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PROFESSIONAL SERVICES AGREEMENT
(Not Construction Related)
SAW CUTTING AND MILLING SERVICES
City of Glendale Solicitation No. RFP 22-06
This Professional Services Agreement ("Agreement") is entered into and effective between CITY OF GLENDALE,
an Arizona municipal corporation ("City") and P1 Paving and Construction, LLC, an Arizona limited liability
company, authorized to do business in the State of Arizona, ("Consultant") as of the day of
___, 2022 (“Effective Date”).
RECITALS
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, Project (the "Project");
City desires to retain the professional services of Consultant to perform certain specific duties and produce
the specific work as set forth in the attached Exhibit B, Project Scope of Work (“Scope”);
Consultant desires to provide City with professional services (“Services”) consistent with best consulting or
architectural practices and the standards set forth in this Agreement, in order to complete the Project; and
City and Consultant desire to memorialize theit agreement with this document.
AGREEMENT
The parties hereby agree as follows:
1.
Key Personnel; Other Consultants and Subcontractors.
1.1
1.2
Professional Services. Consultant will provide all Services necessary to assure the Project is
completed timely and efficiently consistent within Project requitements, including, but not limited
to, working in close interaction and interfacing with City and its designated employees, and working
closely with othets, including other consultants or contractors, retained by City.
Project ‘Team.
a.
Project Manager.
o))
2)
Consultant will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's opinion, complete the project and
handle all aspects of the Project such that the work produced by Consultant is
consistent with applicable standards as detailed in this Agreement; and
The City must approve the designated Project Manager.
Project Team.
@
2)
The Project Manager and all other employees assigned to the Project by
Consultant will comprise the "Project Team."
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Consultant.
Discharge, Reassign, Replacement.
()
2)
Consultant acknowledges the Project Team is comprised of the same persons and
toles for each as may have been identified in Exhibit A.
Consultant will not discharge, reassign, replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
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without City’s prior written consent unless that person leaves the employment of
Consultant, in which event the substitute must first be approved in writing by City.
3} Consultant will change any of the members of the Project Tear at the City's
request if an employee's performance does not equal or exceed the level of
competence that the City may reasonably expect of a person performing those
duties, or if the acts or omissions of thar person are detrimental to the
development of the Project.
d. Subcontractors. Consultant shall not engage any subcontractor for the work or services to
be performed under this Agreement.
Schedule. ‘I'he Services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
Consultant’s Work.
3.1 Standard. Consultant must perform Services in accordance with the standards of due diligence,
care, and quality prevailing among consultants having substantial experience with the successful
furnishing of Services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identificd in this Agreement.
3.2 Licensing. Consultant warrants that:
a. Consultant currently holds all appropriate and required licenses, registrations and other
approvals necessary for the lawful furnishing of Services ("Approvals"); and
b. Neither Consultant nor any Subconsultant has been debarred or otherwise legally excluded
from contracting with any federal, state, or local governmental entity (“Debarment").
a City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments, or to examine Consultant's contracting ability.
2} Consultant must notify City immediately if any Approvals or Debarment changes
) ty in y it any J\pp! ig
during the Agreement's duration. The failure of the Consultant to notify City as
required will constitute a material default under the Agreement.
3.3 Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rales, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
Consultant must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military vetetan status or any disability.
Consultant will require any Sub-contractor to be bound to the same requizements as stated within
this section. Consultant, and on behalf of any subcontractors, warrants compliance with this
section.
34 Coordinati
Tnteracuon.
a. For projects that the City believes requires the coordination of various professional
services, Consultant will work in close consultation with City to proactively interact with
any other professionals retained by Ciry on the Project ("Coordinating Project
Professionals").
b. Subject ro any lirastations expressly stated in the Project Budget, Consultant wil meet to
review the Project, Schedule, Project Budyet, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably consiclers
necessary in order to ensure the timely work delivery and Project completion.
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4,
if For projects not involving Coordinating Project Professionals, Consultant will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
Work Product.
