March 12, 2026 Draft Minutes
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D R A F T MINUTES AUDIT COMMITTEE OASIS WATER TREATMENT PLANT CONFERENCE ROOM C 7070 W. NORTHERN AVE. GLENDALE, ARIZONA 85303 MARCH 12, 2026 2:00 P.M. 1. CALL TO ORDER Chairperson Guzman called the meeting to order at 2:02 PM. 2. ROLL CALL Present: Bart Turner, Councilmember Dianna T. Guzman, Councilmember Lupe Conchas Jr., Councilmember Marc Floyd, Committee Member Patrick Banger, City Manager Levi Gibson, Director, Budget & Finance Absent: Irene Avalos, Committee Member Also Present: Mike Kingery, Independent Internal Audit Program Manager Mike Hamblin, Assistant City Attorney Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager Ron Serio, Director, Water Services Michelle Woytenko, Director, Field Operations John Kennedy, Director, Parks & Recreation Djordje Pavlovic, Director, Engineering Purab Adabala, Director, Transportation Jenny Durda, Director, Organizational Performance John Murphey, Budget & CIP Administrator, Engineering 3. CITIZEN COMMENTS There were no citizens present; no comments. 4. APPROVAL OF THE MINUTES A motion was made by Councilmember Lupe Conchas Jr., Seconded by Councilmember Bart Turner to approve the Audit Committee minutes of the September 11, 2025, meeting as written. AYE: Councilmember Bart Turner Councilmember Dianna T. Guzman Councilmember Lupe Conchas Jr. Committee Member Marc Floyd Other: Committee Member Irene Avalos (ABSENT) 5. MOTION TO CALL FOR AND ENTER INTO EXECUTIVE SESSION A motion was made by Councilmember Bart Turner, Seconded by Councilmember Lupe Conchas Jr. to enter into Executive Session at 2:04 PM. AYE: Councilmember Bart Turner Councilmember Dianna T. Guzman Councilmember Lupe Conchas Jr. Committee Member Marc Floyd Other: Committee Member Irene Avalos (ABSENT) 6. EXECUTIVE SESSION Review and discuss draft audit reports pursuant to Glendale City Code §2-54b and §2-58c (A.R.S. §38-431.03 (A)(2)). Session was held. 7. MOTION TO ADJOURN EXECUTIVE SESSION AND RECONVENE IN OPEN SESSION A motion was made by Councilmember Bart Turner, Seconded by Councilmember Lupe Conchas Jr. to adjourn Executive Session at 3:05 PM and reconvene in Open Session. AYE: Councilmember Bart Turner Councilmember Dianna T. Guzman Councilmember Lupe Conchas Jr. Committee Member Marc Floyd Other: Committee Member Irene Avalos (ABSENT) 8. CONSIDERATION / POSSIBLE VOTE ON EXECUTIVE SESSION ITEMS Vote to approve draft Departmental Coordination audit report and authorize staff to forward the final audit results to the City Council. Updates on other audit projects not requiring approval may be discussed. For discussion and action. A motion was made by Councilmember Lupe Conchas Jr., Seconded by Councilmember Bart Turner to approve the Departmental Coordination audit report and authorize staff to forward the final audit results to the City Council. AYE: Councilmember Bart Turner Councilmember Dianna T. Guzman Councilmember Lupe Conchas Jr. Committee Member Marc Floyd Other: Committee Member Irene Avalos (ABSENT) 9. UPDATE ON COMMITTEE GOALS Mr. Kingery explained that the first committee goal was updated per the committee's decision in the previous meeting of September 11, 2025. The second goal of providing updates on outstanding audit findings remained unchanged, but Mr. Kingery walked the committee through the functionality of the new outstanding findings dashboard so that members could check the status at any time and not wait on the quarterly meetings. He added that the dashboard would be updated again following this meeting, with completed items removed and the new findings discussed today to be included. There was no further discussion on this agenda item. 10. UPDATE ON FY26 AUDIT PLAN Mr. Kingery indicated that all contracted audits on the FY26 audit plan are currently in progress. Chairperson Guzman asked how many reports might be presented in the June meeting. Mr. Kingery said there could be as many as four contracted audits to be presented, as well as two projects that he is currently working on. He added that the annual risk assessment process to build the FY27 audit plan will begin shortly. There was no further discussion on this agenda item. 11. COMMITTEE COMMENTS AND SUGGESTIONS Councilmember Conchas mentioned a few areas across the city that he felt might be worth looking at through an official audit. One suggestion was for a look at our citywide policies now that we have a new City Manager. He asked if any of these policies expire and how often they are reviewed and/or updated. Mr. Kingery mentioned that the citywide policies fall under the umbrellas of IT, Budget & Finance, HR, and the City Manager's Office. The Directors of these areas meet regularly - including a meeting scheduled for next week - to discuss them and determine which ones require updates, are no longer applicable, or can be consolidated with other citywide policies to avoid duplication or confusion. In addition, IT recently put all of these citywide policies into a single website where all employees can easily find them. Previously, they were dispersed across the various departments and inconsistently communicated to staff. Ms. Rios added that some policies also get reviewed by specific groups, like the personnel board or the Tech Governance committee prior to formal approval. There was no further discussion on this item. 12. NEXT MEETING The next regularly scheduled meeting of the Audit Committee will be held on June 4, 2026, at 2:00 PM at a location to be determined. All committee members agreed on that date/time. 13. ADJOURNMENT With no further business, Chairperson Guzman adjourned the meeting at 3:26 PM. The Audit Committee meeting minutes of March 12, 2026 were submitted and approved this ____ day of ____, 2026. ____________________________________ Michael Kingery Internal Audit Program Manager