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SERVICES AGREEMENT
(Not Construction Related)
AUTOMATED TRUCK AND CAR WASH BAY SERVICE AND SUPPLIES
City of Glendale Solicitation No. RFP 21-53
This Services Agreement ("Agreement") is entered into and effective between the CITY OF GLENDALE, an
Arizona municipal corporation ("City") and EST Companies, LLC, an Arizona limited liability company,
("Contractor") as of the day of 2021 (“Effective Date”).
RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds (the "Project");
B. City desires to retain the professional services of Contractor to perform certain specific duties and produce
the specific work as set forth in the attached Exhibit A, Project Scope of Work, RFP 21-53 (“Scope”);
Cc. Contractor desires to provide City with services (“Services”) consistent with industry-best practices and the
standards set forth in this Agreement, in order to complete the Project; and
D. City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
The parties hereby agree as follows:
1 Key Personnel; Other Contractor and Subcontractors.
11 Services. Contractor will provide all Services necessary to assure the Project is completed timely
and efficiently consistent within Project requirements, including, but not limited to, working in
close interaction and interfacing with City and its designated employees, and working closely with
others, including other Contractors or contractors, retained by City.
2. Schedule. The Services will be undertaken in a manner that ensutes the Project is completed timely and
efficiently in accordance with the Project. .
3. Contractor’s Work.
3.1 Standard. Contractor must perform Services in accordance with the standards of due diligence,
care, and quality prevailing among contractors having substantial experience with the successful
furnishing of Services for projects that ate equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.
3.2 Licensing. Contractor warrants that:
a. Contractor currently holds all appropriate and required licenses, registrations and other
approvals necessary for the lawful furnishing of Services ("Approvals"); and
b. Neither Contractor nor any Subcontractor has been debarted or otherwise legally excluded
from contracting with any federal, state, or local governmental entity ("Debarment").
(63) City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments, or to examine Contractor's contracting ability.
(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration. The failure of the Contractor to notify City as
requited will constitute a material default under the Agreement.
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3.3 Compliance.
a. Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other
standards and criteria designated by City.
b. Contractor must not disctiminate against any employee or applicant for employment on
the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation,
gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status or any disability. Contractor will require any Sub-contractor to be bound to the same
requirements as stated within this section. Contractor, and on behalf of any subcontractors,
wattants compliance with this section.
3.4 Work Product.
a. Ownership. Upon receipt of payment for Services furnished, Contractor grants to City
exclusive ownership of and all copyrights, if any, to evaluations, reports, drawings,
specifications, project manuals, surveys, estimates, reviews, minutes, all "architectural
work" as defined in the United States Copyright Act, 17 U.S.C § 101, ef seq., and other
intellectual work product as may be applicable ("Work Product”).
(1) This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2 Contractor warrants, and agtees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b. Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c City Use.
(1) City may reuse the Work Product at its sole discretion.
2 In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
3) In such case, City will also remove any seal and title block from the Work Product.
4. Compensation for the Project.
41 Compensation. Contractor's compensation for the Project, including those furnished by its
Subcontractors will not exceed $375,000 for the entire term of the Agreement as specifically
detailed in Exhibit B ("Compensation").
4.2 Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated Scope as outlined in the Project is significantly modified.
a. Adjustments to Compensation requite a written amendment to this Agreement and may
requite City Council approval.
b. Additional setvices which are outside the Scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict atise between the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.
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5.
6.
43 Allowances. An “Allowance” may be identified only for work that is required by the Scope and the
value of which cannot reasonably be quantified at the time of this Agreement.
a. As stated in Sec. 4,1 above, the Compensation must incorporate all Allowance amounts
and any unused allowance at the completion of the Project will remain with City.
b. Contractor may not add any mark-up for work identified as an Allowance and which is to
be performed by a Subcontractor.
c. Contractor will not use any portion of an Allowance without prior written authorization
from the City.
d. Examples of Allowance items include, but are not limited to, subsurface pothole
investigations, survey, geotechnical investigations, public participation, radio path studies
and material testing.
Billings and Payment.
