Award Documents - BVP Award 2021

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From: BVP Email Account <ojp@public.govdelivery.com>

Sent: Thursday, October 14, 2021 7:24 AM

To: Rice, David

Subject: Bulletproof Vest Partnership (BVP) — FY 2021 Award Announcement
Dear BVP applicant,

The Bureau of Justice Assistance (BJA) is pleased to inform you that your jurisdiction will receive an award under the
Fiscal Year (FY) 2021 Patrick Leahy Bulletproof Vest Partnership (BVP) solicitation. These funds have been posted to
your account in the BVP System. A complete list of FY 2021 BVP awards is available at:
https://www.ojp.gov/program/bulletproof- vest-partnership/overview.

Important: Jurisdictions must be registered in the SAM system (https://www.sam.gov/SAM/) in order to be paid
for any 2021 BVP funds. Please ensure the banking information in SAM is up to date. For more information about
renewing and updating your existing SAM registration, or registering in SAM as a new entity, please visit

https://sam.gov/content/status-tracker. The SAM Helpdesk can be reached at 866- 606-8220.

The FY 2021 award may be used for National Institute of Justice (NJ) compliant armored vests which were ordered
after April 1, 2021. The deadline to request payments from the FY 2021 award is August 31, 2023, or until all available
funds have been requested. Awards will not be extended past that date, and any unused funds will be forfeited.

Please see the following websites for a list of NIJ compliant vests: https://cjtec.org/compliance- testing-
program/compliant-product-lists/

As a reminder, all jurisdictions that applied for FY 2021 BVP funding certified that a mandatory wear policy was in place
for their jurisdiction. 8JA will be conducting reviews of the mandatory wear policies as funds are requested from the
BVP System. For more information on the BVP mandatory wear policy, please see the BVP Frequently Asked Questions
document: https://www.oip.gov/sites/g/files/xyckuh241/files/media/document/FAQsBVPMandatoryWearPoli cy O.pdf

Finally, please visit the following page for checklists and guides for each step of the BVP process:
https://www.ojp.gov/program/bulletproof-vest-partnership/program-resources

For questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help Desk at

vests@usdoj.gov or 1-877-758-3787.

Thank you

BVP Program Support Team

Bureau of Justice Assistance

This email was sent to drice@glendaleaz.com using GovDelivery Communications Cloud on behalf of: Department of Justice -
Washington, DC

AZ EL MIRAGE CITY $10,389.83
AZ ___|FLAGSTAFF CITY $14,708.85
AZ _|FLORENCE TOWN $3,404.98
AZ |GLENDALE CITY $4,130.39
AZ __|GRAHAM COUNTY $1,370.17
AZ {KINGMAN CITY $3,600.00
AZ [LAPAZ COUNTY $7,080.00
AZ __|MARANA TOWN $3,784.95
AZ _|MOHAVE COUNTY $5,168.49
AZ__|NOGALES CITY $20,000.00
AZ _|ORO VALLEY TOWN $4,259.89
AZ {PAGE CITY $3,703.15
AZ _|PARKER TOWN $1,309.35
AZ _|PAYSON TOWN $4,230.00
AZ _|PEORIA CITY $13,988.91
AZ __|PINETOP-LAKESIDE TOWN $1,509.43
AZ _|PRESCOTT CITY $7,924.44
AZ__|PRESCOTT VALLEY TOWN $8,300.00
AZ __ |SAFFORD CITY $4,876.61
AZ__ {SAHUARITA TOWN $11,941.35
AZ __|SANTA CRUZ COUNTY $7,401.53
AZ {SHOW LOW CITY $9,492.08
AZ |SIERRA VISTA CITY $8,800.00
AZ |STJOHNS CITY $2,332.23
AZ ___ {SURPRISE CITY $1,223.82
AzZ___|WICKENBURG TOWN $2,782.97
AZ [WILLIAMS CITY $3,550.00
AZ___|YAVAPAI APACHE NATION $7,045.53
AZ  |YUMACITY $30,816.11

