IGA AMENDMENT 4 RE COMMUNITY ACTION PROGRAMS WITH CITY OF SCOTTSDALE.PDF
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Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 1 of 18 AMENDMENT NO. 4 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS HUMAN SERVICES DEPARTMENT AND CITY OF SCOTTSDALE I. Maricopa County (“County”), administered by its Human Services Department, and the City of Scottsdale, (“Contractor”) entered into a financial Intergovernmental Agreement (“Agreement”), on or about July 27, 2022. The purpose of the Agreement is for the Contractor to provide Community Action Program (CAP) services to include crisis case management, coordination of services to assist low-income households in crisis situations, and assistance to move closer to economic self-sufficiency in Scottsdale. The County and the Contractor collectively are referred to as the “Parties.” The Parties entered into Amendment No. 1 on or about April 20, 2023. Amendment No. 1 revised the contract amount of the Agreement. Section 4 (Budget and Compensation), Paragraph 1.2 (Funding), Subparagraph 1.2.3 was replaced in its entirety. The Operating Budget in Section 4 (Budget and Compensation), Paragraph 1.5 (Operating Budget) was replaced in its entirety with a not to exceed amount of $453,750 for Fiscal Year 2023. The Parties entered into Amendment No. 2 on or about July 20, 2023. The Amendment extended the Agreement through June 30, 2024. Section 3 (Work Statement) was replaced in its entirety. The Operating Budget in Section 4 (Budget and Compensation), Paragraph 1.5 (Operating Budget) was replaced in its entirety with a not to exceed amount of $408,375 for Fiscal Year 2024. The Parties entered into Amendment No. 3 on or about July 18, 2024. The Amendment extended the Agreement through July 1, 2024, through June 30, 2025. Section 3 (Work Statement) was replaced in its entirety. The Operating Budget in Section 4 (Budget and Compensation), Paragraph 1.5 (Operating Budget) was replaced in its entirety with a not to exceed amount of $408,375 for funding period July 1, 2024, through June 30, 2025. Required contract language was added to the Agreement. II. The Parties agree to enter into this Amendment No. 4 to amend the Agreement as follows: A. Extend the Agreement term from July 1, 2025, through June 30, 2026. B. Increase the Agreement funding by an amount not to exceed $101,303 in American Rescue Plan Act (ARPA) State and Local Fiscal Recovery funds (SLFRF) under (ALN) 21.027 to support the ADOH Housing Stability Flex Program. The funding reimbursement period for the ADOH Housing Stability Flex Program is 4/01/2025 through 6/30/2026. The funding period of availability for the FY25 Operating budget CAP Services (which excludes the ADOH Housing Stability Flex Program) remains unchanged and expire June 30, 2025. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 2 of 18 C. Revise the Maricopa County Representative name and contact information and replace it with the following: Maricopa County Representative: Human Services Department Community Resilience Division Siman Qassim, Assistant Director 234 N. Central Avenue, 3rd Floor Phoenix, AZ 85004 602-506-4841 siman.qaasim@maricopa.gov D. Revise Paragraph 6.0 (Administrative Change Order) in Section 1 (General Provisions), by removing it in its entirety and replacing it with the following: 6.0 ADMINISTRATIVE CHANGE ORDERS 6.1 The Chairman of the Board of Supervisors is authorized, upon the recommendation of the Human Services Department Director and Legal Counsel, to review and execute administrative changes to the Agreement on behalf of the County through Administrative Change Orders. Administrative Change Orders will be effective upon execution by both the Parties. Administrative Change Orders shall address any of the following changes: 6.1.1 Modifications to the project timeline if the last day of the project timeline is within the Agreement term; 6.1.2 Modifications to Budget line items if the Agreement Amount remains unchanged; 6.1.3 Modifications required by federal, state, or County regulations, ordinances, or policies; and/or 6.1.4 Modifications to Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by the federal, state or local regulations, policies, or requirements. E. Revise