADOT and City Coordination
0
NA
8
2
6
0
Shop Drawing Reviews
0
NA
13
2
9
2
Review RFI's / RFC's
0
NA
8
2
6
0
Virtual Meetings with ADOT and City
0
NA
4
2
2
0
Project Completion Walk Thru / Punch List
0
NA
2
0
2
0
Preparation of Record Drawings
0
NA
6
0
2
4
TOTAL POST DESIGN SERVICES
50
12
32
6
6/13/2024
Estimate of Labor Hours by Sheets
51 West Third Street Suite 450 Tempe, Arizona 85281 Phone: 480.967.1343 Fax: 480.966.9232 www.logansimpson.com
May 29, 2024
Randy Weyrauch, PE
Transportation Engineer
NFra Inc.
77 East Thomas Road, Suite 200
Phoenix, AZ 85012
Re: ADOT TRACS No. Pending
Federal Aid No. Pending
Varney Road, Dysart Road to El Mirage Road
Logan Simpson Project No. 2330933C215580B
Dear Randy Weyrauch:
Logan Simpson is pleased to submit this Scope of Work and Fee Estimate for the anticipated work to
complete the environmental clearance and associated technical resources reports for the above-
referenced project. Fieldwork for this project have been combined with another City project (121st
Avenue, Ramirez Road to Peoria Avenue).
The Environmental Planner in our office that has been assigned to this project is Marshall Hayes.
Should you have any questions please do not hesitate to contact Marshall at (480) 967-1343 or via
e-mail at mhayes@logansimpson.com. We look forward to working with you on this project.
Sincerely,
Patricia R. McCabe
Principal Environmental Planner
Attachments: (1) Scope of Work; (2) Task Order Worksheet; (3) Derivation of Fee; and (4) Terracon
Scope of Work
EXHIBIT C
S c o p e o f W o r k
Varney Road, Dysart Road to El Mirage Road
Logan Simpson Project No.: 2330933C215580B
G E N E R A L
The City of El Mirage (City), in coordination with the Arizona Department of Transportation (ADOT) is
planning a pedestrian and bicycle improvement project on approximately one mile of Varney Road within
Maricopa County, Arizona. The project begins at Dysart Road and extends one mile east to El Mirage
Road. The project fills a gap in the existing pedestrian and bicycle facilities located along adjacent
roadways and neighborhoods to the north, east, and west of the corridor. The project will include installing
pedestrian and bicycle facilities along Varney Road, providing Americans with Disabilities Act (ADA)
improvements, utility relocations, and installing drainage improvements. Logan Simpson will prepare
documentation based on a 150-foot-wide project area extending one mile.
The project will be constructed within the existing City right-of-way (ROW). No new ROW is expected to
be needed but temporary construction easements may be needed. Logan Simpson assumes a contractor
use area for parking, staging, and stockpiling would be within the project area and that no separate
staging areas would be needed. Temporary lane closures and the use of flaggers to direct traffic may be
needed. No detours are anticipated to be needed. It is not expected that access to Dysart High School
would be restricted.
Logan Simpson will conduct environmental investigations and prepare technical resource documentation
to support the National Environmental Policy Act (NEPA) compliance for the project. It is anticipated that
a Categorical Exclusion (CE) is the appropriate level of NEPA documentation for the project. The CE is
anticipated to be prepared by ADOT Environmental Planning (EP) in the CE Checklist format in accordance
with 23 U.S.C. 326 and a Memorandum of Understanding dated January 4, 2021, as executed by the
Federal Highway Administration (FHWA) and ADOT. It is anticipated that ADOT EP will also prepare the
Environmental Commitments and that ADOT will coordinate any necessary reviews of the draft CE
Checklist with the City and other ADOT EP staff.
The following activities are excluded from this Scope of Work:
Preparation of a Project Data and Field Review Form
Preparation of the CE Checklist or Environmental Commitments
Public meeting attendance
Preparation of environmental considerations
Flagging of cultural resources sites for avoidance; inventory of traditional cultural properties;
separate historic road documentation; preparation of Section 106 agreement documents or
treatment plans; or archaeological monitoring, testing, and/or data recovery
Preparation of a detailed Biological Evaluation or Biological Assessment
Formal Section 7 consultation with the US Fish and Wildlife Service (USFWS)
Management Indicator Species Report or Migratory Bird Analysis Report
Species-specific surveys
Wild and scenic river coordination
No business demographic surveys will be required.
EXHIBIT C
Logan Simpson Scope of Work
Varney Road, Dysart Road to El Mirage Road
May 29, 2024
Page 2
Sole source aquifer coordination with the US Environmental Protection Agency
Clean Water Act Section 404 jurisdictional delineation, individual permit, or pre-construction
notification for project construction. If during the design of the project it is determined that
jurisdictional washes will be impacted, a Section 404 permit will be required and a modification
to this scope of work will be necessary
Clean Water Act Section 401 Individual Water Quality Certification for project construction
Visual resources field visit, coordination, visual technical analysis or report, or simulations
Natural Resources Conservation Service Farmland Conversion Impact Rating Corridors form
Section 4(f) resources summary, consultation letters or Individual Section 4(f) evaluation
document
Phase I Environmental Site Assessment or hazardous materials monitoring
Separate geotechnical clearance
Quantitative noise or air analyses
Environmental Justice Evaluations
If, at any time, ADOT determines that an Environmental Assessment or Environmental Impact Statement
is required, Logan Simpson will submit a Task Order Revision to this Scope of Work. If any work is
necessary outside of the project area, a Task Order Revision will be needed.
TASK 1. KICK-O FF MEETING
One Logan Simpson staff member will prepare for and attend a virtual project kick-off meeting. It is
assumed that the meeting will be 2 hours in duration. Logan Simpson will provide NFra with an
environmental summary from the meeting for incorporation into the overall meeting notes prepared by
NFra or ADOT.
TASK 2. HA ZARDO US MATERIAL S
Terracon, as a subconsultant to Logan Simpson, will prepare a Preliminary Initial Site Assessment (PISA)
and Lead-Based Paint and Asbestos reports (refer to attached Terracon Scope of Work). The PISA will
consist of a records search and site visit to determine if hazardous materials concerns are located within
the project area. Logan Simpson will review the report and provide any edits to Terracon for revision prior
to submitting to NFra and ADOT. Any mitigation measures for the project identified in the PISA will be
included by ADOT EP in the Environmental Commitments, as needed.
TASK 3. CULTURAL RESOURCES
This project uses federal funds administered by the FHWA; therefore, it is considered a federal
undertaking subject to compliance with Section 106 (54 USC § 306108) of the National Historic
Preservation Act (NHPA; 54 USC § 300101 et seq.) and its implementing regulations (36 CFR Part 800).