2 Ownership. Upon receipt of payment for Setvices furnished, Consultant grants to City
exclusive ownerslup of and all copyrights, 1f any, to evaluations, reports, drawings,
specifications, project manuals, surveys, estimates, reviews, minutes, all "architectural
work" as defined in the United States Copyright Act, 17 U.S.C § 101, ¢ seg., and other
intellectual work product as may be applicable ("Work Product”).
qd) This grant is effecuve whether the Work Product is on paper (e.g., 2 "hard copy"),
in electronic format, or in some other form.
(2) Consultant warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim chat any Work Product infringes on third-pasty
proprictary interests.
b. Delivery. Consultant will deliver to City copies of the preliminary and completed Work
Product prompily as they are prepared.
c City Use.
(1) City may reuse the Work Product ar its sole discretion.
Q) Tn the event the Work Product is used for another project without further
consultations with Consultant, the City agrecs to indemnify and hold Consultant
haamless from any claim arising out of the Work Product.
Gy Ta such case, City will also remove any seal and title block from the Work Product.
Compensation for the Project.
41
4.2
Compensation, Consultant's compensation for the Praject, including those furnished by its
Subconsulants or Subcontractors will not exceed $500,000 as specifically detailed in Exhibit D
(“Compensation”).
Chanye in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated Scope as outlined in the Project is significantly modified,
a. Adjustments to Compensation tequire a written amendment to this Agreement and may
requite City Council approval,
b. Additional services which are outside the Scupe of the Project contained in this Agreement
may not be performed by the Consultant without prior written authorization from the City.
c Notwithstanding the incorporation of the Exhibits to this Agreement by teference, should
any conflict arise berween the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.
ances. An “Allowance” may be identified in Exhibit D only for work that is required by the
and the value of which cannot reasonably be quantified at the time of this Agreement.
a. As stated in Sec, 4.1 above, the Compensation must incorporate all Allowance amounts
identified in Exhibit D and any unused allowance at the completion of the Project will
remain with Ciry.
b. Consultant may not add any mark-up for work identified as an Allowance and which is to
be performed by a Subconsultant.
c. Consultant will not use any portion of an Allowance without prior written authorization
from the City.
ING 200)
5.
d. Lixamples of Allowance items include, but are not linmed to, subsurface pothole
investigations, survey, geotechnical investigations, public participauion, radio path studies
and material testing.
44 Expenses. City will reimburse Consultant for cetiain out-ofpocker expenses necessacily incurred
by Consultant in connection with this Agreement, without mark-up (the “Reimbursable
Expenses”), inchaeling, but not limited to, document reproduction, materials for book preparation,
postage, courier and overnight delivery costs incurred with Federal Express or similar carriers,
travel and car mileage, subicct to the following:
a. Mileage, airfare, lodging und other travel expenses will be reimbursable only to the extent
these would, if incurred, be reimbursed to City of Glendale personnel under its policies
and procedures for business travel expense reimbursement made available to Consultant
for review prior to the Agreement’s execution, and which policies and procedures wall be
furnished to Consultant;
b. ‘The Reimbursable Expenses in this section are approved in advance by City in writing; and
c The total of all Rembutsable Expenses paid to Consultent in connection with this
Agreement will not exceed the “not to exceed” amount identified for Reimbursable
Services in the Compensation.
Billings and Payment.
5.
a. Consultant will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Peyment Application as stated
below,
b. The period covered by each Payment Application will be one calendar month ending oa
the last day of the month.
5.2 Payment.
a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b. Payment may be subject to or conditioned upon City's receipt of
wb Completed work generated by Consultant and its Subconsultants; and
(2) Unconditional waivers and releases om final payment from all Subconsultants as
City may reasonably request to ussure the Preyect will be free of claims arising
from required perfotmances under this Agreement.
5.3 Review and Withholdin». City's Project Manager will timely review and certify Payment
Applications.
a. If the Paymenr Application is rejected, the Project Manager will issue a written: isting of
the items not approved for payment.
b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in corzecting the deficiency or deficiencies rejected for payment.
