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AGREEMENT FOR
LANDFILL GPS EQUIPMENT AND COMPACTION MANAGEMENT SOFTWARE SYSTEM
(City of Glendale Solicitation No. RFP 21-07)
This Agreement for Landfill GPS Equipment and Compaction Management Software System ("Agreement") is
effective and entered into between CITY OF GLENDALE, an Arizona municipal corporation ("City"), and
SITECH Southwest, LLC, an Arizona limited liability company, authorized to do business in Arizona, (the
"Contractor"), as of the day of 2021.
RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. RFP 21-07 (the "Project");
B. City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto;
Cc. City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agtee as follows:
1. Key Personnel; Sub-contractors.
11 Services. Contractor will provide all services necessary to assure the Project is completed timely
and efficiently consistent with Project requitements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
1.2 Project Team.
a. Project Manager.
(1) Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's option, complete the Project and
handle all aspects of the Project such that the work produced by Contractor is
consistent with applicable standards as detailed in this Agreement;
(2) The City must approve the designated Project Manager; and
(3) To assure the Project schedule is met, Project Manager may be required to devote
no less than a specific amount of time as set out in Exhibit A.
b. Project Team.
(1) The Project Manager and all other employees assigned to the project by
Contractor will comprise the "Project Team."
(2) Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.
c Discharge, Reassign, Replacement.
3) Contractor acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in the response to the Project's
solicitation.
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(2) Contractor will not discharge, reassign or replace or diminish the responsibilities
of any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Contractor, in which event the substitute must first be approved in writing by City.
(3) Contractor will change any of the members of the Project Team at the City's
request if an employee's performance does not equal or exceed the level of
competence that the City may reasonably expect of a person performing those
duties or if the acts or omissions of that person are detrimental to the
development of the Project.
d. Sub-contractors.
(1) Contractor may engage specific technical contractor (each a "Sub-contractot") to
furnish certain service functions.
(2) Contractor will remain fully responsible for Sub-contractor's services.
(3) Sub-contractors must be approved by the City, unless the Sub-contractor was
previously mentioned in the response to the solicitation.
(4) Contractor shall certify by letter that contracts with Sub-contractors have been
executed incorporating requirements and standards as set forth in this Agreement.
Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
Contractor’s Work.
3.1
3.2
3.3
Standard, Contractor must perform services in accordance with the standards of due diligence,
care, and quality prevailing among contractors having substantial experience with the successful
furnishing of services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.
Licensing. Contractor warrants that:
a. Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b. Neither Contractor nor any Sub-contractor has been debarred or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1) City is under no obligation to ascertain ot confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
Compliance, Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.
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3.4
3.5
Coordination: Interaction.
a.
a.
For projects that the City believes requires the coordination of various professional
services, Contractor will work in close consultation with City to proactively interact with
any other professionals retained by City on the Project ("Coordinating Project
Professionals").
Subject to any limitations expressly stated in the Project Budget, Contractor will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
For projects not involving Coordinating Project Professionals, Contractor will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
Work Product.
Ownership. Upon receipt of payment for services furnished, Contractor grants to City,
and will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals,
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States
Copyright Act, 17 U.S.C § 101, ef seq., and other intellectual work product as may be
applicable ("Work Product").
(1) This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2) Contractor warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
City Use.
(1) City may reuse the Work Product at its sole discretion.
(2) In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
(3) In such case, City shall also remove any seal and title block from the Work
Product.
Compensation for the Project.
4.1
4.2
Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $290,000, as specifically detailed in Exhibit B (the "Compensation").
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a.
Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.
Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
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the Exhibits and accompanying attachments, the provisions of this Agreement shall take
ptiority and govern the conduct of the patties.
5. Billings and Payment.
5.1 Applications.
a. Contractor will submit monthly invoices (cach, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.
b. The period covered by cach Payment Application will be one calendar month ending on
the last day of the month or as specified in the solicitation.
5.2 Payment.
a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b. Payment may be subject to ot conditioned upon City's receipt of:
(1) Completed work generated by Contractor and its Sub-contractors; and
(2) Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assute the Project will be free of claims arising from
required performances under this Agreement.
