Exhibit A

EXHIBITA

rN
mesa-az

AGREEMENT PURSUANT TO SOLICITATION

CITY OF MESA AGREEMENT NUMBER 2021033
BUS SHELTER MAINTENANCE AND REPAIR SERVICES

CITY OF MESA, Arizona (“City”)

Department Name | City of Mesa — Purchasing Division
Mailing Address P.O. Box 1466

. M
D | Address FE: 20 East Main St,

Mesa, AZ "g5207

| Attention Brandy Andersen, MPA, CPPO, CPPB
a _{Procurement Supervisor
E-Mail __| Brandy.Andersen@MesaAZ.gov

| Phone ...] (480) 644-6426

With a copy to: City of Mesa — Transit Services
Attn: David Calloway, Transit Coordinator
P.O. Box 1466
Mesa, AZ 85211-1466
David.Calloway@MesaAZ.gov

AND
A MIND FOR DETAIL, INC., (“Contractor”) _
[ Mailing Address | PO Box 34120
_ Mesa, AZ 85275
| PO Box 31120
| Attention ‘Scott Stone, General Manager
E-Mail The-washer@Msn.com
Phone | 602-509-9741
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Contract #2021033

CITY OF MESA AGREEMENT PURSUANT TO SOLICITATION

This Agreement pursuant to solicitation (“Agreement”) is entered into this 11" day of January 2021, by and
between the City of Mesa, Arizona, an Arizona municipal corporation (“City”), and A Mind for Detail, Inc.,
a(n) Arizona company (“Contractor”). The City and Contractor are each a “Party” to the Agreement or
together are “Parties” to the Agreement.

RECITALS

The City issued solicitation number 2021033 (“Solicitation”) for BUS SHELTER MAINTENANCE AND
REPAIR SERVICES, to which Contractor provided a response (“Response”); and

The City Selected Contractor's Response as being in the best interest of the City and wishes to engage
Contractor in providing the services/materials described in the Solicitation and Response.

in consideration of the reciprocal promises contained in the Agreement, and for other valuable and good
consideration, which the Parties acknowledge the receipt and sufficiency of, the Parties agree to the
following Terms & Conditions.

1.

3.

TERMS & CONDITIONS

Term. This Agreement is for a term beginning on February 1, 2021 and ending on January 31, 2024.
The use of the word “Term” in the Agreement includes the aforementioned period as well as any
applicable extensions or renewals in accordance with this Section 1.

1.1 Renewals. On the mutual written agreement of the Parties, the ferm may be renewed up to a
maximum of two (2) years. Any renewal(s) will 5 a continuation of the same terms and
conditions as in effect immediately prior to the expiration of the then-current term.

1.2 Extension for Procurement Processes. Upon the expiration of the Term of this Agreement,
including any renewals permitted herein, at the City’s sole discretion this Agreement may be
extended on a month-to-month basis for a maximum of six (6} months to allow for the City’s
procurement processes in the selection of a vendor to provide the services/materials provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
under this Subsection 1.2 will be a continuation of the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.

Scope of Work. The Contractor will provide the necessary staff, services and associated resources
to provide the City with the services, materials, and obligations attached to this Agreement as Exhibits
A-F (“Scope of Work”) Contractor will be responsible for all costs and expenses incurred by Contractor
that are incident to the performance of the Scope of Work unless otherwise stated in Exhibits A-F,
Contractor will supply all equipment and instrumentalities necessary to perform the Scope of Work. If
set forth in Exhibits A-F, the City will provide Contractor's personnel with adequate workspace and
such other related facilities as may be required by Contractor to carry out the Scope of Work.

The Agreement is based on the Solicitation and Response which are hereby incorporated by reference
into the Agreement as if written out and included herein. !n addition to the requirements specifically set
forth in the Scope of Work, the Parties acknowledge and agree that the Contractor shall perform in
accordance with all terms, conditions, specifications and other requirements set forth within the
Solicitation and Response unless modified herein.

Orders. Orders be placed with the Contractor by either a: (i) Purchase Order when for a one-time
purchase; (ii) Notice to Proceed, or (iii) Delivery Order off of a Master Agreement for Requirement
Contract where multiple as-needed orders will be placed with the Contractor. The City may use the
Internet to communicate with Contractor and to place orders as permitted under this Agreement

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Contract #2021033

4. Document Order of Precedence. In the event of any inconsistency between the terms of the body of
the Agreement, the Exhibits, the Solicitation, and Response, the language of the documents will control
in the following order.

a. Agreement

b. Exhibits
1. Mesa Standard Terms & Conditions
2. Scope of Work
3. Other Exhibits not listed above

c. Solicitation including any addenda

d. Contractor Response

5. Payment.

5.1 General. Subject to the provisions of the Agreement, the City will pay Contractor the sum(s)
described in Exhibit G (“Pricing”) in consideration of Contractor's performance of the Scope of
Work during the Term.

5.2 Prices. All pricing shall be firm for the Term and all extensions or renewals of the Term except
where otherwise provided in this Agreement and include all costs of the Contractor providing
the materials/service including transportation, insurance and warranty costs. No fuel
surcharges will be accepted unless allowed in this Agreement. The City shall not be invoiced
at prices higher than those stated in the Agreement.

The Contractor further agrees that any reductions in the price of the materials or services
covered by this Agreement will apply to the undelivered balance. The Contractor shall promptly
notify the City of such price reductions.

No price modifications will be accepted without proper request by the Contractor and response
by the City’s Purchasing Division.

