Agreement - AATA FY21 LE Grant
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ARIZONA AUTOMOBILE THEFT AUTHORITY
FY 2021 LAW ENFORCEMENT
This Agreement is made this 07/01/2020, by and between the Arizona Automobile Theft
Authority, hereinafter referred to as the AATA, and the Glendale Police Department,
hereinafter referred to as the GRANTEE. AATA and GRANTEE are referred to herein
individually as a “Party” and collectively as the “Parties.” The AATA enters into this Agreement
pursuant to its authority under the provision of A.R.S. § 41-3451 and having satisfied itself as to
the qualifications of the GRANTEE.
NOW, THEREFORE, it is agreed between the Parties as follows:
GRANT AGREEMENT
1.
This Agreement will commence on 07/01/2020. All grant funds must be
expended by 06/30/2021. This agreement is subject to cancellation pursuant to
the provision of A.R.S. §38-511. This AATA grant expires at the end of the
agreement period, unless prior written approval for an extension has been
obtained from the AATA. The GRANTEE agrees to return all unexpended
funds to the AATA within 60 days of the expiration date of this grant should
termination occur prior to original expiration date, unless a grant extension is
agreed to and an approved carry forward is authorized.
2.
Grant funds will not be used to supplant Federal, State, County, or local funds
that would otherwise be made available to the GRANTEE for law enforcement
purposes. Grant funds that are distributed pursuant to this agreement are not to
be expended for any indirect costs incurred by the GRANTEE for the
administration of this grant.
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3.
If equipment is valued over $1,000, the AATA requires the GRANTEE to
record and report performance data and impact on vehicle theft in its
jurisdiction for five years or the useful life of the equipment, whichever is
less. In addition, the GRANTEE will own the equipment awarded through the
grant and will be responsible for maintaining the equipment in good working
order.
4.
The GRANTEE shall operate in a manner consistent with, and in compliance
with, the provisions and stipulations of the approved AATA grant application
letter and this agreement. If the AATA finds non-compliance, the GRANTEE
will receive a formal written notice that identifies the area of non-compliance
and the appropriate corrective action to be taken. If the GRANTEE does not
respond within 30 calendar days to this notice, and does not provide sufficient
information concerning the steps that are being taken to correct the problem,
the AATA may suspend funding or permanently terminate the agreement or
revoke the grant. Any deviation or failure to comply with the purposes and/or
conditions of this agreement without written permission from the AATA may
constitute sufficient reason for the AATA to terminate the agreement. The
revocation of the grant will require the return of all unspent funds, require that
an audit of expended funds be performed at GRANTEE’s expense. It will also
require the return of any previously expended funds that may have been spent
in violation of the purposes and conditions of the grant.
5.
The final funding schedule will be determined by the AATA and will be based
on funding availablity.
6.
Requests for budget adjustments and/or reprogramming must be submitted
in writing to the AATA.
7.
The grant funds awarded under this agreement are conditioned upon the
availability of funds appropriated or allocated for the cash payment of such
obligation. If funds are not allocated, are reverted or otherwise unavailable for
the continuance of this agreement, the AATA may terminate this agreement at
the end of the period for which funds are available. No liability shall accrue to
the AATA in the event this provision is exercised, and the AATA shall not be
obligated or liable for any future payments or for any damages as a result of
termination under this paragraph.
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APPROVED FY GRANT REQUEST:
Title
Total
Other Operating Expenditures
$3,851.54
Equipment (< $5000)
$7,128.45
Total AATA Approved
$10,979.99
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Measure Group
Performance Measure
Reporting Period
Vehicle Theft Data (if applicable)
Number of Felony Auto Theft Arrests
Quarterly
Number of Chop Shops Investigated
Quarterly
Vehicles Recovered (if applicable) Number of Vehicles Recovered
Quarterly
Number of Vehicles Recovered (Abandoned)
Quarterly
Number of Vehicles Recovered (Occupied)
Quarterly
Occupied Vehicles: (Number of Occupants)
Quarterly
FTE Positions (if applicable)
Number of FTE's Assigned to Auto Theft Unit
Quarterly
VIN Etching Program Data (if
applicable)
Number of Vin Etching Events
Quarterly
Number of Vehicles VIN Etched
Quarterly
Number of Participants at Promotional Events
Quarterly
Bait Vehicle Program Data (if
applicable)
Number of Bait Cars (operational & non-op)
Quarterly
Number of AATA Funded Bait Car Systems
Quarterly
Number of Activations
Quarterly
Number of Arrests
Quarterly
License Plate Reader (LPR) Data
(if applicable)
Number of Fixed LPR Systems
Quarterly
Number of AATA Funded LPR Systems
Quarterly
Reads that resulted in Criminal Offense reports
Quarterly
Searches or Inquires made on the system
Quarterly
System related Criminal Investigations
Quarterly
Number of AATA Funded LPR Systems
Deployed
Quarterly
Number of Stolen Vehicles Identified by the
LPR
Quarterly
Number of Total License Plates Read
Quarterly
Number of Mobile LPR Systems
Quarterly
Number of Shifts LPR's Deployed
Quarterly
Number of Stolen Vehicles Recovered
Quarterly
Number of Stolen License Plates Read
Quarterly
Number of Stolen License Plates Recovered
Quarterly
Number of Arrests (affected by LPR)
Quarterly
Fair Market Value of the Recovered Stolen
Vehicles
Quarterly
PERFORMANCE MEASURE AND FINANCIAL REPORTING REQUIREMENTS
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8.