ADOT is serving on behalf of the FHWA as the lead federal agency responsible for Section 106 compliance,
per the 2020 Programmatic Agreement (PA) regarding implementation of Federal-Aid Transportation
Projects in the State of Arizona. The area of potential effect (APE) for this undertaking encompasses the
300-foot-wide road segments along Varney Road and 121st Avenue within Section 23, Township 3 North
EXHIBIT C
Logan Simpson Scope of Work
Varney Road, Dysart Road to El Mirage Road
May 29, 2024
Page 3
(T3N), Range 1 West (R1W). Due to the involvement of City-owned ROW easement, the undertaking is also
subject to compliance with the Arizona Antiquities Act (AAA; ARS § 15-1631, ARS § 41-841 et seq.), as
administered by the Arizona State Museum (ASM).
Logan Simpson will complete a Class III (intensive, pedestrian) cultural resources survey to identify
National Register of Historic Places (NRHP) and Arizona Register of Historic Places (ARHP)-eligible and
listed properties in the APE and assess any effects the undertaking may have on historic properties. Tasks
associated with the effort will include (1) performing a Class I records search; (2) conducting the Class III
field survey; (3) preparation of a draft technical report with a Section 106 consultation cover letter; and
(4) project curation. Logan Simpson’s key personnel involved with the undertaking will meet the Secretary
of the Interior’s Professional Qualifications for Archaeology and will include individuals listed as qualified
Principal Investigator (PI) and Project Director (PD) on Logan Simpson’s AAA blanket permit for non-
collection archaeological survey of state land.
Task 3.1. Cl ass I R ecords Se arch
Prior to field survey Logan Simpson will complete a Class I cultural resources records search for the APE
and a surrounding ½-mile buffer area (the “study area,” collectively). Based on landownership in the study
area, the records review will virtually examine relevant records from the National Register Information
System, an online database of properties that have been listed on the NRHP; AZSITE, an online database
of documented cultural resources within the state; and the ADOT Historic Preservation Team (HPT) online
portal. The ½-mile buffer area for the 121st Avenue segment of the APE includes land managed by the
Bureau of Land Management (BLM). Therefore, relevant project and site records also will need to be
obtained through an in-person or virtual appointment with the BLM Hassayampa Field Office in Phoenix.
In addition, historical documents, such as General Land Office (GLO) and United State Geologic Survey
(USGS) maps as well as Flood Control District of Maricopa County (FCDMC) historical aerials, will be
evaluated for potentially undocumented cultural properties. The results of the records research will help
guide the field survey (Task 3.2) and will be summarized in the technical report (Task 3.3).
Task 3.2. Cl ass I II Field Survey
Preliminary research suggests that the APE has not been previously surveyed for cultural resources. The
APE is located within a heavily developed industrial area, and the roadway is paved. Even so, ground
surface is accessible in a few locations along the southern edges of the road ROW (although it appears
to be disturbed on aerial photographs). Logan Simpson will conduct a Class III cultural resources survey
of areas within the APE where the ground surface is accessible. The survey will be conducted under the
terms and conditions of our ASM-issued AAA blanket permit for non-collection survey on state land
(including municipal land) in Arizona. All cultural resources identified during survey will be evaluated
according to the ASM site criteria, as defined in the 1995 Revised Site Definition Policy. If present, cultural
resources meeting ASM site criteria will be documented according to standards outlined in the ASM site-
recording manual, which is accepted by SHPO. For each cultural resources site, the field crew will
complete the ASM site form and produce a detailed site map; describe all site attributes, such as features
and environment in detail; conduct an intensive in-field analysis of artifacts; and photograph the site area
and environment, surface features, diagnostic artifacts, and any areas of disturbance. All cultural
resources sites within the APE will be evaluated for NRHP/ARHP-eligibility based on their integrity and
significance under the four criteria outlined in 36 CFR 60 and per guidelines presented in National Register
EXHIBIT C
Logan Simpson Scope of Work
Varney Road, Dysart Road to El Mirage Road
May 29, 2024
Page 4
Bulletin 15, How to Apply the National Register Criteria for Evaluation. As such, all cultural resources will be
evaluated based on an appropriate time-place-theme historic context.
Based on preliminary research, few cultural resources sites have been documented in the previously
surveyed areas in the APE vicinity. Furthermore, the APE does not appear to have encompassed any
buildings or structures prior to the 1980s. Construction of the segments of Varney Road and 121st Avenue
occurred sometime after 1985. Therefore, it is expected that no new sites or historic resources will be
documented within the accessible areas of the APE.
Task 3.3. Technical Report and Cover Letter
Upon completion of the Class III survey, and assuming no cultural resource sites or historic properties are
identified during fieldwork, Logan Simpson will prepare a draft report using the SHPO Survey Report
Summary Form (SRSF) format. This document will summarize the method and results of the Class I and
III inventories and provides cultural resources management recommendations for the undertaking. We
anticipate submitting the draft SRSF to the client within approximately 20 business days after completing
the survey fieldwork. Logan Simpson will revise the SRSF based on reviewer comments from ADOT, SHPO,
and ASM. Following formal acceptance of the SRSF, the final SRSF will be provided to the client for their
project’s compliance requirements and curated with the ASM (see below).
The draft technical report and consultation letters will be submitted electronically to ADOT for review
within 30 calendar days from the end of Class III field survey. Logan Simpson will address all comments
and submit revised electronic copies of the report and cover letter to ADOT; ADOT will be responsible for
submitting the report and letter to consulting agencies and Tribes and tracking all responses. Comments
from the reviewing parties will be addressed within two weeks of receipt of all comments. Logan Simpson
will provide final electronic copies of the report and updated consultation letters to ADOT for distribution
to consulting agencies and Tribes.
Task 3.4. Pro ject Curation
Following formal acceptance of the report, Logan Simpson will prepare the report and other project
documents for curation in perpetuity at ASM. Note that ASM charges a mandatory registration fee for all
projects, plus additional fees for documentation and digital curation. We estimate the ASM fee to be
approximately $500, although a formal quote request will be submitted following receipt of a notice to
proceed to determine the actual fee.
CULTURAL ASSUMPTIONS:
•
No fieldwork or travel costs have been included in this scope and fee; fieldwork will be conducted
concurrently a nearby City project (121st Avenue, Ramirez Road to Peoria Avenue)
•
The APE and/or study area as defined above will not change; no new ROW or temporary
construction easements will be needed.
•
In-person records check at ASM ARO will not be required.
•
No archival research is scoped for this effort, including research at local historical societies
and/or repositories.
•
ADOT will not require site flagging.
EXHIBIT C
Logan Simpson Scope of Work
Varney Road, Dysart Road to El Mirage Road
May 29, 2024
Page 5
•
No Section 4(f) analysis is necessary for cultural resources.
•
The Class I and/or Class III effort will not include identification or evaluation of any historic state
highway system roadways or arterial streets.
•
Historic building/structure/district inventory and evaluation is not included. This also excludes
evaluation of a potential historic commercial district or historic streetscape for which sidewalks
and other features may be contributors.
•
No cultural resources sites or historic properties will be identified and documented during the
Class III survey. If any cultural resources sites or historic properties are identified and require
documentation, a contract modification will be required to address the additional labor and
registration fees.