5.3 Price Adjustment. Any requests for reasonable price adjustments must be submitted in
accordance with this Section 5.3. Requests for adjustment in cost of labor and/or materials
must be supported by appropriate documentation. There is no guarantee the City will accept
a price adjustment therefore Contractor should be prepared for the Pricing to be firm over the
Term of the Agreement. The City is only willing to entertain price adjustments based on an
increase to Contractor's actual expenses or other reasonable adjustment in providing the
services/materials under the Agreement. If the City agrees to the adjusted price terms, the City
shall issue written approval of the change.

During the sixty (60) day period prior to Contract expiration or annual anniversary or bi-annual
date of the Agreement, the Contractor may submit a written request to the City to allow an
increase to the prices in an amount not to exceed the tweive (12) month change in the
Consumer Price Index for All Urban Consumers (CPI-U), US City Average, All Items, Not
Seasonally Adjusted as published by the U.S. Department of Labor, Bureau of Labor Statistics
(http:/Avww.bls.gov/cpi/home.htm). The City shall review the request for adjustment and
respond in writing; such response and approval shall not be unreasonably withheld.

5.4 Renewal and Extension Pricing. Any extension of the Agreement will be at the same pricing
as the initial Term. If the Agreement is renewed in accordance with Section 1, pricing may be
adjusted for amounts other than inflation that represent actual costs to the Contractor based
on the mutual agreement of the parties. The Contractor may submit a request for a price
adjustment along with appropriate supporting documentation demonstrating the cost to the
Contractor. Renewal prices shall be firm for the term of the renewal period and may be adjusted

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Contract #2021033

thereafter as outlined in the previous section. There is no guarantee the City will accept a price
adjustment.

5.5 Invoices. Payment will be made to Contractor following the City’s receipt of a properly
completed invoice. No terms set forth in any invoice, purchase order or similar document
issued by Contractor will be deemed accepted by the City; the terms of the contractual
relationship between the Parties are as set forth in this Agreement. Any issues regarding billing
or invoicing must be directed to the City Department/Division requesting the service or material
from the Contractor. A properly completed invoice should contain, at a minimum, all of the
following:

Contractor name, address, and contact information;

City billing information;

City contract number as listed on the first page of the Agreement;
Invoice number and date;

Payment terms;

Date of service or delivery;

Description of materials or services provided;

If materials provided, the quantity delivered and pricing of each unit;
Applicable Taxes;

If applicable, mileage or travel costs; and

Total amount due.

Fo Faso nos

5.6 Payment of Funds. Contractor acknowledges the City may, at its option and where available
use 4 Credit Card/Procurement Card to make payment for orders under the Agreement with
no additional charge/fee. Otherwise, payment wiil be through a traditional method of a check.

5.7 Disallowed Costs, Overpayment. If at any time the City determines that a cost for which
payment was made to Contractor is a disallowed cost, such as an overpayment or a charge for
materials/service not in accordance with the Agreement, the City will notify Contractor in writing
of the disailowance; such notice will state the means of correction which may be, but is not
limited to, adjustment of any future claim/invoice submitted by Contractor in the amount of the
disallowance, or to require repayment of the disallowed amount by Contractor. Contractor will
be provided with the opportunity to respond to the notice.

6. Insurance.

6.1 Contractor must obtain and maintain at its expense throughout the term of Contractor's
agreement, at a minimum, the types and amounts of insurance set forth in this Section 6 from
insurance companies authorized to do business in the State of Arizona; the insurance must
cover the materials/service to be provided by Contractor under the Agreement. For any
insurance required under the Agreement, Contractor will name the City of Mesa, its agents,
representatives, officials, volunteers, officers, elected officials, and employees as additional
insured, as evidenced by providing either an additional insured endorsement or proper
insurance policy excerpts.

6.2 Nothing in this Section 6 limits Contractor's responsibility to the City. The insurance
requirements herein are minimum requirements for the Agreement and in no way limit any
indemnity promise(s) contained in the Agreement.

6.3 The City does not warrant the minimum limits contained herein are sufficient to protect
Contractor and subcontractor(s) from liabilities that might arise out of performance under the
Agreement by Contractor, its agents, representatives, employees, or subcontractor(s).
Contractor is encouraged to purchase additional insurance as Contractor determines may be
necessary.

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Contract #2021033

6.4 Each insurance policy required under the Agreement must be in effect at or prior to the
execution of the Agreement and remain in effect for the term of the Agreement.

6.5 Prior to the execution of the Agreement, Contractor will provide the City with a Certificate of
Insurance (using an appropriate “ACORD" or equivalent certificate) signed by the issuer with
applicable endorsements. The City reserves the right to request additional copies of any or all
of the policies, endorsements, or notices relating thereto required under the Agreement.

6.6 When the City requires a Certificate of Insurance to be furnished, Contractor's insurance is
primary of all other sources available. When the City is a certificate holder and/or an additional
insured, Contractor agrees no policy will expire, be canceled, or be materially changed to affect
the coverage available without advance written notice to the City.

6.7 The policies required by the Agreement must contain a waiver of transfer rights of recovery
(waiver of subrogation) against the City, its agents, representatives, officials, volunteers,
officers, elected officials, and employees for any claims arising out of the work of Contractor.

6.8 All insurance certificates and applicable endorsements are subject to review and approval by
the City’s Risk Management Division.

6.9 Types and Amounts of Insurance. Contractor must obtain and retain throughout the term of
the Agreement, at a minimum, the following:

6.9.1 Workers compensation insurance in accordance with the provisions of Arizona
law. If Contractor operates with no employees, Contractor must provide the City
with written proof Contractor has no employees. If employees are hired during the
course of this Agreement, Contractor must procure worker's compensations in
accordance with Arizona law.

6.9.2 The Contractor shall maintain at all times during the term of this contract, a
minimum amount of $1 million per occurrence/$2 million aggregate Commercial
General Liability insurance, including Contractual Liability. For General Liability
insurance, the City of Mesa, their agents, officials, volunteers, officers, elected
officials or employees shall be named as additional insured, as evidenced by
providing an additional insured endorsement.

6.9.3 Automobile liability, bodily injury and property damage with a limit of $1 million per
occurrence including owned, hired and non-owned autos.

7. Requirements Contract. Contractor acknowledges and agrees the Agreement is a requirements
contract; the Agreement does not guarantee any purchases will be made (minimum or maximum).
Orders will only be placed when the City identifies a need and issues a purchase order or a written
notice to proceed. The City reserves the right to cancel purchase orders or a notice to proceed
within a reasonable period of time of issuance; any such cancellation will be in writing. Should a
purchase order er notice to proceed be canceled, the City agrees to reimburse Contractor for any
actual and documented costs incurred by Contractor. The City will not reimburse Contractor for
any avoidable costs incurred after receipt of cancellation including, but not limited to, lost profits,
shipment of product, or performance of services.

8. Notices. All notices to be given pursuant to the Agreement will be delivered to the Contractor as
listed on Page 1 of this Agreement. Notice will be delivered pursuant to the requirements set forth
the Mesa Standard Terms and Conditions that is attached to the Agreement as Exhibit H.

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Contract #2021033

Representations of Contractor. To the best of Contractor's knowledge, Contractor agrees that:

a. Contractor has no obligations, legal or otherwise, inconsistent with the terms of the Agreement
or with Contractor's undertaking of the relationship with the City;

b. Performance of the services called for by the Agreement do not and will not violate any
applicable law, rule, regulation, or any proprietary or other right of any third party;

c. Contractor will not use in the performance of Contractor's responsibilities under the Agreement
any proprietary information or trade secret of a former employer of its employees (other than
City, if applicable); and

d. Contractor has not entered into and will not enter into any agreement, whether oral or written,
in conflict with the Agreement.

10. Mesa Standard Terms and Conditions. Exhibit H to the Agreement is the Mesa Standard Terms
and Conditions as modified by the Parties, which are incorporated by reference into the Agreement
as though fully set forth herein. in the event of any inconsistency between the terms of the
Agreement and the Mesa Standard Terms and Conditions, the language of the Agreement will
control. The Parties or a Party are referred to as a “party” or “parties” in the Mesa Standard Terms
and Conditions. The Term is referred to as the “term” in the Mesa Standard Terms and Conditions.

41. Counterparts and Facsimile or Electronic Signatures. This Agreement may be executed in two
(2) or more counterparts, each of which will be deemed an original and all of which, taken together,
will constitute one agreement. A facsimile or other electronically delivered signature to the
Agreement will be deemed an original and binding upon the Party against whom enforcement is
sought.

12, Incorporation of Recitals and Exhibits, All Recitals and Exhibits to the Agreement are hereby
incorporated by reference into the Agreement as if written out and included herein. In the event of
any inconsistency between the terms of the body of the Agreement and the Exhibits, the language
of the Agreement will control.

Exhibits to this Agreement are the following:

e (A) Scope of Work / Technical Specifications
e  (B) Pricing

« (C) Mesa Standard Terms and Conditions

13. Attorneys’ Fees. The prevailing Party in any litigation arising out of the Agreement will be entitled
to the recovery of its reasonable attorney's fees, court costs, and other litigation related costs and
fees from the other Party.

14. Additional Acts. The Parties agree to execute promptly such other documents and to perform
such other acts as may be reasonably necessary to carry out the purpose and intent of the
Agreement.

15. Headings. The headings of the Agreement are for reference only and will not limit or define the
meaning of any provision of the Agreement.

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Contract #2021033

By executing below, each Party acknowledges that it understands, approves, and accepts all of the terms
of the Agreement and the attached exhibits.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.

CITY OF MESA, ARIZONA CONTRACTOR NAME

Digitally signed by Edward Quedens

Dn enekdvard Quecens, Cy of _
” fochule a aa do NS =

Date: 2021.01.12 11:30:52 -07'00"
Adobe Acrobat version:

2020.013.20066
Printed Name Printed Name
Title Title
Date Date
REVIEWED BY:
. E. Os 12/9/2020
iy:

Brandy Afdersen, MPA, CPPO, CPPB

Procurement Supervisor
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Contract #2021033

EXHIBIT A
SCOPE OF WORK

41. SCOPE OF WORK: Contractor will provide bus shelter maintenance on a scheduled basis, and
repair services on an as needed, where needed basis. Work under this Agreement will include but
not be limited to: cleaning, trash service, pressure washing, minor repairs and other related
services for bus stops, shelters and bus rapid transit (BRT) stations, transit centers and park and
tides within the City of Mesa. Contractor will supply all incidental materials for this contract.

Work quantities may be added to or deleted from this service agreement. Payment will be paid per
bid item pricing for actual work completed. No additional compensation will be made over the unit
prices listed for accomplishing requested work unless approved in writing by the City.

2. CONTRACTOR’S LICENSE: Contractor will comply with, and require all Subcontractors to
comply with, the Arizona Contractors’ license laws, including all requirements with respect to
being duly registered and licensed for the type of work covered by this Contract including the
maintenance and repair of bus shelters, transit facilities, and associated amenities.