The GRANTEE agrees to account for the interest earned on AATA grant funds,
use interest only for the purpose of paying AATA approved grant expenditures,
and shall remit interest earned to the AATA within 60 days of the expiration of
this grant, unless a prior written request justifying the uses of such funds is
submitted and approved by the AATA.
9.
The GRANTEE agrees that it will provide accounting, auditing, and monitoring
procedures to safeguard AATA grant funds and keep such records to assure
proper fiscal controls, management, and the efficient disbursement of AATA
grant funds.
10.
Pursuant to the provisions of A.R.S §35-214 and A.R.S §35-215, GRANTEE
shall retain all books, account reports, files, and other records relating to this
agreement and performance of this agreement for a period of five (5) years after
the completion of this agreement. All such documents shall be subject to
inspection and audit at reasonable times.
11.
The GRANTEE agrees to submit quarterly financial and performance reports to
the AATA, documenting the activities supported by the AATA grant funds and
providing an assessment of the impact of those activities on the criminal justice
system. Reports are submitted through the AATA Grant Database web-portal.
12.
This agreement may be modified only by a written amendment signed by
persons duly authorized to enter into agreements on behalf of the AATA and
GRANTEE. Any notice given pursuant to this agreement shall be in writing and
shall be considered to have been given when actually received by the following
addressees or their agents or employees.
If to the AATA:
AUTOMOBILE THEFT AUTHORITY
100 N. 15th Avenue, Suite 261
Phoenix, Arizona 85007
Attn: James McGuffin, ATA Assistant Director, Public Information Division
If to the GRANTEE:
Glendale Police Department
6835 n. 57 Drive
Glendale, AZ Arizona
Attn: Kevin Phelps
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13.
The GRANTEE agrees that it will comply with applicable nondiscrimination
requirements of A.R.S. §41-1463, applicable State and Federal civil rights laws,
and Executive Order 2009-9.
14.
The GRANTEE agrees that in the event that a Federal or State court, or Federal
or State administrative agency, after a due process hearing, makes a finding of
discrimination on the grounds of race, color, religion, national origin, sex, age, or
handicap against the GRANTEE regarding the program or activities supported
by this grant, the GRANTEE will forward a copy of such findings to the AATA.
15.
The GRANTEE certifies it will comply with the Drug-Free Workplace Act of
1988 as delineated in 28 CFR Part 67, Subpart F, for grantees, as defined in 28
CFR Part 67 Sections 67.615 and 67.620.
16.
The GRANTEE warrants compliance with all Federal immigration laws and
regulations relating to employees and warrants its compliance with A.R.S. § 41-
4401 and A.R.S. § 23-214, Subsection A. (That subsection reads: "After
December 31, 2007, every employer, after hiring an employee shall verify the
employment eligibility if the employee through the E-Verify program.)
A breach of a warranty regarding compliance with immigration laws and
regulations shall be deemed a material breach of the contract and the GRANTEE
may be subject to penalties up to and including termination of the contract.
Failure to comply with a State audit process to randomly verify the employment
records of contractors and subcontractors shall be deemed a material breach of
the contract and the GRANTEE may be subject to penalties up to and including
termination of the contract.
The State Agency retains the legal right to inspect the papers of any employee
who works on the contract to ensure that the contractor or subcontractor is
complying with the warranty under paragraph 1.
17.
The GRANTEE agrees that it is acting as an independent contractor and agrees
to hold the AATA harmless from the actions of the GRANTEE AND
GRANTEE’S employees.
18.
The GRANTEE and the AATA agree to use arbitration in the event of disputes in
accordance with thr provisions of ARS §12-1501 et seq.
No right or interest in this Agreement shall be assigned by GRANTEE without
prior written approval of the AATA. No delegation of any duty of GRANTEE
shall be made without the prior written approval of the AATA.
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19.
The GRANTEE assigns to the State any claim for overcharges resulting from
antitrust violations to the extent that such violations concern materials or services
supplied by third parties to the GRANTEE toward fulfillment of this agreement.
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IN WITNESS WHEREOF, the parties have made and executed this agreement the day and
year first above written.
FOR THE GRANTEE: (CITY OF GLENDALE POLICE DEPARTMENT)
_________________________________________ Date: _________________
Kevin Phelps, Glendale City Manager
FOR THE AUTOMOBILE THEFT AUTHORITY:
_________________________________________ Date: _________________
James McGuffin, Assistant Director, Automobile Theft Authority & Public Information
Division
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ATTEST:
________________________________
Julie K Bower, Glendale City Clerk
APPROVED AS TO FORM:
_______________________________
Michael D. Bailey, Glendale City Attorney
ARIZONA AUTOMOBILE THEFT AUTHORITY
Arizona Department of Insurance and Financial Institutions
100 N. 15th Avenue, Suite 251, Phoenix AZ 85007-2630
Phone: (602) 364-AUTO | Web: https://AZWatchYourCar.com
Douglas A. Ducey, Governor
Evan G. Daniels, Director
July 20, 2021
Chief Chris Briggs
Glendale Police Department
6835 N. 57th Drive
Glendale, AZ 85301
Dear Chief Briggs:
The Arizona Automobile Theft Authority has approved your FY21 Law Enforcement Grant
extension request for ninety (90) days to meet the terms of the grant agreement.
Please let me know if additional time is needed beyond September 30, 2021.
Thank you,
Ann Armstrong
Ann Armstrong
AATA Grants Administrator
602 364‐2892