5.1 Applications.
a. Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.
b. ‘The period covered by each Payment Application will be one calendar month ending on
the last day of the month.
5.2 Payment.
a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b. Payment may be subject to or conditioned upon City's receipt of:
(a) Completed work generated by Contractor and its Subcontractors; and
(2) Unconditional waivers and releases on final payment from all Subcontractors as
City may reasonably request to assure the Project will be free of claims atising
from required performances under this Agreement.
5.3 Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.
a. If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.
b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in cotrecting the deficiency or deficiencies rejected for payment.
Termination.
6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the effective termination date, which may not be less
than 30 days following the date of delivery.
2. Contractor will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.
b. Contractor will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of
the required items to the City.
6.2 For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of
this Agreement within seven days after receipt of written notice specifying the breach.
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Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Services furnished, City will pay the
amount due to Contractor, less City's damages, in accordance with the provisions of Sec. 5.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages more than $1,000,000 or the amount of this Agreement,
whichever is greater.
Conflict. Contractor acknowledges this Agteement is subject to A-R-S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
Contractor of any other party to this Agreement.
Insurance. For the duration of the term of this Agreement, Contractor shall procure and maintain
insurance against claims for injuries to persons or damages to property which may arise from ot in
connection with the performance of all tasks or work necessary to complete the Project as herein defined.
Such insurance shall cover Contractor, its agent(s), representative(s), employee(s) and any subcontractors.
8.1
8.2.
Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:
a.
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01,
including products and completed operations, with limits of no less than $1,000,000 per
occurrence for bodily injury, personal injury, and property damage. If a general aggregate
limit applies, either the general aggregate limit shall apply separately to this project/location
or the general aggrepate limit shall be twice the required occurtence limit.
Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $1,000,000 per accident for bodily injury and property
damage.
Worker’s Compensation: Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease.
Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties") for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys’
fees and litigation expenses (each, a "Demand or Expense” collectively "Demands or
Expenses") asserted by a third-party (ie. a person or entity other than City ot Contractor)
and that atises out of ot tesults from the breach of this Agreement by the Contractor or
the Contractor’s negligent actions, errors or omissions (including any Subcontractor or
other petson or firm employed by Contractor), whether sustained befote or after
completion of the Project.
This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party’s negligence or breach of a responsibility under this
Agreement, but in that event, Contractor will be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor or of any
petson or entity for whom Contractor is responsible.
Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
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8.3
8.4
8.5
8.6
8.7
8.8
Other Insurance Provisions. The insurance policies requited by the Section above must contain,
or be endorsed to contain the following insurance provisions:
a. The City, its officers, officials, employees and volunteets are to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or
in connection with the performance of all tasks or work necessary to complete the Project
as herein defined. Such liability may arise, but is not limited to, liability for matetials, parts
or equipment furnished in connection with any tasks, or work performed by Contractor or
on its behalf and for liability arising from automobiles owned, leased, hired or borrowed
on behalf of the Contractor. General liability coverage can be provided in the form of an
endorsement to the Contractor’s existing insurance policies, provided such endorsement is
at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37, if later
revisions ate used.
b. For any claims related to this Project, the Contractor’s insurance coverage shall be
primary insurance with respect to the City, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its officers, officials,
employees or volunteers shall be in excess of the Contractor’s insurance and shall not
conttibute with it.
c. Each insurance policy requited by this Section shall provide that coverage shall not be
canceled, except after providing notice to the City.
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
no less than A: VII, unless the Contractor has obtained prior approval from the City stating that a
non-conforming insurer is acceptable to the City.
Waiver of Subrogation. Contractor hereby agrees to waive its rights of subrogation which
any insurer may acquire from Contractor by virtue of the payment of any loss. Contractor agrees
to obtain any endorsement that may be necessary to effect this waiver of subrogation. The
Workers’ Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City
for all work performed by the Contractor, its employees, agent(s) and subcontractor(s).