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EXHIBIT B
FACILITY DESCRIPTIONS AND LOCATIONS

1. FACILITY DESCRIPTIONS: The following descriptions will be used to define the facilities covered
under this agreement. The bid price schedule uses these same descriptions. In all cases the type
and number of equipment, furnishings and pad size (square footage) can vary at each location.
These variances are considered immaterial by the City and Respondents are advised to review all
locations. For example, the bid price for ALL bus stops will be the same regardless of the route or
differences in the equipment, furnishings and size. The City reserves the right to revise, add or
delete any feature at any facility.

1.1

1.2

1.3

1.4

1.5

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Facility: A general term that includes all of the following: bus stop, bus shelter, BRT
station, transit center, and park and ride. See Attachment A (example of facility photos)
for pictures of typical facilities.

Bus Stop: Does not have an overhead shelter structure and may include, but not be
limited to: benches, trash cans, bus stop signs, and bike racks. The City has approximately
one hundred forty (140) bus stops. The facilities are mostly located along major roadways.
A table listing these roadways can be found in Attachment B (Bus Shelter, BRT Station,
and Bus Stop Locations).

Bus Shelter: All bus shelters will have an overhead shelter structure and may include, but
not be limited to: benches, trash cans, bus stop signs, and bike racks. The City owns
approximately two-hundred twenty (220) bus shelters. There are another fifty (50) bus
shelters within the City that are owned and maintained by the City's transit advertising
contractor that are not included in this contract. The facilities are mostly located along
major roadways. A table listing approximate addresses of these locations can be found in
Attachment B (Bus Shelter, BRT Station, and Bus Stop Locations).

Bus Rapid Transit (BRT) Station: BRT stations are larger shelter structures and are
unique from other shelters. All BRT stations will have a larger overhead structure and may
include, but not be limited to: benches, trash cans, and bike racks. The City has a total of
thirty-three (33) BRT stations. These stations are mostly located along Main Street and
Country Club Avenue. There is one (1) station on Centennial north of Main Street, one (1)
station on Mesa Drive North of Main Street, and two (2) on Power Road at Baywood. The
facilities are mostly located along major roadways. A table listing approximate addresses
of these locations can be found in Attachment B (Bus Shelter, BRT Station, and Bus Stop
Locations).

Transit Centers: Three (3) transit centers will be maintained under this Agreement:
Superstition Springs Transit Center and Park & Ride, Sycamore Transit Center, and the
Gilbert Road and Main Street Transit Center. These facilities have specially designed
shelter structures and may require extra care when cleaning these surfaces. The frontage
area where buses pick up/drop off passengers shall also be included in all bid prices. Their
descriptions are as follows:

1.5.1 Superstition Springs Transit Center and Park & Ride (1550 S. Power Road):
This facility is located south of the Superstition Springs Mall and north of the US
60 freeway. The center consists of a large covered shelter facility and associated
amenities listed below. This is a unique facility and may require extra care when
cleaning these surfaces. A “driver only” restroom is included in this facility. Both
the Superstition Springs Transit Center and Superstition Springs Park and Ride
are cotocated at this facility and will be treated as one facility under this
Agreement.

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Contract #2021033

1.5.2

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Contract #2021033

Vendor is responsible for maintaining the following at Superstition Springs Transit
Center/Park and Ride:

Along US60 Frontage Road:

Three (3) standard bus shelters

Twelve (12) benches

Four (4) standard trash cans

Four (4) bike lockers

Two (2) Information Kiosks

Six (6) bike loops

Concrete and paver plaza and passenger waiting area

Along Superstition Springs Mail Ring Road:

One (1) large specialty shelter structure
Six (6) specialty trash cans with artistic elements
Fourteen (14) concrete and steel benches with artistic elements
Thirteen (13) steel light pole surrounds
Twenty-Four (24) steel artistic cutouts
Three (3) information kiosks
One (1) specialty bike rack
Five (5) information kiosks
Driver only restroom, which includes:
One (1) toilet
Three (3) toilet paper dispensers
One (1) toilet seat cover dispenser
One (1) sink
One (1) mirror
One (1) light fixture
Two (2) HVAC registers
One (1) electric hand dryer
One (1) trash can
One (1) door
e Approximately 1200 linear feet of specialty steel and stone fencing with artistic
elements
e Bus platform made up of colored concrete and pavers

Sycamore Transit Center (1804 W. Main Street): This facility is located at the
northwest corner of Main Street and Sycamore. This transit center consists of bus
shelters, one (1) public restroom building that is permanently closed, one (1) driver
restroom facility, and the associated amenities listed below:

Vendor is responsible for maintaining the following at the Sycamore Transit Center:

Seven (7) bus shelters with six (6) seats each

Six (6) shelters are located on the bus island,
One (1) bus shelter is located fronting Main Street
Two (2) freestanding steel benches

Ten (10) concrete benches

Ten (10) trash cans

One (1) bike locker

Twelve (12) bike loops

One (1) 2-sided information kiosk

A Mind for Detail

1.5.3

Colored concrete and paver walkway on West side of bus bay
Colored concrete and paver plaza South of bus bay extending to Main Street
One (1) permanently closed public restroom building, exterior of building only
"Driver only” restroom accessed from the exterior of the building, which
includes:

One (1) toilet

One (1) toilet paper dispenser

One (1) toilet seat cover dispenser

One (1) sink

One (1) mirror

One (1) light fixture

Two (2) HVAC registers

One (1) electric hand dryer

One (1) trash can

One (1) door

One (1) countertop
e Bus platform made up of colored concrete and pavers

Gilbert Road and Main Street Transit Center (1915 E. Main Street): This facility
is located on the southwest corner of Gilbert Road and Main Street to the South of

the light rail station. The transit center consists of six (6) bus shelters with attached
seating, six (6) trash cans, and a concrete bus platform.