Termination.
6A For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination nouce stating the effective termination date, which may not he less
than 15 days following the date of delivery.
a. Consultant will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.
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pe ere ee - ny
Consultant will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of
the required items to the City.
Cause. City may terminate this Agreernent for cause if Consultant fails to cure any breach of
this Agreement within seven days after receipt of written notice specifying the breach.
a.
Consultant will not be entitled to forther payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Consultant for Services furnished, City will pay the
amaunt due to Consultant, less City's damages, in accordance with the provisions of Sec. 5,
If City's direct damages exceed amounts otherwise due to Consultant, Consultant must pay
the difference to City immediately upon demand; however, Consultant will not be subject
to consequential damages more than $1,000,000 or the amount of this Agreement,
whichever is greater.
Conflict. Consultant acknowledges this Agreement is subject to ARS. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.
Insurance. For the duration of the term of this Agree:nent, Consultant shall procure and maintain
insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of all tasks or work necessary to complete the Project as herein defined.
Such insurance shall cover Consultant, its agent(s}, representative(s), employee(s) and any subcontractors.
8.1 Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:
a
d.
Commercial General Liability (CGL): Insurance Services. Office Form CG 00 01,
including products and completed operations, with limits of no less than $1,000,000 per
oceurrence for bodily injury, personal injury, and property damage. If a general aggregate
limit applies, cither the general aggregate limit shall apply separately to this project/location
or the general aggregate limit shall be twice the required occurrence limit.
Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $1,000,000 per accident for bodily injury and property
damage.
Professional Liability. Consulrant must rnaintain a Professional Liability insurance
covering errors and omissions arising out of the work or services performed by Consultant,
ot anyone employed by Consultant, or anyone for whose acts, mistakes, errors and
omissions Consultant is legally lability, with a liability msurance limit of $1,000,000 for
cach claim and a $2,000,000 annual aggregate limit.
Worker's Compensation: Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease.
8.2 Indemnification.
a,
To the fullest extent permitted by law, Consultant must defend, indemnify, and hold
harmless City and its elected officiais, officers, employees and agents (each, an
"Tadcannificd Pucty," collectively, the "Indumuificd Partice") foz, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys’
fees and litigation expenses (each, a “Demand or Expense" collectively "Demands or
Expenses") asserted by a third-party (Le. a person or enticy other than City or Consultant)
and that arises out of or results fram the breach of this Agreement by the Consultant or
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8.3
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ad
ren
5.6
the Consultant’s negligent actions, ercots or omissions (including any Subconsultant or
Subcontractor or other person of firm employed by Consultant), whether sustained before
or after completion of the Project.
b. This indemnity and hold harmless provision applies even if a Demand or E:xpense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agxeement, but in that event, Consultant will be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Consultant or of any
person or entity for whom Consultant is responsible.
c. Consultant is not required to indemnify any Indernnified Parties for, from, or against any
Demand or Expense resulting from che Indemnified Party's sole negligence ox other fault
solely attributable to the Indemnified Party.
Other Insurance Provisions. The insurance policies required by the Section above nvust contain,
or be endorsed to contain the following insurance provisions:
a. The City, its officers, officials, employees and volunteers ate to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or
in connection with the performance of all tasks or work necessary to complete the Project
as herein defined. Such liability may arise, bur is not limited to, liability for materials, parts
or equipment furnished in connection with any tasks, or work performed by Consuleant or
op its behalf and for liability arising from automobiles owned, leased, hired or borrowed
on behalf of the Consulram. General liability coverage can be provided in the form of an
endorsement 1 the Consultant’s existing insurance policies, provided such endorsement is
at least as broad as SQ Form CG 20 16, 11 85 or both CG 20 10 and CG 23 37, if later
revisions are used.
vb. For any claims telaied to this Project, the Consultant’s insurance coverage shall be
primary insurance with respect to the City, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the City, Us officers, officials,
employees or volunteers shall be in excess of the Consultant’s insurance and shall not
contribute with it.
fe)
Each insurance policy required by this Section shall provide that covetage shall not be
canceled, except after providing notice to the City.
septability of Insurers. Insurance is to be placcd with insurers with « current A.M. Best rating of
no less than A: VI, unless the Consultant has obtained prior approval from the City stating that a
non-conforming insuter is acceptable to the Cizy.
Waiver of Subrogation. Consultant hereby agrees to waive its rights of subrogation which
any insurer may acquire from Consultant by virtue of the payment of any loss, Consultant agtees
to obtain any endorsement that may be necessary to affect this waiver of subrogation. The
Workers’ Compensation Policy shall be endorsed with 2 waiver of subrogation in favor of the City
for all work performed by the Consultant, its employees, agent(s) and subcontractor(s).
Verification of Coverage. Within 15 days of the Effective Date of this Agreement, Consultant shall
furnish the City with original certificates and amendatuty endorsements, or copies of any applicable
insurance language making che coverage required by this Agreement effective. All certificates and
endorsements must be reccived and approved by the City before work commences. Failure to
obtain, submit on secure the City’s approval of the required insurance policies, certificates or
endorsements prior to the City’s agreement thar work may commence shall not waive the
Consultzat’s obligations to obtain and verfy insurance coverage as otherwise provided in this
Section. The City reserves the right to require complete, certified copies of all required insurance
policies, including any endorsemeats or amendments, required by this Agreenieni at any time
during the Term stated herein.
Osa s 220
a
16.
yw.
12.
Consultant’s failure to obtain, submit or secure the City’s approval of the requiced insurance
policies, certificates or endorsements shall not be considered a Force Majeure or defense for any
failure by the Consultant to comply with the terms and conditions of the Agreement, including any
schedule for performance or completion of the Project.
8.7 Subcontractors. Consultant shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.
8.8 Special Risk or Circumstances, The City reserves the right to modify these insurance requirements,
including any limits of coverage, based on the nature of the risk. prior experience, insurer, coverage
or other circumstances unique to the Consultant, the Project or the insurer.
E-verify, Records and Audits. ‘To the extent applicable under A.RS. § 41-4401, the Consultant wartant
theic compliance and that of its subconsultants with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements undet A.R.S. § 23-214(4). The
Consultant or subconsultant’s breach of chis warranty shall be deemed a maierial breach of the Agreement
and may result in the tecmination of the Agreement by the Ciry under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Consultant and subconsultant warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. ‘The parties shall cooperate with the City’s random inepections, including granuny the inspecting party
eatry rights onto their respective properties to perform the random inspections and waiving their respective
rights to keep such papers and records con fidential.
No Boycott of Israel. To the extent ARS § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to nor engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393,
Attestation of PCL Compliance. When applicable, the Consultan will provide the City annually with a
Payment Caxd Industry Data Security Standard (PCI DSS) attestation of compliance ceruficate signed by an
officer of Consultant with oversight responsibility.
Notices.
12.4 A notice, request or other communication that is required or petmitted under this Agreement (each
a "Notice") will be effective only if:
a. The Notice is in wrlung; and
b. Delivered in person or by overnight counter service (delivery charges prepaid), certified or
registered mail (return receipt requested),
c Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if
Q Received on a business day before 5:00 p.m. at the address for Notices identitied
for the Party in this Agreement by U.S. Mail, hund delivery, or overnight courier
service; or
2) As of the next business day after receipt, if reccived after 5:00 p.m.
d, The burden of proof of the place and time of delivery is upon the Party giving the Notice.
é Digitalized signatures and copies of signatures will have the same effect as original
vigaacuces.
a. Consultant. Consultant's represcnuative (the "Consultant's Representative") authorized to
act on Consultant's behalf with respect to the Project, and his or her address for Notice
delivery is:
10/6/2020
P1 Paving and Construction, [1.C
c/o Matt Tormey
8550 N. 91 Avenue Suite 65
Peoria, AZ. 85345
matt@p1 paving.com
b. City. City's representative ("City's Representative") authorized to act on City's behalf, anc
his or her address for Notice delivery is:
Ciry of Glendale
c/o julie Ossege
7070 W. Northern Avenue
Glendale, Arizona 85303
With required copy to:
| City Manager City Attorney
i City of Glendale City of Giendale
| 5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Anzona 85301 Glendaie, Arizona 85301
es Concurrent Notices.