Totals for AZ(40 Jurisdictions): $339,686.59
CA {ALAMEDA CITY $18,807.27
CA _|ALAMEDA COUNTY $100,620.79
CA [ALBANY CITY $2,256.38
CA {AMADOR COUNTY $13,154.00
CA __|ANDERSON CITY $867.39
CA {ANGELS CITY $730.00
CA [ANTIOCH CITY $6,596.74
CA {ARCADIA CITY $5,962.15
CA __|ARCATA CITY $2,250.00
CA __|ARROYO GRANDE CITY $6,535.00
CA AZUSA CITY $8,530.50
CA __|BANNING CITY $3,223.36
CA __|BARSTOW CITY $3,060.12
CA __|BEAUMONT CITY $3,785.45
CA __|BELL GARDENS CITY $8,530.00
CA |BELLFLOWER CITY $8,207.01
CA {BELMONT CITY $2,433.96

SSS ee

From: vests@usdoj.gov

Sent: Wednesday, May 5, 2021 9:45 AM

To: Rice, David

Subject: Your Application has been forwarded to BVP for approval

Thank you for submitting an online Patrick Leahy Bulletproof Vest Partnership (BVP) application. Your application will be
safeguarded until the current application period closes on June 14, 2021.

Funding Decisions and Notification: When this application period closes, the following will occur: Each application is
checked against the availability of funds to cover a portion of its total cost, in keeping with established rules and
statutory set-asides. Once funding decisions are made, Congress is notified, followed by an electronic (email) message
to the primary jurisdiction contact regarding the specific level of funding available. After this notification, DOJ requires
additional time to create or update each jurisdiction's financial account. You will then be notified again (via email) that
funds are available for drawdown through the payment request process in your online handbook. Assuming there are
no changes or significant delays in the above processes, online payment requests for the 2021 applications should be
available no later than September 30, 2021.

Formula and Matching Requirements: The program requires that each applicant jurisdiction be responsible for
providing at least SO percent of the cost of each qualifying vest purchased. Tribal governments may use other federally-
appropriated funds to provide their portion of the total cost; all other jurisdictions must use non-federal funds. Non-
federal fund sources include state and/or local jurisdiction revenues, private or personal funds, and contributions from
insurance or workman's compensation consortiums. Asset forfeiture funds may also be used to meet the jurisdiction's
financial requirement. By submitting this application, you have already certified that you understand and will abide by
the following: "Funding availability, levels, and percentages are uncertain. There is no guaranteed funding level
associated with any application submitted to the BVP program. Jurisdictions agree to meet their financial and
contractual obligations associated with any purchase transactions, regardless of the level of funding received through
this application."

Purchasing NlJ-approved Vests: BVP program funds may only be used to help defray the costs of NIJ-approved vest
makes and models. Any ballistic or stab vest meeting applicable NIJ standards is eligible for funding. Vests contained in
your application provide a basis for funding decisions. However, you are not obligated to purchase those exact vest
makes and models. You may use BVP funds to help defray the costs of any NlJ-approved vest. Simply reflect any
changes in the online receipt report(s), when you initiate the online payment process. BVP funds remain in your
“account" through the end of the second federal fiscal year following the year of this application. Therefore, you have
ample time to make and complete eligible purchases.

Need Assistance? Please call the BVP technical support helpdesk at 877-758-3787 (toll free). Thank you and continued
success in providing lifesaving body armor for your eligible officers and employees.

BVP Technical Support Team

eee eee

From: BVP Email Account <ojp@public.govdelivery.com>

Sent: Thursday, April 29, 2021 9:26 AM

To: Rice, David

Subject: Bulletproof Vest Partnership (BVP) — FY 2021 Application Announcement

Dear BVP Participant:

The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year (FY) 2021 Patrick Leahy Bulletproof Vest
Partnership (BVP) application funding period.

Applications for FY 2021 BVP funds will be accepted beginning Thursday, April 29, 2021. All applications must be
submitted online at Patrick Leahy Bulletproof Vest Partnership: Login (usdoj.gov) by 6:00 pm eastern time on Monday,
June 14, 2021.

Important Information Regarding FY 2021 BVP Funds:

1. System for Award Management (SAM) Registration Requirement: Jurisdictions will not be able to apply for and receive FY
2021 BVP funds if they are not registered in SAM. Jurisdictions not registered with SAM are strongly encouraged to access the
SAM website at https://www.sam.gov/SAM/as soon as possible in order to obtain information on and complete the online SAM
registration process. Applicants should ensure that current bank routing and bank account information is included in the

SAM. gov profile, as the banking information in the SAM at the time of application will be used to transfer reimbursement funds
to your jurisdiction. For more information about renewing and updating your existing SAM registration, or registering in SAM as
a new entity, please visit httos://fsd.gov/fsd-gov/answer.do?sysparm_number=KB0011081. The SAM Helpdesk can be reached
at 866-606-8220.

2. Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy
for uniformed patrol officers in place when the FY 2021 BVP applications are submitted. There are no requirements
regarding the nature of the policy other than it specify when mandatory wear is required for uniformed officers on duty.
Please see the BVP Mandatory FAQs for further guidance on this requirement.

3. Each vest purchased with FY 2021 funds must meet the National Institute of Justice (NU) standards on the date it was
ordered and must be American-made. Please see this website for the latest NJ compliant vests: https://citec.org/compliance-
testing-program/compliant-product-lists/

4. Uniquely Fitted Armor Vest Requirement: Jurisdictions receiving funding for reimbursement of body armor purchases
must have in place a uniquely fitted vest requirement when the FY 2021 BVP applications are submitted.

In the BVP Program, "uniquely fitted vests" means protective (ballistic or stab-resistant) armor vests that conform to
the individual wearer to provide the best possible fit and coverage, through a combination of:

1) correctly-sized panels and carrier, determined through appropriate measurement, and 2) properly adjusted straps,
harnesses, fasteners, flaps, or other adjustable features. The requirement that body armor be "uniquely fitted" does
not necessarily require body armor that is individually manufactured based on the measurements of an individual
wearer. In support of the Office of Justice Programs’ efforts to improve officer safety, the American Society for
Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer
Measurement and Fitting of Armor (Active Standard ASTM E3003) available at no cost. The Personal Armor Fit
Assessment checklist, is excerpted from ASTM E3003.

5. Multiple law enforcement agencies (LEAs) within the same jurisdiction must submit their own application information and vest
needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. This includes colleges and
universities. All public colleges and universities are considered LEAs under their respective jurisdiction.

6. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years,
please review the program guidance below. Prior to submitting an application for FY 2021 BVP funds:

a. Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed
vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP
system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years,
and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average
number of officers hired over the most recent three years.)

b. Ensure that the application accurately reflects the current market cost for the vests identified on the application.

c. Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs.

Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will
receive the maximum award allowable based on the appropriation and distribution guidelines.

7. BlAhas completed user guides and training materials for the BVP application process and the payment request process.
Please see the following website for the guides and checklists: https://www.ojp.gov/program/bulletproof-vest-
partnership/program-resources#h449q.

For questions regarding this email or for assistance with the online application process, please do not hesitate to call
the BVP Help Desk at 1-877-758-3787, or email vests@usdoj.gov.

Sincerely,
The BVP Program Team
Bureau of Justice Assistance

https://ojp.gov/bvpbasi/

This email was sent to drice@glendaleaz.com using GovDelivery Communications Cloud on behalf of: Department of Justice -
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U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

Home / Patrick Leahy Bulletproof Vest Partnership

Patrick Leahy Bulletproof Vest Partnership

Notice: Critical Program information (Click here.)

The Patrick Leahy Bulletproof Vest Partnership (BVP),
created by the Bulletproof Vest Partnership Grant Act of
1998 is a unique U.S. Department of Justice initiative
designed to provide a critical resource to state and local
law enforcement.

ONE MILLION VESTS: Since 1999, the BVP program has
awarded more than 13,000 jurisdictions a total of $522
million in federal funds for the purchase of over one million
vests (1,441,013) as of November 2020.

See the complete list of FY 2021 BVP awards.

System for Award Management (SAM) Registration Requirement: Jurisdictions must be
registered in SAM in order to receive access to FY 2018-2021 BVP award funds. Jurisdictions
not registered with SAM are strongly encouraged to access the SAM website as soon as
possible in order to obtain information on and complete the online SAM registration process.
For more information about renewing and updating your existing SAM registration, or

registering in SAM as a new entity, please visit https://sam.gov/content/status-tracker. The
SAM Helpdesk can be reached at 866-606-8220.

Documentation Requirement: Grantees are required to keep documentation to support the
BVP vest application and payment requests for at least a three year period.