Verification of Coverage. Within 15 days of the Effective Date of this Agreement, Contractor shall
furnish the City with original certificates and amendatory endorsements, or copies of any applicable
insurance language making the coverage required by this Agreement effective. All certificates and
endorsements must be received and approved by the City before work commences. Failute to
obtain, submit or secure the City’s approval of the required insurance policies, certificates or
endorsements prior to the City’s agreement that work may commence shall not waive the
Contractor’s obligations to obtain and verify insurance coverage as otherwise provided in this
Section. The City reserves the right to require complete, certified copies of all requited insurance
policies, including any endorsements or amendments, required by this Agreement at any time
during the Term stated herein.
Contractor’s failure to obtain, submit or secure the City’s approval of the required insurance
policies, certificates or endorsements shall not be considered a Force Majeure or defense for any
failure by the Contractor to comply with the terms and conditions of the Agreement, including any
schedule for performance or completion of the Project.
Subcontractors. Contractor shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.
Special Risk or Circumstances. The City reserves the right to modify these insurance requitements,
including any limits of coverage, based on the nature of the risk, prior experience, insurer, coverage
or other circumstances unique to the Contractor, the Project or the insurer.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrants
its compliance and that of its Subcontractors with all federal immigration laws and regulations that relate to
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10.
11.
their employees and compliance with the E-verify requirements under A.RS. § 23-214(A). The Contractor
ot Subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement and may
result in the termination of the Agreement by the City under the terms of this Agreement. The City retains
the legal right to randomly inspect the papers and records of the other party to ensure that the other party is
complying with the above-mentioned warranty. ‘The Contractor and Subcontractor warrant to keep their
respective papers and records open for random inspection during normal business hours by the other party.
The Contractor and Subcontractor shall cooperate with the City’s random inspections, including granting
the City entry rights onto their respective properties to perform the random inspections and waiving their
respective rights to keep such papers and records confidential.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
Notices.
12.1 A notice, request or other communication that is required or permitted under this Agreement (each
"Notice") will be effective only if:
The Notice is in writing; and
b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested).
c Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1) Received on a business day before 5:00 p.m. at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight courier
service; or
(2) As of the next business day after receipt, if received after 5:00 p.m.
d. The burden of proof of the place and time of delivery is upon the Party giving the Notice.
e. Digitalized signatures and copies of signatures will have the same effect as original
signatures.
12.2 Representatives.
a. Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
EST Companies, LLC
c/o Eric Murch, Managing Member
2166 E. Cedar Street
Tempe, AZ 85281
Tel: 480-390-1292
Email: Etic.murch@estcos.com
b. City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/o Guy Wilkes, Fleet Supervisor
6210 W Myrtle Avenue
4/29/2021
Glendale, Arizona 85301
With required copy to:
City Manager City Attorney
City of Glendale City of Glendale
5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301
c. Concutrent Notices.
(1) All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's representative until
the time that it has also been received by the City Manager and the City Attorney.
(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
13. Entire Agreement; Survival; Counterparts; Signatures.
13.1
13.2
13.3
13.4
13.5
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.
a. Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b. Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the patties.
c The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Inconsistencies between the
solicitation, any addenda attached to the solicitation, the response or any excerpts, if any,
and this Agreement, will be resolved by the terms and conditions stated in this Agreement.
Interpretation.
a. The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.
b. The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c The Agreement will be interpreted in accordance with the laws of the State of Arizona.
Survival. Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.
Amendment, No amendment to this Agreement will be binding unless in writing and executed by
the patties. Electronic signature blocks do not constitute execution for purposes of this Agreement.
Any amendment may be subject to City Council approval.
Remedies. All rights and remedies provided in this Agreement ate cumulative and the exercise of
ay one or more right or remedy will not affect any other rights or remedies under this Agreement
ot applicable law.
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14.
16.
17,
13.6 Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be reformed to conform with applicable law.
13.7 Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
Term.
14.1. The term of this Agreement commences upon the effective date and continues for a one (1) year
initial period. The City may, at its option and with the approval of the Contractor, extend the term
of this Agreement an additional four (4) years, renewable on an annual basis. Contractor will be
notified in writing by the City of its intent to extend the Agreement period at least thirty (30)
calendar days ptior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed duting the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There are no automatic renewals of this
Agreement.