Section 1 (General Provisions) to add the following Paragraphs to the Agreement: 58.0 ACRONYMS AND DEFINITIONS Acronyms and Definitions found under 2 C.F.R. §§ 200.0 & 200.1 are hereby incorporated by reference. F. Revise Section 3 (Work Statement), by removing it in entirety and replacing it with the following: 1.0 PROGRAM GOALS Maricopa County is a designated Community Action Agency, authorized under the federal Community Services Block Grant (CSBG) Act to address the causes and conditions of poverty in local areas. The Maricopa County Human Services Department/Community Resilience Division (MCHSD/CRD) administers the Community Action Program activities, the Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 3 of 18 primary purpose of the CRD is to provide a range of programs or services that are intended to: • pursue the reduction of poverty, • the revitalization of low-income communities; and • the empowerment of low-income families and individuals to become fully self-supportive. Through partnerships with local municipalities or private, non-profit organizations, community action programs and services are provided to residents in the local area. 2.0 SCOPE OF WORK Community Action Program Services shall include the delivery of crisis services, internal/ external program navigation, and program referrals intended to assist in the stabilization of immediate/ emergent needs for families that are facing eviction, disruption in utilities, experiencing insufficient food and/or nutrition, and/or are unemployed/ underemployed. Services shall be delivered in a wrap around, comprehensive manner to address the needs of the household and to move families closer to economic stability. 2.1 MCHSD Crisis Financial Assistance Services Eligibility for financial assistance is determined and benefit payments made on behalf of program participants, these include but are not limited to, temporary emergency shelter, emergency rent, move-in assistance, utility payments or deposits, and emergency utility payments. 2.1.1 Clients seeking assistance will apply via HSD Dynamics client portal and will be placed in a queue based on an assigned priority level. 2.1.2 Eligibility criteria for financial assistance funds is defined in the MCHSD/CRD Policy & Procedure Program Manual. 2.1.3 Financial assistance funds are managed and allocated by MCHSD. Funds will be made available to the Contractor through HSD Dynamics. 2.1.4 MCHSD/CRD will make payment directly to vendors upon authorization by County. 2.1.5 Available Financial Assistance Services shall include the following: 2.1.5.1 Utility Assistance 2.1.5.1.1 Utility payments and deposits for heating and cooling; 2.1.5.1.2 Rental assistance where utility payment is included in rent. 2.1.5.2 Rental Assistance 2.1.5.2.1 Rental assistance to prevent eviction; and 2.1.5.2.2 Move in assistance to include rental deposits and first month rent. 2.1.6 MCHSD Crisis Financial Assistance Service Requirements 2.1.6.1 Contractor shall conduct application intake for MCHSD Crisis Financial Assistance Services to Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 4 of 18 clients that apply in person with a paper application or needing assistance applying online. 2.1.6.2 On-site application process shall include the following: 2.1.6.2.1 Provide paper applications, or assist clients with completing the online application process; 2.1.6.2.2 Collect client eligibility documents for identified services, as required in the MCHSD/CRD Policy & Procedure Program Manual; 2.1.6.2.3 Information from the paper application shall be entered into HSD Dynamics within 24 hours of receipt; 2.1.6.2.4 Upload a copy of the paper application in HSD Dynamics; 2.1.6.2.5 Create an application in HSD Dynamics, as well as the program application (s) the client is eligible for; 2.1.6.2.6 Upload eligibility documents in HSD Dynamics; 2.1.6.2.7 Research each household member to determine if they have received previous assistance; and 2.1.6.2.8 Research and enter vendor/provider information in Dynamics. 2.1.6.3 The Contractor will also process applications submitted through the HSD Dynamics portal and shall follow the process outlined below: 2.1.6.3.1 Contractor will assign and disposition twenty (20) program applications per week, to Client Services Specialist; 2.1.6.3.1.1 If Contractor receives less than twenty (20) program applications in the week, 100% of the applications shall be assigned and dispositioned. 2.1.6.3.2 Upload eligibility documents in HSD Dynamics; and 2.1.6.3.3 Research and enter provider information within twenty-four (24) hours from receiving provider documentation. 2.1.6.4 Contractor shall adhere to the following: 2.1.6.4.1 Use the MCHSD/CRD Policy & Procedure Program Manual, as amended, in the provision of services; 2.1.6.4.2 Document all services provided and supported by County funds in HSD Dynamics; Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 5 of 18 2.1.6.4.3 Manage and monitor application queue in HSD Dynamics based on application submission date; 2.1.6.4.4 Document client’s program involvement and progress in the required case note/timeline section of HSD Dynamics per the MCHSD/CRD Policy and Procedure Program Manual; 2.1.6.4.5 Research provider profile and submit vendor information related to the County vendor registration process, if applicable; 2.1.6.4.6 Conduct quality assurance review and ensure controls on all submitted service authorizations per MCHSD/CRD Policy and Procedure Program Manual; 2.1.6.4.7 Resolve rejected service authorizations and data entry errors within two (2) business days from the rejection date; and 2.1.6.4.8 Maintain funds depletion patterns as required by MCHSD/CRD. 2.2 Navigation Services Navigation services are offered to clients following the completion of the HSD Dynamics application. This is a staff assisted function that includes the collection of eligibility documents and completion/ submission of program application for both contractor’s internal program (non-County funded) along with external program services. 2.2.1 Navigation to Low-Income Energy Assistance Program (LIHEAP) Services: 2.2.1.1 Contractor shall provide application assistance which may include the following: 2.2.1.1.1 Answering questions about program eligibility and the application process. 2.2.1.1.2 Entering application data directly into the DES portal on behalf of the Client. 2.2.1.1.3 Scanning and uploading required documents, if needed. 2.2.1.1.4 Provide paper applications to clients, upon request, and enter information directly into the DES portal on Client’s behalf. 2.2.1.1.5 Provide assistance in completing the ID.me identity verification process to include scanning required documents and uploading to the ID.me website (www.ID.me.com). 2.2.1.1.6 Screen for crisis circumstances to ensure priority will be given to Life Threatening Crisis Assistance Applicants. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 6 of 18 2.2.1.1.7 Conduct initial screening and reporting of potential Welfare Fraud. 2.2.1.2 Navigation to Internal Program Services 2.2.1.2.1 Contractor shall identify a minimum of two (2) internal program based on the most recent MCHSD Community Needs Assessment. Contractor will submit a logic model (Exhibit 1) by July 31, 2025, to be approved by MCHSD. The logic model shall provide the following information for each program service: 2.2.1.2.1.1 Community need 2.2.1.2.1.2 Anticipated program outcome(s) 2.2.1.2.1.3 Description of program service 2.2.1.2.1.4 Projected number of individuals/ households to be served 2.2.1.2.1.5 Projected number of individuals/ households who will achieve anticipated program outcome(s) 2.2.1.2.1.6 Data collection methodology 2.2.1.2.2 Contractor shall conduct follow up contact with clients to assess for additional needs and to track program outcomes as it relates to the outcomes identified in the Contractor’s logic model. 2.2.1.2.2.1 Follow up services shall be conducted at intervals of 3 months, 6 months, and 9 months following the receipt of program services. 2.2.1.3 Navigation Service Requirements 2.2.1.3.1 Clients shall have a completed application in HSD Dynamics prior to receiving navigation services to DES portal for LIHEAP services or internal program services. 2.2.1.3.2 Contractor shall ensure that all income eligible clients will be navigated to the Arizona Department Economic Security (DES) portal for LIHEAP services. 2.2.1.4 Contractor shall provide navigation services as it relates to Internal Program services to clients that have been Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 7 of 18 dispositioned in the HSD Dynamic queue. 