•
Land ownership within the APE is assumed to be City and private. Logan Simpson is not
responsible for obtaining private rights-of-entry or notifying property owners prior to survey.
•
Historic laterals are present not the south of the APE. We assume none of these structures will
need to be formally documented. If these structures do require formal documentation, then
contract modification will be required to address the additional labor.
TASK 4. PUBLIC A ND AGENCY SCOP I NG
Public and agency scoping will be conducted in accordance with ADOT EP Guidelines for Agency and
Public Scoping for Projects with Categorical Exclusions and Biological Scoping Guidelines (May 2021).
Logan Simpson will prepare and submit draft public and agency scoping letters and the distribution list
to NFra and ADOT for review and approval. The scoping letters will be prepared on City letterhead with
City signature. Preparation of the scoping letters will occur following team approval of the project
description. Logan Simpson will prepare the list of agencies according to ADOT EP guidelines. The public
mailing list will be prepared based on landowners adjacent to the project area using Maricopa County
assessor data.
Prior to mailing, electronic copies of the draft scoping letters and distribution lists will be provided to the
City for review. Upon addressing City edits, Logan Simpson will provide the materials to the ADOT EP
NEPA planner assigned to this project for their review and approval. Following incorporation of up to two
rounds of review comments, Logan Simpson will mail the approved public and agency scoping letters and
assumes no more than 60 letters will be mailed. Logan Simpson will coordinate with ADOT, City and NFra
regarding comments received from agencies and will provide up to 3 comment responses via phone or
email. Logan Simpson will provide a record of all scoping materials to ADOT EP, City, and NFra for the
project record.
TASK 5. BIOLOGIC AL RESOURCES
Logan Simpson will prepare an ADOT Biological Evaluation Short Form (BESF) for this project. Logan
Simpson will utilize the Arizona Game and Fish Department (AGFD) On-line Environmental Review Tool
report and USFWS Information, Planning, and Conservation (IPaC) species list that have been provided by
ADOT EP; access online and GIS-based natural resource data to obtain current information regarding
threatened and endangered (T&E) species occurrences in the project area; and document the absence of
suitable habitat for T&E species in the BESF. A site visit will be conducted concurrently with a nearby City
EXHIBIT C
Logan Simpson Scope of Work
Varney Road, Dysart Road to El Mirage Road
May 29, 2024
Page 6
project (121st Avenue, Ramirez Road to Peoria Avenue) to accurately depict the current ground conditions.
Costs for the site investigation is included under the aforementioned project.
An electronic copy of the draft report will be provided to the City and ADOT EP; following incorporation of
up to two rounds of review comments from ADOT EP, an electronic copy of the final report will be provided
to ADOT EP for approval.
We are assuming at this time that no detailed species analysis or species-specific surveys will be required.
If any TES species need to be evaluated in detail (i.e., in a Biological Evaluation), or a request for species-
specific surveys is made, a Task Order Revision to this Scope of Work will be necessary.
BIOLOGICAL ASSUMPTIONS:
•
No fieldwork or travel costs have been included in this scope and fee; fieldwork will be conducted
concurrently a nearby City project (121st Avenue, Ramirez Road to Peoria Avenue).
TASK 6. PROJECT MANAGEMENT, COORDINATION, AN D MEETINGS
In addition to the kick-off meeting addressed in Task 1, one Logan Simpson staff member will prepare for
and attend up to four, 1-hour progress meetings anticipated to occur via teleconference. Logan Simpson
will review design plans for compliance and prepare the scope of work description for ADOT’s completion
of the CE checklist. Logan Simpson will provide ADOT EP with copies of environmental compliance
documentation for the CE, as needed (e.g., project description, biological document, and hazardous
materials reports). Logan Simpson will provide ADOT, City, and NFra with schedule updates and project
coordination efforts over the course of the 6-month NEPA process, and will coordinate with ADOT EP.
Logan Simpson will also assist with coordination efforts to determine ground disturbance and the need
for a stormwater pollution prevent plan (SWPPP) which would be needed if ground disturbance exceeds
one acre. If project coordination efforts for the project exceed this estimation, a Task Order Revision will
be necessary. At the completion of the project, Logan Simpson will complete project close out and submit
records to NFra, City, and ADOT.
EXHIBIT C
Logan Simpson Scope of Work
Varney Road, Dysart Road to El Mirage Road
May 29, 2024
Page 7
Exhibit A.
EXHIBIT C
Logan Simpson Design Inc.
Project Name: Varney Road, Dysart
Road to El Mirage Road
LSD # 2330933C215580B
Date: 5/29/2024
PM: Marshall Hayes
Math check done by:
Environmental
Planner/ Scientist,
Sr.
Sr. Biologist
Archaeologist-Sr.
Archaeologist
Associate
Archaeologist
Cultural Principal
Investigator
Architectural
Historian/
Historian
GIS Analyst/
Technician-Sr.
GIS Analyst/
Technician
Subtotal
Subtotal
Terracon
Total
Total Labor
Tasks
Hours
Costs
3,482.94
and Exp.
Task 1. Kick-off Meeting
One staff member prepares for and
attends a virtual (2hr) kick-off meeting
3
0
3
524.25
$
-
$
524.25
$
Provide Nfra with environmental
summary
1
0
1
174.75
$
-
$
174.75
$
Subtotal Task 1 Labor
4
0
0
0
0
0
0
0
0
4
699.00
$
0
-
$
699.00
$
Task 2. Hazardous Materials
Terracon prepares PISA, LBP, and
ACM reports
0
0
0
-
$
1
3,482.94
$
3,482.94
$
Logan Simpson review
3
0
3
524.25
$
-
$
524.25
$
Subtotal Task 2 Labor
3
0
0
0
0
0
0
0
0
3
524.25
$
1
3,482.94
$
4,007.19
$
Task 3. Cultural Resources
Coordination/permitting/meetings
0
0
4
8
12
1,163.12
$
-
$
1,163.12
$
Mobization/Demobilization
0
0
2
2
1
1
6
500.90
$
-
$
500.90
$
Background
0
0
4
10
2
4
2
10
32
2,568.04
$
-
$
2,568.04
$
Site Recording n/a
0
0
0
-
$
-
$
-
$
Draft Report SRSF
0
4
16
4
8
8
6
46
4,184.92
$
-
$
4,184.92
$
QAQC
0
9
6
2
17
1,844.21
$
-
$
1,844.21
$
Final Report SRSF
0
0
4
4
2
10
710.64
$
-
$
710.64
$
Compliance
0
0
6
6
2
14
1,261.78
$
-
$
1,261.78
$
Subtotal Task 3 Labor
0
0
13
36
20
31
13
4
20
137
12,233.61
$
0
-
$
12,233.61
$
Task 4. Public and Agency Scoping
Prepare public and agency scoping
letters and distribution lists
14
0
14
2,446.50
$
-
$
2,446.50
$
Revisions
3
0
3
524.25
$
-
$
524.25
$
Mailings
5
0
5
873.75
$
-
$
873.75
$
Subtotal Task 4 Labor
22
0
0
0
0
0
0
0
0
22
3,844.50
$
0
-
$
3,844.50
$
Task 5. Biological Resources
BESF, QAQC
0
16
0
1
17
1,848.21
$
-
$
1,848.21
$
Coordination
0
2
0
2
218.20
$
-
$
218.20
$
Subtotal Task 5 Labor
0
18
0
0
0
0
0
1
0
19
2,066.41
$
0
-
$
2,066.41
$
Task 6. Project Management,
Coordination, and Meetings
One staff member prepares for and
attends up to four (1-hr) progress
meetings via teleconference
6
0
6
1,048.51
$
-
$
1,048.51
$
Status and schedule updates, design
plan review, SWPPP disturbance
calculation
18
0
18
3,145.50
$
-
$
3,145.50
$
Subtotal Task 6 Labor
24
0
0
0
0
0
0
0
0
24
4,194.01
$
0
-
$
4,194.01
$
Subtotal Labor Hours
53
18
13
36
20
31
13
5
20
209
23,561.78
$
1
3,482.94
$
27,044.72
$
Subtotal Labor Costs
$9,261.75
$1,963.80
$1,448.85
$2,836.80
$1,212.00
$3,285.69
$1,509.43
$513.05
$1,530.41
209
$23,561.78
3,482.94
$
3,482.94
$
27,044.72
$
Labor
23,561.78
$
Expenses
3,482.94
$
Total Fee
27,044.72
$
Direct Expenses
Page 1 of 1
EXHIBIT C
PROJECT NAME: Varney Road, Dysart Road to El Mirage Road
CONTRACT NO.: 2022-006
TRACS NO.: Pending
FIRM: Logan Simpson Design Inc.
