PowerPoint Presentation

Update on Fund Balance Capital 
Projects
City Council Workshop
October 12, 2021

Purpose of the Presentation
2
• Updating progress of Fund Balance projects  
approved by Council
• Request consensus to transfer funds between 
projects

3
Team
City 
Manager’s 
Office
Field Operations
Engineering
PFR&SE
Transportation

Council Workshop Timeline
4
October 27, 2020:  
$19,597,965 
November 24, 2020: Council Directed Projects
February 23, 2021:
Update
April 27, 2021: 
Update & Contingency Request

Approved Projects
5
PROJECT
October 27, 2020
November 24, 2020 
April 27, 2021
Project Budget
Status
Pavement Management
$5,000,000 
$5,000,000 
$5,000,000 
$5,000,000
Contingency
$1,459,797 
$1,459,797 
-$891,462
$568,335
Community Centers
$5,000,000 
$5,000,000 
$5,000,000 
$5,000,000
Sahuaro Ranch Park
$2,400,000 
$2,400,000 
$2,400,000 
$2,400,000
FRAC
$1,900,000 
$1,900,000 
-$550,000
$1,350,000
Heroes Park Lake
$1,250,000 
$1,250,000 
$1,250,000 
$1,250,000
Adult Center Entry
$250,000 
$250,000 
+$310,000
$560,000
Rose Lane Pool
$450,000 
$450,000 
+$300,000
$750,000
Park Restrooms
$1,200,000 
$1,200,000 
$1,200,000 
$1,200,000
Cameras
$250,000 
$250,000 
+$336,000
$586,000
City Hall Campus Paint
$60,000 
$60,000 
-$7,000
$53,000
Council Items – Adult Center 2nd Floor
+$20,000
$20,000
$20,000
Council Items – Sahuaro Ranch Entry painting
+$57,000
+$18,000
$75,000
Council Items – Economic Development positions
+$151,075
-$65,538
$85,537
Added Projects - Foothills Playground, FS156 Trees/Paint/ TCP 
Pavement/ FRAC Equip. 
+550,000
$550,000
Unprogrammed funds
$378,169
-$228,075
$150,094
$150,094
Total $19,597,965
$19,597,965
$19,597,965

Pavement Management 
6
Budget $5 million
Scope 50 miles
Schedule: June 30, 2021

Community Centers
7
Budget - $5 million 
Scope - Rose Lane, Glendale, O’Neil
Schedule - Complete Late Summer 2022

Community Centers
8
• Facility Upgrades
$531,532 (Roofing, HVAC, Parking Lots, Interior Glendale)
• Design
• DFDG awarded by Council May 25
• Design cost $496,332
• Staggered design schedules thru end of 2021
• Construction
• Estimated cost $3,243,668
• Fiber Estimated Cost $625,000
• Job Order Contractor – Award Fall 2021
• Staggered Completion through August 2022

Sahuaro Ranch Park
9
Budget - $2.4 million
Scope
• HVAC, Ramadas, Park Lighting
Schedule
HVAC 
Ramadas – Mid-October 2021
• Lighting – August 2022

Sahuaro Ranch Park - Lighting
10
• Lighting issues
• Original Budget $1,450,000
• Need to relocate poles for photometrics
• Unstable, failing underground conduits/wiring
• Replacing un-reliable electrical panels
• Revised Lighting costs
• $1,819,000 ($369k over orig. budget)
• Total Project Underfunded:  $200,000

Foothills Recreation and Aquatics 
Center (FRAC)
11
Budget - $1.35 million
• Original: $1.9 million
• Adjusted down -$550K at April Meeting (same scope)
Scope
• Flooring, Skylight, Parking Lot, Folding Wall, Pools
• Aquatics upgrades
• Shade Structures
Schedule
• September 2021 thru January 2022

Heroes Park Lake 
12
Budget - $1.25 million
Scope
• Perimeter Amenities – Trail, Landscape, Ramadas, Piers
Schedule
• On Schedule for December 28 Opening

Glendale Adult Center – Phase 1,2
13
Budget -$560,000
• Phase 1 -
$250,000
• Phase 2- + $310,000 (additional)
Scope
• Phase 1 - Repair Structural Steel at Main Entry
and front windows 
• Phase 2 - Repair Structural Steel at Perimeter
Repairs Interior 
Schedule
Phase 1 - June 2021
• Phase 2 - Complete in October 2021

Rose Lane Pool
14
Budget -$750,000
• Original -
$450,000
• April 2021-
+$300,000
• Underfunded - $125,000 
Scope
• Re-Plaster Pools, Chlorinator, Fence Repairs
• Aquatics Upgrades/Equipment
Schedule
Re-Plaster, Shade, Fence - Opened July 2021              
• Remaining Upgrades by 2022 pool season

Park Restrooms
15
Budget - $1.2 million
Scope
• Bonsall, O’Neil, Thunderbird Paseo, 
Rose Lane (added since April 2021)
• Rose Lane Handball Court Demo
Schedule - All Sites
• October 2021 – February 2022

Security Cameras
16
Budget -$586,000
• Original         $250,000
• April 2021   +$336,000
Short Fall to Expanded Scope: $313,316
(To be covered by existing C.I.P. Funding)
Scope
• Heroes Park Library, Heroes Skate Park
• Foothills Skate Park, Main Library, Airport
• Velma Teague, Foothills Libary
Schedule
• Installation October 2021 – June 2022

Murphy Park / City Hall Campus
17
Budget -$60,000
Scope
• Painting Light Poles, Bollards, Clock Repair
Schedule
Completed

Council Directed Items
18
Budget -$180,537
Scope
• GAC Second Floor Programming
• Econ Dev. PM
• Sahauro Ranch Entrance
Schedule
Scope Completed

19
Added Projects – From FRAC Reallocation
Budget -$550,000
• $300,000 Foothills Park Playgrounds
• $75,000 Fire Station 156 Trees/Painting
• $40,000 Pavement TCP
• $100,000 FRAC Equipment
• $35,000 Contingency 
Schedule
• Playgrounds Spring 2022
Trees/Painting Complete
Pavement Complete
• FRAC Equip. ongoing thru 2022

20
Summary
Original Budget: 
$19,597,965
Original Contingency: 
$  1,459,797
Remaining Contingency: 
$     568,335
Unprogrammed Funds
$
150,094
Project Decisons: 
$     325,000
Sahuaro Ranch Park Lighting: 
$200,000
Rose Lane Pool:
$125,000
Security Cameras Improvements From CIP $1.3M
$           313,316

Recommendations
21
• Approve $200,000 for Sahauro Ranch Park Lighting from 
Contingency
• Approve $125,000 for Rose Lane Pool from unprogrammed 
funds
• Total remaining contingency =  $368,335
• Total unprogrammed funds  =  $  25,094