e Six (6) bus shelters with six (6) attached seats each

e Six (6) trash cans

e Bus platform made up of concrete

1.6 Park & Rides: Three (3) park & rides will be maintained under this agreement. These
sites are unique and have specially designed large shelter structures and may require extra
care when cleaning these surfaces. The frontage area where the buses pick up/drop off
passengers shall also be included in all the bid prices. Their descriptions are as follows:

1.6.1

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Contract #2021033

West Mesa Park & Ride (1830 S. County Club Dr at Country Club Dr & Juanita
Ave): This site consists of a large shelter/shade structure with shade sails and
steel framing, concrete benches, bike lockers, one information kiosk, and trash
receptacles.

Vendor is responsible for maintaining the following:

e One (1) three-part shelter with specialty fabric shade sail roofing with attached
seating

Approximately 110ft of seat wall

Sixteen (16) concrete benches

Three (3) trash cans

Twelve (16) bike loops

Two (2) bike lockers

One (1) 3-sided information kiosk

Bus platform made up of colored concrete and pavers

A Mind for Detail

1.6.2 Gilbert and McDowell Park & Ride (2831 N. Gilbert Road): This site has a large

1.6.3

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Contract #2021033

shelter structure, benches, trash receptacles, bike lockers and information kiosks,
and one bus driver restroom facility.

Vendor is responsible for maintaining the following:

One (1) large bus shelter structure
Ten (10) steel benches
One (1) concrete bench attached to building
Four (4) trash cans
Three (3) bike lockers
Nine (9) bike loops
Two (2) 3-sided information kiosks
Two (2) drinking fountains
Driver only restroom, which includes:
One (1) toilet
One (1) toilet paper dispenser
One (1) toilet seat cover dispenser
One (1) sink
One (1) mirror
One (1) light fixture
Two (2) HVAC registers
One (1) electric hand dryer
One (1) trash can
One (1) door
One (1) countertop
2 One (1) Janitor's room, which includes:
One (1) mop sink
One (1) light fixture
Wall hoiders
Supply storage area
One (1) electrical room
Hitching post area North of bus bay, which includes:
Three (3) picnic tables
Two (2) hitching posts
e Bus platform made up of colored concrete and pavers

Red Mountain Park and Ride (3055 N. Power Road): This site has specially

designed transit shelters, benches, trash receptacles, bike lockers, information
kiosks, and one bus driver restroom facility.

Vendor is responsible for maintaining the following:

Three (3) large bus shelter structures
Fifteen (14) steel benches

One (1) concrete bench

Seven (7) trash cans

Three (3) bike lockers

Twelve (12) bike loops

Two (2) information kiosks

Two (2) drinking fountains

A Mind for Detail

e Driver only restroom, which includes:
One (1) toilet
One (1) toilet paper dispenser
One (1) toilet seat cover dispenser
One (1) sink
One (1) mirror
One (1) light fixture
Two (2) HVAC registers
One (1) electric hand dryer
One (1) trash can
One (1) door
One (1) countertop
e One (1) Janitor's room, which includes:
One (1) mop sink
One (1) light fixture
Wall holders
Supply storage area
e One (1) electrical room
e Bus platform made up of colored concrete and pavers

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EXHIBIT C
DETAILED SPECIFICATIONS (GENERAL)

1. SCHEDULE: The City Representative will approve all working hours under this Agreement.
Contractor’s access to City of Mesa offices and yard facilities is strictly limited to regular working
hours and only with the prior knowledge of the City Representative. The City currently works
Monday through Thursday, 7:00 a.m. to 6:00 p.m. Routine maintenance will be conducted
according to a schedule agreed upon by the City and Contractor. Contractor will be responsible
for generating a written cleaning schedule for approval by the City Representative within one (1)
month of contract award, Changes to the schedule must be approved by the City and will be
submitted to the City at least one (1) week prior to implementation for review and approval.

2. MAINTENANCE, PRESSURE WASH, AND CLEANING FREQUENCIES: The table below is
provided to show baseline frequencies at different facility types and may be used to assist in
creating work schedules. These frequencies are subject to change throughout the contract period.
Table 2.1: Service Frequencies

Cleaning/Maintenance Pressure Wash Sanitizing
Facility Frequency Frequency Frequency
Bus Stops and Shelters 2x Weekly 2x Monthly as requested
BRT Stations 2x Weekly 1x Weekly as requested
Sycamore Transit Center 3x Weekly ix Monthly as requested
Gilbert and Main Street Transit Center 3x Weekly 1x Monthly as requested
Superstition Transit Center and Park & Ride 3x Weekly 1x Monthly as requested
Gilbert and McDowell Park & Ride 3x Weekly 1x Monthly as requested
Red Mountain Park & Ride 3x Weekly ix Monthly as requested
West Mesa Park & Ride 2x Weekly i 1x Monthly as requested

3.

MATERIALS/SUPPLIES: Contractor will furnish all incidental materials and supplies, including but
not limited to: wash water, detergents, disinfectants, surfactants, trash bags, cleaning supplies,
toilet paper, paper towels, toilet seat covers, soap, graffiti cleaner, nuts/bolts/rivets/fasteners, and
other materials necessary to perform and complete all work in an acceptable manner. The City will
furnish trash receptacles, benches, fixtures, shelter components, paint, map schedules and parts
such as trash receptacle lids, and other component parts for equipment/furnishings. Additional
parts, materials, hardware, and fasteners will be provided by the Contractor according to the
Detailed Specifications (Non-Routine Maintenance), Paragraph 1b.