Other Federal Funds: Justice Assistance Grant (JAG) funds or other federal funding sources
may not be used to pay for that portion of the bullet proof vest (50%) that is not covered by
BVP funds. JAG or other federal funds may be used to purchase vests for an agency, but they
may not be used as the 50% match for BVP purposes.

Uniquely Fitted Armor Vest Requirement - Jurisdictions receiving funding for reimbursement
of body armor purchases must have in place a uniquely fitted vest requirement when the BVP
applications are submit.

In the BVP Program, "uniquely fitted vests" means protective (ballistic or stab-resistant) armor
vests that conform to the individual wearer to provide the best possible fit and coverage,
through a combination of: 1) correctly-sized panels and carrier, determined through
appropriate measurement, and 2) properly adjusted straps, harnesses, fasteners, flaps, or
other adjustable features. The requirement that body armor be "uniquely fitted" does not
necessarily require body armor that is individually manufactured based on the measurements
of an individual wearer. In support of the Office of Justice Programs’ efforts to improve
officer safety, the American Society for Testing and Materials (ASTM) International has made
available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor
(Active Standard ASTM £3003) available at no cost. The Personal Armor Fit Assessment
checklist, is excerpted from ASTM E3003.

In addition, a certification section has been added to the BVP application stating the
jurisdictions and law enforcement agency are aware of and will comply with this requirement.

NEW! UPDATED Mandatory Wear FAQs

Following two years of declining law enforcement officer line-of-duty deaths, the country
realized a dramatic 37 percent increase in officer deaths in 2010. Fifty-nine of the 160 officers
killed in 2010 were shot during violent encounters; a 20 percent increase over 2009 numbers.
The U.S. Department of Justice is committed to improving officer safety and has undertaken
research to review and analyze violent encounters and law enforcement officer deaths and
injuries. Due to the increase in the number of law enforcement officer deaths, coupled with

our renewed efforts to improve officer safety, beginning with FY 2011, in order to receive BVP
funds, jurisdictions must certify, during the application process, that all law enforcement
agencies benefitting from the BVP Program have a written "mandatory wear" policy in effect.
This policy must be in place for at least all uniformed officers before any FY 2011 funding can
be used by the agency. There are no requirements regarding the nature of the policy other than
it being a mandatory wear policy for all uniformed officers while on duty. BJA strongly
encourages agencies to consult the International Association of Chiefs of Police's Model
Policy on Body Armor and to strongly consider all recommendations within that policy. This
policy change was announced in October 2010 by Attorney General Holder after consulting
with and receiving input from the law enforcement community.

The IACP has very generously provided both its Body Armor Model Policy and position paper
to the BVP program. In order to obtain a copy of the Model Policy and position paper,
jurisdictions must be registered with the BVP program. To obtain a copy of the Model Policy,
contact the BVP Customer Support Center at 1-877-758-3787 or email vests@usdoj.gov.

For additional information regarding this new BVP program requirement, click here.
Resources “

¢ Current National Institute of Justice Body Armor Standard 0101.06
e NIJ Certification Mark

e NiJ Body Armor Standard 0101.06 Vest List

e NiJ Selection and Application Guide 0101.06 to Ballistic-Resistant Body Armor
e Body Armor Labels: When In Doubt .... Check It Out
e Body Armor Safety Initiative Archive

Advisories, Notices, and Alerts

Active NIJ Advisory and Safety Notices

Previous NIJ Body Armor Alerts

Contacts “

**All media contacts should be directed to the Office of Justice Programs, Office of
Communications.

For immediate assistance, please call us toll-free at 1-877-758-3787. You may also reach us
by email at vests@usdoj.gov

Latest Advisories ”
9-23-21 NIJ Advisory Notice: Model PHOENI-X IIA

1-19-21 NIJ Advisory Notice: Safariland, LLC. —- Model NS02-2020S-ME

12-4-20 NIJ Advisory Notice: Beijing V-Great International Co., Ltd. model - VGNIJ3A-2

6-11-20 NIJ Advisory Notice: Seguicol S.A. de C.V. model — 001PAN-SEGUICOL

1-7-20 NIJ Safety Notice: Hesco Armor, Inc., model 3610

6-18-19 NIJ Advisory Notice: Power Hit S.A. de C.V. model —- PHXP

All Active Advisories

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS