Mohave Cooperative Purchasing Agreement - Part 1
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19O-ARJP-0221 Table of Contents \ y ; Arizona Recreation JP & Sons Mohave IFB 190-1121 Joint Venture MOHAVE Response to IFB 190-1121 Tab 1A - Signed Offer & Acceptance Form and Confidential/Proprietary Submittal .....cceeees Not provided. (See document 4, 17OARJP0221 Award Documentation for Offer & Acceptance Form.) Tab 1B - Amendments 2 Tab 1C - General Terms & Conditions and Standard Terms & Conditions for Construction vss 3 Tab 1D - Special Terms & Conditions .cccccccseressessessesessseesseensseseseensesesesesessesssneseassassusanseeeeneseaseenees 26 Tab 1E - Scope of Work/Services and Specifications w.cecccseeseenseeeseseseseeesresesesesenssnensussessaneerseaeaees 35 Tab 1F - Bid Bond/Alternate Bid Security and Bonding Capacity ..ccccsscssesesesesseseessseseensnsseesseeeens 51 Tab 1G - Anti-Lobbying Certificate iccccccssscsescsesessessssesssnsssssesssesnescsnssssesssuessseenssneasseenssieseeeseessesensenenseees 56 Tab 1H - U.S. Department of Agriculture Form AD-1048 veccscesesesscsssessesressssesesesssesssueesieseesnsseessssenereese 57 Tab 2A - Method of Approach wississscssssessseesssssesvsresesssssescsessesesesssssaseseassessesssussessssessseeseeseaseasesneeseneeeeeens 59 Tab 2B - Qualifications and Experience w.ccscccscessevecesesseescssessssssesnsssssssesssesssenssecssserssessareeseeneareasesensees 65 Tab 2C - Certificate of INSUraANCe vessieseeesssssseesestesestesesteseseeesteneseateeeeneneeees Please call Mohave for information. Tab 2D - Financial Information v.cssessereresessseessssseessesreseeseenes All financial information is kept confidiential and has been removed. Tab 2E - Manufacturer/Dealer Letters .aiccssecescssesessssesseessseesessssnssnesesensstenserseseeveeesneeeseeansnsesseeranseeeneseenees 76 Tab 3A - Price Proposals wssssssessesesessesesesesseseseaneesasessaneeees See document 6. 1IYOARJPO221 Pricing Summary. Tab 3B - Pricing Methodology, Discounts, and Pcard Descriptions Tab 3C - Mobilization, Travel Description, and Bond Methodology Description wcrc 93 Tab 4A - Supporting Contract Documents, Suppport and Maintenance Information vsccccseeeeseeeeeees 94 Tab 4B - Sample Supplemental or End-User Agreements 99 Tab 4C - Extended Warranty or Maintenance Service Plan Information ..ccccsessecsessseseseeeeteeeceseetereneneaees 100 Tab 5 - Additional Information vicccssscscesesssseeresssesseseesesnssensseereacanenses Please call Mohave for information. Click section title to be taken directly to that section. 4/5/18 EH 625 East Beale Street, Kingman, AZ 86401 — Phone: (928) 753-6945 — Fax: (928) 718-3232 mesc.org — Amendment 1 Invitation for Bid 190-1121 Playground, Splash Pad, Outdoor Fitness and Related Equipment Amendment 1 is hereby made part of the solicitation documents and shall be included in all submitted formal sealed bids. Bidders shall formally acknowledge receipt of Amendment 1 by including this page, signing, and dating the following statement: y oy 4 Lt Ad Amendment 1 is acknowledged by: Seti # l (_~ Printed Name and Title: Tim Nolan, Principal Name of Firm: Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture Date: 11/20/2019 Place a signed copy of Amendment 1 after Tab 1b in your formal bid binder. Note: The published due date and time of November 21, 2019 at 3:00 p.m. (local Arizona time) remains unchanged. “= GENERAL INFORMATION: Reference: Tab 3a, Pricing Information — Price Workbook Instructions and General Term and Condition 12.9 Price workbook, The price workbook provided in the notification email sent Oct 17, 2019 was titled “19P-1121 Playground workbook.xlsx” instead of the workbook referenced in IFB 190-1121 titled, “190 Playground.xlsx”. Use the pricing workbook provided in the notification titled 19P-1121 Playground workbook.xIsx for your bid. The title of the price workbook was the only discrepancy. All questions regarding Invitation for Bid 190-1121 should be directed to: Mike Nentwig, CPPB, Contract Specialist I Email: contracts@mesc.org Telephone: (928) 718-3203 (rity 2 1) tran Anita S, McLemore, C.P.M. Executive Director Mohave Educational Services Cooperative, Inc. ~~ Publish Date: November 14, 2019 625 East Beale Street, Kingman, AZ 86401 Phone: (928) 753-6945 — Fax: (928) 718-3232 mescorg msc) 20/18 Scope of Work (Place after Tab 1e) 1. DESCRIPTION In order to gain economies of scale, Mohave is formally soliciting sources for playground, splash pad, outdoor fitness, and related equipment as specified within this Invitation for Bid. These