TASK NO.:
DBE STATUS: No
REVISION NO.:
DATE: 5/29/2024
LSD PROJECT NO.: 2330933C215580B
DERIVATION OF COST PROPOSAL SUMMARY
ESTIMATED DIRECT LABOR
ESTIMATED
AVG. HOURLY
LABOR
CLASSIFICATION
LABOR HOURS
RATE
COSTS
Environmental Planner/ Scientist, Sr.
53.0
64.71
$
$3,429.63
Sr. Biologist
18.0
40.40
$
$727.20
Archaeologist-Sr.
13.0
41.27
$
$536.51
Archaeologist
36.0
29.18
$
$1,050.48
Associate Archaeologist
20.0
22.44
$
$448.80
Cultural Principal Investigator
31.0
39.25
$
$1,216.75
Architectural Historian/ Historian
13.0
43.00
$
$559.00
GIS Analyst/ Technician-Sr.
5.0
38.00
$
$190.00
GIS Analyst/ Technician
20.0
28.33
$
$566.60
TOTAL LABOR HRS.
209.0
TOTAL ESTIMATED LABOR
$8,724.97
NEGOTIATED OVERHEAD-% of Estimated Labor
145.50%
$12,694.83
PAO 22.07
SUB-TOTAL DIRECT LABOR
$21,419.80
ESTIMATED OUTSIDE SERVICES
COST
Terracon Consultants Inc.
$3,482.94
SUB-TOTAL ESTIMATED OUTSIDE SERVICES
$3,482.94
TOTAL ESTIMATED COST TO CONSULTANT
$24,902.74
FIXED FEE = (Direct Labor + Overhead) X Multiplier
10%
$2,141.98
TOTAL ESTIMATED COST
$27,044.72
5/29/2024
Signature
Date
EXHIBIT C
4685 S Ash Ave, Ste H-4
Tempe, AZ 85282-6767
P 480-897-8200
F 480-897-1133
Terracon.com
Facilities | Environmental | Geotechnical | Materials
September 26, 2023
Mr. Marshall Hayes, Environmental Planner
Logan Simpson
51 West Third Street, Suite 450
Tempe, Arizona 85281
Re:
Scope & Cost Proposal
Preliminary Initial Site Assessment and Limited Asbestos and Lead Paint Sampling
Varney Road
Dysart Road to El Mirage Road
El Mirage, Maricopa County, Arizona
Logan Simpson Project No. TBD
ADOT TRACS No. TBD
Federal No. TBD
Terracon Proposal No. P65237665
Dear Mr. Hayes:
Terracon is pleased to submit this cost proposal for providing environmental services for the
subject project. The proposed services include a Preliminary Initial Site Assessment (PISA)
and limited asbestos containing material (ACM) and lead paint sampling. This proposal
includes an outline of the project information provided to us, the proposed scope of services,
our fee, and the proposed schedule.
A. PROJECT INFORMATION
As we understand, Logan Simpson is undertaking environmental services for the Arizona
Department of Transportation (ADOT) for an improvement project. A description of the
project has been provided to Terracon by Logan Simpson:
The City of El Mirage (City), in coordination with ADOT is planning a pedestrian and bicycle
improvement project on approximately one mile of Varney Road within Maricopa County,
Arizona. The project begins at Dysart Road and extends one mile east to El Mirage Road. The
project fills a gap in the existing pedestrian and bicycle facilities located along adjacent
roadways and neighborhoods to the north, east, and west of the corridor. The project will
include installing pedestrian and bicycle facilities along Varney Road, providing Americans with
Disabilities Act (ADA) improvements, utility relocations, and installing drainage improvements.
Logan Simpson will prepare documentation based on a 150-foot-wide project area extending
one mile.
EXHIBIT C
Proposal for PISA and Limited Asbestos & Lead Paint Sampling
Logan Simpson | El Mirage, Arizona
September 26, 2023 | Terracon Proposal No. P65237665
Facilities | Environmental | Geotechnical | Materials
ii
The project will be constructed within the existing City right-of-way (ROW). No new ROW is
expected to be needed but temporary construction easements may be required. Logan
Simpson assumes a contractor use area for parking, staging, and stockpiling would be within
the project area and that no separate staging areas would be needed. Temporary lane
closures and the use of flaggers to direct traffic may be required. No detours are anticipated
to be needed.
We understand that ADOT will require a PISA and limited ACM and lead paint sampling for the
project.
B. SCOPE OF SERVICES
Terracon estimates that the field studies for the PISA site reconnaissance and ACM and lead
paint sampling may be conducted during one site visit over a period of one working day
utilizing one field professional. We assume that ADOT will provide necessary site access and
traffic control for assessment activities performed by Terracon. The PISA and the ACM and
lead paint sampling will be submitted under separate covers.
Preliminary Initial Site Assessment
Terracon will prepare a PISA for the areas identified above. The PISA will include a site
reconnaissance, site photographs, and review of a regulatory database report. Field work for
the PISA will be performed by staff that is 40-hour OSHA HAZWOPER certified, and that meet
the definition of an Environmental Professional by the ASTM E1527-21 standard. The report
will include a completed ADOT PISA Form. We anticipate that the draft PISA will be issued
within approximately five weeks after receiving written authorization to proceed and access to
the site.
