Citizen Participation Plan / Final Report
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CITIZEN
PARTICIPATION
REPORT
FOR
Organics LOOP 303
SWC Bethany Home and Sarival Roads
Glendale, Arizona
PREPARED BY:
HUNTER ENGINEERING, INC.
10450 N. 74th STREET, SUITE 200
SCOTTSDALE, AZ 85258
(480) 991-3985
Submitted: September 14th, 2021
H.E. PROJECT NO. ROTH010
SR 21-0057
ZON21-21
Citizen Participation Report – Organics LOOP 303
Brief Description of the Proposed Project
The purpose of this Citizen Participation Report is to summarize how the
citizens, property owners, neighbor associations, agencies, schools, and
businesses in the vicinity of the site of a Planned Area Development (PAD)
application have had opportunities to comment and participate in the
planning process. The site is located at the SWC of Bethany Home Avenue
and Sarival Road; and is an application for approximately 75-acres of
county land that is seeking annexation and an Industrial PAD in Glendale
with specific deviations from several City development standards. The
project is seeking a PAD to modify development standards such as building
heights, floor to area ratios, parking minimums and signage. The project is
planned in several phases, with the initial phase to include two mid-sized
warehouse buildings. The second phase would include full build out of the
site with two more mid-sized warehouse buildings along the Loop 303
freeway corridor.
Notification Technique for this project
The notification technique that has been recommended by the City was
used for this project and was a neighborhood meeting. We proposed that
an online neighborhood meeting be held. A copy of the proposed
notification letter has been attached to the end of this report, for staff to
review and approve.
Notification Process
The notification process was defined by guidelines provided by the City of
Glendale and includes all individuals within a 600’ buffer of the project
property line. A notification map has been included with this report to show
graphically where the 600’ buffer occurs, and the properties associated
with that notification boundary.
This participation report included homeowner associations, registered
neighborhoods, and their representatives, well within the notification limits
required by the City. Their names have been included in the list of those
who were notified about the project. Individuals on the “Interested Parties”
list currently maintained by the City of Glendale were also included in this
report to be notified of the project.
Affected or Potentially Affected Parties
The proposed project site is adjacent to a palm tree nursery to the west and
surrounded by farmland to the south and east. Directly across the street is
currently farmland that is being developed into warehouse. There are no
adjacent residential properties and there is only one residential neighbor in
the vicinity. This property is not in a municipal boundary and is considered
unincorporated Maricopa County. This property is over 250-feet from the
proposed project. There are no other potentially affected or potentially
affected individuals.
Perspective of Potentially Affected Parties
Consideration was given to the potential for issues such as blocked views,
the appearance of structures, vehicle circulation, proper screening,
appropriate landscape buffers, the safety of the surrounding resident and
improvements in surrounding roadways. The result for this project will include
more jobs for the area and improvements to the roadway system, including
freshly paved roadways with curb, gutter, sidewalks, and lighting. This will
make the neighborhood safer than it is today. This report has considered
the perspective of the one potentially affected neighbor and the project
design has included standard mitigation as a part of this project.
Opportunities and Methods to Discuss the Proposal
To encourage effective citizen participation in conjunction with the
application, several opportunities will be provided to understand and
address the real or perceived impacts the request would pose to members
of the surrounding community. These opportunities are described below.
Notification Letter: All persons listed on the contact list were sent a
letter, by first class mail, that provided notice of the neighborhood
meeting, described the project, and includes a concept plan diagram
for the proposed PAD Area.
Contact List: A contact list of citizens in the area was created that lists
all property owners within the 600-foot boundary of the project. There
are no Homeowner Associations or Registered Neighborhood Groups
in the notification area. Those individuals on the “Interested Parties” list
maintained by the Planning Division have also been included in the
contact list. The notification letter was submitted to the project planner
for review before distribution as per the schedule below.
Neighborhood Meeting: A traditional neighborhood meeting was
replaced with an online meeting. City staff determined that an online
meeting provided an opportunity for the public to discuss this proposal
as an acceptable method. Based upon this recommendation, a virtual
neighborhood meeting, utilizing video conferencing, was held.
The notification letter, mentioned above, included the date and time
of the neighborhood meeting. The online meeting process meets the
requirements of the City of Glendale Zoning Ordinance Sec. 3.304 for
Citizen Participation Report “neighborhood meetings”. Instructions for
joining the meeting were included in the attached sample notification
letter.
Public Hearing Notification Postcard: All persons listed on the contact
list will have received a note card, by first class mail, that provides
notice of the two scheduled public hearings and briefly describes the
project.