COMMUNICATION: Contractor will provide a cellular telephone for its supervisor and/or foreman.
Contractor will be responsible for payment of all charges relating to its use. All communication
equipment will always be maintained in proper working condition.

VANDALISM_AND DAMAGE: Contractor will report any suspected vandalism or observed
damage at transit facilities they encounter in the course of their duties on a daily basis. Examples
of damage may include, but are not limited to: trash can damage, graffiti on bus shelters, broken
benches, excessively chipped/broken concrete, damage to shelter components, or other concerns
in the facility area. Repairs may be required as a result of damages and should be completed by
the Contractor unless prior approval by the City Representative is needed.

INVOICES AND REPORTING: All work completed by the Contractor will be inspected and
approved by a City Representative prior to processing any pay request.

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10.

Monthly invoices are required and will be submitted no later than the first week of the following
month. Payment will be based on total number of each bid item completed. The City
Representative must approve all invoices prior to payment.

Route Reports will be submitted weekly, or on a mutually agreed upon frequency, via email.
Reports will indicate contractor cleaning route; day and date of work; location of individual stop;
type of facility; any special notes for that stop and totals of each type of facility cleaned.

A monthly report will be submitted with each invoice. Report will indicate contractor cleaning route,
total of each applicable quantity of work completed, and an itemized list of non-routine work
performed with a grand total of all services.

The City may request that non-routine work, or special project work, be invoiced separately. If this
is the case, a separate report showing the description and quantity of non-routine work will be
submitted with each invoice.

Invoices will be done on a line item basis, using Exhibit G: Pricing. Use bid items under Pricing
as a categorical guide. Invoices will be organized based on the following categories: bus stops
and shelters, BRT stations, park and rides, transit centers, enhanced sanitation, and non-routine
Work.

ADDITIONS OR DELETIONS: The City reserves the right to: 1) add and/or delete facilities; 2) add
or delete equipment/furnishings; and 3) increase or decrease frequencies of services covered by
this contract. The quantities and descriptions listed in this document are based on the City’s best
estimates and anticipated requirements. This is not a promise or obligation by the City to provide
the Contractor with any fixed quantity of work, static facility configuration, or condition. Estimated
annual quantities include services for facilities anticipated to come on-line during the contract
period.

Changes in frequency of service will use the bid prices for regular service types provided in the
selected bidders response. The same is true for additional cleaning frequency requests. Should
the City request an additional weekly cleaning of a particular stop, that cleaning shall be priced
using the bid prices listed on the Pricing Page, Attachment G.

UNSATISFACTORY PERFORMANCE: The City Representative will evaluate the quality and
acceptability of any worked performed under this Agreement. If, in the opinion of the City,
performance becomes unsatisfactory, the City will notify the Contractor. The Contractor will have
twenty-four (24) hours from that time to correct any specific instances of unsatisfactory
performance. In the event the unsatisfactory performance is not corrected within the time specified
above, the City will have the immediate right to complete the work to its satisfaction and deduct the
cost to cover any balances due. Labor and equipment for all rework will be at no additional cost to
the City.

WASTE DISPOSAL: Contractor will be responsible for all waste disposal. The City will not supply
an area or facility for storage or removal of the Contractor's waste on-site. All waste and any other
matter removed will be disposed of legally and in compliance with Federal, State, County and City
Requirements. Contractor is solely responsible for all disposal fees or permits.

CONTRACTOR’S FACILITY: Contractor will operate and maintain a local office within the Greater
Mesa/Phoenix Metro area and provide adequate facilities to conduct business and for storage of
equipment, inventory, and supplies, as well as space for repair work. Contractor must be able to
respond to non-routine maintenance work within a two (2) hour response time upon notification by
a City Representative. See Detailed Specifications (Non-Routine Maintenance).

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11.

42.

13.

14,

CONTRACTOR'S TOOLS AND EQUIPMENT: Contractor will always provide and maintain
equipment and tools sufficient in number, operational condition and capacity to efficiently perform
the work and render the services required by this contract. This includes equipment and tools for
emergency, weekend and holiday work, Upen request, the Contractor will provide an updated list
of equipment. Ail vehicles must always be maintained in good mechanical condition. The City
reserves the right to inspect the Contractor's vehicles at any time to ascertain said condition.

Hot Pressure Wash unit must provide a minimum of five (5) gallons per minute at three thousand
(3000) PSI and provide a constant stream of hot water heated to a temperature between one
hundred eighty five and two hundred (185-200) degrees Fahrenheit. Contractor is responsible for
proper pressure adjustment to ensure surfaces are not damaged. The Contractor will be
responsible for replacement or repair of all damage caused by pressure washing.

All vehicles used by Contractor must be appropriately licensed and clearly identified with the
company name on each side of the vehicle.

Contractor's vehicles will not impede normal traffic flow and the Contractor will adhere to the mast
current City of Mesa Temporary Traffic Control Manual according to Chapter 6 Service Vehicles,
and any other applicable regulations dependent on the type of work being performed within City of
Mesa right-of-way (ROW). These requirements may be updated at the City’s discretion, updates

will be posted at https:/Avww.mesaaz.qov/business/temporary-traffic-control-permits.

The City will nol provide any vehicles, equipment. tools, tratfic control devices. storage facilities,
tepair facilities, etc. necessary for performing work required under this contract.

