2025-008_TT0557 - PC 1286 - SIGNED CONTRACT 2025-008 CONSTRCUTION_ADMINISTRATION_FOR_THE_BROADWAY_RD_BRIDGE.PDF
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CONSULTANT SERVICES CONTRACT
BETWE EN
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
AND
AECOM TECHNICAL SERVICES, INC.
FOR
BROADWAY ROAD BRIDGES AT TEMPE CANAL CONSTRUCTION ADMINISTRATION SERVICES
WORK ORDER NO. TT0557
CONTRACT NO. 2025-008
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CONSULTANT SERVICES
CONTRACT NO. 2025-008
TABLE OF CONTENTS
Table of Contents
SECTION 1 - SERVICES OF THE CONSULTANT ....................................................................................... 1
SECTION 2 - PERIOD OF SERVICE ............................................................................................................ 1
SECTION 3 - PAYMENTS TO THE CONSULTANT ...................................................................................... 2
SECTION 4 - THE COUNTY’S RESPONSIBILITIES .................................................................................... 2
SECTION 5 - AMENDMENTS ....................................................................................................................... 3
SECTION 6 - RECORDS ............................................................................................................................... 3
SECTION 7 - PROJECT COMPLETION ....................................................................................................... 3
SECTION 8 - TERMINATION ........................................................................................................................ 3
SECTION 9 - OWNERSHIP OF DOCUMENTS ............................................................................................. 4
SECTION 10 - COMPLIANCE WITH LAWS .................................................................................................. 4
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: ....................................................... 5
SECTION 11 - GENERAL CONSIDERATIONS ............................................................................................ 6
SECTION 12 - SUCCESSORS AND ASSIGNS ............................................................................................ 7
SECTION 13 - NO KICK-BACK CERTIFICATION ......................................................................................... 7
SECTION 14 - ANTI-DISCRIMINATION PROVISION ................................................................................... 7
SECTION 15 - FORCED LABOR .................................................................................................................. 8
SECTION 16 - INDEMNIFICATION ............................................................................................................... 8
SECTION 17 - INSURANCE REQUIREMENTS ............................................................................................ 8
CERTIFICATES OF INSURANCE .......................................................................................................... 10
CANCELLATION AND EXPIRATION NOTICE ....................................................................................... 10
SECTION 18 - INFLUENCE ........................................................................................................................ 10
SECTION 19 - TITLE VI .............................................................................................................................. 11
SECTION 20 - FORCE MAJEURE .............................................................................................................. 11
SIGNATURE PAGE ..................................................................................................................................... 13
CONTRACT ATTACHMENTS
EXHIBIT A – SCOPE OF WORK
EXHIBIT B – CONSULTANT’S FEE PROPOSAL
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CONSULTANT SERVICES
CONTRACT NO. 2025-008
CONSTRUCTION ADMINISTRATION SERVICES
Pursuant to the provisions of the Arizona Revised Statutes § 11-201 the Maricopa County Board of
Supervisors has the authority to enter into contracts.
The Maricopa County Department of Transportation, hereinafter called the “COUNTY”, is desirous of
having certain professional services performed in connection with Contract No. 2025-008,
BROADWAY ROAD BRIDGES AT TEMPE CANAL CONSTRUCTION ADMINISTRATION SERVICES,
hereinafter called the “Project”, and as more fully described in Exhibit A, Scope of Work, and in
accordance with Exhibit B, Fee Proposal, attached; and AECOM TECHNICAL SERVICES,
INC. , hereinafter called “CONSULTANT”, with its principal offices located at 7720 North 16th
Street, Suite 100, Phoenix, Arizona 85020, Telephone Number: 602-371-1100, subject to the following
terms and conditions:
THEREFORE, the parties hereto mutually agree as follows:
SECTION 1 - SERVICES OF THE CONSULTANT
The CONSULTANT, under the general supervision of the COUNTY, Construction and Materials Division
Manager, shall prepare studies, reports, surveys, plans, drawings, specifications, and cost estimates as
are necessary for the Project according to the directions and designated standards of the COUNTY,
and in accordance with Exhibit A, Scope of Work. It is understood and agreed that the COUNTY
authorized representative shall be the COUNTY 35TConstruction and Materials Division Manager
or his duly authorized representative, hereinafter called the “Agent”. For purposes of this contract, the
Agent’s duly authorized representative shall be the Project Manager and he/she shall be the sole contact
for administering this contract.
The CONSULTANT shall meet periodically with the Agent so as to keep the COUNTY informed of
the progress of the work in accordance with the schedule defined in Exhibit A, Scope of Work.
The CONSULTANT shall promptly advise the Agent of any factors which develop during the Project
that would likely result in construction or design costs in excess of budgetary constraints.
SECTION 2 - PERIOD OF SERVICE
The CONSULTANT shall complete all work in accordance with the time requirements provided in Exhibit
A, Scope of Work, within THREE HUNDRED SIXTY-FIVE (365) CALENDAR DAYS after receipt of the
Notice to Proceed. Should extension of this contract period be necessary, and any such extension(s)
continue the date of contract performance for a time period of more than one (1) year from the original
date of contract expiration, adjustment(s) of the CONSULTANT’S fee(s) may, upon agreement by both the
COUNTY and the CONSULTANT, be made in accordance with the Consumer Price Index for Urban
Consumers, Western Division, published by the U.S. Department of Labor, Bureau of Labor Statistics,
using the published edition coinciding with the initial contract expiration date. Any such fee adjustment
shall only apply to the extended contract time period.
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SECTION 3 - PAYMENTS TO THE CONSULTANT
The CONSULTANT shall be paid for work under this contract a not-to-exceed amount of ONE MILLION ONE
HUNDRED TWENTY SIX THOUSAND THREE HUNDRED FIFTY-SIX DOLLARS AND NO CENTS
($1,126,356.00), plus any adjustments that have been approved in writing in accordance with the Maricopa
County Procurement Code.
The COUNTY will pay the CONSULTANT upon completion of the work as accepted by the COUNTY, except
that progress payments may be made as billed by the CONSULTANT based on approved monthly progress
reports subject to the limitations set forth in Exhibit A, Scope of Work. No retention shall be withheld from the
contract
The CONSULTANT shall provide back-up documentation with each invoice progress payment. The back-up
documentation shall clearly indicate the classification, hours worked, date, and employee’s name, including
subconsultants. All backup documentation shall include copies of any subconsultants or vendor invoices.
The Small Business Enterprise Participation Form (Attachment 1) is to be submitted with each pay
application or invoice. Any pay application or invoice without this form attached is subject to rejection as not
being a completed pay application or invoice pursuant to the terms of the contract.
The final invoice shall be paid to the CONSULTANT, as applicable, within forty-five (45) calendar days after:
A.
final completion of all work per Exhibit A, Scope of Work,
B.
acceptance of the work by the COUNTY,
C.
the COUNTY’s receipt of the fully executed “Certificate of Performance” form (Attachment 2). Any
final invoice submitted without a Certificate of Performance is subject to rejection as not being a
completed pay application or invoice pursuant to the terms of the contract.
SECTION 4 - THE COUNTY’S RESPONSIBILITIES
The COUNTY will furnish the CONSULTANT, at no cost to the CONSULTANT, the following information or
services for this Project:
A.
One copy of on-hand maps, records, survey ties, benchmarks, or other data pertinent to the Project.
This does not, however, relieve the CONSULTANT of the responsibility of searching records for
additional information, for requesting specific information, or for verification of that information
provided. The COUNTY does not warrant the accuracy or comprehensiveness of any such
information.
B.
All available information and data relative to policies, standards, criteria, and studies, etc. impacting
the Project as identified by the CONSULTANT.
C.
Available staff for consultation with the CONSULTANT during the performance of studies and plan
development in order to identify the problems, needs, and other functional aspects of the Project.
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D.
Prompt examination of documents submitted by the CONSULTANT and rendering of decisions
pertaining thereto in order to avoid unreasonable delay in the progress of the work by the
CONSULTANT. The COUNTY will keep the CONSULTANT advised concerning the progress of the
COUNTY’s review of work.
SECTION 5 - AMENDMENTS
This contract may be amended by mutual agreement of the COUNTY and the CONSULTANT.
Any alteration in the Scope of Work that will result in a substantial change in the nature of the Project so as
to materially increase or decrease the contract fee will require negotiation of an amendment to the contract
to be executed by the COUNTY and the CONSULTANT. No work shall commence on the change until the
contract amendment has been approved by the COUNTY and the Agent has notified the CONSULTANT to
proceed. It is distinctly understood and agreed that no claim for extra work performed or materials furnished
by the CONSULTANT will be allowed by the COUNTY except as provided herein, nor shall the
CONSULTANT do any work or furnish any materials not covered by this agreement unless such work is first
authorized in writing by the COUNTY in accordance with the Maricopa County Procurement Code. Any such
work or materials furnished by the CONSULTANT without such written authorization first being given shall
be at CONSULTANT’s own risk, cost, and expense. The CONSULTANT hereby agrees to make no claim
for such work or materials furnished without such written authorization.
SECTION 6 - RECORDS
Records of the CONSULTANT’S expenses pertaining to this contract and records of accounts between the
COUNTY and the CONSULTANT shall be kept on a generally recognized accounting basis and shall be
available upon request to the COUNTY or its authorized representative for audit during normal business
hours.
All CONSULTANT and COUNTY procurement records shall be retained for a period of one (1) year and
disposed of in accordance with the records retention guidelines and schedules approved by the State of
Arizona Department of Library, Archives, and Public Records unless applicable Federal regulations require
a longer period of retention.
SECTION 7 - PROJECT COMPLETION
If, during the course of this contract, situations arise which prevent completion within the allotted time, the
Agent may grant an extension.
SECTION 8 - TERMINATION
The COUNTY may terminate this contract at any time upon reimbursement to the CONSULTANT of
expenses that include reasonable charges for time and material for the percentage of work satisfactorily
completed and provided to the COUNTY.
The COUNTY reserves the rights to postpone, terminate, or abandon this contract for the CONSULTANT’S
failure to complete the Project on time or failure to comply with the provisions of the contract. The COUNTY
also reserves the right to terminate any or all parts of this contract for its own convenience as the COUNTY
may determine at its sole discretion.
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The COUNTY hereby gives notice that pursuant to A.R.S. § 38-511 “A” this contract may be canceled without
penalty or further obligation within three (3) years after execution if any person significantly involved in
initiating, negotiating, securing, drafting, or creating a contract on behalf of the COUNTY is, at any time while
the contract or any extension of the contract is in effect, an employee or agent of any other party to the
contract in any capacity or a CONSULTANT to any other party of the contract with respect to the subject
matter of the contract. Cancellation under this section shall be effective when written notice from the
Transportation Director is received by all of the parties to the contract. In addition, the COUNTY may recoup
any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing,
drafting, or creating the contract on behalf of the COUNTY from any other party to the contract arising as a
result of the contract.
The CONSULTANT may terminate this contract in the event of nonpayment of fees as specified in SECTION
III, PAYMENTS TO THE CONSULTANT.
SECTION 9 - OWNERSHIP OF DOCUMENTS
A.
All original documents including, but not limited to studies, reports, tracings, drawings, physical and
computer models, estimates, field notes, investigations, design analysis, calculations, computer
software, and specifications, prepared in the performance of this contract are to be and remain the
property of the COUNTY and are to be delivered to the Agent before final payment is made to the
CONSULTANT. The COUNTY will not reuse, alter or modify these documents without noting such
modifications, alterations, or intent of their reuse, and will hold the CONSULTANT harmless from
any claims arising from such reuse, modifications, or alterations of the documents. The
CONSULTANT may retain reproducible copies of all such documents delivered to the COUNTY.
B.
If the CONSULTANT retains reproducible copies of all such documents delivered to the COUNTY,
the CONSULTANT may not use those documents in regard to current or future claims or litigation
against the COUNTY brought by another party or parties unless the documents are independently
produced in accordance with a court order or procedural rules and notice of such production is given
to the COUNTY immediately and prior to their production.
C.
Copies retained by the CONSULTANT, subconsultant(s), or any related entities are governed by
Arizona Law regarding the use of public records and may not be used for commercial purpose without
additional written permission from the COUNTY and the payment of all applicable fees.
D.
The COUNTY reserves the right to reuse the documents as it sees fit.
SECTION 10 - COMPLIANCE WITH LAWS
The CONSULTANT is required to comply with all Federal, State, and local laws, local ordinances and
regulations. The CONSULTANT’S signature on this contract certifies compliance with the provisions of the
I-9 requirements of the Immigration Reform and Control Act of 1986 for all personnel that the CONSULTANT
and any subconsultants employ to complete any Project. It is understood that the COUNTY shall conduct
itself in accordance with the provisions of the Maricopa County Procurement Code.
The CONSULTANT warrants that it is in compliance with A.R.S. §41-4401 and further acknowledges:
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(1)
That the CONSULTANT and its subconsultants, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their compliance
with A.R.S. §23-214, subsection A; after December 31, 2007, every employer, after hiring
an employee, shall verify the employment eligibility of the employee through the e-verify
program and shall keep a record of the verification for the duration of the employee’s
employment or at least three years, whichever is longer.
(2)
That a breach of a warranty under subsection 1 above, shall be deemed a material breach
of the contract that is subject to penalties up to and including termination of the contracts;
(3)
That the contracting government entity retains the legal right to inspect the papers of any
CONSULTANT or subconsultant employee who works on the contract to ensure that the
CONSULTANT or subconsultant is complying with the warranty provided under subsection
1 above and that the CONSULTANT agrees to make all papers and employment records of
said employee(s) available during normal working hours in order to facilitate such an
inspection.
(4)
That nothing herein shall make any CONSULTANT or subconsultant an agent or employee
of the contracting government entity.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:
(1)
The undersigned (authorized official signing for the CONSULTANT) certifies to the best of
his or her knowledge and belief, that the CONSULTANT, defined as the primary participant
in accordance with 45 CFR Part 76, and its principals:
(a)
are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
(b)
have not within a 3-year period preceding this Contract been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal
or State antitrust statues or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen
property;
(c)
are not presently indicted or otherwise criminally or civilly charged by a government
entity (Federal, State or local) with commission of any of the offenses enumerated
in paragraph (2) of this certification; and
(d)
have not within a 3-year period preceding this Contract had one or more public
transaction (Federal, State or local) terminated for cause of default.
(2)
Should the CONSULTANT not be able to provide this certification, an explanation as to why
should be attached to the Contact.
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(3)
The CONSULTANT agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower
tier covered transactions related to this Contract.
SECTION 11 - GENERAL CONSIDERATIONS
A.
The CONSULTANT shall furnish to the COUNTY for approval, the names of its key employees, and
of its subconsultants and their key employees, to be used on this Project prior to beginning the work
under this contract. Any subsequent changes are subject to the written approval of the COUNTY.
B.
The CONSULTANT shall perform, with its own firm, work amounting to fifty percent (50%) or more
of the total amount of the contract value. Any deviation may be approved, in writing, at the discretion
of the Agent.
C.
The failure of either party to enforce any of the provisions of this contract or to require performance
of the other party of any of the provisions hereof shall not be construed to be a waiver of such
provisions, nor shall it affect the validity of this contract or any part thereof, or the right of either party
to thereafter enforce each and every provision.
D.
If the COUNTY determines that the CONSULTANT had made any errors and/or omissions (E&O) in
the work product delivered to the COUNTY under the terms of this Contract, the CONSULTANT
shall make all necessary revisions or corrections resulting from E&O without additional cost to the
COUNTY. Errors and Omissions is defined as a deviation from the standard of care on the part of a
design engineering consultant in the performance of architectural and/or engineering services under
this Contract. The COUNTY shall actively pursue the resolution of E&O’s at the lowest possible level
within a reasonable timeframe in accordance with the most current version of MCDOT’s Errors and
Omissions
by
Design
Consultants
on
Projects
Procedure
No.
P5305
(https://www.maricopa.gov/DocumentCenter/View/69060/New-Procedure-P5305-Errors-and-
Omissions-by-Design-Consultants-on-Projects).
E.
It is mutually understood and agreed that this contract shall be governed by the laws of the State of
Arizona, both as to interpretation and performance. Any action at law, suit in equity, or judicial
proceeding for the enforcement of this contract, or any provision thereof, shall be instituted only in
the courts of the State of Arizona.
F.
When this contract requires the CONSULTANT to study specific geographic areas of Maricopa
County the CONSULTANT agrees during the term of this contract and any extensions thereof that
CONSULTANT will not perform similar services for any clients other than the COUNTY within that
specific geographic area without the written authorization and approval of the Transportation Director
of the COUNTY.
G.
The CONSULTANT agrees that it, its principals, employees, subconsultants, agents and assigns,
shall not accept employment as CONSULTANTS, expert witnesses or otherwise in any pending or
contemplated litigation against the COUNTY during the term of this contract and any extensions
thereof without the written authorization and approval of the Transportation Director of the COUNTY.
H.
The CONSULTANT agrees that it, its principals, employees, subconsultants, agents and assigns,
shall not accept employment as CONSULTANTS, expert witnesses or otherwise in any future
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litigation against the COUNTY in regard to the subject matter of this contract without the written
authorization and approval of the Transportation Director of the COUNTY.
I.
It is understood that the COUNTY shall have the right to seek and obtain in any court of competent
jurisdiction an injunction to restrain a violation or alleged violation by the CONSULTANT, its
principals, employees, subconsultants, agents or assigns, of the provisions of F., G., and H. of this
section or of the provisions of B. of Section IX, and the right of action for full damages at law, in
addition to any other remedies provided by this contract. In no case shall a waiver by the COUNTY
of the right to seek relief under this provision constitute a waiver of any other or further violation.
J.
The CONSULTANT shall incorporate stormwater quality best management practices (BMPs) in the
design of the project and comply with the Maricopa County Stormwater Quality Management and
Discharge Control Regulation, the Maricopa County Drainage Policies and Standards, and the
Maricopa County Drainage Regulations, using guidance from the Maricopa County Drainage Design
Manual, Vol. III, Erosion Control.
L.
Written Certification Pursuant to A.R.S. § 35-393.01. If CONSULTANT engages in for-profit activity
and has 10 or more employees, and if this Agreement has a value of $100,000 or more,
CONSULTANT certifies it is not currently engaged in, and agrees for the duration of this Agreement
to not engage in, a boycott of goods or services from Israel. This certification does not apply to
a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842.
SECTION 12 - SUCCESSORS AND ASSIGNS
This contract shall not be assigned by either party without prior written approval of the other except that the
CONSULTANT may use in the performance of this contract without prior approval of the COUNTY, personnel
or services of its related entities and affiliated companies as if they were an integral part of the
CONSULTANT; and it shall extend to and be binding upon the heirs, executors, administrators, successors
and assigns of the parties hereto.
SECTION 13 - NO KICK-BACK CERTIFICATION
The CONSULTANT warrants that no person has been employed or retained to solicit or secure this contract
upon any agreement or understanding for a commission, percentage, brokerage, or contingent fee; and that
no member of the Board of Supervisors or any employee of the COUNTY has any interest, financially or
otherwise, in the CONSULTANT’S firm.
For breach or violation of this warranty, the COUNTY shall have the right to annul this contract without liability,
or at its discretion, to deduct from the contract price or consideration, the full amount of such commission,
percentage, brokerage, or contingent fee.
SECTION 14 - ANTI-DISCRIMINATION PROVISION
The COUNTY will endeavor to ensure in every way possible that small business enterprises shall have every
opportunity to participate in providing professional services, purchased goods, and contractual services to
the COUNTY without being discriminated against on the grounds of race, religion, gender, age, disability, or
national origin.
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The CONSULTANT agrees not to discriminate against any employee or applicant for employment because
of race, religion, gender, age, disability, or national origin, and further agrees not to engage in any unlawful
employment practices. The CONSULTANT further agrees to insert the foregoing provisions in all
subcontracts hereunder.
SECTION 15 - FORCED LABOR
By submitting a bid for this solicitation and/or entering into a contract as a result of this solicitation,
CONSULTANT agrees to comply with all applicable portions of Arizona Revised Statutes Section 35-394.
Contracting; procurement; prohibition; written certification; remedy; termination; exception; definitions.
CONSULTANT certifies that it does not currently, and agrees for the duration of the contract, that it will not
use:
A.
The forced labor of ethnic Uyghurs in the People’s Republic of China.
B.
Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of
China.
C.
Any CONSULTANT, subconsultant or suppliers that use the forced labor or any good or services
produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.
D.
If CONSULTANT becomes aware during the term of the agreement that CONSULTANT is not in
compliance with this paragraph, the CONSULTANT shall notify the COUNTY within five business
days after becoming aware of the noncompliance. If the CONSULTANT fails to provide a written
certification to the COUNTY that the CONSULTANT has remedied the noncompliance within 180
days after notifying the COUNTY of its noncompliance, then the agreement terminates, except that
if the agreement termination date occurs before the end of the 180-day period, the agreement
terminates on the agreement termination date.
SECTION 16 - INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall defend, indemnify, and hold harmless COUNTY,
its agents, representatives, officers, directors, officials, and employees from and against all claims, damages,
losses and expenses, including reasonable attorney fees and court costs, but only to the extent caused by
the negligence, reckless or intentional wrongful conduct of the consultant or others persons employed or
used by the consultant in the performance of the contract or subcontract. “Other persons employed or used”
means a subconsultant to a consultant or design professional in any tier, or any other person or entity who
performs work or design professional services, or provides labor, services, materials or equipment in
connection with the contract.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as
limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to the
sole negligence of COUNTY.
SECTION 17 - INSURANCE REQUIREMENTS
CONSULTANT, at CONSULTANT'S own expense, shall purchase and maintain the herein stipulated
minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a
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current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be
purchased from a company or companies, which are authorized to do business in the State of Arizona,
provided that said insurance companies meet the approval of COUNTY. The form of any insurance policies
and forms must be acceptable to COUNTY.
All insurance required herein shall be maintained in full force and effect until all work or service required to
be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do
so may, at the sole discretion of COUNTY, constitute a material breach of this Contract.
CONSULTANT’S insurance shall be primary insurance as respects COUNTY, and any insurance or self-
insurance maintained by COUNTY shall not contribute to it.
Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an
insurance policy warranty shall not affect the COUNTY’S right to coverage afforded under the insurance
policies.
The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such
deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to
COUNTY under such policies. CONSULTANT shall be solely responsible for the deductible and/or self-
insured retention and COUNTY, at its option, may require CONSULTANT to secure payment of such
deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
COUNTY reserves the right to request and to receive, within 10 working days, certified copies of any or all of
the herein required insurance policies and/or endorsements. COUNTY shall not be obligated, however, to
review such policies and/or endorsements or to advise CONSULTANT of any deficiencies in such policies
and endorsements, and such receipt shall not relieve CONSULTANT from, or be deemed a waiver of
COUNTY’S right to insist on strict fulfillment of CONSULTANT’S obligations under this Contract.
The insurance policies required by this Contract, except Workers’ Compensation, and Errors and Omissions,
shall name COUNTY, its agents, representatives, officers, directors, officials and employees as Additional
Insureds.
The policies required hereunder, except Workers’ Compensation, and Errors and Omissions, shall contain a
waiver of transfer of rights of recovery (subrogation) against COUNTY, its agents, representatives, officers,
directors, officials and employees for any claims arising out of CONSULTANT’S work or service.
CONSULTANT is required to procure and maintain the following coverages indicated by a checkmark:
1.
Commercial General Liability. Commercial General Liability insurance and, if necessary,
Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence,
$4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate
Limit. The policy shall include coverage for bodily injury, broad form property damage,
personal injury, products and completed operations and blanket contractual coverage, and
shall not contain any provision which would serve to limit third party action over claims. There
shall be no endorsement or modification of the CGL limiting the scope of coverage for liability
arising from explosion, collapse, or underground property damage.
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2.
Automobile Liability. Commercial/Business Automobile Liability insurance and, if
unnecessary, Commercial Umbrella insurance with a combined single limit for bodily injury
and property damage of not less than $2,000,000 each occurrence with respect to any of
the CONSULTANT’S owned, hired, and non-owned vehicles assigned to or used in
performance of the CONSULTANT’S work or services under this Contract.
3.
Workers’ Compensation. Workers’ Compensation insurance to cover obligations imposed
by federal and state statutes having jurisdiction of CONSULTANT’S employees engaged in
the performance of the work or services under this Contract; and Employer’s Liability
insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each
employee, and $1,000,000 disease policy limit.
CONSULTANT waives all rights against COUNTY and its agents, officers, directors and
employees for recovery of damages to the extent these damages are covered by the
Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance
obtained by CONSULTANT pursuant to this agreement.
4.
Errors and Omissions Insurance. Errors and Omissions insurance and, if necessary,
Commercial Umbrella insurance, which will insure and provide coverage for errors or
omissions of the CONSULTANT, with limits of no less than $2,000,000 for each claim.
CERTIFICATES OF INSURANCE
Prior to commencing work or services under this Contract, CONSULTANT shall furnish COUNTY with
Certificates of Insurance in a form acceptable to COUNTY, or formal endorsements as required by the
Contract in the form provided by the COUNTY, issued by CONSULTANT’S insurer(s), as evidence that
policies providing the required coverages, conditions and limits required by this Contract are in full force and
effect. Such certificates shall identify this contract number and title.
In the event any insurance policy(ies) required by this contract is (are) written on a “claims made” basis,
coverage shall extend for two years past completion and acceptance of CONSULTANT’S work or services
and as evidenced by annual Certificates of Insurance.
If a policy does expire during the life of the Contract, a renewal certificate must be sent to COUNTY fifteen
(15) days prior to the expiration date.
CANCELLATION AND EXPIRATION NOTICE
Insurance required herein shall not expire, be canceled, or materially changed without thirty (30) days prior
written notice to COUNTY.
SECTION 18 - INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an employee
or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for
Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
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Contract No. 2025-008
Page 11
1.
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment
or educational passes or tickets, or any type valuable contribution or subsidy;
2.
That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer,
or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code,
any remedy in equity or in the law, or any remedy provided by this contract.
SECTION 19 - TITLE VI
The Maricopa County Department of Transportation, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all
bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
SECTION 20 - FORCE MAJEURE
Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of
any loss or damage resulting from any delay or failure to perform all or any part of this contract, if such delay
or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence
of the parties. Such events, occurrences, or causes will include acts of God/nature (including fire, flood,
earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities
(whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power
or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor
dispute, strike, and interruption or failure of electricity or telecommunication service.
Each party, as applicable, shall give the other party notice of its inability to perform and particulars in
reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and
remove, as soon as practicable, the cause of its inability to perform or comply.
The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that
reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-
excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood
or actual occurrence which would justify such an assertion, so that other prudent precautions could be
contemplated.
(END OF SECTION)
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Contract No. 2025-008
Page 12
IN WITNESS WHEREOF, the parties herein have executed this contract.
AECOM TECHNICAL SERVICES, INC.
Consultant’s Firm Name
By
Principal of the Firm
Printed Name
Title
Date
Tax Identification Number
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
RECOMMENDED BY
By
Jesse Gutierrez, P.E.
Date
Transportation Director/County Engineer
LEGAL REVIEW
Approved as to form and within the powers and authority granted under the laws of the State of Arizona to
the Maricopa County Department of Transportation.
Deputy County Attorney
Date
ACCEPTED AND APPROVED
By
Chairman, Board of Supervisors
Date
ATTEST
By
Clerk of the Board
Date
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Vice President
95-2661922
Jennifer Bixby
3/7/2025
3/7/2025
3/7/2025
Contract No. 2025-008
CONSULTANT SERVICES
ATTACHMENTS
1.
Maricopa County Small Business Participation Reporting Form
2.
Certificate of Performance
3.
Certificate of Insurance
4.
Title VI Assurances
5.
Consultant Payment Request Form
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Contract No. 2025-008
Attachment 1
Maricopa County Small Business Enterprise Program
Participation Reporting Form
This form is to be submitted with each pay application or invoice. Any pay application or invoice without this
form attached is subject to rejection as not being a completed pay application or invoice pursuant to the terms
of the contract.
_____________________________
___________________________________
Name of Prime Consultant/Contractor
Contract No.
_____________________________
___________________________________
Contact Person
Project No.
_____________________________
$__________________________________
Street Address
Amount of this Pay Application/Invoice
_____________________________
City, State ZIP
Complete below with information on the SBE firms utilized as subconsultants/subcontractors for this pay
application/invoice. If work was self-performed and your firm, as the prime, is an SBE firm pursuant to A.R.S.
§ 41-1001, et seq., then you may list your firm as the SBE firm.
SBE Firm Name
SBE Firm Address
Type of Work
Performed
$ Pd to SBE this
App/Inv
$
$
$
$
$
$
$
$
$
$
□ A mark in this box certifies that no SBE firms were utilized as the prime, subconsultant or
subcontractor with respect to this pay application/invoice.
Date: ___________________
___________________________________________
Signature
___________________________________________
Printed Name & Telephone Number
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Contract No. 2025-008
Attachment 2
PERFORMANCE AND PAYMENT OF ALL CLAIMS
ENGINEERING CONTRACTS
__
hereby certifies to the Maricopa County Department of Transportation
(Name of Signer)
(MCDOT) that all lawful claims for labor, rental of equipment, material used, and any other claims by AECOM
TECHNICAL SERVICES, INC., or its subconsultants in connection with the project described in MCDOT Contract
No. 2025-008, have been paid.
AECOM TECHNICAL SERVICES, INC., understands that with receipt of payment for any previously invoiced
amounts, plus any retained monies, that this is a settlement of all claims of every nature and kind against MCDOT arising
out of the performance of MCDOT’s Contract No. 2025-008 relating to the material, equipment and work covered in
and required by the contract.
The undersigned hereby certifies that to his/her knowledge, no contractual disputes exist in regard to this contract and that
he/she has no knowledge of any pending or potential claims in regard to this contract.
Upon submission of this document and a separate invoice for any retained funds to MCDOT, invoice processing will be
completed within sixty (60) calendar days.
State of Arizona
)
)§
County of Maricopa
)
Signed this _______ day of
, 20
.
Signature
Title
Subscribed and Sworn to before me this
day of
, 20
.
Notary Public
My Commission Expires:
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04/01/2024
X
A
4,000,000
SCF C50718852 (WI Retro)
22667
EON G21654693 005
A
2,000,000
04/01/2025
X
Illinois Union Insurance Co
ARCHITECTS & ENG.
CN101348564-STND-GAUE-24-25
1,000,000
N/A
Marsh | U.S. Operations
04/01/2025
LOS-002798348-01
04/01/2024
X
4,000,000
01/21/2025
any existing insurance and limited to liability arising out of the operations of the named insured and where required by written contract with respect to the GL & AL coverages.
212-948-0533
04/01/2025
PROFESSIONAL LIAB.
2026
2,000,000
04
Defense Included
1,000,000
1,000,000
A
LosAngeles.CertRequest@marsh.com
04/01/2025
04/01/2024
04/01/2024
27960
ISA H1073888A
Per Claim/Agg
5,000
WLR C50718748 (AOS)
"CLAIMS MADE"
2,000,000
Maricopa County Department of Transportation, Maricopa County, their agents, representatives, officers, Directors, Officials, employees, and Arizona Department of Transportation, and State of Arizona are named
as additional insured for GL & AL coverages, but only as respects work performed by or on behalf of the named insured and where required by written contract. This insurance is primary and non-contributory over
RE: Client Ref No: 2025-008 TT0557.Construction Administration for Broadway Rd Bridges at Tempe Canal Project Number TT0557.
AECOM Technical Services, Inc.
AECOM
Phoenix, AZ 85020
7720 N 16th Street, Suite 100
2,000,000
ACE American Insurance Company
X
CA License #0437153
Marsh Risk & Insurance Services
Los Angeles, CA 90071
633 W. Fifth Street, Suite 1200
Attn: LosAngeles.CertRequest@Marsh.Com
HDO G47343045
N/A
N
2901 W. Durango Street
Phoenix, AZ 85009-6357
Maricopa County Department of Transporta
Attn: Beverly Krumm, Contracts Officer
04/01/2024
A
2,000,000
866-966-4664
X
C
04/01/2025
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Maricopa County Department of Transportation
Title VI Assurances
The Maricopa County Department of Transportation (herein referred to as the “Recipient”), HEREBY
AGREES THAT, as a condition to receiving any Federal financial assistance from the U.S. Department of
Transportation (DOT), through Federal Highway Administration and Arizona Department of Transportation,
is subject to and will comply with the following:
Statutory/Regulatory Authorities
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
• 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs of the Department of
Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);
• 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the
Civil Rights Act of 1964);
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,”
respectively.
General Assurances
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda
and/or guidance, the Recipient hereby gives assurances that it will promptly take any measures necessary to
ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
program or activity,” for which the Recipient receives Federal financial assistance from DOT,
including the Federal Highway Administration.
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI
and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these non-
discrimination statutes and requirements to include all programs and activities of the Recipient, so long as
any portion of the program is Federally assisted.
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Specific Assurances
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the
following Assurances with respect to its Federal Aid Highway Program.
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in §§ 21.23 (b) and
21.23 (e) of 49 C.F.R. § 21 will be (with regard to an “activity”) facilitated, or will be (with regard to
a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all
requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For
Proposals for work, or material subject to the Acts and the Regulations made in connection with all
Federal Aid Highway Program and, in adapted form, in all proposals for negotiated agreements
regardless of funding source:
“The Maricopa County Department of Transportation, in accordance with the provisions of
Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an
award.”
3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every contract or
agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with
the land, in any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility or part of a
facility, the Assurance will extend to the entire facility and facilities operated in connection
therewith.
6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of
real property or an interest in real property, the Assurance will extend to rights to space on, over, or
under such property.
7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this
Assurance, as a covenant running with the land, in any future deeds, leases, licenses, permits, or
similar instruments entered into by the Recipient with other parties:
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a. for the subsequent transfer of real property acquired or improved under the applicable
activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired
or improved under the applicable activity, project or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is
extended to the program, except where the Federal financial assistance is to provide, or is in the form
of, personal property, or real property, or interest therein, or structures or improvements thereon, in
which case the Assurance obligates the Recipient, or any transference for the longer of the following
periods:
a. the period during which the property is used for a purpose for which the Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the
Secretary of Transportation or the official whom he/she delegates specific authority to give
reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors, consultants, transferees, successors in interest, and other participants of Federal
financial assistance under such program will comply with all requirements imposed or pursuant to the
Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any
matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, Maricopa County Department of Transportation also agrees to comply (and
require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply)
with all applicable provisions governing Federal Highway Administration or Arizona Department of
Transportation access to records, accounts, documents, information, facilities, and staff. You also recognize
that you must comply with any program or compliance reviews, and/or complaint investigations conducted
by the Federal Highway Administration or Arizona Department of Transportation. You must keep records,
reports, and submit the material for review upon request to Federal Highway Administration, Arizona
Department of Transportation, or its designee in timely, complete, and accurate way. Additionally, you must
comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or
detailed in program guidance.
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Maricopa County Department of Transportation gives this ASSURANCE in consideration of and for
obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid
and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of
Transportation under the Federal Highway Administration and Arizona Department of Transportation. This
ASSURANCE is binding on Arizona, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors and their subcontractors, transferees, successors in interest, and any other participants in the
Federal Aid Highway Program The person(s) signing below is authorized to sign this ASSURANCE on
behalf of the Recipient.
Maricopa County Department of Transportation
(Name of Recipient)
by _____________________________________________ DATED ________________________
(Signature of Authorized Official)
Attachments
Appendices A, B, C, D, E
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APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees and successors in interest
(hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the
Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S.
Department of Transportation, Federal Highway Administration or the Arizona Department of
Transportation, as they may be amended from time to time, which are herein incorporated by reference
and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performance by it during the contract, will
not discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor will not
participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations,
including employment practices when the contract covers any activity, project, or program set forth in
Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under
this contract and the Acts and Regulations relative to Non-discrimination on the grounds of race, color, or
national origin.
4. Information and Reports: The contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Recipient, the
Federal Highway Administration or Arizona Department of Transportation to be pertinent to ascertain
compliance with such Acts, Regulations, and instructions. Where any information required of a contractor
is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will
so certify to the Recipient, the Federal Highway Administration, or Arizona Department of
Transportation, as appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the Federal Highway
Administration or Arizona Department of Transportation, may determine to be appropriate, including, but
not limited to:
a. withholding payments to the contractor under the contract until the contractor complies;
and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect
to any subcontract or procurement as the Recipient, the Federal Highway Administration, or Arizona
Department of Transportation may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a
subcontractor or supplier because of such direction, the contractor may request the Recipient to enter into
any litigation to protect the interests of the Recipient. In addition, the contractor may request the United
States to enter into the litigation to protect the interests of the United States.
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APPENDIX B: CLAUSES FOR DEEDS TRANSFERRING UNITED
STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property,
structures, or improvements thereon, or granting interest therein from the United States pursuant to the
provisions of Assurance 4.
NOW, THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition that
Maricopa County Department of Transportation will accept title to the lands and maintain the project constructed
thereon in accordance with Title 23, United States Code the Regulations for the Administration of Federal Aid for
Highways, and the policies and procedures prescribed by the Arizona Department of Transportation, Federal
Highway Administration and the U.S. Department of Transportation in accordance and in compliance with all
requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252;42 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the Maricopa
County Department of Transportation all the right, title and interest of the U.S. Department of Transportation in
and to said lands described in Exhibit A attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto Maricopa County Department of Transportation
and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein
contained as follows, which will remain in effect for the period during which the real property or structures are
used for a purpose for which Federal financial assistance is extended or for another purpose involving the
provision of similar services or benefits and will be binding on the Maricopa County Department of
Transportation, its successors and assigns.
The Maricopa County Department of Transportation, in consideration of the conveyance of said lands and
interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors
and assigns, that (1) no person will on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility
located wholly or in part on, over, or under such lands hereby conveyed [.] [and]* (2) that the Maricopa County
Department of Transportation will use the lands and interests in lands and interests in lands so conveyed, in
compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S.
Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-
assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of
1964, and as said Regulations and Acts may be amended, [and (3) that in the event of breach of any of the above-
mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said lands and
facilities on said land, and that above described land and facilities will thereon revert to and vest in and become
the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this
instruction].*
*Reverter clause and related language to be used only when it is determined that such a clause is necessary in
order to make clear the purpose of Title VI.
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APPENDIX C: CLAUSES FOR TRANSFER OF REAL PROPERTY
ACQUIRED OR IMPROVED UNDER THE ACTIVITY, FACILITY, OR
PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered
into by the Maricopa County Department of Transportation pursuant to the provisions of Assurance
7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree [in the case of deeds and leases add “as a covenant running with the land”] that:
1. In the event facilities are constructed, maintained, or otherwise operated on the property
described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department
of Transportation activity, facility, or program is extended or for another purpose involving
the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will
maintain and operate such facilities and services in compliance with all requirements imposed
by the Acts and Regulations (as may be amended) such that no person on the grounds of race,
color, or national origin, will be excluded from participation in, denied the benefits of, or be
otherwise subjected to discrimination in the use of said facilities,
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above
Nondiscrimination covenants, Maricopa County Department of Transportation will have the right to
terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess said lands and facilities
thereon, and hold the same as if the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to licenses, leases, permits, etc., in the event of breach of any of the above
Nondiscrimination covenants, Maricopa County Department of Transportation will have the right to
enter or re-enter the lands and facilities thereon, and the above described lands and facilities will
there upon revert to and vest in and become the absolute property of the Maricopa County
Department of Transportation and its assigns*.
*Reverter clause and related language to be used only when it is determined that such a clause is necessary to
make clear the purpose of Title VI.
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APPENDIX D: CLAUSES FOR CONSTRUCTION/USE/ACCESS TO
REAL PROPERTY ACQUIRED UNDER THE ACTIVITY, FACILITY OR
PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements
entered into by Maricopa County Department of Transportation pursuant to the provisions of
Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree (in the case of deeds and leases add, “as a covenant running with the land”) that
(1) no person on the ground of race, color, or national origin, will be excluded from participation in,
denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that
in the construction of any improvements on, over, or under such land, and the furnishing of services
thereon, no person on the ground of race, color, or national origin, will be excluded from
participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the
(grantee, licensee, lessee, permittee etc.) will use the premises in compliance with all other
requirements imposed by or pursuant to the Acts and Regulations, as amended set forth in this
Assurance.
B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above
Nondiscrimination covenants, Maricopa County Department of Transportation will have the right to
terminate the (license, permit, etc., as appropriate) and to enter or re-enter or re-enter and repossess
said land and the facilities thereon, and hold the same as if said (license, permit, etc., as appropriate)
had never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants,
Maricopa County Department of Transportation will there upon revert to and vest in and become the
absolute property of Maricopa County Department of Transportation and its assigns.*
*Reverter clause and related language to be used only when it is determined that such a clause is necessary
in order to make clear the purpose of Title VI.
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APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the “contractor”) agrees to comply with the following
nondiscrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin): and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because
of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or
activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded
or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of
limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable
steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1687 et seq).
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Contract No. 2025-008
An interactive Consultant Payment Request Form is available on the
Maricopa County Department of Transportation website:
http://www.mcdot.maricopa.gov/procurement/forms.aspx
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EXHIBIT A
SCOPE OF WORK
CONTRACT NO. 2025-008
BROADWAY ROAD BRIDGES TO TEMPE CANAL
CONSTRUCTION ADMINISTRATION SERVICES
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EXHIBIT A
CONSULTANT'S SCOPE OF WORK
CONSTRUCTION ADMINISTRATION SERVICES
CONTRACT NO. 2025-008
Broadway Rd Bridges at Tempe Canal– MCDOT Project TT0557
1. DEFINITIONS
COUNTY
Maricopa Department of Transportation (MCDOT)
PROJECT MONITOR
The official MCDOT representative who will remain
available for consultation throughout all phases of
the construction project, and who shall provide
guidance to the Consultant during the administration
of the construction contract.
CONSULTANT
Employee(s) of the Prime firm and/or their Sub-
Consultants, contracted with MCDOT to represent
MCDOT and administer the construction contract in
accordance with this Scope of Work; Project Plans
and Specifications; MCDOT, MAG and other
applicable standard details and specifications; the
MCDOT Manual for Construction Management; and
MCDOT policies and procedures.
CONSTRUCTION
The performance of contract management,
ADMINISTRATION
construction inspection, performance of office
procedures,
safety
monitoring,
partnering,
documenting the work, and all other duties required
to successfully manage the project under the terms
of this contract. Included is enforcement of the
MCDOT Title VI program, and all of the requirements
of the construction contract.
2. GENERAL
Work performed under this contract consists of the Construction Administration, Inspection,
and associated services in support of the COUNTY’s construction of the Broadway Rd Bridges
at Tempe Canal.
The construction services contract was procured by the Construction Manager At Risk (CMAR)
delivery method with a final guaranteed maximum price agreed upon by COUNTY and FNF
Construction, Inc.
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The purpose of the Project is to replace the existing precast box bridge with a new four-lane
precast prestressed solid concrete slab to improve the load-carrying capacity and serviceability
over the Tempe Canal, and roadway construction on Broadway Road between Cottonwood
Drive and Eldorado Road.
Construction is expected to take approximately 245 calendar days, however services under this
contract also include both Pre and Post Construction activities.
Specific areas of expertise and work elements to be addressed include:
•
Resident Engineer or Senior Resident Engineer
•
Project Supervisor
•
Lead Inspector
•
Traffic Control/Safety Specialist
•
Field Office Manager
•
Drilled Shaft Inspector
CONSULTANT designated Key Personnel on the SOQ Form (Attachment A) shall take these areas of
expertise into consideration. Personnel proposed for more than one key position is allowed.
Minimum COUNTY expectations of staffing roles, qualifications, and experience can be found in
this matrix, and more specifically addressed within this Scope of Work.
Lead Inspector
Serves as a lead technician under the general supervision of the Engineer-In-Charge
or designated representative, coordinating activities on highway construction
project(s) including survey, quality control, inspection, lab and office. Inspects and
documents the most complex contract items, such as structures and concrete or
asphalt pavement; performs related duties as necessary due to staffing requirements.
Provides training, coaching and guidance to employees as directed. Knowledge of
principles and practices of civil engineering related to the construction of state
highway system roadways. Must have the ability to work independently, completes
assignments to acceptable standards in a timely manner. Qualifications: ATTI Field
Technician Level I Certification; ACI Concrete Field Grade 1 Certification; and
minimum 2 years as Mid -Level Inspector or equivalent.
Project Supervisor/Chief
Inspector
Provides technical analysis for a project. Under general supervision, exercises
considerable and significant independent judgment within established program
parameters, policies and procedures. Possesses extensive knowledge of principles
and practices of civil engineering, as applied to the area of assignment. Supervises,
organizes and prioritizes work assignments and daily activities of Inspection staff.
Qualifications: 15 years relevant experience OR have a BS in Civil Engineering or
Construction Management and 2 years relevant experience.
Sr Resident Engineer
Supervises more complex construction projects, including determining acceptability
of materials furnished and work performed, preparing contract supplemental
agreements as needed, verifying and documenting adherence with all applicable
safety and environmental standards, monitoring and documentation of contractor
activities, material testing and documentation, payments to the contractor, tracking
project progress schedules, budgets and scope. May include supervision of other
Resident Engineers and operations of a field office and staff. Qualifications: Must
have current Arizona Registration as a Civil Engineer and 10 years of relevant
experience.
Field Office Manager
Oversees the work activities of a construction project office and contract and
inspection documentation. Involved in preparing/maintaining reports, pay item and
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other financial documentation, change order and related contract document
preparation, federal compliance documentation, etc. Knowledgeable of the
interrelationship of all contract documents used for construction and Agency policy
and procedures. Knowledgeable in computer usage (Excel, Work, Outlook, etc.). On
Federal projects must have relevant experience and expertise in federal compliance
requirements including Davis Bacon provisions, wage conformances, certified payroll
review and related documentation utilizing LCPTracker system, and DBE compliance
and documentation utilizing Arizona LPA system. Qualifications: Minimum 8 years
relevant experience OR degree in Business/Project Administration, Accounting or
education with math or science emphasis.
Traffic Control Specialist
Monitors Contractors maintenance and protection of traffic for compliance to
contract requirements, the Manual on Uniform Traffic Control Devices (MUTCD) and
project Special Provisions. Has extensive knowledge and background in work zone
traffic control procedures. Qualifications: The Traffic Control Specialist shall be ATSSA
– WZTC Supervisor Certificated and have a minimum of 5 years of recent and relevant
experience in work zone traffic control for related projects.
Drilled Shaft Inspector
Confirm that the drilled shaft construction was performed in accordance with the
plans and specifications. The inspector is responsible for recording the means and
methods by which a drilled shaft is constructed. Measure and record the soil and rock
conditions that support the drilled shaft. Report any deviations from the plans and
specifications or deviations from the contractor’s approved work plan to the engineer
in charge. Measure and document drill shaft excavation and drill shaft placement
dimensions on a daily basis. Before arriving on-site, the inspector should review the
geotechnical report for the project and should pay special attention to the soil
conditions section which will provide a general description of the soil conditions at
the site. The inspector shall also carefully review the soil boring log and, rock core log
if applicable. The inspector should also pay special attention to the design
recommendations section as this may be the only source for information related to
the bearing pressure assumed in the design. The inspector should pay special
attention to the construction considerations section of the report. The construction
considerations section may provide valuable information related to the use of
temporary or permanent casing for the shafts and provide information on potential
drilled shaft construction problems like caving soils and water infiltration. The
inspector should also pay close attention to the water levels encountered during drill
operations.
2.1.
CONSULTANT shall provide complete construction administration services to the
Maricopa County Department of Transportation, hereinafter referred to as
COUNTY, and to serve as an extension of the COUNTY staff. The following outline
is not intended as a complete task listing, but as a general outline of the level of
service required.
2.2.
Assign as Resident Engineer, a Professional Engineer licensed in Arizona in Civil
Engineering, or an approved related field. The Resident Engineer must be able to
demonstrate a minimum of eight (8) years of experience in highway/bridge
construction, acting as either the RE or Senior RE on a minimum of three prior
projects for a Public Agency Owner. The expectation is that the RE has the
capability to assume the role of the “ENGINEER”.
2.3.
Assist and/or represent the COUNTY during project audits when applicable. The
assigned RE shall make him/herself available and be able to produce the necessary
documents that are requested for these audits. When audits occur after the
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completion of this current contract, the COUNTY will enter into a new contract, or
issue a Work Assignment under an existing on-call contract.
2.4.
If selected for this contract, and prior to submittal of Fee Proposal, consult with
COUNTY to determine the general nature, scope and extent of the construction
administration services required of the WORK, unique situations associated with
the project, and to identify the need for, and availability of project data or services.
2.5.
An IGA between Maricopa County, the City of Mesa has been recorded (2024
0043602). CONSULTANT shall familiarize themselves with the IGA, and will be the
lead in coordination with the COUNTY, and the City of Mesa throughout
construction, assuring Final Acceptance the Project.
After written notice to proceed, CONSULTANT shall:
2.6.
Maintain a project staff for the full duration of the contract that is knowledgeable
in all areas of work covered within this Scope of Work and the project’s
construction contract documents. Employees of the CONSULTANT or any SUB-
CONSULTANTS who do not perform their work in a safe and knowledgeable
manner, or who are intemperate or disorderly, shall be removed immediately from
the project at the written request of the COUNTY.
2.7.
The CONSULTANT or SUB-CONSULTANTS providing services under this contract
cannot have the same parent company or any corporate association with the
contractor(s) performing work for these projects.
3.
SPECIFIC WORK REQUIREMENTS
3.1
MANAGEMENT SERVICES
3.1.1 The CONSULTANT, as contract administrator, shall have the sole
responsibility for communicating, or relaying information and/or requests to
the contractor. Problems or questions concerning the project or the
contractor shall be addressed to, and by, the CONSULTANT. The
CONSULTANT will be expected to be actively engaged with the project and
respond to project issues in an expeditious manner to meet time constraints
of the project.
3.1.2 The CONSULTANT shall provide project field inspection staff with vehicular
transportation, cellular telephone, and any other required devices to
successfully inspect and determine the quality of workmanship of the
contractor. All project staff is required to have computer access for effective
and comprehensive documentation, reporting, analysis, and communication.
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3.1.3 Prepare, issue and maintain a list of key personnel assigned to the project
including contractor and subs, consultant, and any other sub-consultant
personnel by listing telephone numbers, e-mail addresses, affiliation and
responsibility.
3.1.4 The CONSULTANT shall have a thorough working knowledge and prior
experience with Partnering as it relates to the construction of public
projects. The CONSULTANT and the staff shall maintain a professional
working relationship with the contractor throughout the duration of the
construction project.
3.1.5 Either prior to, or no later than five (5) business days after Notice to Proceed
for CONSULTANT, CONSULTANT shall meet with the COUNTY to establish
the Partnering needs and direction as it specifically applies to this project
and the COUNTY Partnering Program. This meeting will also identify all
stakeholders beyond the CONSULTANT, COUNTY, and Contractor; address
Partnering budget; address facilitation of the initial Partnering Workshop
and Pre-Construction meeting; and identify potential venues or formats.
3.1.6 In accordance with the COUNTY Partnering Program, assist the Partnering
facilitator, who shall be mutually agreed upon by COUNTY, CONSULTANT
and contractor, in making arrangements for, and conducting an Initial
Partnering Workshop for the project. This Workshop will review the overall
scope and intent of the project; discuss the principles of Partnering; establish
the unified goals of the Project and the construction team; identify
Contractor issues; establish the Project’s escalation matrix; identify issues of
concern from Stakeholders; and develop action plans to address each issue.
The CONSULTANT shall be solely responsible for notifying the Stakeholders
of this meeting.
3.1.7 The CONSULTANT shall take the lead in following through with Partnering
throughout the duration of the project. Partnering shall be a standard
agenda item at weekly construction meetings, and will also entail special
meetings to specifically address issue resolution and the effectiveness of the
Partnering in achieving resolution and construction team effectiveness. The
CONSULTANT shall be responsible for documentation of the Partnering,
including details of follow through on the action plans for each issue and the
resolution of issues.
3.1.8 Make arrangements for and conduct the pre-construction meeting for the
project. To maximize efficiency and attendance of key personnel, the pre-
construction meeting is to be combined with the initial Partnering
Workshop. Agenda templates for the combined meetings are available and
shall be tailored to address the specific needs and requirements of the
Project. The conference shall be held in one of the conference rooms at
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Maricopa County Department of Transportation, located at 2901 West
Durango in Phoenix, Arizona, or other venue and/or format as appropriate.
The CONSULTANT shall be solely responsible for notifying the Stakeholders
of this and all subsequent project meetings. Alternative arrangements may
be considered for an off-site location if combined with the initial Partnering
Workshop.
3.1.9 Prepare a schedule of shop drawings and material submittals to be expected
from the Contractor that is consistent with the project schedule.
CONSULTANT shall make early identification of materials with complex
specifications and/or long lead times in procurement and guide Contractor in
obtaining early submittal approval as necessary.
3.1.10 Review and approve shop drawings and material submittals. Distribute as
necessary to the appropriate municipal or MCDOT Division if their review is
desired or specified. Such submittals shall be stamped either "Approved",
"Not Approved”, “Approved as Noted", or “Received For Record”, as
appropriate. All submittal reviews are passed through the CONSULTANT
regardless of other Agency reviews.
3.1.11 CONSULTANT shall prepare a Material Sampling and Testing Plan outlining
the required tests, the frequency of testing and sampling requirements for
materials anticipated for use on the project in accordance with the MCDOT
Sampling & Testing Guide–non-Federal and/or MCDOT’s Construction
Management Manual Appendix “B”. “Plan” shall be reviewed by MCDOT
Materials Branch prior to implementation.
3.1.12 Prepare a Materials Certification Log that lists manufacturer's Certificates of
Compliance and Certificates of Analysis that will be required during
construction. The manufacturer’s certifications shall be reviewed to assure
that all materials and manufactured items incorporated into the project
conform to the plans and specifications. The certifications shall include as a
minimum, the information listed in the format of Appendix A.08.2 of
MCDOT’s Construction Management Manual as updated in December 2020.
3.1.13 The CONSULTANT shall submit written narrative progress reports to the
PROJECT MONITOR on a weekly and monthly basis. The weekly reports shall
be delivered by 9:00 A.M. Monday morning following the week covered in
the report, and they shall contain considerable detail about activities on the
project. A detail of the CONSULTANT’s anticipated type and number of
project personnel to adequately cover the work for the up-coming week
shall also be included. Project staffing shall be proportional to upcoming
work, and expertise shall be appropriately assigned.
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3.1.14 The CONSULTANT shall inspect the jobsite traffic control twice daily
including at the close of business and document its conditions, and time and
date of inspection in a daily diary. Any damaged and/or nonconforming
devices and configurations shall be reported to the Contractor daily.
Corrections to traffic control shall also be documented daily.
3.1.15 Monthly reports shall be delivered by the fifth (5) of each month, and shall
consist of a brief recap of the project progress for the previous month
including comments on schedule and progress, deficiencies, and any
problems, which may result in claims or additional expense to the COUNTY.
When seventy percent (70%) of the contract time has been used for the
project, the CONSULTANT shall advise the PROJECT MONITOR if the project
can be completed within the original time frame. If the project cannot, a
detailed analysis outlining the time needed to complete the project must be
submitted along with a request for an extension of time to the PROJECT
MONITOR. This analysis and request must be completed and received by the
PROJECT MONITOR prior to eighty percent (80%) of the contract time being
used.
3.1.16 Each of the project staff performing inspection or assigned responsibility for
any project operation is required to maintain a diary of detailed information
concerning the contractor’s operations for the specific phase of work they
are assigned to. These diaries shall be completed for every day that project
staff is actively participating in the contract in accordance with the MCDOT
Manual for Construction Management, and shall be kept on file in the
project field office, and shall be made available to the COUNTY upon
request.
3.1.17 Conduct weekly meetings with Contractor's supervisory personnel to
provide close coordination with Contractor, and assure Contractor's
understanding of each aspect of the work. At a minimum, one meeting per
month shall include a discussion of the status of the project’s partnering
relationship and review the partnering evaluation results. Prepare minutes
each weekly meeting and transmit to all concerned parties and Stakeholders.
The COUNTY shall approve meeting location and schedule.
3.1.18 Determine quantities of finished work in-place, obtain Contractor's
concurrence, and prepare monthly progress payment report(s) utilizing
MCDOT’s standard format, and submit to the COUNTY within 5 days after
the 20th of each month. All signatures shall be in blue ink. The CONSULTANT
shall maintain separate and distinct records, files, all inspection diaries, log
books, survey staking records, material tests results and required
documentation that justify all payments for quantity of work in-place. All
material tickets, quality control test results, certificates of compliance, and
certificates of analysis, where applicable, must be received and reviewed
by the CONSULTANT for compliance and logged and filed in the project
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record folder(s), before forwarding pay requests for signatures. A process
for electronic signatures, may be considered by the COUNTY in lieu of the
blue ink signatures. Electronic signatures would be routed through
programming as determined by the COUNTY.
3.1.19 Maintain a subcontractor list and a copy of subcontracts. Verify that prime
contractor is maintaining a minimum of 50% self-performance.
3.1.20 Analyze problems, which may arise as the result of any changes, actual field
conditions, alterations, or conflicts. Make appropriate analysis of alternative
actions and submit recommended solutions, cost analysis, supporting
documents and calculations in writing to the COUNTY for review and
approval. If a change order is required, make recommendations for and
process change orders for submittal to the COUNTY for final approval. The
COUNTY shall be consulted regarding the format of the Change Order. Four
(4) original change orders shall be submitted, (five (5) for change orders
requiring Board approval) on County forms. All signatures shall be in blue
ink. The CONSULTANT shall obtain “concurrence” from MCDOT PROJECT
MONITOR and Chief Construction Engineer. A process for electronic
signatures, may be considered by the COUNTY in lieu of the blue ink
signatures. Electronic signatures would be routed through programming as
determined by the COUNTY.
3.1.21 Arrange and conduct a final inspection when work is complete. Prepare a
deficiency list and re-inspect items that required repair, replacement or
needed additional attention.
3.1.22 Make final determination of all contract quantities. Prepare and submit final
payment request together with final quantity analysis, change orders, and all
necessary certificates of performance documents on COUNTY approved
forms.
3.1.23 In accordance with the MCDOT PC&I Division FINAL Record Drawing
Standard Operating Procedure, prepare FINAL Record Drawings by updating
an electronic PDF master file of the COUNTY “AS-Bid” Plan Set to provide an
accurate permanent record of the project’s actual constructed features. The
Record Drawing master file shall be continuously updated throughout
construction as changes are constructed and submitted to the COUNTY
within 60-days of construction Final Acceptance. All information concerning
changes, additions or deletions to the original design shall be made
electronically to the master file and shown in red and clouded, with any
deleted item(s) crossed or lined out, but not obscured by the record drawing
changes. The CONSULTANT Resident Engineer shall provide a sealed and
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signed record drawing certification statement on the cover sheet. The
Resident Engineer’s Registered Professional Civil Engineer seal shall be
affixed to the cover sheet with, as a minimum, a certification statement
similar to the following:
RECORD DRAWING CERTIFICATION
To the best of my knowledge and belief, the project was constructed as
shown hereon.
3.1.24 Establish and maintain a project file according to the MCDOT PC&I Division
Filing Indexing Guide, and submit completed file to the COUNTY, including all
shop
drawings,
daily
inspection
diaries,
maintenance
manuals,
manufacturer's instructions, parts lists, or other pertinent data applicable to
the project. File shall also contain copies of all correspondence, inspection
logs, reports, test results, photographs, documentation for cause of delays,
payment requests, change orders, field orders and sketches, material tickets,
survey notes, quantity estimates and such other applicable documents
necessary to provide a complete and accurate job record from beginning to
end. Project Record Documents as defined by the PROJECT MONITOR shall
be provided in electronic pdf format on a monthly basis throughout the
duration of the project.
3.1.25 Submit a final report stating that the project has been completed in
substantial compliance with the contract requirements with the
recommendation that the project be accepted and final payment made to
Contractor. Closeout documents and examples are provided in the MCDOT
Manual for Construction Management and shall be submitted no later than
90 calendar days following final acceptance of the project.
3.1.26 Provide post-construction analysis of the project addressing areas of
successful prosecution, and specific types of problems encountered, along
with recommendations for prevention of similar problems on future
projects. Participate in post-construction “Lessons Learned” Workshop.
3.2
INSPECTION SERVICES:
CONSULTANT shall provide the following Inspection services:
3.2.1 Perform all inspection and field documentation to adequately record the
quality of the work and as it is being constructed by the contractor.
3.2.2 Provide at least one qualified inspector on the site, as required, when
significant work is being performed by Contractor. Provide additional
project staff as necessary to match the production of the contractor, which
shall remain consistent with the negotiated staffing plan for the contract.
The CONSULTANT shall provide an inspector with project specific experience
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of no less than five prior projects of similar components. The CONSULTANT
shall submit the proposed inspectors resume and specialty project
experience information for review and consideration.
3.2.3 Inspect work in progress, finished work, and keep Contractor informed of
acceptability status of the work. If CONSULTANT'S project personnel
observe or are aware of unsafe practices or site safety conditions which are
patently unacceptable and jeopardize the life and health of employees on
the site, or the public, and endanger property adjacent to the work site,
CONSULTANT shall immediately notify Contractor and the COUNTY of such
unsafe conditions. Nothing herein is intended to relieve Contractor of his
contractual responsibility for safety on the project, or to make CONSULTANT
responsible for Contractor safety procedures.
3.2.4 Inspect material stored on-site to verify it is stored properly to prevent
damage to the material, and the contractor has adequate security measures
in place to prevent theft or vandalism.
3.2.5 Complete photographic coverage of the project during construction is not
required; however, complete photographic coverage of the site prior to
construction and after completion of construction is mandatory. Critical
developments or conditions during construction shall be photographed and
included in the inspection record, which shall include but not be limited to,
flood damage, accidents, substandard work, structural failure, or any other
instance that is deemed pertinent by the Inspector.
3.2.6 Thorough inspections shall be made prior to terminal operations, such as
backfilling, concrete pours, pipeline tests, and inspections. All correction
orders to contractor shall be made in written form with a copy attached to
the inspection record.
3.2.7 CONSULTANT shall maintain close contact with Contractor and keep
continuously aware of the current schedule. CONSULTANT shall keep
Contractor aware of the inspection and testing requirements and the effect
these have on work scheduling, in order to avoid delays and
misunderstandings.
3.2.8 The MCDOT Materials Branch will perform the majority of quality assurance
and acceptance testing. CONSULTANT shall coordinate with the MCDOT Lab
personnel and give sufficient advanced notice (48 hours minimum) of
required testing. Utilization of the MCDOT Materials Laboratory Work
Request Form is required. All samples shall be obtained in accordance with
the MCDOT materials procedures or applicable ASTM or AASHTO sampling
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methods. Ensure Certificates of Compliance and/or Certificates of Analysis
of material and material tickets are provided and comply with requirements.
3.2.9 Consultant shall coordinate sampling and testing in accordance with the
Project Materials Sampling and Testing Plan in addition to updating and
maintaining
the
Sampling
and
Testing
and
Certificates
of
Compliance/Analysis log.
3.2.10 The CONSULTANT shall enforce CONTRACTOR’S timeliness of Drilled Shaft
Integrity Testing and reporting as specified in ADOT 609-3.05 and Special
Provisions to the contract for construction. CONSULTANT shall review
reports in a timely manner and indicate either acceptance of the shaft, or
need for further action on the part of the CONTRACTOR.
4.
PROJECT MONITOR
COUNTY will assign a staff member to serve as contact person to CONSULTANT. The
COUNTY representative will periodically visit the site to keep informed of the job
conditions and progress and may from time to time, issue instructions or make suggestions
to facilitate the work. The COUNTY representative will not assume the duties or
responsibilities of CONSULTANT under this Contract. The COUNTY representative will not
perform any of the inspection prior to final inspection and will not solve routine problems
for CONSULTANT. Problems of an unusual nature shall be referred to the COUNTY
representative, along with CONSULTANT'S recommendation for solving the problem. The
assigned representative will be CONSULTANT'S primary contact. All transactions with the
COUNTY under this Contract shall be conducted through and all correspondence shall be
directed to the assigned representative.
5.
CORRESPONDENCE AND REPORTS
In addition to project file requirements, CONSULTANT shall submit copies of all
correspondence with Contractor to the COUNTY as soon as possible. Meeting minutes shall
be transmitted to the COUNTY weekly. Reporting shall be as detailed in Section 3.1.
6.
ADDITIONAL SERVICES
6.1
Constructability Review: Upon the COUNTY’S written request, the CONSULTANT
shall provide a constructability review of contract documents. Items to include, but
not be limited to:
• Plan-in hand inspection of the project site. This on-site inspection will include
actual field conditions that may not be accurately depicted on Plans due to date of
plan development, omissions, or other reasons. Note any conflicts not identified
on the Plans.
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
Page 12 of 12
• Review of the Special Provision wording for continuity as they relate to MAG
Standard Specifications, MCDOT Supplement, and other Agency specifications as
applicable.
• Note any missing bid items MCDOT normally incorporates such as the inclusion
of items for Variable Message Boards and Uniformed Off -Duty Officer.
• Review and assure that quantities on the Bid Schedule are in agreement with
both those on the Plan Quantity Summary Sheets and the Plan sheet call-outs.
• Review and note any conflicting information between Plans, Special Provisions,
MAG Standards and MCDOT Supplement to MAG.
• Note if Special Provisions and their measurement and payment sections
adequately address the scope of the work in each bid item? Particular attention
should be given to the “Remove and Reconstruct”, or “Relocate and Adjust” bid
items.
• Review results should be listed in orderly fashion and shall be categorized by
headings of, in order, “Bid Schedule”, “Special Provisions”, and “Plans” on the
standard MCDOT Comment Review Form provided. Findings that affect in more
than one area shall be noted under each heading. For example, if the quantity on
the Bid Schedule does not match the total on the Quantity Summary totals, not
under both “Bid Schedule” and “Plans”. Supplemental plan redlines for
approximate locations and types of conflicts may also be submitted.
• Attend Comment Resolution or other meetings with COUNTY as required.
• Assist MCDOT PM and Project Designer in preparation of Addenda to
Advertisement for construction.
6.2
Post Construction activities will include the reconciliation of conditions in the IGA
between the County/SRP-MIC/City of Mesa, and any other Agreements.
6.3
Inspection for early utility relocations is not anticipated under this contract.
6.4
Provide other additional services may be required, upon written authorization by
the COUNTY.
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
Activity ID
Activity Name
Start
Finish
Original
Duration
Broadway 3-1
Broadway 3-1
09-Sep-25
27-Apr-26
168
Broadway 3-1.1
Broadway 3-1.1
09-Sep-25
06-Oct-25
20
A1400
Place Prewarners
09-Sep-25
18-Sep-25
8
A1000
Mobilization
19-Sep-25
25-Sep-25
5
A1010
Remove Median Curb and Gutter for Deto
26-Sep-25
29-Sep-25
2
A1040
Install temporary lighting
26-Sep-25
02-Oct-25
5
A1020
Grading for temporary asphalt
30-Sep-25
02-Oct-25
3
A1030
Place temporary asphalt
03-Oct-25
06-Oct-25
2
Broadway 3-1.5
Broadway 3-1.5
07-Oct-25
16-Dec-25
53
Broadway 3
Broadway 3-1.5.2
07-Oct-25
16-Dec-25
53
A1050
Stripe and shift traffic to detour
07-Oct-25
07-Oct-25
1
A1060
Place Temporary Concrete Barrier
08-Oct-25
08-Oct-25
1
A1090
Strucutre Excavation
09-Oct-25
10-Oct-25
2
A1080
Construct Drilled Shafts
10-Oct-25
31-Oct-25
16
A1390
Drilled Shaft Integrity Testing
03-Nov-25
07-Nov-25
5
A1100
Form Abutments
10-Nov-25
11-Nov-25
2
A1110
Rebar Abutments
12-Nov-25
12-Nov-25
1
A1120
Pour Abutments
13-Nov-25
13-Nov-25
1
A1130
Strip Abutments
14-Nov-25
14-Nov-25
1
A1140
Abutment Cure
17-Nov-25
19-Nov-25
3
A1070
Remove Existing Bridge
20-Nov-25
20-Nov-25
1
A1150
Place Girders
21-Nov-25
21-Nov-25
1
A1160
Place UHPCC
22-Nov-25
23-Nov-25
2
A1170
Place Rebar for Deck
24-Nov-25
25-Nov-25
2
A1180
Place Deck Concrete
26-Nov-25
26-Nov-25
1
A1200
Grade Approach Slab
28-Nov-25
28-Nov-25
1
A1190
Deck Concrete Cure
28-Nov-25
01-Dec-25
3
A1210
Form Approach Slabs
29-Nov-25
29-Nov-25
1
A1220
Rebar for Approach Slabs
01-Dec-25
01-Dec-25
1
A1230
Pour Approach Slabs
02-Dec-25
02-Dec-25
1
A1240
Cure Approach Slabs
03-Dec-25
05-Dec-25
3
A1250
Form/Pour/Strip Barrier
08-Dec-25
09-Dec-25
2
A1260
Place Handrail
10-Dec-25
16-Dec-25
5
Broadway 3
Broadway 3-1.5.1
07-Oct-25
15-Dec-25
52
A1270
Remove Asphalt Pavement
07-Oct-25
07-Oct-25
1
A1290
Remove Concrete Curb/Sidewalk Etc.
08-Oct-25
09-Oct-25
2
A1280
Place Drainage Pipe and Manhole
03-Nov-25
05-Nov-25
3
A1300
Earthwork/Wall Excavation
06-Nov-25
11-Nov-25
4
A1320
Grade for Curb and Gutter
12-Nov-25
13-Nov-25
2
A1310
Form/Pour/Strip Retaining Walls at Canal
12-Nov-25
21-Nov-25
8
A1330
Place Curb and Gutter
14-Nov-25
17-Nov-25
2
A1340
Place Sidewalk and Ramps
18-Nov-25
22-Nov-25
5
A1350
Finegrade
03-Dec-25
04-Dec-25
2
A1360
Place Finish Aggregate Base
05-Dec-25
08-Dec-25
2
A1370
Place Asphalt
09-Dec-25
11-Dec-25
3
A1380
Switch Traffic
12-Dec-25
12-Dec-25
1
A1860
Remove Phase 2 Bridge
15-Dec-25
15-Dec-25
1
Broadway 3-1.3
Broadway 3-1.3
17-Dec-25
05-Mar-26
58
Broadway 3
Broadway 3-1.3.1
17-Dec-25
02-Mar-26
55
A1430
Structure Excavation
17-Dec-25
18-Dec-25
2
A1440
Construct Drilled Shafts
19-Dec-25
02-Jan-26
12
A1850
Drilled Shaft Integrity Testing
05-Jan-26
09-Jan-26
5
A1450
Form Abutments
12-Jan-26
13-Jan-26
2
A1460
Rebar Abutments
14-Jan-26
15-Jan-26
2
A1470
Pour Abutments
16-Jan-26
16-Jan-26
1
A1480
Strip Abutments
19-Jan-26
20-Jan-26
2
A1490
Abutment Cure
21-Jan-26
27-Jan-26
5
A1500
Place Girders
28-Jan-26
28-Jan-26
1
A1510
Place UHPCC
29-Jan-26
04-Feb-26
5
A1520
Place Rebar for Deck
05-Feb-26
06-Feb-26
2
A1530
Place Deck Concrete
09-Feb-26
09-Feb-26
1
A1550
Grade Approach Slab
10-Feb-26
10-Feb-26
1
A1540
Deck Concrete Cure
10-Feb-26
16-Feb-26
5
A1560
Form Approach Slabs
11-Feb-26
11-Feb-26
1
A1570
Rebar for Approach Slabs
12-Feb-26
12-Feb-26
1
A1580
Pour Approach Slabs
13-Feb-26
13-Feb-26
1
A1590
Cure Approach Slabs
16-Feb-26
18-Feb-26
3
A1600
Form/Pour/Strip Barrier
19-Feb-26
23-Feb-26
3
A1610
Place Handrail
24-Feb-26
02-Mar-26
5
Broadway 3
Broadway 3-1.3.2
22-Dec-25
05-Mar-26
55
07
14
21
28
05
12
19
26
02
09
16
23
30
07
14
21
28
04
11
18
25
01
08
15
22
01
08
15
22
29
05
12
19
26
September 2025
October 2025
November 2025
December 2025
January 2026
February 2026
March 2026
April 2026
06-Oct-25, Broadway 3-1.1
18-Sep-25,
19-Sep-25
25-Sep-25,
26-Sep-25
29-Sep-25,
26-Sep-25
02-Oct-25,
30-Sep-25
02-Oct-25,
03-Oct-25
06-Oct-25,
16-Dec-25, Broadway 3-1.5
16-Dec-25, Broadway 3-1.5.2
07-Oct-25
07-Oct-25,
08-Oct-25
08-Oct-25,
09-Oct-25
10-Oct-25,
10-Oct-25
31-Oct-25,
03-Nov-25
07-Nov-25,
10-Nov-25
11-Nov-25,
12-Nov-25
12-Nov-25,
13-Nov-25
13-Nov-25,
14-Nov-25
14-Nov-25,
17-Nov-25
19-Nov-25,
20-Nov-25
20-Nov-25,
21-Nov-25
21-Nov-25,
22-Nov-25
23-Nov-25,
24-Nov-25
25-Nov-25,
26-Nov-25
26-Nov-25,
28-Nov-25
28-Nov-25,
28-Nov-25
01-Dec-25,
29-Nov-25
29-Nov-25,
01-Dec-25
01-Dec-25,
02-Dec-25
02-Dec-25,
03-Dec-25
05-Dec-25,
08-Dec-25
09-Dec-25,
10-Dec-25
16-Dec-25,
15-Dec-25, Broadway 3-1.5.1
07-Oct-25
07-Oct-25,
08-Oct-25
09-Oct-25,
03-Nov-25
05-Nov-25,
06-Nov-25
11-Nov-25,
12-Nov-25
13-Nov-25,
12-Nov-25
21-Nov-25,
14-Nov-25
17-Nov-25,
18-Nov-25
22-Nov-25,
03-Dec-25
04-Dec-25,
05-Dec-25
08-Dec-25,
09-Dec-25
11-Dec-25,
12-Dec-25
12-Dec-25,
15-Dec-25
15-Dec-25,
05-Mar-26, Broadway 3-1.3
02-Mar-26, Broadway 3-1.3.1
17-Dec-25
18-Dec-25,
19-Dec-25
02-Jan-26,
05-Jan-26
09-Jan-26,
12-Jan-26
13-Jan-26,
14-Jan-26
15-Jan-26,
16-Jan-26
16-Jan-26,
19-Jan-26
20-Jan-26,
21-Jan-26
27-Jan-26,
28-Jan-26
28-Jan-26,
29-Jan-26
04-Feb-26,
05-Feb-26
06-Feb-26,
09-Feb-26
09-Feb-26,
10-Feb-26
10-Feb-26,
10-Feb-26
16-Feb-26,
11-Feb-26
11-Feb-26,
12-Feb-26
12-Feb-26,
13-Feb-26
13-Feb-26,
16-Feb-26
18-Feb-26,
19-Feb-26
23-Feb-26,
24-Feb-26
02-Mar-26,
05-Mar-26, Broadway 3-1.3.2
Broadway Road Bridges Construction Schedule
Classic WBS Layout
29-Mar-24 14:37
Remaining Level of Effort
Actual Level of Effort
Actual Work
Remaining Work
Critical Remaining Work
Milestone
Page 1 of 2
TASK filter: All Activities
© Oracle Corporation
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
Activity ID
Activity Name
Start
Finish
Original
Duration
A1620
Remove Asphalt Pavement
22-Dec-25
22-Dec-25
1
A1640
Place Drainage Pipe and Manhole
23-Dec-25
28-Dec-25
5
A1630
Remove Concrete Curb/Sidewalk Etc.