products/services are requested for Mohave’s statewide membership of approximately 470 public agencies. However, other members may be added during the term of an awarded contract(s). A current list of all members can be found on Mohave’s website at www.mesc.org. Contracts, in whole or in part, shall be awarded to bidder, or bidders, for an initial one (1) year term and four (4) potential one-year extensions (contract modification). The scope of work/services and specifications define the quality and characteristics of the desired materials and application. They are based upon specifications for known acceptable manufacturers, processes, materials and/or brands such as GameTime, Little Tykes, Miracle Recreation Equipment, Co., Landscape Structure, Playworld, Burke, UltraPlay, UltraSite, LA Steelcraft, Raindeck, Expex Watertoys, Water Odyssey, Waterplay, LA Steelcraft, Flexground, Sof’Solutions, Berliner, Kay Park, Murdock, Wabash Valley, Patterson Williams, PW Athletic, American Building Products, Icon Shelters and TriActive America. The specifications are not intended to be exclusive or to restrict competition. Bidders may offer alternate solutions, including alternate manufacturers, which meet the quality and performance characteristics in the specifications. Mohave shall review such bids and be the final judge on the acceptance of any alternate solutions. e Arizona Registrar of Contractors License clarification: = Specification 1.1.02 requires an awarded vendor to have and maintain a current Arizona Registrar of Contractors license in order to utilize subcontractors with a similar license. This information was confirmed with the Licensing Department of the Arizona Registrar of Contractors. Bidders shall provide evidence that they have a current license for one of the following classifications: A, B-1, B-2, CR-5 (playground equipment only), C-21 (used for splash pads) or C-37 (for major plumbing associated with splash pads). Or your firm is in the process of being awarded a license by the Arizona Registrar of Contractors. * Those bidders submitting a material only bid shall certify by taking exception to Specification 1.1.02 and providing a clear explanation for the exception, per the instructions found in the Scope of Work and Specifications Acceptance Form. " Bidders that are in the process of applying for a contractor's license, shall provide in Tab 2b a copy of the Arizona Registrar of Contractors application receipt with pending number included. An awarded contract will be contingent on successful award of an identified Arizona Registrar of Contractors License. ¢ Equipment and Service Not Requested: The following equipment and services are currently being offered by other Mohave contracts and shall not be offered under IFB 190-1121: Engineering services. Stand-alone fabric shade structures. Permanent bleachers or bleachers with 6 rows or more and exceeding 90 seating positions. Indoor sports equipment and accessories including, but not limited to: balls, rackets, nets and scoreboards. Five contract vendors hold Mohave’s current contract for the specified products and services. Activity under the contracts from 2/20/15 including year to date activity is $26,248,124. This information is provided as an aid to contract vendors in preparing bids only. It is not to be considered a guarantee of volume under an awarded contract. The discount and pricing schedule shall apply regardless of the volume of business under the contract IFB 190-1121 6 Scope of Work (Place after Tab 1e) 2. ESTIMATED TIMELINE OF EVENTS Mohave has developed the following estimated timeline of events related to this formal solicitation. All dates are subject to change as required and at the sole discretion of Mohave. 3. EVENT ESTIMATED DATE Invitation for Bid Issued October 16, 2019 Pre-bid Conference Held Wednesday, October 30, 2019 at 10:00 a.m. (local AZ time) Pre-bid conference will be held using WebEx telephone conferencing. Please contact Mohave for reservation details. Deadline for Questions Thursday, November 14, 2019 at 5:00 p.m. (local AZ time) Published IFB Due Date and Time Thursday, November 21, 2019 at 3:00 p.m. (local AZ time) 625 East Beale Street, Kingman, AZ 86401 Public Opening of Bids Thursday, November 21, 2019 at 3:00 p.m. (local AZ time) Notice of Intent to Award ( estimated date only) January 15, 2020 NOTE: Notification will be sent by email to all awardee(s) and non awardee(s) on or before this date. Execution of Contract(s) (estimated date only) February 21, 2020 SUBMISSION OF BIDS 3.1. Bids should provide straightforward, concise information that satisfies the requirements. Expensive bindings and/or color displays are not necessary. Emphasis should be placed on conformity to the specifications and terms and conditions, as well as the completeness and clarity of the submittal content. 