Limited ACM Sampling
Terracon proposes to conduct limited ACM sampling within the project limits for materials
identified for disturbance during construction. Terracon understands that improvements will
potentially impact suspect ACM such as concrete and other materials associated within the
project area. Terracon will conduct a visual assessment of the readily accessible portions of
the proposed project area to identify homogeneous materials suspected of being ACM.
Suspect ACM will be physically assessed for friability and evidence of damage or degradation.
Terracon does not intend to sample concrete features which will not be disturbed by the
project.
Samples of suspect ACM will be collected for laboratory analysis by an USEPA AHERA-
accredited asbestos Building Inspector. A copy of the inspector’s AHERA accreditation will be
included in the report. Bulk sample collection will be conducted in general accordance with the
sampling protocols outlined in USEPA 40 CFR 763.86, Subpart E. At least three samples of
each homogeneous material will be collected, per AHERA protocols. We estimate collection of
up to 30 samples. If the actual number of samples collected exceeds the estimate, additional
samples will be invoiced at unit rate of $6.14 per sample. If the number of additional samples
EXHIBIT C
Proposal for PISA and Limited Asbestos & Lead Paint Sampling
Logan Simpson | El Mirage, Arizona
September 26, 2023 | Terracon Proposal No. P65237665
Facilities | Environmental | Geotechnical | Materials
iii
exceeds 10% of the original estimate, Terracon will notify the client and request a change
order.
Sample collection will result in some isolated damage. Terracon will not be responsible for
repair or touch-up of sample locations. Reasonable efforts to access suspect materials within
known areas of restricted access (e.g., crawl spaces) will be made provided these areas are
not determined to be permit-required confined spaces, or to pose a health or safety risk to
Terracon personnel.
A laboratory accredited by the National Voluntary Laboratory Accreditation Program (NVLAP)
will analyze bulk material samples by visual estimation using polarized light microscopy
(PLM). If PLM results merit re-analysis by the more quantitative point counting technique,
Terracon will contact the client to discuss and receive authorization. Copies of the laboratory
analysis report, the chain of custody, and the laboratory’s accreditation certificates will be
appended to the report.
Limited Lead Paint Sampling
The limited Lead Paint sampling will be performed by an EPA certified lead-based paint
Inspector or Risk Assessor per 40 CFR part 745 following HUD Guidelines. Terracon will collect
bulk paint chip samples of paint layers down to but not including the substrate. The paint chip
samples will be submitted to a laboratory recognized by the EPA’s National Lead Laboratory
Accreditation Program (NLLAP) program for Flame Atomic Absorption (FLAA) analysis.
Terracon estimates up to 2 paint chip samples may be required for laboratory analysis as part
of the proposed scope of work. If the actual number of samples collected exceeds the
estimate, additional samples will be invoiced at unit rate of $10.23 per sample. If the number
of additional samples exceeds 10% of the original estimate, Terracon will notify the client and
request a change order.
Results of the limited lead paint sampling will be reported with the ACM sampling and copies
of the laboratory analysis report, the chain of custody, and the laboratory’s accreditation
certificates will be appended to the report.
C.COMPENSATION
The cost for our services, including all field work, database reports, and report preparations
have been based on the scope of work outlined above, estimates of time required to complete
the various services. The total cost estimate is $3,482.94 and a derivation of the cost
proposal summary is attached.
Site Access and Safety
Client shall secure all necessary site related approvals, permits, licenses, and consents
necessary to commence and complete the Services and will execute any necessary site access
agreement. Consultant will be responsible for supervision and site safety measures for its
own employees, including following applicable state and local COVID related requirements,
EXHIBIT C
Proposal for PISA and Limited Asbestos & Lead Paint Sampling
Logan Simpson | El Mirage, Arizona
September 26, 2023 | Terracon Proposal No. P65237665
Facilities | Environmental | Geotechnical | Materials
iv
but shall not be responsible for the supervision or health and safety precautions for any third
parties, including Client’s contractors, subcontractors, or other parties present at the site. In
addition, Consultant retains the right to stop work without penalty at any time Consultant
believes it is in the best interests of Consultant’s employees or subcontractors to do so in
order to reduce the risk of exposure to the coronavirus. Client agrees it will respond quickly to
all requests for information made by Consultant related to Consultant’s pre-task planning and
risk assessment processes. Client acknowledges its responsibility for notifying Consultant of
any circumstances that present a risk of exposure to the coronavirus or individuals who have
tested positive for COVID-19 or are self-quarantining due to exhibiting symptoms associated
with the coronavirus.
The fee is valid for 90 days from the date of this proposal and is based on the assumption
that all field services will be performed under safety Level D personal protective procedures
and that only one site visit will be made by Terracon personnel. The lump sum fee is based on
the assumptions and conditions provided at the time of this proposal.
We appreciate your consideration of Terracon for this work and look forward to working as
your environmental consultant on this and future projects.
Sincerely,
Terracon Consultants, Inc.
Eric Lyding, P.E.
Noelle J. Espinosa, PhD
Project Environmental Engineer
Group Manager
Enclosure:
Derivation of Cost Proposal Summary
EXHIBIT C
DIRECT LABOR:
Estimated
Labor
Man-hours
Rate
Cost
4
$58.17
$232.68
15.5
$42.12
$652.86
3
$27.38
$82.14
1
$25.03
$25.03
--------------
Total Labor Rate Cost:
$992.71
PAO 22.01 NegotiatedOverhead Cost (185.17%):
$1,838.20
Labor Cost:
$2,830.91
Fee (10%):
$283.09
Negotiated FCCM (0.53%)
$5.26
Total Labor
23.5
$3,119.26
DIRECT EXPENSES:
Mileage - (74 miles at ($0.625 per mile))
$46.25
$46.25
OUTSIDE SERVICES:
--------------
$317.43
--------------
TOTAL COST:
$3,482.94
___________________________________
9/26/2023
Noelle J. Espinosa, Group Manager
Date
Total Outside Services
Administrative
Total Direct Expenses
DERIVATION OF COST PROPOSAL
SUMMARY
Classification
Environmental Coordinator
Engineer
CADD Technician
EXHIBIT C
Federal Aid No.: TBD
LS Project No.:
TRACS No: TBD
Project Name:
Task Name:
Total
Mobilization/ Demobilization
Travel to and from site
-
1.5
-
-
1.5
Mobilization/ Demobilization Total
0
1.5
0
0
1.5
Utility Coordination, Permitting and Right of Entry Coordination
Traffic Safety Coordination
1
1
-
-
2
Bluestake Clearance Coordination
-
-
-
-
0
Miscellaneous Permits (ADWR, Local Government, Flood Control, Railroad, etc.)