14.2 Extension for Procutement Processes. Upon the expiration of the Term of this Agreement,
including the initial term and any renewals, at the City’s sole discretion, this Agreement may be
extended on a month-to-month basis for a maximum of six (6) months to allow for the City to
complete its procurement process to select a vendor to provide the services/materials similar to
those provided under this Agreement The City will notify the Contractor in writing of its intent to
extend the Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any
extension provided under this subsection will continue under the same terms and conditions as in
effect immediately prior to the expiration of the then-current term.
Dispute Resolution. Any controversy or claim atising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the Ametican Arbitration Association’s
Commercial Arbitration Rules, and judgment on the awatd rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, chartet, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SAVE members, click on the following link:
Exhibits. The following exhibits, with reference to the term in which they are first referenced, ate
incorporated by this reference.
Exhibit A Scope of Work
Exhibit B Compensation
[SIGNATURES ON FOLLOWING PAGE]
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The parties enter into this Agreement effective as of the date shown above.
ATTEST:
Julie K. Bower
City Clerk (SEAL)
APPROVED AS TO FORM:
Michael D. Bailey
City Attorney
City of Glendale,
an Arizona municipal corporation
By: Kevin R. Phelps
Its: City Manager
an Arizona limited liability company
a
By: Eric Murch
Its: Managing Partner
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1.1
1.2
1.3
EXHIBIT A
AUTOMATED TRUCK AND CAR WASH BAY SERVICE AND SUPPLIES
SCOPE OF WORK
SCOPE OF WORK
A. The Contractor shall perform a full-service check on the automated truck and car wash facility
every 30 days using an agreed upon service report form at no additional cost to the City.
B. The Contractor shall provide a written copy of the service report to the Fleet Acquisition and
Billing Supervisor of Fleet Management or designee.
C. The Contractor shall perform minor repaits and adjustments at no additional cost to the City.
“Minor Repair” is defined as any repair to the truck and car wash facility that does not exceed
$2,000. Minor repairs shall be determined pet occurrence.”
D. The Contractor shall perform major repairs with no additional cost for labor. The Contractor shall
provide the replacement parts to the City at cost without additional markup. “Major Repairs” is
defined as any repair to the truck and cart wash facility that exceeds $2,000. Major repairs shall be
determined per occurrence.”
E. The Contractor shall provide an emergency service contact for service questions during normal
business hours.
F. The Contractor shall replace or repair minor parts such as light bulbs, hoses, belts, nozzles, etc. at
no additional cost to the City.
G. Overnight delivery charges for emergency related parts, not approved by the City, shall not be paid
by the City.
H. The Contractor shall be responsible for the cost of tanks, pumps, plumbing, valves, meters, etc.
required for use of the chemical products provided by the Contractor for use in the truck and car
wash facility.
Monthly Inspection Services
A. The Conttactor shall grease the 75 HP beatings on pump only.
B. The Contractor shall clean all laser eyes.
Materials and Usage
A. All chemicals and soaps provided by the Contractor shall be compatible with the Rieskamp
automated washing system. Current products utilized are:
1. Soap - EST RED 775
2. Pre-Wash -EST Elite
3. Rinse Agent - EST Rinse75
4. Morton Water Softener Pellets
B. Annual usage from March 1, 2020 to March 1, 2021:
1. Soap — 2,970 gallons (preferred in 330 gallon totes)
2. Pre-Wash - 110 gallons (preferred in 55 gallon barrels)
3. Rinse Agent - 440 gallons (preferred in 55 gallon barrels)
4. Water Softener Pellets — Qty 245 (50##) bags
C. Contractor shall be responsible for the disposal of all empty drums, totes, tanks and other material
dD.
containers supplied by the Contractor.
Product Delivery
1. Products shall be delivered within 5 business days after receipt of Purchase Order or
notification from the City.
2. Deliveries shall be scheduled with the Fleet Management Division at least one (1) working day
ptior to delivery.