(1) All notices to City’s representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's representanve until
the time thar it has also been received by the City Manager and the City Attorney.
Q) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Consultant identifying the designee(s) and their
respective addresses for notices.
d. Changes. Consultant or City may change its representative or information on Nouce, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
13. Financing Assignment, City may assign this Agreement to aay City-affiliated entity, including a non-
pxofit corporation or other entity whose primary purpose is to own or manage the Project.
14. Entire Agreement; Survival; Counterparts; Signatures.
141 Integration. ‘This Agreement contains, except as stated below, the entre agreement between City
and Consultant and supersedes ali prior conversations and negotiations berween the parties
regarding the Project or this Agreement.
a. Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
i b. Representations, statements, conditions, or warranties not contained in this Agreement will
! not be binding on the parties.
c. The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the ariginal soliciration ae stated Tneansistencies henveen the solicitation, any addendums
and the response or any excerpts attached 2s Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.
14.2 Interpretation.
a The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.
i 10/6/2020
Leen re ern Stine ae ea inner ~ - <n =. —_
17.
18.
143
dd
14.6
Term.
131
b, The parties are of equal bargaining, position and this Agreernent must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
& ‘The Agreement will be interpreted in secordaace with the laws of the State of Arizona.
val. Except as specilically provided otherwise in this Agreement, each warcanty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other tight, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.
Amendment. No amendment to tis Apreeinent will be binding unless in writing and executed by
the parties, Electronic sigaature blocks not constitute execution for purposes of this. Agreement.
Any amendment may be stibject to City Council approval.
Remedies. Ail rights and remedies provided in this Agreemear are curnulative and the exercise of
aly one or more nght or remedy will not affect ay other rights or remedies under this Agreement
or applicable law.
NS if any provision of this Agreement is verded or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unentorceable
provision will be reformed to conform with applicable law.
C . This Agreement may be cuted in counterparts, and all counterparts will together
comprise one instrument,
Renewals. The erm of this Agreernent commences upon the effective date and continues fora
ons (1) year initial period. The City may, at its option and with the approval of the Consultant
extend the term of this Agreement an addinanal four (4), renewable on an annual basis. Consultant
will be notified in writing by the City of its iment to extend the Agreement period at least, thirty (30)
calendar days prior to the expiration of the oripna! or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal pesiod and will be a determining
factor for any renewal. There are na anromatic renewals of ihis Agreement.
tension for Procurement Process. Upon the expiration of the Lerm of this Agreement,
including the inital tcem and any enewals, at the City’s sole discretion, this Agreement may be
extended on 4 month-to-month basis for a maximum of six (6) months to allow for the City to
romplete its procurement proccss to select a vendor 10 provide the services/materials similar to
those provided under this Agreement. The City will norify the Contractor in writing of irs intent to
extend the Ayreament at leasi thirty (39) calendar cays prior to the expieation of the Term. Any
extension provided under this subsection will cantinve under the same terms and conditions as 11
effect immerhately prior te the expiration of the then-carrent term.
Dispare Resolution. Any contenversy or claim arising our of or rearing to this contract, or the breach
t, shall he settled by
Conmmercal Arbitration Rules, anc Jy
court f.
travian admi cred according 10 the American Arbitration Association’s
lgrnent on the award rendered by the arbitrator may be entered an any
rt
aving junsdicuon thercet.
Cooperative Use of Conteact. ‘Tus agreement may be extended for use by other governmental agencies
Aad pelitical subdivisions of tie State. Any such usage by oft
catities must be in accord with the
ordinances, Uharer, cules and regukstions of the respective entity and the approwal of the Coniractor and
ha
City. Por a list of SAVE membess,
lick on the following }iuk:
WT IT Bae rf Sater f pt hey.