2.2.1.5 Navigation services shall be provided and documented, in accordance with the MCHSD/CRD Policy and Procedure Manual. 2.2.1.6 Navigation services shall be reported in MCHSD/CRD quarterly ROMA reports. 2.2.1.7 Contractor shall use the MCHSD approved logic model template for internal program navigation. 2.3 Information and Referrals 2.3.1 Contractor shall provide information and referrals to include but not limited to the following: 2.3.1.1 SOLARI (formerly known as AZ 211) crisis case management services. 2.3.1.2 Community Legal Services (CLS) for households who are facing immediate eviction for non-payment of rent or who receive assistance and have a judgement that is not satisfied. 2.3.1.3 DES Child support enforcement services for clients who are custodial parents in single parent households. 2.3.1.4 Assistance completing applications for SNAP, AHCCCS, and Unemployment Insurance. 2.3.1.5 Food and nutrition services to counteract the impacts of starvation or malnutrition. 2.3.2 Information and Referrals Service Requirements 2.3.2.1 Clients shall have a completed program application in HSD Dynamics prior to the delivery of information and referral services. 2.3.2.2 Contractor shall document all referrals in HSD Dynamics and follow referral procedures in accordance with the MCHSD/CRD Policy and Procedure Manual. 2.3.2.3 Information regarding program referrals shall be reported in the MCHSD/CRD quarterly ROMA reports. 2.4 Housing Stability Flex Program The Housing Stability Flex Program expands existing housing stability services to qualified clients for the purpose of eliminating barriers for those “at risk” of homelessness and can maintain housing after the “one-time” assistance. Services include the delivery of “one-time” financial assistance and referral, case management, and follow up contact. 2.4.1 Financial Assistance 2.4.1.1 Contractor shall assess and triage eligible resources using funding as an option of last resort, or to meet Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 8 of 18 participant’s immediate need that other funding sources are unable to cover. 2.4.1.2 The use of these funds is limited to a one-time payment of no more than $3,000 paid on behalf of the participant who was determined program suitable with an ability to maintain housing after the one-time financial assistance utilizing an eligible financial resource. Program shall not to be used for ongoing assistance. 2.4.2 Case Management 2.4.2.1 Contractor shall determine eligibility, program suitability, and assess participants for the program. Develop a case plan with the client to include goals that focus on the household’s ability to maintain a lease and address barriers to housing retention, including maximizing their ability to pay rent; improving understanding of landlord/tenant rights and responsibilities; and addressing other issues that have, in the past, resulted in housing crisis or housing loss. 2.4.2.2 Contractor shall maintain an updated list of community resources and low-income housing assistance programs (and their eligibility requirements) to which participants can be referred. 2.4.2.3 Referrals will be made to appropriate community and mainstream resources, including, but not limited to income supplements/benefits (TANF, Food Stamps/SNAP, etc.), non-cash supports (healthcare, food supports, etc.), legal assistance, credit counseling, and subsidized childcare. 2.4.2.3.1 Contractor shall follow up with client regarding the outcome of the referrals. 2.4.3 Post Financial Assistance Follow-up Services 2.4.3.1 Contractor shall conduct follow up contact with participants following the delivery of the one-time financial assistance to determine participant’s housing status, impact of funding, and the need for additional connections to other program resources outside of the one-time payment assistance. 2.4.3.2 Contractor shall assess the participant’s housing status and document progress utilizing the case plan at 3, 6, and 12 months and update Dynamics as outlined in the MCHSD/CRD Policy and Procedure Program Manual. 2.4.3.3 Follow up contact shall be conducted based on the client’s preferred method of contact. Contact may be provided via text, in person, virtual, and/ or telephonic. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 9 of 18 2.4.4 Housing Stability Flex Program Service Requirements 2.4.4.1 Contractor shall provide program related financial assistance services to a minimum of 90 qualified clients for the timeframe of April 1, 2025, to December 31, 2025. 2.4.4.2 Qualified clients shall have a household income at or below 80% Average Median Income (AMI) and meet the following criteria per MCHSD/ CRD Policy and Procedures Handbook: 2.4.4.2.1 Client must be a U.S. Citizen or meet Qualified Noncitizen Immigrant status; 2.4.4.2.2 Client is a current renter or residing in a temporary shelter through evidence of participation in a housing assistance program; 2.4.4.2.3 Client must demonstrate the household is experiencing or expects to experience a crisis; 2.4.4.2.4 Client’s household is determined to be at risk of homelessness; and 2.4.4.2.5 Client is able to demonstrate the household’s ability to maintain housing after receiving one-time financial assistance services. 2.4.4.3 Contractor shall verify qualified clients’ household housing status, income, and suitability for program services per CRD/ MCHSD Policy and Procedures Manual. 2.4.4.4 Qualified clients shall have: 1) an active program application in HSD Dynamics, or 2) are assisted in the creation of an HSD Dynamics active program application. 2.4.4.5 Contractor shall record all program services and activities in HSD Dynamics to include financial/ non- financial services, client progress, and follow up outcomes. 2.4.4.6 Financial assistance funds are managed and allocated by MCHSD. Funds will be made available to the Contractor through HSD Dynamics. 2.4.4.7 MCHSD/CRD will make payment directly to vendors upon authorization by County. 2.4.4.8 Contractor shall continue to conduct and demonstrate evidence of post financial assistance follow up services with clients through June 30, 2026. 2.4.4.9 The County reserves the right to add, remove, or revise requirements to meet program goals. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 10 of 18 2.5 Facility Requirements 2.5.1 Contractor shall ensure staff on-site are able to navigate to websites and provide generalized assistance to clients. Staff shall provide access to through self-maintaining or partnership agreements, a computer lab to include multiple computers with internet access, fax machines, copier, phones, and basic office supplies to allow individuals access to the following: 2.5.1.1 AZDES LIHEAP Application Portal; 2.5.1.2 HSD Client Portal; 2.5.1.3 Online applications for AZDES Unemployment Insurance, Supplemental Nutrition Assistance Program (SNAP), and AHCCCS Health Insurance; 2.5.1.4 Online job search and submission of application/ resume; and/or 2.5.1.5 Information regarding scholarships and federal financial aid. 2.5.2 Contractor shall ensure adequate space for the following: 2.5.2.1 On-site workshops and training classes; 2.5.2.2 Local job/career fairs; and 2.5.2.3 Eligibility determination where confidential information cannot be overheard. 2.6 Reporting Requirements 2.6.1 Contractor shall submit programmatic and financial reports to MCHSD as listed below: 2.6.1.1 Results Oriented Management and Accountability (ROMA/ROMA Next Gen) data and/or reports no later than the 10th business day after the end of each quarter of the fiscal year. 2.6.1.2 Monthly invoices/claims with supporting documentation no later than the 10th business day, following the end of the month. 2.6.1.3 The County reserves the right to add, remove, or revise reporting requirements to meet program goals. 2.6.1.4 Failure to submit required reports in the designated timeframe listed may result: 2.6.1.4.1 in a forfeiture of payment, if not submitted by the forty-fifth (45th) calendar days following the end of a month. 2.6.1.4.2 in a forfeiture of final payment, if final program and fiscal reports is not submitted within the designated time period, determined by MCHSD following the Contract term. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 11 of 18 2.7 HSD Dynamics Access 2.7.1 Access to HSD Dynamics will be provided by MCHSD/CRD upon request from Contractor. 