-
-
-
-
0
Utility Coordination, Permitting and Right of Entry Coordination Total
1
1
0
0
2
Field Study
General Data Review
-
1
-
-
1
Site Reconnaissance
-
2
-
-
2
General Test Pit Sampling & Logging
-
-
-
-
0
Fissure Data Review, Trench Logging & Mapping
-
-
-
-
0
Fissure Reconnissance
-
-
-
-
0
Field Study Total
0
3
0
0
3
Project Management, Meetings, & Scheduling
Project & Miscellaneous Management
1
1
-
-
2
ADEQ Records Review
-
-
-
-
0
Coordinate Field Study
-
1
-
-
1
Miscellaneous Design Meetings
-
-
-
-
0
Project Management, Meetings, Scheduling, & Site Visits Total
1
2
0
0
3
Design & Reporting
Preliminary Initial Site Assessment & Asbestos/Lead Paint Survey Reports
-
8
3
1
12
QC/ QA Review
2
-
-
-
2
Design & Reporting Total:
2
8
3
1
14
Grand Total
4
15.5
3
1
23.5
Percent of Total
17%
66%
13%
4%
100%
Varney Road
CADD
Technician
Administrative
Environmental
Coordinator
Engineer
EXHIBIT C
EXHIBIT C
Lab Testing
Database Report (EDR)
1
112.77
$
/ea
$112.77
Lead Based Paint (Flame AA Analysis)
2
10.23
$
/ea
$20.46
Asbestos Analysis
30
6.14
$
/ea
$184.20
$317.43
$317.43
TOTAL COSTS FOR LAB TESTING
ASTM
DESIGNATION
TEST
SUBTOTAL COSTS FOR LAB TESTING
TOTAL
PROJECT
Federal ID No.: TBD
TRACS No.: TBD
Task Name: Miller Road ITS
PROPOSED
UNITS
UNIT RATE
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
Issue Date:01/27/2023
Quote ID-Version #: 11576-1
Expiration Date:01/31/2023
Renewal pricing for: 012023
Dear Eric Lyding,
Sincerely,
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 1 of 6
Marlton, NJ: 3000 Lincoln Drive East, Suite A, Marlton, NJ 08053*(866) 871-1984
Phoenix, AZ: 1501 West Knudsen Drive, Phoenix, AZ 85027*(800) 651-4802
Thank you for the opportunity to provide this proposal. Per your request, I have attached the
service pricing proposal from
P&K. As an
P&K client, you will benefit
from:
Convenience
Mobile apps that make your work easier with instant alerts when reports are ready, access to all
your project results, and much more.
Analytical services for mold, fungi, bacteria, asbestos, USP <797>, allergens, and more.
Products division offering sampling supplies and equipment at competitive prices.
Over 60 service and drop-off locations across the United States.
Superior Client Service
A Project Manager who is assigned to you as your primary contact for your needs.
Cutting-edge LIMS technology called LabServeTM, which provides secure online access 24/7 to
all your projects, reports, invoices, supply orders, and more.
Lab reports that fit your needs, including report formats to help you interpret your data.
Trust
Led by highly respected IAQ experts including Dave Gallup and Dr. Harriet Burge.
An extensive list of accreditations from leading organizations and government agencies.
Quality systems that ensure full confidence for the quality and accuracy of your results.
Highly trained analysts, including many with advanced degrees.
No conflicts of interest. Some of our competitors operate consulting services that compete
against you. We don't. We serve you with honesty and integrity!
As you can see,
P&K offers you tremendous value with the industry’s
leading service, qualifications, and experience.
The following quotation contains detailed pricing and turnaround times, based on your service needs.
This quotation is subject to
P&K’s Standard Terms and Conditions, unless otherwise
agreed upon in writing. Please review all documents and feel free to contact me with any questions.
EXHIBIT C
Prepared for:
Eric Lyding
Terracon: AZ
4685 S Ash Avenue, Suite: H-4
Tempe, AZ 85282
01/27/2023
11576-1
01/31/2023
Renewal pricing for: 012023
Lori Litwiller
Regional Account Manager
Lori.Litwiller@eurofinset.com
Ph: 623-298-1022
Page 2 of 6
Turnaround Time & Pricing
Service
Price
Per
Standard TAT
business days
Standard
Five
Day
Next
Day
Same
Day
Holiday
Weekend
ASBESTOS
Asbestos PLM
sample
3
$6.14
$5.00
$9.21
$12.28
$16.37
Price Per Layer > 3
$0.00
$0.00
$0.00
$0.00
$0.00
Asbestos TEM Chatfield (sub-contracted)
sample
5
$61.38
N/A
N/A
N/A
N/A
Asbestos-airborne fiber count (NIOSH 7400)
sample
3
$8.18
$8.18
$12.27
$16.36
$24.54
Asbestos-EPA 1000 point count
layer
3
$102.30
N/A
$153.45 $204.60 $306.90
Asbestos-EPA 400 point count
layer
3
$18.41
N/A
$27.62
$36.82
$55.23
Asbestos-TEM Qualitative P/A (sub-contracted)
sample
5
$61.38
N/A
$92.07
N/A
N/A
Other
FAA Lead EPA SW846 3050B/7420 Method (sub-contract)
sample
5
$10.23
N/A
$15.35
N/A
N/A
ICP/MS Lead EPA 200.8 Method (sub-contract) - Water
sample
5
$10.23
N/A
N/A
N/A
N/A
Lead - Flame AA
sample
5
$10.23
N/A
$15.35
$20.46
$30.69
Issue Date:
Quote ID-Version # :
Quote Expiration:
EXHIBIT C
3202 East Harbour Drive | Phoenix, Arizona 85034 | p. 602.243.1600 | www.ninyoandmoore.com
May 28, 2024
Proposal No. 12PHX02-05198
Mr. Randy Weyrauch, PE
NFra, Inc.
77 East Thomas Road, Suite 200
Phoenix, Arizona 85012
Subject:
Proposal to Provide Geotechnical Engineering Services
Varney Road Improvements
Dysart Road to El Mirage Road
El Mirage, Arizona
Project ID# ELM-2020-DA-001
Dear Mr. Weyrauch:
Ninyo & Moore is pleased to submit this proposal to provide geotechnical engineering services for
the above-mentioned project. This proposal is based on the information that we received from your
office and it outlines our scope of services, project assumptions, anticipated schedule, and fee for
this phase of the project.
SITE AND PROJECT DESCRIPTION
The project site is located along Varney Road from Dysart Road to El Mirage Road in
El Mirage, Arizona, a distance of about 5,200 linear feet. The improvements will include widening on
the north side of from Dysart Road to the first driveway and on the south side from 129th Avenue to
El Mirage Road. We have been asked to prepare this proposal to conduct the geotechnical and
pavement design tasks for the improvements.
SCOPE OF SERVICES
Our scope of services for this phase of the project is summarized below:
•
Review available published and in-house geotechnical reports, topographic information, soil
surveys, geologic literature, and aerial photographs of the project area.
•
Obtain El Mirage permits or permissions to conduct the field work.
•
Conduct a field trip to the site for a visual pavement surface reconnaissance.
