4-AGENDA ITEM FOR MCM TECHNOLOGY 200195-CONTRACT.PDF

Agenda Item Id:

Item Title
COMPETITION IMPRACTICABLE CONTRACT WITH MCM TECHNOLOGY, LLC

C Number: C-41-20-006-3-00

Action Requested:

Approve a(n) Contract between MCM Technology, LLC and Maricopa County through the Enterprise
Technology, in the not-to-exceed amount of $282,742 The purpose of this Contract is to provide for a
software upgrade, maintenance, and support of the Asset and Work Order Management software. The
Asset and Work Order Management software is the application that Maricopa County’s Office of
Enterprise Technology Wireless Systems uses for day to day tracking of radio assets, work orders,
inventory control, customer invoicing, and constant monitoring of work flow. This new contract replaces
the current Sole Source contract (10108-SS) originally approved by the board on October 6, 2010 and
renewed for five years on October 21, 2015; which expires on October 31, 2020. The new Cl contract is
estimated at $282,741.53 which includes upgrade costs of $116,002.50 for FY 2020. This Contract is
effective from April 22, 2020 until April 30, 2025.

Board Required Information:

Additional Information:

To effectively manage and operate the Public Safety Radio system, a software tool from MCM
Technology has been utilized for asset tracking, radio activations, preventive maintenance, and work
order tracking. The Public Safety Radio system, which is built around Motorola equipment and software,
the MCM tool is the only software tool that integrates with the Motorola equipment to receive alerts
and notices..

To provide the same level of support for our newly completed Public Safety Radio system, an upgrade to
the base software is required. As noted, the MCM application is the only software that integrates with
the new Motorola P25 system. and provides the OET radio team familiarity of the necessary
functionality and user interface required to monitor the Motorola equipment and maintain public safety
and welfare.

Expenditure Impact By FY:

FY2020 - $116,002

FY2021 - $29,767 (included in current budget request)
FY2022 - $32,256

FY2023 - $33,546

FY2024 - $34,888

FY2025 - $36,283

Item Notes:

(4/16/2020 4:21:44 PM) - Step: ClrkOfBrd
User: Juanita Garza

Response: APPROVE

(4/16/2020 4:15:17 PM) - Step: MtlsMgt
User: Kevin Tyne
Response: APPROVE

(4/16/2020 10:22:10 AM) - Step: OMB
User: Mayra Hourigan

Response: APPROVE

Comments:

Recommend approval.

(4/16/2020 10:11:04 AM) - Step: CountyAtty
User: Talia Offord
Response: APPROVE

(4/16/2020 9:29:26 AM) - Step: OMB_C1
User: Zakary Ghali

Response: APPROVE

Comments:

Recommend approval.

(4/16/2020 9:13:35 AM) - Step: OET
User: Ed Winfield
Response: APPROVE

(4/16/2020 9:01:22 AM) - Step: DepartmentChief
User: Valerie Beckett
Response: APPROVE

(4/13/2020 1:29:33 PM) - Step: DeptHead

User: Ed Winfield
Response: APPROVE

(4/13/2020 11:46:09 AM) - Step: Originator

User: Susan Christensen

Response: APPROVE

Comments:

Changed contract dates in agenda verbiage to match County-signed contract. Did not have completed
contract when first submitting the agenda item.

(4/13/2020 11:33:53 AM) - Comments From Susan Christensen
Recalling to update with County-signed contract dates.

(4/9/2020 2:57:36 PM) - Step: MtlsMgt
User: Kevin Tyne
Response: APPROVE

(4/7/2020 3:46:21 PM) - Step: OMB
User: Kirstin Chernin

Response: APPROVE

Comments:

Recommend approval.

(4/2/2020 4:50:06 PM) - Step: OMB_C2
User: Mitchell Kolf

Response: APPROVE

Comments:

Recommend approval.

(4/2/2020 3:29:33 PM) - Step: OMB_C1
User: Zakary Ghali

Response: APPROVE

Comments:

Recommend approval.

(4/2/2020 11:34:26 AM) - Step: CountyAtty
User: Talia Offord
Response: APPROVE

(4/2/2020 9:21:36 AM) - Step: OET
User: Ed Winfield
Response: APPROVE

(4/2/2020 8:27:55 AM) - Step: DepartmentChief
User: Valerie Beckett
Response: APPROVE

(3/30/2020 9:41:27 AM) - Step: DeptHead
User: Ed Winfield
Response: APPROVE

(3/27/2020 3:34:32 PM) - Step: Originator
User: Susan Christensen
Response: APPROVE

Is there a Financial Impact?
yes

FY Bgt PAS Fund | Agency | Dept Org. | Object | Sub- | SAmount | Rept. Prjt
Obj Cat. Code

2020 Y RADC 681 N/A D410 4129 8123 00 $116,002 1000
2021 N RADC 681 N/A D410 4129 8123 00 $29,767 1000
2022 N RADC 681 N/A D410 4129 8123 00 $32,256 1000
2023 N RADC 681 N/A D410 4129 8123 00 $33,546 1000
2024 N RADC 681 N/A D410 4129 8123 00 $34,888 1000
2025 N RADC 681 N/A D410 4129 8123 00 $36,283 1000

Is there related Managing for Results information?
no
N/A

General Item Information
Department: Enterprise Technology
Constellation:

Contact Name: Susan Christensen
Phone Number: 602-506-8202
Return To: Susan Christensen
Phone Number: 602-506-8202
Location: Supervisors’ Auditorium

Board:

Meeting Date: 4/22/2020

Item Tracking

Step Action User Date
Originator APPROVE Susan Christensen 3/27/2020 3:34:31 PM
DeptHead APPROVE Ed Winfield 3/30/2020 9:41:27 AM

DepartmentChief APPROVE Valerie Beckett 4/2/2020 8:27:54 AM

OET APPROVE Ed Winfield 4/2/2020 9:21:35 AM

Legal APPROVE Talia Offord 4/2/2020 11:34:25 AM

OMB APPROVE Kirstin Chernin 4/7/2020 3:46:20 PM

MtlsMgt APPROVE Kevin Tyne 4/9/2020 2:57:35 PM
OriginatorMonitor RECALL Susan Christensen 4/13/2020 11:33:53 AM

Originator APPROVE Susan Christensen 4/13/2020 11:46:08 AM

DeptHead APPROVE Ed Winfield 4/13/2020 1:29:32 PM
DepartmentChief APPROVE Valerie Beckett 4/16/2020 9:01:21 AM

OET APPROVE Ed Winfield 4/16/2020 9:13:34 AM

Legal APPROVE Talia Offord 4/16/2020 10:11:04 AM

OMB APPROVE Mayra Hourigan 4/16/2020 10:22:10 AM

MtlsMgt APPROVE Kevin Tyne 4/16/2020 4:15:16 PM
ClrkOfBrd APPROVE Juanita Garza 4/16/2020 4:21:43 PM
CountyManager APPROVE Josue Macias 4/17/2020 1:56:53 PM

Board of Supervisors / Directors Approved on 4/22/2020.