2.7.2 Contractor shall provide MCHSD/CRD information regarding staffs’ name, position title, contact information, and confirmation of successful completion of all required background checks, to include Fingerprint and Central Registry Submission/Clearances. 2.7.3 MCHSD reserves the right to immediately remove access if it is determined Contractor’s personnel is a risk to the County operations for any of the following reasons but not limited to: 2.7.3.1 Approving clients for services they are not eligible for; 2.7.3.2 Denying eligible clients services; and 2.7.3.3 Accessing the HSD Dynamics for any purpose other than areas of responsibility. 2.7.4 MCHSD will provide Contractor programmatic ad hoc reports, as requested. 2.7.5 MCHSD reserves the right to deny Contractor’s access to program data. 2.8 Staff Requirements 2.8.1 Contractor shall: 2.8.1.1 Ensure staff and/or volunteers do not provide direct services to clients until all appropriate Background Checks, Fingerprint and Central Registry clearances have been completed with satisfactory results and procedures are in place if results are unsatisfactory; 2.8.1.2 Maintain documentation that key staff have received appropriate training or hold appropriate certification/licensure in accordance with roles, responsibilities and job descriptions; 2.8.1.3 Ensure that staff and volunteers do not have any conflicts of interest in the provision of services and management of programs; 2.8.1.4 Provide staff and volunteers with supervision, equipment, materials and supplies necessary to perform contracted services; 2.8.1.5 Provide training to all new employees and volunteers providing services under this Agreement, to include but not limited to the following: 2.8.1.5.1 An overview of the MCHSD/CRD Policy and Procedure Manual; and 2.8.1.5.2 Requirements of ARS §46-140.01 and ARS §1-501 and ARS § 1-502 regarding eligibility for state and local benefits. 2.8.1.6 Maintain documentation that verifies case management staff have received relevant training and provide documentation upon request to MCHSD; Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 12 of 18 2.8.1.7 The Contractor shall be required to notify MCHSD of staff changes and vacant positions within two (2) business days of staff changes. The Contractor shall open the recruitment to fill case worker vacancies, no later than thirty (30) days after the vacancy occurs, to ensure service availability and clients are not turned away due to lack of staff. MCHSD may assist in the selection of the replacement candidate. 2.8.2 Code of Conduct: 2.8.2.1 The Contractor shall avoid any action that might create or result in the appearance of: 2.8.2.1.1 Inappropriate use or divulging of information gathered or discovered pursuant to the performance of its duties under the Contract. 2.8.2.1.2 Actions on behalf of the County without appropriate authorization. 2.8.2.1.3 Providing favorable or unfavorable treatment to anyone. 2.8.2.1.4 Making a decision on behalf of the County that exceeds their authority, displaying preferential treatment or actions that would have unfavorable consequences for the County. 2.8.2.1.5 Misrepresenting or otherwise imped the efficiency, authority, actions, policies, or adversely affect the confidence of the public or integrity of the County. 2.8.2.1.6 Loss of impartiality when advising the County. 2.9 Community Action Program Meetings 2.9.1 MCHSD will facilitate quarterly meetings with CAP contractors to communicate new developments, discuss problems, address barriers to services, share ideas for improvements, and to address other identified topic areas. 2.9.2 Contractor shall ensure that a designated staff member participates in CAP meetings, as scheduled. 2.10 Cooperation in Strategic Planning and Community Needs Assessment: 2.10.1 Contractor shall participate in strategic planning initiatives which lead to the development of the five (5) year strategic plan and the annual Community Action Plan and provide information regarding the causes/condition of poverty within the designated geographic service area. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 13 of 18 2.11 Training and Technical Assistance 2.11.1 To ensure successful program service delivery, MCHSD will provide/conduct training and technical assistance on: 2.11.1.1 MCHSD/CRD Policy & Procedure Program Manual; 2.11.1.2 MCHSD funded financial assistance services; 2.11.1.3 Use of HSD Dynamics; 2.11.1.4 Reports and forms, as required; 2.11.1.5 Results Oriented Management and Accountability (ROMA)/ROMA Next Gen; 2.11.1.6 Trauma Informed Care 2.11.1.7 Motivational Interviewing 2.11.1.8 Review of all applicable federal, state, and county regulations, laws, and rules related to specific funding sources used; 2.11.1.9 Review of program monitoring findings; and 2.11.1.10 Other training and technical assistance as needed/required. 2.12 Limited English Proficiency 2.12.1 The Contractor shall ensure that all services provided are culturally relevant and linguistically appropriate to the population to be served. 2.12.2 Applicable Program Rules and Regulations: 2.12.2.1 Contractor shall comply with all applicable federal, state, and county regulations, laws, and rules as amended, including but not limited to the following: 2.12.2.2 COATS Human Services Reauthorization Act of 1998; 2.12.2.3 2 CFR 200 Uniform Administrative Requirements; 2.12.2.4 Personal Responsibilities and Work Opportunity Reconciliation Act of 1996; 2.12.2.5 Stewart B. McKinney Homeless Assistance Act; 2.12.2.6 ARS §46-241-State Short Term Crisis Services; 2.12.2.7 ARS §46-731–Utility Assistance; 2.12.2.8 ARS §46-741–Neighbors Helping Neighbors; 2.12.2.9 ARS §46-140.01-Verification of identity and citizenship and/or immigration status; and 2.12.2.10 ARS§§1-501-1-502, regarding eligibility for federal, state, or local public benefits. 2.12.2.11 The requirements related to reporting to a peace officer or child protective services incidents of crimes against children as specified in A.R.S. §13-3620 as may be amended. 2.12.2.12 P.L. 101-121, Section 319 (31 U.S.C. section 1352) as may be amended, and 29 C.F.R. Part 93 as may be amended which prohibit the use of federal funds for lobbying and which state, in Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 14 of 18 part: Except with the express authorization of Congress, the Contractor, its employees or agents, shall not utilize any federal funds under the terms of this contract to solicit or influence, or to attempt to solicit or influence, directly or indirectly, any member of Congress regarding pending or prospective legislation. Indian tribes, tribal organizations and any other Indian organizations are exempt from these lobbying restrictions with respect to expenditures that are specifically permitted by other federal law. 2.12.2.13 A.R.S. § 23-722.01 as may be amended relating to new hire reporting, 2.12.2.14 A.R.S. § 23-722.02 as may be amended relating to wage assignment orders to provide child support, and A.R.S. § 25-535 as may be amended relating to administrative or court- ordered health insurance coverage for children. 2.12.3 Administrative Simplification rules in Title II of the Health Insurance Portability and Accountability Act of 1996 (Public Law 104-191) and all Federal regulations that are applicable to the operations of the Contractor by the dates required by the implementing Federal regulations as well as all subsequent requirements and regulations as published. 2.13 MCHSD Grievance Procedures 2.13.1 Contractor shall advise all applicants for and recipients of contract services of their right, at any time and for any reason, to present to the Contractor and the County any grievances arising from the delivery of contract services, including, but not limited to, ineligibility determination, reduction of services, suspension or termination of services, or quality of services. 2.13.2 Individuals seeking/receiving County funded assistance who feel that they have not been treated fairly may submit a written grievance to the MCHSD/CRD. 2.13.3 Contractor shall act as first reviewer of grievances for their respective site following their prescribed written process submitted to county. All grievances are documented in HSD Dynamics. MCHSD acts as second review for all escalated CAP grievances. Follow grievance procedures as outlined in the MCHSD/CRD Policy & Procedure Program Manual 2.14 Pandemic Award Performance 2.14.1 The Contractor shall establish a written plan that illustrates how the services and contract performance standards will be met in the event of a pandemic occurrence. 