5.3 Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.
a. If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.
b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.
6. Termination.
6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.
a. Contractor will be equitably compensated for Goods ot Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b. Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of
the required items to the City.
6.2 For Cause, City may terminate this Agreement for cause if Contractor fails to cure any breach of
this Agreement within seven days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City's damages, in accordance with the
provision of § 5.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 or the amount of this Agreement,
whichever is greater.
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Conflict. Contractor acknowledges this Agreement is subject to A.R.S, § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.
Insutance.
8.1 Requirements. Contractor must obtain and maintain the following insurance ("Required
Insurance"):
a. Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
b. General Liability.
(1) Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$2,000,000 annual aggregate for each property damage and contractual property
damage.
(2) Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $1,000,000 pet occurrence.
(3) This commercial general liability insurance must include independent contractors’
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
(4) These limits may be met through a combination of primary and excess liability
coverage.
c. Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident
for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.
d. Workers' Compensation and Employer's Liability. A workers' compensation and
employer's liability policy providing at least the minimum benefits required by Arizona law,
e. Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(1) Cancellation or termination of Contractor or Sub-contractor's Policies;
(2) Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3) Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.
f. Certificates of Insurance.
(4) Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-conttactor's Policies, which will confirm the existence or issuance of
Contractor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractot's
Policies in accordance with the provisions of this section.
(2) City is and will be under no obligation either to ascertain or confirm the existence
ot issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
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(3) Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.
Other Contractots ot Vendors.
(1) Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.
(2) This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name
the parties as additional insured parties and certificates of insurance).
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1) The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2) All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
8.2 Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
City may consider waiving these insurance requirements for a specific Sub-contractor if
City is satisfied the amounts required are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3 Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys'
fees and litigation expenses (each, a "Demand or Expense"; collectively, "Demands or
Expenses") asserted by a third-party (i.e. a person or entity other than City or Contractor)
and that arises out of or results from the breach of this Agreement by the Contractor or
the Contractor’s negligent actions, errors or omissions (including any Sub-contractor or
other person or firm employed by Contractor), whether sustained before or after
completion of the Project.
This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor or of any
person ot entity for whom Contractor is responsible.
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10.
11.
c Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.R-S. § 23-214(A). The
Contractor ot subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
tights to keep such papers and records confidential.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.RS § 35-393.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
Notices.
12.1. A notice, request or other communication that is required or permitted under this Agreement (each
a “Notice") will be effective only if:
The Notice is in writing; and
b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
c Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, ift
(1) Received on a business day, or before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
courier service on or before 5:00 p.m.; or
(2) As of the next business day after receipt, if received after 5:00 p.m.
d. The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e. Digitalized signatures and copies of signatures will have the same effect as original
signatures.
12.2 Representatives.
a. Contractor. Contractot's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
SITECH Southwest LLC
c/o Adam Tate, Commercial Manager
555 W Iron Avenue
Mesa, AZ 85210
Tel: 602-499-5734
Email: atate@sitechsw.com
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14.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/o Bill Stout, Landfill Supervisor
11480 W Glendale Avenue
Glendale, Arizona 85307
623-930-4737
With required copy to:
City Manager City Attorney
City of Glendale City of Glendale
5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301
Concurrent Notices.
(1) All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's tepresentative until
the time that it has also been received by City Manager and City Attorney.
(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.
Entire Agreement; Survival; Counterparts; Signatures.
14.1
14.2
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreements subject matter.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
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15.
16.
17.
18.
c. The Agreement will be interpreted in accordance with the laws of the State of Arizona.
14.3. Survival. Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
eatlier termination of this Agreement.
14.4. Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
14.5 Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right ot remedy will not affect any other rights or remedies under this Agreement
or applicable law.
14.6 Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be deemed reformed to conform to applicable law.
14.7. Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
Term.