EXHIBIT D
Ninyo & Moore | Varney Road Improvements, Dysart Road to El Mirage Road, El Mirage, Arizona | 12PHX02-05198 | May 28, 2024
•
Conduct a site visit to select and mark out the proposed exploration locations.
•
Contact Arizona 811 to evaluate utility locations prior to our field work.
•
Arrange for appropriate traffic control measures.
•
Perform a geotechnical exploration, which will include the excavating of four soil borings. These
borings will extend 10 feet deep and will be advanced with a truck-mounted drill rig equipped
with hollow-stem augers.
•
Collect soil samples in the borings for laboratory testing and analysis. The boreholes will be
backfilled with soil spoils and asphalt cold-patch material. Ninyo & Moore personnel will log the
borings in general accordance with the Unified Soil Classification System and ASTM D2488 by
observing cuttings. The soil samples will be transported to a Ninyo & Moore laboratory for testing.
•
Perform laboratory testing that will generally consist of moisture content and dry densities,
gradation, Atterberg limits, and corrosivity (including pH, minimum electrical resistivity, soluble
sulfate, soluble sulfides, and chloride contents) testing.
•
Prepare a Geotechnical Engineering that will contain the logs of the exploratory borings and
results of the laboratory testing. The report will include a cover letter sealed by a Professional
Engineer licensed in the State of Arizona. The report will include the following:
o
Description of work scope, laboratory, and field procedures;
o
Subsurface soil, rock (if encountered), and groundwater conditions;
o
Boring logs and laboratory test results;
o
General seismic characteristics;
o
Maps and boring plans;
o
Excavation characteristics of on-site soils;
o
Earthwork factors;
o
Potential for re-use of on-site soils;
o
Subgrade preparation measures;
o
Percolation test results;
o
Pavement sections; and
o
Corrosivity test results; including pH, minimum electrical resistivity, soluble sulfides, soluble
sulfates, and chlorides.
EXHIBIT D
Ninyo & Moore | Varney Road Improvements, Dysart Road to El Mirage Road, El Mirage, Arizona | 12PHX02-05198 | May 28, 2024
ASSUMPTIONS
We have made the following geotechnical engineering assumptions in the preparation of this
proposal:
•
The pavement design does not need to follow Arizona Department of Transportation (ADOT)
guidelines.
•
Any environmental permits or reports need to gain access to the sites, will be obtained by others.
•
No off-duty Police Officer presence is needed during our field work.
•
Our field work will be done during normal, daylight hours.
•
The site is accessible to normal, two-wheel drive, truck-mounted drilling equipment, and site
access will be granted.
•
One set (round) of review comments is anticipated.
SCHEDULE
We can initiate this project immediately and could begin the field work in about four weeks after we
receive right-of-entry. The anticipated field work should take about one week to finish, and the
scheduled laboratory testing could be finished in about two weeks thereafter. After the laboratory
work is done, the report can typically be finished in two weeks. Preliminary recommendations can
typically be provided about two weeks after the field work is done.
FEE
We propose to perform the work scope described above for a fee of $8,500 (Eight Thousand Five
Hundred Dollars). Any additional services, not included in the aforementioned scope, will be charged
on a time-and-materials basis in accordance with our current Schedule of Fees. If this proposal
meets your expectations, please provide formal authorization in the form of a subconsultant
agreement, purchase order, or work authorization form.
EXHIBIT D
Ninyo & Moore | Varney Road Improvements, Dysart Road to El Mirage Road, El Mirage, Arizona | 12PHX02-05198 | May 28, 2024
Ninyo & Moore appreciates the opportunity to provide services on this project and we look forward
to working with you.
Respectfully submitted,
NINYO & MOORE
Steven D. Nowaczyk, PE
Managing Principal Engineer
SDN/tlp
EXHIBIT D
May 29, 2024
Randy Weyrauch, PE
NFra Inc.
77 E. Thomas Road, Suite 200
Phoenix, AZ 85012
602-443-6066
rweyrauch@nfrainc.us
SUBJECT: Varney Road Topography, El Mirage, Arizona
Dear Randy:
Rick is pleased to submit this proposal to provide professional surveying services for the above
referenced property.
SCOPE OF WORK
Figure 1 - Survey Limits
EXHIBIT E
Page 2 of 8
C:\RICK\Departments\Survey\PHX\_Pursuits\PROPOSALS\2024\Mapping\NFRAINC_VarneyRd_ElMirageAZ.doc
TOPOGRAPHIC SURVEY FOR DESIGN
•
Location and elevation of existing surface utilities and improvements within Survey Limits
(Including top of nut of water valves).
•
Full width cross sections of roadways at 50’ intervals within Survey Limits from right of
way to right of way. Dysart Road, El Mirage Road and Side Street intersections shall be
surveyed 100' North and/or South beyond Varney Road. Also include drive shots on south
side of Varney Road beyond the right of way on each driveway so location of driveway can
be determined.
•
Plot locations of underground utility lines per the record agency maps available at the time
of the survey.
•
Contours will be provided at 1-foot intervals.
•
Survey Control – Horizontal coordinates shall be Arizona State Plane adjusted to ground
and the vertical datum shall be NAVD 88 (unless otherwise directed)
•
Provide topographic base map in electronic format to be used for Civil Engineering Design.
TOPOGRAPHIC SURVEY FEE
Rick will provide the above services for a fee of $10,155.00. Any printing and miscellaneous processing
fees are extra and not a part of this agreement.
*Fee does not include boundary survey or right of way calculations.
Allowance for 25 legal descriptions and exhibits for Temporary Construction Easements $12,500.00
TIMELINE
Rick will provide the above services in approximately 25-30 working days from notice to proceed and
receipt of the title report.
EXHIBIT E
Page 3 of 8
C:\RICK\Departments\Survey\PHX\_Pursuits\PROPOSALS\2024\Mapping\NFRAINC_VarneyRd_ElMirageAZ.doc
PROPOSAL ASSUMPTIONS:
1.
Video or in-person meetings requested by the client shall be billed T&M beyond the fee noted above.
2.
Any printing and miscellaneous municipal processing fees are extra and not a part of this agreement.
3.
This fee assumes there are no additional survey requirements other than what is stated above in this proposal.
4.
Authorized overtime will be charged 1.5 times the rates shown on the attached rate sheet.
5.
A 15% fee for administration, coordination and handling will be added to all subcontracted services.
6.
Additional Legal Descriptions and Exhibits, if necessary, will be drafted at $700 per occurrence.
Client Initials_____
Sincerely,
Eric Sostrom, RLS
Land Surveyor
Associate, Survey Manager
Ryan Hall,
Survey Manager
ACCEPTED THIS DAY OF , 2024
BY: ________________________________________________________________
CLIENT
Invoices for this project to be addressed to:
Company: _______________________________________________________________________
Address: ________________________________________________________________________
City/State/Zip: __________________________________________________________________
Telephone: ___________________________________ Email: ________________ ____________
Contact person: __________________________________________________________________
Please complete, sign and return a copy to RICK
EXHIBIT E
13th
June
NFra Inc.