3. All products shall be delivered to the Fleet Management Division in the Field Operations
Complex from Monday through Friday, 6:30am — 2:00pm only.
4. Products delivered in bulk containers, such as 330 gallon totes, shall be transferred from the
delivery container to the bulk tanks in the car and/or truck wash bays by the delivery staff
5. Empty drums and/or bulk delivery containers shall not be left on site for future use or storage.
6. The Fleet Management Division may provide assistance with a forklift and operator when
necessary.
1.4 Estimated System Usage
A.
Estimated wash cycles per year:
Heavy Truck Wash: N/A
Light Truck/Car Wash: 6,200 wash cycles
Estimated annual gallons of water used:
Heavy Truck Wash: N/A
Light Truck/Car Wash: 1,103,600 gallons
1.5 Invoicing Requirements
A.
All invoices shall be sent to the following address:
© = City of Glendale
e Fleet Management
® 6210 West Myrtle Avenue, #111
Glendale, Arizona 85301-1700
Problems regarding billing or invoicing shall be directed to:
e = Fleet Acquisition and Billing Supervisor 623-930-2625
Contractor’s invoices shall include the following;
Contract Number
City purchase order number
Soap Cost per gallon
Pre-Wash Soap Cost per gallon
Rinse Agent - Cost per gallon
Water Softener Pellets — cost per bag
Major repairs
Freight (priority shipping, only if approved by the City)
Sales tax and tax rate (on parts only)
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1.6
™ fd
G.
e Total cost
Invoices must be readable.
The documents must be dated and signed (full name in print) by a City employee.
Freight for major repairs: If freight is applied on an invoice(s) the following are required on the
invoice(s):
1. Identify the expedited delivery (overnight, airfreight, UPS direct, etc.) on the invoice(s)
2. Full Name of the City employee authorizing this method of delivery.
Invoices without the above information will be returned to the Contractor for the necessary
corrections.
Contractor Submittals
A.
Work Report . The contractor shall provide a work report of the Contractor’s work performed
(both major and minor work, including all on-site visits) for each month.
The work report shall be provided to the Fleet Management Fleet Acquisition and Billing
Supervisor or designee, on the first Monday of each month for the previous month.
The format of the work report shall be approved by the City.
Parts Report The Contractor shall provide a parts report of the Contractor’s parts repairs and
replacements (both major and minor work, including all on-site visits) for each month.
The parts report shall be provided to the Fleet Management Fleet Acquisition and Billing
Supervisor or designee, on the first Monday of each month for the previous month.
The parts report shall include the price for each part replaced and the format of the parts report
shall be approved by the City.
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EXHIBIT B
AUTOMATED TRUCK AND CAR WASH BAY SERVICE AND SUPPLIES
COMPENSATION
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the Project during
the entire term of the Project must not exceed $375,000.
DETAILED PROJECT COMPENSATION
See Conttactor’s response to RFP 21-53 (ATTACHMENT 1).
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ATTACHMENT 1
PRICING WORKBOOK
AUTOMATED TRUCK AND CAR WASH BAY SERVICE AND SUPPLIES
Est.
Item ss Unit of Annual
No. Description Measure Qty Unit Price uke Dy,
(A) _(B)
Soap, Rieskamp A-2000 or approved
1 equivalent (preferred in 330 gallon Gallon 3000 $9.00/gal $27,000
totes)
Pre-wash, Rieskamp A-3000 or
2 | approved equivalent (preferted in 55 Gallon 150 $9.00/gal $1,350
gallon drums)
Liquid Wax, Rieskamp Lemon Wax
3 A-503 ot approved equivalent Gallon 450 $9.00/gal $4,050
(preferred in 55 gallon drums)
Water Softener Pellets, (preferred in
4 50 Ibs bags) Bags 245 $9.00/Bag $2,205
PROCUREMENT CARD ORDERING CAPABILITY Please check appropriate box.
Yes, I will accept payment under this contract with the Procurement Card
DISCOUNT/PAYMENT TERMS: The City standard is 2% 20 days
Comply: NO
Tf your answer is NO, please state terms offered: No Discount Net 30
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