SAFETY: Contractor will adhere to all regulations, rules, ordinances, and standards set forth by
Federal, State, County, and City of Mesa governments when providing these services. The
Contractor will be responsible for the training and instruction of all workers, employees and
subcontractors on all required job safety standards and traffic safety. Upon request, Contractor will
demonstrate to the City’s satisfaction any programs, procedures and other activities used to ensure
COMPACTS.

Contractor will be responsible for providing and for the placement of barticades, tarps, plastic, flag
tape and any other safety/traffic control equipment, within their work sites, required to protect its
employees, the public, surrounding areas, equipment and vehicles. The flow of vehicular traffic will
not be impeded at any time during this performance of duties without the prior approval of the City.
Contractor will notify the City, in writing, whenever any violation, citation or warning is received for
noncompliance in any safety or health related issue while proving these services.

TRAFFIC CONTROL AND BARRICADES: Ail costs for traffic control and barricades will be
included in the bid price.

Contractor will be the responsible to always comply with applicable regulations, including the most
current version of the City of Mesa Temporary Traffic Control Manual. No additional payment will
be made to the Contractor for these services. Sidewalks and other pedestrian walkways will not
be restricted unless otherwise approved through the Temporary Traffic Control Permit Application
Process of the Mesa _ Transportation Department. Contact 480-644-4882 -

httos:/Avww.mesaaz.gov/business/temporary-traffic-control_permits?locale=en

WORK CREW AND SUPERVISION: Contractor will always provide qualified supervision of each
crew while performing work under this contract. Each supervisor must be able to converse in the
English language, provide a cellular telephone number for use during work operations and will be
authorized by the Contractor to accept and act upon all directives issued by the City of Mesa
Representative. Any failure of the supervisor to understand and act on said directives will be
sufficient cause to give notice that the Contractor is in default of the contract unless said directives

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Contract #2021033

15.

would create potential personal injury or safety hazards, or are contrary to the intent of these
specifications.

All employees are to be in clean, neat uniforms that bear the company name. Contractor
employees are not to be accompanied in the work area by acquaintances, family members,
assistants, or any other person unless said person is an authorized Contractor employee.

Employees driving any vehicles for the Contractor will always possess and carry a valid State of
Arizona issued Driver's license. Contractor employees will conduct themselves in such a manner
as to avoid embarrassment to City and will be courteous to the public.

CONTINGENT BID ITEM(S): These are minor bid items that may but are not certain to occur
during the course of the agreement. If the City determines that changes to service frequency is
required, the Contractor will accomplish the work and payment will be made based on the
contingent unit bid price included in the bid/proposal. Since the items listed in the proposal are
primarily for unanticipated work, no estimate of usage can be made. The City expects and requires
that the unit prices for all contingent bid items be comparable to the unit price the Bidder charges
for the routine maintenance items. Bidders are advised if unit prices do not reflect the Bidder’s
comparable routine maintenance items, are unbalanced, or varies materially from other prices
submitted, this may cause their entire bid/proposal to be rejected.

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Contract #2021033

EXHIBIT D
DETAILED SPECIFICATIONS (ROUTINE MAINTENANCE)

ROUTINE MAINTENANCE: Contractor will complete all the following items during each trip/visit

to a facility. For example, if a bus shelter is to be cleaned two (2) times per week, unless noted
otherwise, all of the services below will be completed during each of the two (2) visits to the shelters

for that week.
1.1 Cieaning/Maintenance: Standard cleaning of each facility (bus stops, bus shelters, BRT

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stations, transit centers, and park and rides) will include removal of ALL debris, graffiti,
masking tape, unofficial posters, unofficial signs, expired official service alert notices, and
ground trash. Ground trash may consist of, but is not fimited to: gum, smoking debris,
paper, drink cups, food containers, wrappers, discarded clothing, discarded or abandoned
personal items, and other miscellaneous debris. Contractor will provide a completely clean
facility that is ready for use by the public. The use of scraping tools may be required to
remove gum or other materials. The facility area includes all equipment and fixtures,
concrete pad, adjacent sidewalk and a fifteen (15) foot radius “Clean Zone” measured from
the center of any bench, pad, or shelter. Included in the cleaning is the removal of alt
weeds and grass from the pad area and clean zone. Acceptable methods of cleaning
concrete pads are vacuums, hand tools, and sweeping.

1.1.1 Bus Driver Restroom Cleaning: Uniess otherwise noted, bus driver restroom
cleaning will be performed each day that basic cleaning tasks are scheduled to be
performed at the respective facility where the restroom is located. The proper
performance of this basic task requires the following:

a. Empty trash receptacle and install new plastic liners.
b. Clean mirrors with glass cleaner until free of streaks and spots.

«, Sweep and mop ail floors and baseboards with a cleaning solution that meets
EPA siandards for Safer Choice Praciucts
https:/Avww.epa.gov/saferchoice/products or be an approved equal that will
not harm or remove the original finish to remove any soils and debris followed
by using an EPA-approved solution of water and one of the following
disinfectants: sodium hypochlorite, quaternary ammonium, sodium chlorite, or
an approved equal listed on the EPA List N: Disinfectants for Use Against

SARS-COV-2 (COVID-19): httos://Awww.epa.gov/pesticide-registration/list-n-
disinfectants-use-against-sars-cov-2-covid-19

d. The proper surfactant will be added to the disinfecting solution, if needed, to
provide the correct contact time needed for the solution to properly sanitize the
surface. Disinfectant solution will be diluted at the proper proportion as
specified by the manufacturer. “Wet Floor” signs are required to be displayed
while the floors dry. Rinse mops often and again after the job is completed.
Mops will be clean, and in good repair, mops shall be wrung out and hung in
the air to dry between cleanings. Mops and buckets will be frequently
inspected to determine their suitability for cleaning in restrooms and all other
areas.

e. Surfaces wiil be cleaned with soap and water first, or an approved cleaning
solution. Cleaning solution should meet EPA standards for Safer Choice

Products https:/Avww.epa.gov/saferchoice/products or be an approved equal
that will not harm or remove the original finish.

