Agreement

1 
 
 
CONTRACT AMENDMENT 
(for Grant Pass-Thru Agreement) 
 
 
CITY OF PHOENIX 
Public Transit Department 
Facilities & Contracts Division  
302 N. 1st Avenue, 8th Floor 
Phoenix, Arizona 85003 
ptdprocurement@phoenix.gov 
   Effective Date: February 24, 2021 
City Clerk Contract No.:  147746 
Amendment No.:  1 
Subrecipient Name: City of Glendale 
 
Contract Title:  Grant Pass Through 
Agreement 
 
Grant Number(s):  
 
AZ-2018-001-00 
AZ-2018-009-00 
THE ABOVE REFERENCED CONTRACT IS AMENDED AS FOLLOWS: 
 
1. Recitals.  
 
A. The Parties acknowledge that they have previously amended the Contract by Change 
Order No. 1, effective February 12, 2020. 
 
B. The Parties now continue to modify the Contract by this Amendment.  
 
2. Revision. Section 1 of the Contract, “Grant Reimbursement,” is replaced by the following: 
 
1.   Grant Reimbursement. 
 
PHOENIX agrees to reimburse SUBRECIPIENT for its federal share for the purchase 
of items/services shown in the “Project Description” box on Exhibit A.1 and Exhibit 
A.2. SUBRECIPIENT shall comply with all requirements in 2 CFR Part 200, “Uniform 
Administrative Requirements, Cost Principles, and Audit Requirements for Federal 
Awards,” which are incorporated by reference.  
 
For any allowable and eligible indirect costs charged to the Grant, SUBRECIPIENT 
shall provide a cost allocation plan/indirect cost rate approved by the 
SUBRECIPIENT’s cognizant federal agency, or those without an approved cost 
allocation plan may elect to charge a de minimis rate of 10% of modified total direct 
costs (“MTDC”) in accordance with 2 CFR Part 200.414 before receiving 
reimbursement. Reimbursement shall not exceed the federal funds allocated to 
SUBRECIPIENT, unless approved in writing by PHOENIX.  
 
The total federal funds allocated to SUBRECIPIENT under this Agreement shall not 
exceed $1,557,974. No reimbursements shall be made unless all required reports have 
been submitted.  
The term of this Agreement begins on the Effective Date provided above and projects 
led by SUBRECIPIENT must be completed and reimbursement must be requested by 
December 31, 2022. Funding for uncompleted and unbilled projects will be reassigned 
at the discretion of PHOENIX, as needed to close out the Grant. This Agreement will 
terminate after all federal and PHOENIX requirements have been met and PHOENIX 
has closed out the Grant.

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A.  Application for Reimbursement of Federal Share. 
 
SUBRECIPIENT shall submit an electronic copy of its application for 
reimbursement of the federal share to: 
 
City of Phoenix Public Transit Department 
Management Services Division, Grants Section 
Email: ptdgrants@phoenix.gov 
 
1. The cover letter must identify PHOENIX contract number and the period for 
which the application is submitted. 
 
2. For any applicable reimbursements, SUBRECIPIENT shall submit its application 
with the reimbursement request form shown in Exhibit B, which is attached to 
this Agreement and incorporated by reference. 
 
B.  Backup Documentation. 
 
The application for reimbursement must be accompanied by detailed backup 
documentation for all eligible expenses. At a minimum, the documentation shall 
include the following. 
 
1. A listing of all invoiced costs with vendors and payment dates.  
2. Copies of paid invoices received from vendors for purchases of supplies and 
services and corresponding proof of payment such as cancelled checks or bank 
statements.  
3. Either an approved cost allocation plan on file with SUBRECIPIENT’S cognizant 
federal agency or an acknowledgement in writing that SUBRECIPIENT will use 
of the 10% De Minimis Rate (in accordance with 2 CFR Part 
200, “Uniform Administrative Requirements, Cost Principles, and Audit 
Requirements for Federal Awards”) for all allowable indirect costs that are 
eligible for reimbursement.  
4. Such other documentation as PHOENIX or FTA may require, including 
any reports mandated by Exhibit C, which is attached to this Agreement and 
incorporated by reference.   
 
3. Effect of Amendment. Except as otherwise amended, all other contract prices, terms, 
and conditions of the Contract (and any prior amendments not in conflict) will remain in full 
force and effect. If there is a conflict or ambiguity among amendments and the Contract, 
then the most recent amendment will only prevail and control if it is clear and 
unambiguous. If the most recent amendment is not clear and unambiguous, then the 
original Contract will govern to the extent necessary to support the intent of the Contract. 
 
4. Effective Date. The effective date of this Amendment is the date provided above.

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City of Glendale hereby acknowledges receipt of and 
agreement with the amendment.  A signed copy 
must be returned to the Public Transit Department, 
Facilities & Contract Division. 
 
 
Ed Zuercher, City Manager 
 
 
By: _________________________________ 
     Jesus Sapien, Public Transit Director 
 
APPROVED AS TO FORM: 
 
Cris Meyer, City Attorney 
 
 
____________________________________ 
Sandra Hunter, Assistant Chief Counsel 
                                                               _____          
ATTEST:                                                  
 
 
 
 
 
 
 
_ 
City Clerk 
 
CITY OF GLENDALE 
 
 
 
 
 
 
 
 
 
Signature 
 
 
 
 
 
 
 
 
 
Printed Name 
 
 
 
 
 
 
 
 
 
Title