3.2. The bidder must submit a bid following information detailed in the Jnstructions to Bidder and Checklist Form, 3.3. A bid submitted in response to this solicitation shall be valid and irrevocable for one hundred twenty (120) days after specified due date and time. CONTRACT TYPE The term contract shall be a percent of discount off manufacturer's price list or catalog, fixed price, or a combination of both with indefinite quantities. IFB 190-1121 7 5. Scope of Work (Place after Tab 1e) AWARD CRITERIA Award(s) shall be made to the lowest responsive and responsible bidder(s) whose bid(s) conform in all material respects to the requirements and evaluation criteria below: 1) Pricing Information: Paper copy of summary section worksheets, two (2) electronic copies of the entire workbook, price schedules, additional requested price information, market basket pricing data (in paper and electronic format), pricing methodology, volume discount information, quick pay discount information, Pcard acceptance information, mobilization, travel description, and bond methodology description; 2) Bid and Acceptance, Terms and Conditions, Scope of Work and Specification Documents, Bid Bond, Bonding Capacity: Bid and Acceptance Form, Confidential/Proprietary Submittal Form, amendments (if any), General and Special Terms and Conditions Acceptance Forms, Standard Terms and Conditions for Construction Acceptance Form, Scope of Work, Specifications with exceptions/deviations noted, Scope of Work and Specifications Acceptance Form, original bid bond/alternate bid security, current single job and aggregate bonding capacity information, Anti-Lobbying Certificate Form and U.S. Department of Agriculture Form AD-1048, 3) Primary Vendor Information: Complete response to the Method of Approach and Qualification and Experience pages, evidence of current Arizona contractor's license, references (past performance information), certificate of insurance, financial information; 4) Supporting Contract Documents: Completed supporting contract documents, support and maintenance information, sample supplemental or end-user agreements, extended warranty or maintenance service plan information; 5) Additional Information: Instructions to Bidder and Checklist Form, descriptive literature, slicks and any other supporting printed data. References and definitions used for specifications: (acronyms used in the solicitation are noted in bold font below): American Concrete Institute (ACI): www.concrete.org American with Disabilities Act (ADA): www.ada.gov ASTM International (ASTM): www.astm.org American National Standards Institute (ANSI): www.ansi.org Consumer Product Safety Commission (CPSC): www.cpsc.gov Forest Stewardship Council (FSC): us.fsc.org International Play Equipment Manufacturers Association (IPEMA): www.ipema.com International Organization for Standardization (ISO): www.iso.org Maricopa Association of Governments (MAG): www.azmag.gov/Programs/Public-Works/Specifications- and-Details Pima Association of Governments (PAG) apps.pagnet.org/standardspecifications/ International Building Codes (IBC): www. iccsafe.org U.S. Green Building Council (LEED): new.usgbc.org IFB 190-1121 8 Specifications (Place after Tab 1e) SPECIFICATIONS Purpose of specifications: Specifications are designed to enable bidder to satisfy a requirement for a product, material, process, or service. A specification may be expressed as a standard, part of a standard, or independent of a standard. No specification is intended to limit competition by eliminating items capable of satisfactorily meeting the requirements of the procurement. If bidder believes a specification is unnecessarily restrictive, bidder must notify Mohave prior to specified bid due date and time. Partial bids: Mohave will consider partial bids for award of a contract. Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers may be used to describe the standard of quality, performance, and other characteristics needed to meet member requirements. Use of the name of a manufacturer, brand, make or catalog number is not intended to limit or restrict competition, nor does it restrict bidder from the submission of equivalent brands. However, Mohave reserves the right to decide whether alternatives are equivalent to the materials and equipment described in the solicitation. Mohave shall be the sole judge of equivalent quality, and Mohave's decision shall be final. Compliance with specifications: Bidders shall offer products, materials, processes, or services they believe come closest to meeting specifications. The fact that a manufacturer, supplier or bidder chooses not to produce or provide product, material, process, or services to meet the specifications shall not be considered sufficient cause to adjudge the specifications as restrictive. Deviations from specifications: Bidders will respond to each numbered specification by checking the appropriate “Comply” or “Deviate” box. “No Bid” items shall be marked as such in the appropriate “Deviate” box. Your exceptions/deviations must be clearly explained. Reference the specification that you are taking exceptions/deviations to, detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed specifications. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave's decision shall be final. Details for exceptions/deviations shall be listed by specification number on the Scope of Work and Specifications Acceptance Form. Specifications 1.1. General Requirements 1.1.01 Contract vendor shall provide playground equipment, splash pad, outdoor fitness, outdoor sports, dog park equipment, site furnishings, . related equipment, safety surfaces, fall protection materials, No Bid on replacement parts and custom replacement parts. splash pads 1.1.02 Contract vendor shall have and maintain, through the life of an awarded contract, one or more of the following Arizona contractor’s licenses from the Arizona Registrar of Contractors: A, B-1, B-2, CR- 5 (playground equipment only), C-21 (used for splash pads) or C-37 (major plumbing associated with splash pads. Provide copy(ies) of Arizona Registrar of Contractors license(s) after Tab 2b (See Primary Vendor Information — Qualifications and Experience, Question 6. 1.1.03 Bidders that are in the license application process shall provide v evidence on application. An awarded contract will be contingent on a successful award of a, B-1, B-2 or CR-5 (playground equipment only) license(s). Provide a copy of the Arizona Registrar of Contractors application receipt with pending number after Tab 2b (See Primary Vendor Information — Qualifications and Experience, Question 6). 1.1.04 Bidders submitting a material only bid shall indicate a deviation to v specification 1.1.02 and provide a clear explanation, per the instructions found in the Scope of Work and Specifications Acceptance Form, confirming that the bid is for materials only and that no installation services will be provided through an awarded contract. IFB 190-1121 9 Specifications (Place after Tab 1e) 1.1.05 All products, equipment, materials and safety surfaces shall comply with all the current applicable ADA, ANSI, ASTM, CPSC, FSC, LEED, ISO and IPEMA standards. 1.1.06 Contract vendor shall assist member in selecting appropriate materials for play structures, independent play, and site furnishings. Contract vendor shall use at a minimum the recommendations from the current CPSC Public Playground Safety Handbook. 1.1.07 All work completed and materials used in Maricopa or Pima Counties shall conform to the current applicable standards, specifications and codes as described in the MAG or PAG regulations. Work completed in all other regions in Arizona shall conform to current applicable standards, specification and codes for those regions. 1.1.08 Installation of equipment and materials shall be completed by properly trained, qualified and/or certified personnel in strict adherence with manufacturers’ instructions; industry standards; and current national, state and local codes. 1.1.09 Installation of equipment and safety surfaces shall utilize current applicable ASTM, ANSI, local, state, federal rules or standards for the type of equipment or safety surface used; if the safety standards are in conflict, the more stringent standards shall apply. 1.1.10 Custom and pre-designed play structures, independent play equipment and outdoor fitness systems shall be designed in a manner to provide for safe use and avoid conflicts in activities. 11.11 Contract vendor shall provide recommendations and designs for equipment that is to be installed to ensure compliance with the ADA. 1.1.12 Play structures, independent play equipment and fitness systems shall be installed over appropriate safety surfaces as required by current applicable federal, state or local standards. Safety surfaces shall be of a depth appropriate for the height and type of activity and/or deck. 1.1.13 Contract vendor shall provide member with drawings and equipment layouts prior to installation; all operational and maintenance manuals shall be provided to the member upon completion of installation. 