Exhibits. The following exhibits. with reference to the term in wiuch they are iirst referenced, are
incorporated by this reference.
Tshibic A Propoct
Exhibit B Scope of Work
16/4/2020
Eixhibit C
Exhibit D
Schedule
Compensation
Signatures appear on the following page.)
10
14/6/2020
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‘The parties enter into this Agreement effective as of the date shown above,
City of Glendale,
an Atizona municipal corporation
By: Kevin Phelps
Its: City Manager
ATTEST:
Jolie K. Bower : (SEAL)
City Cletk
APPROVED AS TO FORM:
Michael D. Bailey
City Attorney
Pi Paving and Construction, LLC,
an Arizona limited lability company
Vn?
Tis: Authored Representauve
ll
% (RUSE SAWS
tt
30/0/2020
EXHIBIT A
Professional Services Agreement
PROJECT
Contractor is fo provide concrete and asphalt cutting and milling services on an as needed basis.
City of Glendale
Solicitation Number: RFP 22-06 / 42100076
SAW CUTTING AND MILLING SERVICES
Nee ;
a
Glendale
“CITY OF GLENBALE
Procurement Division
5850 West Glendate Avenue,
REED
|
i
\ Suite 317
! Glendale, Arizona net |
}
co
1. INTRODUCTION
The City of Glendale (City), Arizona, Water Services Department is seeking to award
muitiple contracts with vendors to assist the City with concrete and asphalt cutting and
milling services. Contractors will provide detail planning that demonstrate to the City the
ability to respond tu emergency services with qualified staff, equipment and vehicles
required to perform saw cutting and milling services and response time. It is the City's
intent to award contracts with multiple contractors to ensure our utility customers have
limited interruption of services.
2. OBJECTIVES
» Flat saw cutting (Group 1): Saw cutting asphalt or concrete on flat surfaces,
primarily sidewalks streets.
* Horizontal concrete saw cutting (Group 2): saw cutting concrete, primarily
sidewalks, curb & guiter
e Milling Services (Group) 3: milling services of asphalt, concrete sidewalks,
curb & gutters
3. SCOPE OF WORK
* Contractor{s) shall provice fiat horizontal concrete and asphalt saw cutting
and milling services as needed. Contractor will provide all equipment,
materials, supplies and personnel necessary to perform the saw cutting or
milling and cleanup up for the City.
© The Contracior is responsible for obtaining and purchasing any water
necessary for saw cutting cr milling. Water is available at fire hydrants
throughout the City with the required permit. The Contractor shall obtain ail
necessary permits, fittings and water meters that may be required by the City.
* Work shai! be perforrned at a variety of locations within the City on an as
needed basis and may require immediate attention to avoid prolonged
interruption of water services.
e Upon request, Contraczor(s) to provide traffic control services
» Services to include but not limited to horizontal concrete curb cutting, milling,
radius horizontal curb cutting and milling, flat concrete and asphalt cutting
and milling.
3.1 AWARD:
2 The City intends to award to a Primary and Secondary Contractor. The
eerondary contractors will only be used if the services cannot be provided by
the Primary Contractor
3.2 EQUIPMENT
» The Contractor’s vehicles and equipment shail be neat in appearance and
easily identified. identification on the Contractor's vehicles shall consist of at
ue
~~ CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
~~“ Gity of Glendale
Solicitation Number: RFP 22-06 / 42100076
~y
7 | SAW CUTTING AND MILLING SERVICES Suite 317
Glendale | | Glendale, Arizona 85301
ae ————
a minimum, company name and phone number. Contractor shall maintain
vehicles and equipment in a safe and mechanically sound working condition.
3.3. MINIMUM QUALIFACTIONS/REQUIREMENTS
* Contractor shall be licensed, bonded, and insured.
3.4 DELIVERY
» Contractor must be able to provide services on an as needed/on-call basis.
Contractor shall respond within 24 hours of notitication from a representative
of the City.