15.1. The term of this Agreement commences upon the effective date and continues for a one (1)-year
initial period. The City may, at its option and with the approval of the Contractor, extend the term
of this Agreement an additional four (4) yeats, renewable on an annual basis. Contractor will be
notified in writing by the City of its intent to extend the Agreement period at least thirty (30)
calendar days prior to the expiration of the original or any renewal Agreement petiod. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There are no automatic renewals of this
Agreement.
15.2 Extension for Procurement Processes. Upon the expiration of the Term of this Agreement,
including the initial term and any renewals, at the City’s sole discretion, this Agreement may be
extended on a month-to-month basis for a maximum of six (6) months to allow for the City to
complete its procurement process to select a vendor to provide the services/materials similar to
those provided under this Agreement. The City will notify the Contractor in writing of its intent to
extend the Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any
extension provided under this subsection will continue under the same terms and conditions as in
effect immediately prior to the expiration of the then-current term.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SAVE members, click on the following link:
hetp: / Awww.mesaaz.gov/business/ purchasing /save
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A Project
Exhibit B Compensation
(Signatures appear on the following page.)
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The patties enter into this Agrecment as of the Effective Date shown above.
ATTEST:
City of Glendale,
an Arizona municipal corporation
By: Kevin R. Phelps
Its: City Manager
Julie K. Bower
City Clerk
APPROVED AS TO FORM:
(SEAL)
Michael D. Bailey
City Attorney
SITECH Southwest, LLC,
an Arizona limited liabitt
pany
Its: General Manager
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EXHIBIT A
LANDFILL GPS EQUIPMENT AND COMPACTION MANAGEMENT SOFTWARE SYSTEM
PROJECT
SITECH Southwest, LLC shall provide Landfill GPS Equipment and Compaction Management Software System to
the City of Glendale Municipal Landfill.
SCOPE OF WORK
1. MINIMUM REQUIREMENTS
A.
B.
2)
v
Contractor shall provide all necessary equipment, materials, labor, customer, and technical support in the
performance of this contract.
Contractor must be experienced with providing and installing GPS equipment and landfill compaction
software systems.
Contractor must be capable of providing service after the sale and offer a long-tetm maintenance
agreement.
Contractor must be able to meet the general specifications for GPS equipment and landfill compaction
software.
Contractor must be able of deliver and install the requited system with the required timeframe.
GPS equipment and software must be compatible with the City’s IT infrastructure.
Contractor shall provide an initial training to Landfill staff at no additional cost to the City. Contractor
must be able to provide follow-up training to City Staff when requested by the City.
2. GENERAL SPECIFICATIONS
The Landfill grade and compaction management GPS system must be an integrated system of software,
computer, GPS receiver, and communication equipment to provide the Glendale Municipal Landfill with a
tool to check slopes, benches, interim surface levels, roadways, new cell construction, and monitor compactor
effort and results to aid the operator to achieve the best construction results possible. This system shall have
the following:
A.
Software designed specifically for landfill construction and compaction management and shall include all
licenses required, with sufficient office executable copies to enable user management adequate access for
data analysis and planning.
An office computer/software to allow enginecring interface with the mobile equipment.
Mobile GPS receivers to accurately determine the position of mobile equipment, viewable by office
personnel with access to the system, real-time.
Radio communication system to link the mobile equipment to the office system two-way data
transmission for both GPS corrective data from a base GPS receiver to the mobile computer/GPS
receivers in the mobile system and data on completed position data from the mobile system on site.
Reference, real-time, from the mobile equipment position to the landfill design and/or construction
plan, viewable by the mobile system operator in plan and elevation view, with the position of the mobile
system shown in Northing, Easting, Elevation, time/date stamped to the tenth of a second.
Computer screen in cab for mobile equipment shall be capable of showing both wheel tracks or grids
depending on operator preference, indicating surface deflection measurement per pass by color change
in the on-screen representation. Counting each pass only in reference to wheel track or grid color change
is not allowed.
G. On-screen depiction in cab of mobile systems shall show elevation, slope, and indicate machine position
relative to target level commands in each view available to operators.
H. All mobile equipment shall be ruggedized for specific use in machinery applications, including ambient
and operating temperature, condensation conditions, shock, dust, and water protected.
I. System shall allow landfill operator management to design grade and slope of current face, including, but
not limited to, flat top grade, slope, conical slope from single point, existing gtade plus specified depth
of fill, to/from interim grade target elevation.
J. Communication system from office to mobile equipment shall provide two-way data transmission in
mesh network operated as a WLAN, with one (1) line-of-site repeater station furnished for placement by
landfill personnel for continuous communication by all mobile equipment, including battery power, solar
panels for battery chatger, battery charger, mounted within a steel frame for easy repositioning by
landfill operator.
K. The WLAN shall operate in the 2.4 ghz spectrum.
L. Mobile systems shall be set up for quick disconnect to provide use in other equipment including GPS
mobile receiver, radio, and computer.
M. The mobile system shall have the capability to be utilized in each compactor and/or a dozer.
N. Entire system and the mobile component shall be usable in any brand of standard construction
equipment.
O. System output shall be in DXF, DWG, or Microsoft Excel format.
P. All recorded data shall be available to operator in a variety of standardized reports.
Q. The GPS equipment shall have a safe operating temperature between -40°F and 150°F.
INSTALLATION, TESTING, WARRANTY AND REPAIR REQUIREMENTS
A. The Contractor shall be responsible for the storage, handling, and installation of the systems in
accotdance with these specifications and the conditions of manufacturer’s specifications and warranty.
B. At the time of installation, systems will be rejected if they have defects, flaws, or damage incurred during
manufacture, transportation, storage, or handling. Damaged material shall be removed and replaced at
no additional cost to the City.
C. Systems shall be installed on appropriate mounting hardware.
D. System shall be installed by manufacturer-trained personnel.
E. System shall be tested and fully operational prior to acceptance.
F. Contractor shall provide one year of maintenance warranty in accordance with manufacturer
tecommendations. Maintenance shall cover all minor and major software updates, equipment failure,
communication equipment problems, and software errors. This will include all WLAN communication
problems as the Contractor will be responsible for maintaining or troubleshooting this network if line-
of-sight or environmental issues arise, Maintenance shall also cover all expenses to include, but not
limited to, parts, labor, shipping, travel, and surcharges.
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K.
Contractor shall provide an extended warranty on the system, parts, and repair services. When
purchased by the City, extended warranty coverage shall begin on the first day after the initial one (1)
year warranty expires.
Contractor to provide at least two separate half-day training and demonstration sessions with
equipment operators at the Landfill upon installation. Contractor may provide at least two separate
half-day training and demonstration sessions with equipment operators at the Landfill when requested
by the City.
The Landfill Compaction Management System shall be installed on the computer in the office building,
and one existing City-owned laptop.
Installation must be completed within 60-90 days after the contract is approved by City Council.
Product Testing. The City reserves the right to request a demo or test the product when deemed
necessary to test or evaluate the system. When requested by the City, such demo shall be furnished with
seven (7) days after formal request is made. Demo shall be an exact duplicate of the system proposed by
the Offeror.
If repairs are necessary, the Contractor shall respond to the City’s non-emergency repair services within
48 houts. Repair services shall be performed with the City’s normal business hours from (7:30 AM to
5:00 PM), Monday through Friday, except holidays).
Contractor shall provide a written recommendation and a detailed repair ptice quote to the City. Price
quotes shall be based on contract pricing. No system repairs shall be made without prior authorization
from the City’s Contract Administrator or his designee.
For WLAN communication problems, the Contractor will be responsible for maintaining or
troubleshooting this network if line-of-sight or environmental issues arise.
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EXHIBIT B
LANDFILL GPS EQUIPMENT AND COMPACTION MANAGEMENT SOFTWARE SYSTEM
COMPENSATION
METHOD AND AMOUNT OF COMPENSATION
Payment shall be as per Section 5 of the Agreement.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the Project during
the entire term of the Project must not exceed $290,000.
DETAILED PROJECT COMPENSATION
See Contractor’s PRICING WORKBOOK in response to RFP 21-07.
PRICING WORKBOOK
Contractot’s pricing includes the base price for software, equipment and accessories. All prices include, but is not
limited to, labor, installation, shipping, surcharges, employee benefits, vehicles, equipment, tools, materials, supplies,
fuel, travel expenses, shipping, licenses, fees, insurance, profit, and any other associated direct or indirect costs (except
sales taxes) necessaty to provide the requested product and services.
LANDFILL GPS EQUIPMENT AND COMPACTION MANAGEMENT SOFTWARE
SYSTEM
Item#
Description
Unit of
Measure
Quantity
(A)
Unit
Price
(B)
Extended
Price
(Ax B)
One Compactor mounted panel PC
Computer which includes the following, at
the minimum:
Touch screen, touch with color resistive
touch, at least 1.6 ghz processor, 1.6G
fixed drive, 1G random access memory,
LAN wireless, 2 external serial ports, 2
USB ports
-Hard key display (not touch screen, has
one USB; only one is needed) LAN
wireless is included in the Rajant Network.
System
$19,298.70
$19,298.70
Complete compaction management
software inchading all standard landfill
reports, office communication capability
and data transmission/receive package.
All appropriate licenses for software use,
one (1) year software guarantee and free
update service installed in two (2) mobile
compactors and two (2) office computers
(City-owned and Contractor-owned) with
additional copies of office
design/management software as required.
-Trimble Business Center (TBC) Office
Software with 1 yr warranty and 1 year
subscription to Trimble WorksOS for two
users and 1 yr subscription to Trimble
WorksManager for two usets.
System
$18,988.00
$18,988.00
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GPS System with base receiver, mobile
mounted receiver, radio connections for
LAN data send/receive 2-way capability
for corrective GPS and completed data
transmission to and from office to mobile
equipment.
-Single Trimble GNSS Receiver Antenna
with Codes, Roof top mount brackets,
angle sensor, etc.
System
$22,014.90
$22,014.90
One (1) repeater station complete with
radio, solar charging panel, steel frame
mounted with batteries for continual use
(including spare), charger, wired and
installed on site.
-Trimble Base Station with high precision
RTK codes, Rajant 2-way mesh data radio,
complete with solar trailer, etc.
Stations
$35,228.85
$35,228.85
Two (2) Office Computers with Microsoft
Windows 10 operating system, Word and
Excel software, Surfer modeling
equipment, ore-loaded with customet’s top
of waste design files top mapping files
supplied to Contractor prior to delivery
(OPTIONAL)
Unit
$NA
$NA
3D Modeling-Landfill data preparation
(OPTIONAL) -SITECH can provide
small 3D fill model at the initial training
and/or demo session.
Unit
$0
$0
Installation of complete system including
jobsite delivery and jobsite survey control
System
$3,750.00
$3,750.00
City staff training to include Contractor’s
travel expenses, training materials, and
incidental expenses.
-Flat rate of $1,500 for additional onsite
training sessions.
Session
$1,500.00
$1,500.00
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9 One (1) year warranty against defects in
workmanship, installation, and material for
each component. The system is further
warranted to function as intended for 1 Year $2,200.00 $2,200.00
Landfill waste placement, compaction,
monitoring and analysis.
SUB-TOTAL BASE BID PRICE (Item 1 through 9) | $102.980.50
OTHER PRODUCTS/SERVICES
Unit of Unit Extended
Item# Description Measure Quantity Price Price
(A) (B) (Ax B)
10 Fout (4) year extended warranty covering
the same as first-year warranty. Additional
4 yrs of warranty for Base, Display & GPS 4 Year $8,800.00 $8,800.00
receiver
il Other essential products or services not listed
above. Please specify:
Annual Maintenance Agreement per Section 1 Each $6,890.00 $6,890.00
4.1.C in the Respone Workbook
SUB-TOTAL (Item 10 through 11) | $15,690.00
GRAND TOTAL (Item 1 through 11) | $118,670.45 |
DISCOUNT /PAYMENT TERMS: The City standard is 2% 20 days
Comply: YES _X_ NO
If your answer is NO, please state terms offered: N/A
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