2.14.2 The pandemic performance plan shall include: 2.14.2.1 Key succession and performance planning if a sudden significant decrease in Contractor’s workforce should occur. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 15 of 18 2.14.2.2 Alternative methods to ensure services are available. 2.14.2.3 An up-to-date list of Contractor contacts and organizational chart. 2.14.2.4 In the event of a pandemic, as declared by the Governor of Arizona, U.S. Government, or the World Health Organization, which makes performance of any term under this Award impossible or impracticable, the MCHSD shall have the following rights: 2.14.2.5 After the official declaration of a pandemic, MCHSD may temporarily void the Award in whole or specific sections if the Awardee cannot perform to the standards agreed upon in the initial terms. 2.14.2.6 MCHSD shall not incur any liability if a pandemic is declared, and emergency procurements are authorized by the Director of the Arizona Department of Administration per A.R.S. § 41- 2537 as may be amended by the Arizona Procurement Code. 2.14.2.7 Once the pandemic is officially declared over and/or the Contractor can demonstrate the ability to perform, MCHSD, at its sole discretion may reinstate the temporarily voided Award. 2.14.2.8 G. Incorporate Federal Award Identification Number (FAIN), and Award Date into the Agreement by adding the following to Section 4 (Budget and Compensation), Paragraph 1.2 (Funding), Subparagraph 1.2.4. FAIN / AWARD DATE: 21.027: SLFRP0146 awarded 5/18/2021 H. Revise Section 4 (Budget and Compensation), Paragraph 1.5 (Operating Budget) by incorporating a new attached Operating Budget for the ADOH Housing Stability Flex Program into the Agreement. The County shall provide the Contractor with a not to exceed amount of $101,303 for the period of April 1, 2025 (Fiscal Year 2025), through June 30, 2026 (Fiscal Year 2026). Unexpended funds from Fiscal Year 2025 shall be available for expenditures in Fiscal Year 2026. I. The new total Agreement funding amount is $509,678 III. Section II above contains all the changes to the Agreement made by this Amendment No. 4. The Agreement is amended to incorporate the changes contained in the Amendment No. 4. All other terms and conditions of the Agreement and all previously fully executed Amendments shall remain the same and in full force and effect as executed by the Parties. This Amendment No. 4 is subject to and incorporates the provisions of A.R.S. §38-511. IV. The Parties have authorized the undersigned to execute this Amendment No. 4, and it shall be effective upon approval and signature by both Parties. Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 16 of 18 IN WITNESS, the Parties have approved and signed this Amendment No. 4: APPROVED BY: CITY OF SCOTTSDALE APPROVED BY: MARICOPA COUNTY ___________________________________ Lisa Borowsky, Mayor Date ____________________________________ Thomas Galvin, Chairman Date Board of Supervisors Attested To: ___________________________________ Ben Lane, City Clerk Date Attested To: ____________________________________ Juanita Garza Date Clerk of the Board IN ACCORDANCE WITH A.R.S. §§ 9-240, 9- 500.11, 11-952, AND 46-241, ET SEQ., THIS AMENDMENT NO. 4 HAS BEEN REVIEWED BY THE UNDERSIGNED ATTORNEY WHO HAS DETERMINED IT IS PROPER IN FORM AND WITHIN THE POWERS AND AUTHORITY GRANTED TO THE CITY OF SCOTTSDALE UNDER THE LAWS OF THE STATE OF ARIZONA. APPROVED AS TO FORM: BY: ________________________________ Attorney for the City Date IN ACCORDANCE WITH A.R.S. §§ 11-201, 11-251, AND 11-952, THIS AMENDMENT NO. 4 HAS BEEN REVIEWED BY THE UNDERSIGNED ATTORNEY WHO HAS DETERMINED IT IS PROPER IN FORM AND WITHIN THE POWERS AND AUTHORITY GRANTED TO MARICOPA COUNTY UNDER THE LAWS OF THE STATE OF ARIZONA. APPROVED AS TO FORM: BY: _________________________________ Deputy County Attorney Date Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 17 of 18 Fiscal Year 2025 Operating Budget* *Funding period of availability remains unchanged as July 1, 2024 through June 30, 2025 Operating Budget for the ADOH Housing Stability Flex Program** **Funding period of availability is April 1st through June 30, 2026, there is is no cash match contribution requirement Contract No. C-22-22-117-X-04 Amendment No. 4 City of Scottsdale Page 18 of 18 EXHIBIT 1 MHSD Logic Model Template