RW
NFra Inc.
77 E. Thomas Road, Suite 200
Phoenix, Arizona 85012
602-443-6066
rweyrauch@nfrainc.us
Randy Weyrauch
Page 8 of 8
C:\RICK\Departments\Survey\PHX\_Pursuits\PROPOSALS\2024\Mapping\NFRAINC_VarneyRd_ElMirageAZ.doc
EXHIBIT E
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1.
2.
3.
4.
Client will provide available utility location information as well as project datum information to Safe Site to aid
in facilitating this project.
A “Test Hole” will be considered one excavation up to 8 feet deep with lateral “belling” of up to a width of 4
feet. Excavating in excess of 12 feet in depth will be considered out of scope.
Test Holes will be backfilled per owner/agency specifications.
Asphalt on concrete pavement surfaces will be restored per method indicated in Fees section. If local
authority requires a different restoration, any additional costs will be passed on to Client. These charges, if
applicable, will be determined during the permitting stage and any fee charge will be presented to Client.
Coring pavement in excess of 12" thickness will result in an additional fee of $100 per hole.
1.
2.
3.
4.
5.
6.
Safe Site will verify 811 markings and assess the success probability of test hole locations indicated by client
prior to excavation utilizing various geophysical locating means. Test hole locations may be adjusted or
eliminated based on the results of this investigation and upon discussion with, and approval of client
Safe Site will supply a vacuum excavation crew on the project site for digging test holes and documenting
utility locations.
Upon exposure of a target utility, Safe Site will record utility type, size, material, and depth of cover of each.
If Line Item charges for Survey are shown in Fees Section then Safe Site will provide survey and a CAD map
file by a Registered Land Surveyor to document the locations and elevations of potholed utilities. If no Line
Item for Survey is shown then pricing assumes Survey and CAD will be provided by others.
Safe Site will provide a Test Hole Summary Report detailing this information.
Safe Site will indicate the locations of exposed utilities by marking the ground surface using PK nails or stake
chasers (nylon brushes).
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Email: Bids@safesitellc.com
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This Acceptance becomes a part of the Proposal Letter.
The Proposal is hereby accepted according to the Scope of Work and Terms and Conditions contained therein. Safe
Site Utility Services, LLC is authorized to proceed with the work described therein. Payment will be made according
to the payment terms specified in the Proposal. Any unpaid balance remaining beyond the due date will be subject to
interest at an annual rate of 18% (1.5% per month).
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Pricing assumes test hole locations are accessible within 15’ with vacuum truck. Further distances, such as
rear of lots, will be considered out of scope and additional fees will be presented to Client for approval.
Should caliche, tree roots, concrete, rocks in excess of 6” diameter, or other materials encumber vacuum
excavation, work will be halted for that test hole and referred back to Client for alternative solutions which may
include authorization to continue work at Hourly Rate.
Traffic control costs are included where applicable.
Expected Permitting/Bonding costs, if any, have been included in this proposal. Any out of ordinary costs
incurred due to governing agency requirements will be presented to Client for approval as additional fee
amount.
If excavation spoils are determined to be potentially hazardous waste by an enforcement agency having
jurisdiction, then the cost of testing and disposal will be passed through to client. Work will cease until Client
has been notified and agreement on how to proceed has been reached.
Safe Site will exercise due diligence in identifying and locating all utilities. However, due to factors beyond our
control including lack of maps, inaccuracy of maps, lack of aboveground indications of utilities, the presence
of unknown and non-electromagnetically conductive utilities and soil conditions being non-conducive to GPR
scans, Safe Site cannot guarantee that all utilities will be found.
Payment terms are Net 30 days unless other arrangements have been made.
New Customer Policy - Payment will be required by credit card for the first job completed or if the job is over
$1000, we will require a 35% retainer to be paid prior to commencement of work. We prefer payment is made
via ACH/Wire Transfer, otherwise credit card transactions would require an additional 3% Fee. After the first
job completed, invoicing terms will be standard Net 30 Days.
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EXHIBIT F
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For acceptance and scheduling of these services please sign, scan, and return this page to bids@safesitellc.com or
fax to Safe Site @ 602-391-2934.
NFra Inc.
6/13/24
Vice President
Randal Weyrauch
EXHIBIT F
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR
ADDL SUBR
LTR
INSD WVD
PRODUCER
CONTACT
NAME:
FAX
PHONE
(A/C, No):
(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER
POLICY EFF
POLICY EXP
TYPE OF INSURANCE
LIMITS
(MM/DD/YYYY)
(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE
$
DAMAGE TO RENTED
CLAIMS-MADE
OCCUR
$
PREMISES (Ea occurrence)
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$
PRO-
POLICY
LOC
PRODUCTS - COMP/OP AGG
JECT
OTHER:
$
COMBINED SINGLE LIMIT
$
(Ea accident)
ANY AUTO
BODILY INJURY (Per person)
$
OWNED
SCHEDULED
BODILY INJURY (Per accident)
$
AUTOS ONLY
AUTOS
HIRED
NON-OWNED
PROPERTY DAMAGE
$
AUTOS ONLY
AUTOS ONLY
(Per accident)
$
OCCUR
EACH OCCURRENCE
CLAIMS-MADE
AGGREGATE
$
DED
RETENTION $
PER
OTH-
STATUTE
ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS below
INSURER(S) AFFORDING COVERAGE
NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE
EXPIRATION
DATE
THEREOF,
NOTICE
WILL
BE
DELIVERED
IN
ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
CERTIFICATE HOLDER
CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
NFRAI-1
OP ID: AB
09/20/2023
Teresa Alvarado
Stuckey Ins & Assoc Agencies
2850 E Camelback Rd, Suite 325
Phoenix, AZ 85016
Mary Lodwick
602-264-5533
602-279-9336
teresa.alvarado@stuckeyinsurance.com
Hartford Casualty Insurance Co
Twin City Fire Ins Co
NFra Inc
77 E Thomas Rd. #200
Phoenix, AZ 85012
Hartford Fire Ins Co
A
X
2,000,000
X
X
84SBWBV6109
09/01/2023 09/01/2024
300,000
10,000
2,000,000
4,000,000
X
4,000,000
2,000,000
A
84SBWBV6109
09/01/2023 09/01/2024
X
X
X
X
1,000,000
A
84SBWBV6109
09/01/2023 09/01/2024
1,000,000
10000
X
X
B
84WEGNQ7012
09/01/2023 09/01/2024
1,000,000
N
1,000,000
1,000,000
C
59OH0394142-23
09/01/2023 09/01/2024 Per Claim
2,000,000
Aggregate
2,000,000
Professional Liability - Claims Made - Retro date Full prior acts
Re: Project: ELM-2020-DA-001; Varney Raod Pedestrian and Bicycle
Improvements
City of El Mirage is named as additional insureds as respects to general
liability.
CZELM-2
City of El Mirage
10000 N. El Mirage Road
El Mirage, AZ 85335
602-264-5533
29424
29459
19682
Professional Liab