23-Dec-25
24-Dec-25
2
A1650
Earthwork/Wall Excavation
29-Dec-25
01-Jan-26
4
A1660
Form/Pour/Strip Retaining Walls at Canal
02-Jan-26
13-Jan-26
8
A1670
Grade for Curb and Gutter
11-Feb-26
12-Feb-26
2
A1680
Place Curb and Gutter
13-Feb-26
16-Feb-26
2
A1690
Place Sidewalk and Ramps
17-Feb-26
23-Feb-26
5
A1700
Finegrade
24-Feb-26
25-Feb-26
2
A1710
Place Finish Aggregate Base
26-Feb-26
27-Feb-26
2
A1720
Place Asphalt
02-Mar-26
04-Mar-26
3
A1730
Switch Traffic
05-Mar-26
05-Mar-26
1
Broadway 3-1.4
Broadway 3-1.4
06-Mar-26
27-Apr-26
37
A1740
Remove Temporary Pavement
06-Mar-26
06-Mar-26
1
A1750
Grade for Single Curb
09-Mar-26
10-Mar-26
2
A1760
Place Curb and Gutter
11-Mar-26
13-Mar-26
3
A1770
Backfill Curb
16-Mar-26
17-Mar-26
2
A1780
Place Decomposed Granite
18-Mar-26
19-Mar-26
2
A1790
Place Asphaltic Concrete Pavement
20-Mar-26
23-Mar-26
2
A1800
Temporary Striping
24-Mar-26
24-Mar-26
1
A1830
Striping Cure
25-Mar-26
23-Apr-26
22
A1810
Utility Adjustment
25-Mar-26
26-Mar-26
2
A1820
Final Job Clean Up
27-Mar-26
09-Apr-26
10
A1840
Final Striping
24-Apr-26
27-Apr-26
2
07
14
21
28
05
12
19
26
02
09
16
23
30
07
14
21
28
04
11
18
25
01
08
15
22
01
08
15
22
29
05
12
19
26
September 2025
October 2025
November 2025
December 2025
January 2026
February 2026
March 2026
April 2026
22-Dec-25
22-Dec-25,
23-Dec-25
28-Dec-25,
23-Dec-25
24-Dec-25,
29-Dec-25
01-Jan-26,
02-Jan-26
13-Jan-26,
11-Feb-26
12-Feb-26,
13-Feb-26
16-Feb-26,
17-Feb-26
23-Feb-26,
24-Feb-26
25-Feb-26,
26-Feb-26
27-Feb-26,
02-Mar-26
04-Mar-26,
05-Mar-26
05-Mar-26,
06-Mar-26
06-Mar-26,
09-Mar-26
10-Mar-26,
11-Mar-26
13-Mar-26,
16-Mar-26
17-Mar-26,
18-Mar-26
19-Mar-26,
20-Mar-26
23-Mar-26,
24-Mar-26
24-Mar-26,
25-Mar-26
23-Ap
25-Mar-26
26-Mar-26,
27-Mar-26
09-Apr-26,
24-Apr-26
Broadway Road Bridges Construction Schedule
Classic WBS Layout
29-Mar-24 14:37
Remaining Level of Effort
Actual Level of Effort
Actual Work
Remaining Work
Critical Remaining Work
Milestone
Page 2 of 2
TASK filter: All Activities
© Oracle Corporation
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
EXHIBIT B
CONSULTANT’S FEE PROPOSAL
CONTRACT NO. 2025-008
BROADWAY ROAD BRIDGES TO TEMPE CANAL
CONSTRUCTION ADMINISTRATION SERVICES
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
CA Contract for Broadway Rd Bridges at Tempe Canal
Engineering Firm AECOM
PROJECT NO. TT0557
Contract No. 2025-008
ESTIMATED DIRECT LABOR
PERSON
BILLING
CLASSIFICATION
HOURS
RATE/HOUR
TOTAL
Contract Manager
29
107.10
$
3,106
$
Project Supervisor
1,888
53.00
$
100,064
$
Lead / Traffic Control Inspector
1,448
46.77
$
67,723
$
Drilled Shaft / Structures Inspector
1,448
46.77
$
67,723
$
Traffic Control Inspector (OT)
352
70.16
$
24,696
$
Structures Inspector (OT)
352
70.16
$
24,696
$
Project Controls
64
52.37
$
3,352
$
Senior Office Administrator
64
37.86
$
2,423
$
5,645
Hours
Estimated Labor Cost
293,783
$
Overhead
146%
429,011
$
Subtotal
722,794
$
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel
26,985
$
Miscellaneous Expenses
500
$
Total Estimated Expenses
27,485
$
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm
Cost
Civil Solutions Engineering & Management
303,797
$
-
$
Total Estimated Outside Services
303,797
$
PROFIT (Direct Labor +Overhead)
10%
72,279.43
TOTAL ESTIMATED FEE
1,126,356
$
CONTRACT TIME
485 Calendar Days
2/28/2025
(Figures Rounded To The Nearest $1)
Consultant Firm Signature
Date
DERIVATION OF COST PROPOSAL SUMMARY
Page 1 of 3
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
CA Contract for Broadway Rd Bridges at Tempe Canal
Engineering Firm AECOM
PROJECT NO. TT0557
Contract No. 2025-008
Scale
No
Shts
Hours/
Sheet
Contract
Manager
Project
Supervisor
Lead /
Traffic
Control
Inspector
Drilled Shaft /
Structures
Inspector
Traffic
Control
Inspector
(OT)
Structures
Inspector (OT)
Project
Controls
Senior
Office
Administra
tor
Total
TASK
ESTIMATED STAFF HOURS - PHASE
Preconstruction (April - August 2025)
Project Supervision
1
360
360
360.0
Contract Administration
1
50
10
20
20
50.0
Construction (September 2025 - May 2026)
Project Supervision
1
1,408
1408
1408.0
Construction Inspection
1
2,816
1408
1408
2816.0
Construction Inspection Overtime
1
704
352
352
704.0
Contract Administraton
1
80
16
32
32
80.0
Closeout (May - July 2026)
Project Supervision
120
120.0
Contract Administration
3
12
12
27.0
Inspection
40
40
80.0
6
941
29
1888
1448
1448
352
352
64
64
5645.0
Page 2 of 3
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
CA Contract for Broadway Rd Bridges at Tempe Canal
Engineering Firm AECOM
PROJECT NO. TT0557
Contract No. 2025-008
Travel
A. Local Mileage at
0.70
$
38,550
miles
Subtotal Travel
26,985
$
Plotting
B. Exhibits at
exhibits
C. Plots at
plots
-
$
D. Plan Submittals
Half Size Bond Copies at
Copies
Full Size Bond Copies at
Copies
Subtotal Plotting
-
$
Miscellaneous Expenses
C. Copying/Filing/Boxing
500
$
Subtotal Miscellaneous Expenses
500
$
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
Civil Solutions Engineering & Management
303,797
$
-
$
TOTAL ESTIMATED OUTSIDE SERVICES
303,797
$
TOTAL ESTIMATED EXPENSES
331,282
$
ESTIMATE OF DIRECT EXPENSES
Page 3 of 3
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
OVERTIME RATE DESIGNATION - TABLE D
CONSULTANT
COST PROPOSAL SUMMARY
CONSULTANT: AECOM Technical Services, Inc.
CONTRACT NO.: 2025-008
PROJECT NAME: Broadway Rd Bridges at Tempe Canal (TT0557)
DIRECT LABOR
Classifications
Hourly Rates
OT Factor
OT Rate
Lead / Traffic Control Inspector
$46.77
1.5
$70.16
Drilled Shaft / Structures Inspector
$46.77
1.5
$70.16
Overtime allowance will be provided separately by MCDOT and will require approval by the MCDOT
Project Manager prior to use.
Overhead and profit will be applied to the base OT rate for actual hours worked over 40 in a single week.
AECOM Technical Services, Inc.
Firm
Signature
Vice President
Title
2/18/2025
Date
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
Civil Solutions Engineering & Management, LLC
PO Box 262
Joseph City, AZ 86032
Page 1
February 20, 2025
Maricopa County Department of Transportation
301 West Jefferson Street
Phoenix, AZ 85003
Attn: Shawn Coleman
Contract No.:
2025-008
Contract Description:
McDOT Broadway Rd Bridges Construction Administration (AECOM Prime)
Subject:
Request to Utilize Current On-Call Rates Contract No. 2022-054
Dear Mr. Coleman:
As discussed over the phone on 1/22/25 CSEM is requesting to utilize our already approved rates for our
on-call contract. As previously stated we do not currently have an audited overhead rate. We have
always submitted as a unit rate firm. We are working to get that and have it available later this year. We
appreciate McDOT working with us as we transition to an audited overhead rate company.
If you have any questions, please feel free to contact me directly. We appreciate MCDOT’s consideration
regarding this matter.
Sincerely,
T.C. Fish
Managing Member
480-390-5841
tcfish@csem-az.com
Attachments:
-
Approved Rate Sheet for Contract No. 2022-054
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
Civil Solutions Engineering & Management, LLC
PO Box 262
Joseph City, AZ 86032
Classification
Man Hours
Rate
Estimated Labor
Costs
Senior Resident Engineer
988
$ 74.52
$73,625.76
Field Office Manager
988
$ 40.00
$39,520.00
Totals
988
$113,145.76
Overhead 140% per Approved On Call Rates - CSEM does
not have an audited OH Rate
Cost
Rate
Total Cost
$113,145.76
140.00%
$158,404.06
$271,549.82
Company Vehicles
Man Hours w/
Vehicle
Rate / Man Hour
Total Cost
7,275
0.70
$
$5,092.50
Cell Phone
Months / Man
Rate / Month
Total Cost
$0.00
Lodging - Per ADOT Travel Policy
Nights Stayed
Rate
Total Cost
$0.00
Meals- Per ADOT Travel Policy
Number of Days
Rate
Total Cost
$0.00
$5,092.50
$271,549.82
$27,154.98
$5,092.50
$303,797.30
2/20/2025
Signature
Sub-Total Direct Expenses
Total Estimated Costs
Sub-Total of Direct Expenses
Derivation of Cost Proposal Summary - 2025-008, McDOT - Broadway Road Bridges
Direct Labor
Direct Labor
Total
Sub-Total Estimated Direct Labor and Overhead Costs
Direct Expense
Fixed Fee (10%)
Sub-Total
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
COST PROPOSAL - %
Substantial Completion (SC)
Final Acceptance (FA) (SC +100 C Days)
2025
2026
2027
Firm
Task
Classification
Role
Total hrs
April
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
CSEM
Construction
SR Resident Eng.
Sr. Resident Eng
988
25%
25%
25%
25%
25%
50%
50%
50%
50%
50%
50%
50%
50%
25%
25%
25%
CSEM
Construction
Field Office Mgr
Field Office Mgr
988
25%
25%
25%
25%
25%
50%
50%
50%
50%
50%
50%
50%
50%
25%
25%
25%
COST PROPOSAL - Hours
2025
2026
2027
April
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Firm
Task
Classification
Role
Hours
168
176
168
176
176
168
176
168
176
176
160
176
168
176
168
176
176
168
176
168
176
176
160
176
168
176
168
176
176
CSEM
Construction
SR Resident Eng.
Sr. Resident Eng
988
42
44
42
44
44
84
88
84
88
88
80
88
84
44
42
44
CSEM
Construction
Field Office Mgr
Field Office Mgr
988
42
44
42
44
44
84
88
84
88
88
80
88
84
44
42
44
4/1/2025
5/1/2025
6/1/2025
7/1/2025
8/1/2025
9/1/2025
10/1/2025
11/1/2025
12/1/2025
1/1/2026
2/1/2026
3/1/2026
4/1/2026
5/1/2026
6/1/2026
7/1/2026
8/1/2026
9/1/2026
10/1/2026
11/1/2026
12/1/2026
1/1/2027
2/1/2027
3/1/2027
4/1/2027
5/1/2027
6/1/2027
7/1/2027
8/1/2027
4/30/2025
5/31/2025
6/30/2025
7/31/2025
8/31/2025
9/30/2025
10/31/2025
11/30/2025
12/31/2025
1/31/2026
2/28/2026
3/31/2026
4/30/2026
5/31/2026
6/30/2026
7/31/2026
8/31/2026
9/30/2026
10/31/2026
11/30/2026
12/31/2026
1/31/2027
2/28/2027
3/31/2027
4/30/2027
5/31/2027
6/30/2027
7/31/2027
8/31/2027
Cal Days
30
31
30
31
31
30
31
30
31
31
28
31
30
31
30
31
31
30
31
30
31
31
28
31
30
31
30
31
31
Work Days
21
22
21
22
22
21
22
21
22
22
20
22
21
22
21
22
22
21
22
21
22
22
20
22
21
22
21
22
22
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
LODGING:
Period
Staff
Days
Miles/Day
Total Miles
Cost per Mile
Total Price
April 2025 - August 2025
1
27
30
810
0.70
$
$567.00
September 2025 - April 2026
1
85.5
30
2,565
0.70
$
$1,795.50
May 2026 - July 2026
1
130
30
3,900
0.70
$
$2,730.00
7,275.00
TOTAL LODGING:
5,092.50
$
MEALS:
Period
Staff
Days
$/Day *
Total Period
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL MEALS:
-
$
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797
Docusign Envelope ID: 4E0DA5F5-0B05-461F-A74D-D6C7C2870797