Publication: A notice will be published on October 14th, 2021, in the
Glendale Star (a local newspaper of general circulation) to inform the
residents living within the City and those within the circulation of the
publication.
Physical Posting: Physical Posting of the property will occur on October
14th, 202, a minimum of 15 days before the scheduled hearing date for
the Planning Commission on October 26th, 2021, and the City Council
meeting date on November 23rd, 2021. Affidavits of posting along with
photos will be provided as evidence of compliance with City
requirements. All signs will be removed before December 7th, 2021, 14
days after the City Council public hearing and vote.
Note: There have been no comments, questions and concerns
received as of the date of this initial participation Report. No residents
participated in neighborhood meeting, and it was attended by me
and the developer. Any future comments will be copied to the project
planner with the City of Glendale. Since there were no others at the
neighborhood meeting this summarizes all comments in this, the final
citizens participation report.
Changes and Amendments to the Proposed Development
If a major change or amendment occurs to the proposed development
after the initial mailing, another notification letter will be mailed, as soon as
possible, before the hearing date. There have been no changes to the
proposed develop as of the date of this CPR.
Status Updates to City Planning Staff
City of Glendale planning staff has been involved in developing the
notification list and has approved the notification letter. This CPR will be
submitted to the planning staff before the public hearings. Planning staff
will be invited to the online public meeting and will receive any
communications with citizens or other interested parties. This is the final
Citizens participation Report and it summarizes the results of the efforts
outlined within the Citizen Participation Plan.
Schedule
•
Citizens Participation Plan Submitted to City – July 15th, 2021
•
Plan Implementation Date – July 30th, 2021
•
Neighborhood Meeting Letter sent to Planner – July 15th, 2021
•
Neighborhood Meeting Letter revised be comments– August 17th, 2021
•
Neighborhood Meeting Mailing – August 18th, 2021
•
On-line Neighborhood Meeting – September 1st, 2021
•
City Council Work Session on Annexation – September 28th, 2021
•
Notice Appears in Newspaper – October 14th, 2021
•
Hearing Notification Post card sent out – October 15th, 2021
•
Final Participation Report – September 14th, 2021
•
Site to Posted for Rezoning (PAD & Annexation) – October 14th, 2021
•
First Public Hearing on Annexation - October 26th, 2021
•
Planning Commission PAD Hearing – November 4th, 2021
•
City Council Hearing – November 23rd, 202
•
Site Posting Sign Removal – December 23rd, 2021
Contact
Michael Buschbacher II, AICP - Principal Planner
Hunter Engineering Inc.
10450 N 74th Street Suite 200
Scottsdale, AZ 85258
mbuschbacher@hunterengineeringpc.com
480-991-3985
August 18th, 2021
Re: Organics LOOP 303 PAD – Rezone & Annexation.
Dear Neighbor,
We are applying for a rezone to modify an existing Industrial PAD for approximately 75-
acres located at the SWC of Bethany Home Avenue and Sarival Road in Glendale,
Arizona. This request is for development of a light industrial site with multiple warehouse
buildings. The assessor parcel numbers for the property are 501-02-005A & 501-02-005B.
The request is to modify City of Glendale development standards to accommodate
new warehouse technology and attract jobs to the area. This letter is being sent to all
property owners within 600-feet of the property at the request of the City of Glendale
as a part of the planning process. A copy of the proposed site is enclosed for your
review.
A virtual neighborhood meeting has been planned in place of an in-person public
gathering. The required neighborhood meeting information is located below. You can
either download the Microsoft Teams Application or use the website version. Please
enter the link below into your internet browser.
Meeting Information:
Organics LOOP 303 - Virtual Neighborhood Meeting
September 1st,2021 6:00 PM (Arizona Time)
Please join my meeting from your computer, tablet or smartphone.
https://bit.ly/3iXwZox
You can also dial in using your phone.
United States: 1-929-376-1703
Access Code: 183 780 650#
You are invited to attend and provide any input you may have regarding this proposal.
Our requests are subject to hearing review by the Glendale Planning Commission and
Glendale City Council. This meeting is being held to take comments and provide
answers in advance of those hearings. You will be notified of the hearings once they
are scheduled with a follow up mailing.
Please email me at mbuschbacher@hunterengineeringpc.com or call 480-991-3985
with any questions. George Gehlert, a planner with the City can be reached at 623-
930-2597 should you have any questions regarding the Citizen Participation process. If
you have sold this property in the interim, please forward this correspondence to the
new owner.
Sincerely,
Michael S Buschbacher II, AICP
Principal Planner - Hunter Engineering