Notification and Award Letter

ARPA Grant Guidelines
Application Due: July 1, 2021

Purpose
On April 9, 2021, the Institute of Museum and Library Services awarded the Arizona State Library,
Archives and Public Records the amount of $3,617,020 in American Rescue Plan Act funding. These
funds are to be administered in accordance with the existing Grants to States program, and are to be
used to:
* enable libraries to reach residents with internet hotspots, accessible Wi-Fi, and other digital
inclusion efforts, particularly in support of education, health, and workforce development needs;
* to provide rapid emergency relief to libraries across the country, allowing them to safely respond to
the pandemic and implement public health protocols;
¢ to support library services that meet the needs of communities throughout the U.S., including
costs such as personnel, technology, training, materials, supplies, equipment, and associated indirect
costs.

Background

As part of a phased approach, we are evaluating a possible statewide option that would serve Arizonans
best with wifi, skills training, education, health, workforce development needs. We are also meeting the
needs for increased internet access by growing our Digital Navigators program. Additionally, we are
offering every public and tribal library the opportunity to receive an award to be used as their library
system deems best, within the parameters described in this document.

ARPA Awards for Public and Tribal Libraries

These grants to public and tribal libraries focus on the three ARPA priorities listed above, with an
emphasis on moving quickly to meet community needs, The funding amount for the libraries was
determined based on a needs index that accounted for education, poverty level, unemployment,
internet access, and other factors.

Public libraries are invited to receive their funding allotment to initiate projects that fall within the
categories and examples shown on page 7 of this document.

Subgrant Information

Application due date July 1, 2024

Grant amounts of individual awards Please see the attached allotment table
Start date for new awards July 1, 2024

Period of performance July 1, 20214 — August 5, 2022

Grant Award Requirements
Grant Recipients Must:

1. Complete the assurances and certification attached to the notification of funding email, and
return to libgrants@azlibrary.gov
2. Complete the application available at httos://azsos.libwizard.com/f/ARPAapp
o Failure to complete the application by 7/1/2021 is a forfeiture of funding
3. Complete the Request for Payment no later than June 30, 2022
4, Complete the interim and final report requirements
o Interim report will occur in February 2022, final report in September 2022

Frequently Asked Questions (FAQ’s}
What happens if a public library does not complete the application or cannot accept the funds?

if a public library system is unable to accept its allotment, those dollars will go toward funding a state-
wide initiative.

What kind of guidelines do these funds have?

These monies are administered by IMLS, the same organization that has provided LSTA and CARES
funding, As such, the same guidelines that attach to those grants apply here. It is the recipient’s
responsibility to know and understand the guidelines, Please review them at the link below, paying
particular attention to the content on page six.

https://azlibrary.gov/sites/default/files/2021 Ista_guidelines. pdf

ls a match required for this funding?

No, a match is not required for this funding.

Can we hire people with this funding?

Yes, although you should be mindful of a few things. First, this is grant funding with no option to renew
and no possibility of continuation with these grant funds beyond August 5, 2022. Second, grant funds
cannot be used to supplant existing wages. Third, the person paid with grant funding must be doing
work to assist Arizonans with digital literacy and workforce development, proportionate to their pay.
This means that if their wages are 100% paid from grant funding, 100% of their activities and time must
be spent on these initiatives and this will be reflected in your reporting requirements.

What are the reporting requirements?

Just as with LSTA and CARES funding, expect an interim report (around February 2022) that will confirm
you are spending the funds appropriately and that will ask about successes and challenges.

The final report will be due September 2, 2022 and is a more comprehensive evaluation of your grant
activities. We have an activity tracker available on our Google Docs drive that can help you gather your
thoughts, and we encourage you to use it throughout the award period rather than just at the end.

| want to do something different than what is listed. Can | implement my own project instead?

We encourage you to stay within the parameters detailed in the menu of options, as these are clearly
within the guidance IMLS has provided regarding how it expects funding to be used. However, if you
believe you have a project idea that aligns with the grant funding purpose and is not listed, please

contact Stacy Nykorchuk, State Library Grants Coordinator, to discuss, The best way to reach out is via
email — anykorchuk@azlibrary.gov. The idea would need to be approved prior to the award recipient
spending any grant dollars on it.

Why can’t | pre-pay for services that extend beyond the performance period?

IMLS has been very clear that grant dollars must demonstrate meeting a community’s needs quickly.
The reporting that is completed at the end of the project performance period is part of that process.
Activities that have not yet been completed cannot be counted in that reporting. This creates problems
in “telling the story” about how beneficial the grant dollars were, which is important information that
government officials look for when making their funding decisions.

Please note that this is not new — obtaining the benefits of the grant dollars within the performance
period is also a requirement of CARES and LSTA dollars.

What else should | know?

The following is not an all-inclusive list but does contain the problematic areas we see most frequently.
You are responsible for knowing all the information in the grant guidelines, but here are some things to
be extra mindful of:

¢ Grant dollars cannot be used to purchase “swag” or “giveaways.”

¢ Grant dollars cannot be used to purchase food.

¢ [Ifyou intend to purchase a single item that costs more than $5,000, you must contact the
Grants Coordinator first. We must ask permission from IMLS prior to purchase.

¢  |t can take 30-45 days from the time you request the funding until your organization receives it.

! have more questions. Who do | contact?