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Contract #2021033

Surface will then be disinfected using an EPA-approved solution of water and
one of the following disinfectants: sodium hypochlorite, quaternary ammonium,
sodium chlorite, or an approved equal listed on the EPA List N: Disinfectants
for Use Against SARS-COV-2 (COVID-19): https:/Awww.epa.gov/pesticide-
registration/list-n-disinfectants-use-against-sars-cov-2-covid-19 The proper
surfactant will be added to the disinfecting solution, if needed, to provide the
correct contact time needed for the solution to properly sanitize the surface.
Disinfectant solution will be diluted at the proper proportion as specified by the
manufacturer.

After adequate disinfectant contact time is achieved per product specifications, the
surface will be wiped or rinsed as needed to remove residue and traces of
sanitizing solutions.

The following restroom surfaces are to be cleaned using the method described
above:

2

Toilets (all surfaces and handles)
Wash basins and counters

Doors and Kick plates

Handles, doorknobs, chrome fixtures
Sanitary napkin/tampon receptacles
Light switches and switch covers
Dispensers and hand dryers

Trash receptacles exterior surfaces
Walls and partitions

Contractor will maintain a sufficient quantity of products to ensure facility users
have a constant supply. Contractor will supply the following:

e Lotion soap packaged to fit dispensers
e Paper toilet seat covers
e Facial quality toilet tissue

Contractor will respond within thirty (30) minutes to restock or replace empty
supply items upon notice from City Representative.

1.2 Trash Cans: All facility trash cans will be emptied and a new plastic bag installed. Plastic
bags will be supplied by the Contractor and must be of sufficient strength to resist
breakage. The trash can exterior and can flap (if equipped) shall be cleaned during each

visit.

All trashcans will be emptied each day that basic cleaning tasks are scheduled to be
performed, unless noted otherwise, for each facility. The proper performance of this basic
task requires the following:

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Contract #2021033

Liners that are torn, wet or dirty, after being emptied, will be replaced and secured
around receptacles.

The process of emptying trash receptacles in a building or transit facility area, once
started, will continue until completed. Waterproof plastic containers will be used for
collection and the in-building transport of all plastic trash bags. Neither liners nor
collection bags will be piled, dragged, or stored across platform or building areas for
any purpose.

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c. Trash being collected will never be left in 2 piace where it interferes with access to
doors or with the free and safe flow of pedestrian or vehicular traffic.

dg. All spills created during the emptying, transfer, or disposal! of trash shall be cleaned up
promptly, leaving no evidence that a spill ever occurred.

e. The task of emptying trash receptacles is not considered complete until all trash is
removed frora the inteior and exierior of the building.

1.3 Wipe Down: During each visit to a facility, all surfaces will be wiped down with the
appropriate environmentally safe cleaning solution to remove heavy soils and debris as
needed. Cleaning solution should meet EPA standards for Safer Choice Products
https:/Awww.epa.gov/saferchoice/products or be an approved equal that will not harm or
remove the original finish. Rinsing may be necessary after the wipe down to ensure a clean
surface.

14 Minor Repair: Minor repair work will be part of routine maintenance and includes anything
that can be completed onsite to restore the facility to a serviceable condition, including
minor damage due to vandalism. This does not include removal/replacement of can, bench
or shelter components (See Detailed Specifications).

a. Trash Can Repair: Includes, but is not limited to: replacing rivets, replacing missing
huts, fixing flapper, removing minor dents, reattaching lids, and reattaching security
cables/chains.

b. Bench Repair: Includes but is not fimited to: replacing nuts/washers, replacing bench
arms and legs from City inventory stock and touchup paint if applicable. Total benches
may be replaced fram City supply under direction of the City.

¢. Shelter/Station Repair: Included but is not limited to: replacing sivets or missing nuts,
and touchup paint if applicable.

2. ROUTINE HOT PRESSURE WASH: Unless directed otherwise by the City Representative, all
bus shelters, bus stops, BRT Stations, Superstition Springs Transit Center, Sycamore Transit
Center, Gilbert Road & Main Street Transit Center, and Park & Rides will be hot pressure washed
as illustrated in the cleaning/maintenance frequency, Exhibit C, Table 2.1 in the Detailed
Specifications (General).

Each month, or as mutually agreed, Contractor will provide the City Representative a schedule of
hot pressure washing for each route. The City may order additional routine pressure washing or
reduce frequency of pressure washing of facilities based on usage, operational or budgetary needs.

Pressure washing will conforin to the following environmental standards as required by the State
of Arizona Department of Environmental Quality (AZDEQ):

a. Water used for pressure washing will be clean potable water.

b. Street wash water or exterior building washing using water alone or in combination with
phosphate-free claaning agents thet do not contain organic (carbon-based) solvents.
Accumulations of pollutants, if present, must be remaved and disposed of properly prior to
conducting washing activities that wili result in a discharge.

All hot pressure washing will be performed using a healed water pressure washer with suitable
detergent and then rinsed with clean potable water. Cleaning solution will not harm or remove the
originat finish of items being washed. Acceptable pressure washing wiil leave the facility clean and
ready for public use. The shelter (pad and furnishings) will be cleaned of dirt, dust, gum, food,

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