« Contractor shali provide a 24-hour emergency contact number and respond
within 2 hours of an emergency notification.
3.5 PERFORMANCE REQUIREMENTS/MEASURES
Contractor shall have a supervisor available by phone while work is being
performed.
Contractor shall supply adequate manpower to perform requested work.
Contractor shall act and work in a professional manner as to not bring undue
criticism or ermbarrassment te the City of Glendale.
Contractor shall follow all City, County, State and Federai and OSHA rules and
regulation pertaining te work being performed.
The Contractor is responsible for attaining a Maricopa County Dust Control
permit, if required.
EXHIBIT B
Professional Services Agreement
SCOPE OF WORK
Contractor shall provide flat horizental conerete and asphalt saw cutting and milling services as needed.
Contractor will provide all equipment, materials, supplies and personnel necessary to perform the saw cutting or
milling and cleanup up for the City.
‘The Contractor is cesponsible for obtaining and purchasing any water necessary for saw cutting or milling. Water is
available at fire hydrants throughout the City with the required permit. The Contractor shall obrain all necessary
permits, fittings and water meters that may be cequired by the City.
Work shall be performed at 4 variety of locations within the City on an as needed basis and may require immediate
attention to avoid prolonged interruption of water services.
Upon request, Contractor to provide traffic control services
Services to include but not limited te horizontal concrete curb cutting, milling, radius horizontal curb cutting and
milling, flat concrete and asphalt cutting and milling.
EXHIBIT C
Professional Services Agreement
SCHEDULE
Contractor shall provide fat hutizoncal concrete and asphalr saw cuttung and milling services as needed.
FXHIBIT D
Professional Services Agreement
COMPENSATION
METHOD AND AMOUNT OF COMPENSATION
Contractor shall be paid for services performed. Services shall be performed on an as needed basis.
NOT-TO-EXCEED AMOUNT
Vhe total amount of compensation paid to Consultant for full compleuon of all work required by the Project during
the entire term of the Project must not exceed $500,000,
DETAILED PROJECT COMPENSATION
Grou 1
fiem Description | Unit Price
No. |
; a. | Fiat Asphaft Saw Cutting up to 4 inches depth | $0 20 ser
| | ineh/foot
‘ _ | $1.20% 4
2 Plot Aspralt Saw Cutling over 4 inches depth | $0.36 per
| inch/foct
3. Fist Concrate Saw Cutting @ Inches thick of jess | $0.66 per |
inch/faot
_ ($3.50@ 69
4. Flat Concrete Saw Cutting over 6 inches thick SO.60 per
inch/ioot
ke} ' Hourly Rate for Crew (Superviser, Operator Laborer; ang $75
| Equipment.
8. Minimum Saw Gutiing Charge and Quantity to inciude | 250
(iesludes aif destinations in the City) Hourly Rate for Crew
(Supervisor, Operator, Laborer; and Equipment.
—
Group 2
Item Description Unit Price
Na,
a. | Perigental Carcrete Saw Cutt rg up to & inches tisk NOT
AVAILABLE
en Horicontal Conerete Saw Cutting over 8 inches thith NOT
AVSILABLE
3. mourl, Rate for crew (Supennsor, Opsrator, Lobarer; air OT
Equipment. | AVAILABLE |
4 cuwy Cucing Charge and Quantity tinekides au NOT |
in the City) Hourly Rate fer Crew (Supervisor, AVAILABLE |
| CQrerator, Laborer} and Equipment. |
_|
Group 3 _ ont
Rem Descriplion Unit Price
No,
i. Wiki OF Aaprall, Cdfiarsis cidewalha, Curb & Gutters. SA8e ter
first hour
F250/nour
. afer that.
2. Hourly Rate tor Crew (Supervisor Operator, Laberse) ang $75
Equipment. _ _—
4 Mimmus Milling Charge of Ssphait, Concrete Sicewalks | $450 - first
Curb & Gutters and Quantity (includes ail destinations in | hour
the City) Houriy Rate for Crew (Supervisor, Operator, |
Laborer) and Equipment. |