Please contact Stacy Nykorchuk, Arizona State Library Grants Coordinator, at anykorchuk@azlibrary.gov

Allocation

Library System County Total Allocation
San Carlos Public Library Gila $41,414.70
Whiteriver Public Library Navajo $41,271.33
Venito Garcia Library and Archives Pima $40,267.78
Hopi Public Library Navajo $39,312.01
Salt River Tribal Library Maricopa $38,069.52
lra H. Hayes Memorial Library Pinal $37,304.90
Office of Navajo Nation Library Apache $37,209.33
The Edward McElwain Memorial Library Mohave $33,864.15
Quartzsite Public Library La Paz $33,003.96
Douglas Public Library Cochise $32,143.77
Colorado River indian Tribes Library/Archives La Paz $30,901.27
Miami Memorial Library Gila $30,805.69
Hayden Public Library Gila $29,276.47
Cacopah Tribal Library Yuma $29,085.31
Mammoth Public Library Pinal $28,798.58
Tonto Basin Public Library Gila $28,033.97
Eloy Santa Cruz Library Pinal $27,842.82
Dr, Fernando Escalante Tribal Library Pima $26,887.05
Coolidge Public Library Pinal $26,600.32
San Lucy Library Maricopa $26,600.32
San Xavier Learning Center Library Pima $26,600.32
La Paz County Services La Paz $26,313.59
Elsie S. Hogan Community Library Cochise $26,026.86
Kaibab Paiute Tribal Library Mohave $26,026.86
Globe Public Library Gila $25,835.71
Superior Public Library Pinal $25,166.67
Pinal County Library District Pinal $24,736.58
Kearny Public Library Pinal $24,497.63
Young Public Library Gila $24,019.75
Ak-Chin Indian Community Library Pinal $23,637.44
Florence Community Library Pinal $23,637.44
Benson Public Library Cachise $22,681.68
Apache County Library District Office Apache $22,258.41
Youngtown Public Library Maricopa $21,917.07
Cottonwood Public Library Yavapai $21,821.49
Cochise County Library District Cochise $21,807.83
Huachuca City Public Library Cochise $21,534.76
Navajo County Library District Navajo $21,056.88
Mohave County Library District Mohave $20,996.05
Ava Ich Asiit Tribal Library Mohave $20,961.30

Sierra Vista Public Library Cochise $20,961,30
Tolleson Public Library Maricopa $20,961.30
Winslow Public Library Navajo $20,961.30
Avondale Public Library Maricopa $20,626.78
Safford City-Graham County Library Graham $20,578.99
Holbrook Public Library Navajo $20,387.84
Yavapai-Prescott Tribal Library Yavapai $20,387.84
Yura County Library District Yuma $20,363.94
Nogales/Santa Cruz County Public Library Santa Cruz $20,363.94
Tombstone City Library Cochise $20,292.26
Yavapai County Free Library District Yavapai $20,056.51
Gila County Library District Gila $19,814.38
Ft. McDowell Yavapai Nation Tribal Library Maricopa $19,623.23
Chino Valley Public Library Yavapai $19,527.65
Pima County Public Library Pima $19,211.51
Clifton Public Library Greenlee $19,145.34
Show Low Public Library Navajo $19,145.34
Prescott Valley Public Library Yavapai $19,049.77
Camp Verde Community Library Yavapai $18,954.19
Duncan Public Library Greenlee $18,954.19
Greenlee County Library System Greenlee $18,954.19
Wickenburg Public Library Maricopa $18,954.19
Pinetop-Lakeside Public Library Navajo $18,858.61
Williams Public Library Coconino $18,858.61
Pima Public Library Graham $18,571.88
Casa Grande Public Library Pinal $18,094.00
Prescott Public Library Yavapai $18,094,00
Phoenix Public Library Maricopa $17,661.09
Copper Queen Library Cochise $17,616.12
Patagonia Public Library Santa Cruz $17,520.54
Parker Public Library La Paz $17,329.39
Payson Public Library Gila $17,329.39
Snowflake-Taylor Public Library Navajo $16,755.93
Page Public Library Coconino $16,278.04
Flagstaff City-Coconino County Public Library Coconino $16,209.77
Fredonia Public Library Coconino $16,182.47
Maricopa County Library District Office Maricopa $15,874.50
isabelle Hunt Memorial Public Library Gila $15,609.01
Glendale Public Library Maricopa $15,274.49
Mesa Public Library Maricopa $15,226.70
Jerome Public Library Yavapai $14,939.97
Buckeye Public Library Maricopa $14,175.36

Tempe Public Library Maricopa $14,175.36
Peoria Public Library System Maricopa $13,267.38
Sedona Public Library Yavapai $13,028.44
Desert Foothills Library Maricopa $12,646.13
Apache Junction Public Library Pinal $11,690.36
Maricopa Public Library Pinal $10,830.18
Chandler Public Library Maricopa $10,256.72
Scottsdale Public Library Maricopa $10,142.02

Total: $2,000,000.00

[eee Library:

RECO

FUNDING MENU OPTIONS

Emergency Relief & Safe Response to Pandemic

« Curbside service and outdoor programming
« PPE, including portable sneeze quards for public areas

Library services targeted to:
» individuals of diverse geographic, cultural, and socioeconomic backgrounds
« individuals with disabilities
» individuals with limited functional literacy or information skills

Security cameras for parking lots with WiFi aveilable when the burlding is closed

Digital Inclusion Efforts
« Wifi expansion
Hotspots and/or devices with data plans
Virtual programming supplies and services

Subscriptions to virtual meeting rooms, movie licenses for
outdoor presentations, call-in storylines and hotlines

improving ADA compliance for websites

Workforce Development & Skills

» Library staff and/or paid. consultants to assist Anzonans
with digital literacy.and workforce development
« VRVAR/XR devices for education and workforce development

« Home Office To Go (laptop, hotspot, printer}

« Digital learning platforms