1.1.14 Engineered fabric shade structures that are an integrated component of the installed play structure shall be allowed. 1.2 Site Requirements 1.2.01 Installation site shall be defined as an area that has an existing | structure and/or equipment or an area that is undeveloped. 1.2.02 Contract vendor shall evaluate the installation site to ensure suitability, Features to evaluate shall include, but not be limited to: topography, soil conditions, vegetation, climate, prevailing wind, drainage, existing equipment and any other factors that may affect installation, use or maintenance of the equipment. The evaluation results shall be provided to the member. 1.2.03 Installation of equipment shall not be completed over any existing underground utilities or beneath overhead obstacles or power lines. 1.2.04 The location of underground and overhead utilities, telephone, natural gas, cable and water lines shall be found prior to any installations. Provide pricing in the pricing workbook after Tab 3a. 1.2.05 Relocation costs associated with any identified obstacles shall be passed on to the member with no additional markup. All costs shall be detailed in the member’s quote. IFB 190-1121 10 Specifications (Place after Tab 1e) 1.3 Concrete Requirements 1.3.01 Contract vendor shall use the volume of concrete that is needed for the footings, site curbing or required flatwork for a total project. 1.3.02 Sidewalks other than to connect to existing sidewalks or to facilitate compliance with ADA requirements are not allowed. 1.3.03 All materials and installations performed shall conform to current applicable ASTM, IBC, ACI standards and all other current applicable industry codes, specifications or standards. 1.4 Edging Materials and Safety Surfaces 1.4.01 Contract vendor shall provide permanent edging materials to include, but not be limited to: plastic, wood, timber or concrete. 1.4.02 Edging materials shall be easily installed and not require regular Maintenance. Edging shall be free of sharp edges. 1.4.03 Edging materials shall be able to be installed above or below grade level, and on various types of surfaces. Edging shall include a transition to permit change from a solid safety surface to a loose fill safety surface and be designed with a beveled edge to provide for wheelchair transition onto a solid surface. 1.4.04 Safety surface materials shall include, but not be limited to: loose-fill rubber mulch, engineered wood fiber, poured in place surfacing, sand, or resilient rubber tile. 1.4.05 Safety surfaces shall be installed at the proper depths specified in the current ASTM F1292 Standard Specification for Impact Attenuation of Surfacing Materials Within the Use Zone of Playground Equipment. 1.4.06 Safety surface materials shall meet the current applicable ASTM standards including, but not limited to: size, consistency, purity, and ability to drain. 1.5 Hardware Requirements 1.5.01 Primary fasteners shall be socketed and pinned, tamperproof in design, either carbon-steel plated with zinc/nickel and iridescent chromate finish, or stainless steel. 1.5.02 Fasteners shall include, but not be limited to: hex head, hex-pin limited thread or TORX head driver bolt, 1.5.03 Hardware is to include a locking patch type material. The material, when allowed an appropriate cure time, shall require a minimum of four times the installation torque to remove the fastener. 1.5.04 Clamp or direct connect systems shall be cast aluminum alloy, steel or equivalent. Clamps shall fit around and be connected with hinge- pin and bolt or two bolts and shall be secured to the post with a pin | or set screw to prevent slippage or connect directly to support posts. Clamp color shall match post color. 1.6 TEs Play Structure Requirements 1.6.01 __ play and physical fitness activities. Play structures shall be modular in design and provide for a variety of | 1.6.02 Components for play structures shall include, but not be limited to: bridges, decks, overhead ladders, spiral climbers, play enclosures, loop ladders, tunnels, transfer points, ramps, roofs, vertical ladders, | chinning bars, activity panels, slides, sliding poles, corkscrew climbers, parallel bars, chain walks, ground events, and integrated shade. IFB 190-1121 11 Specifications (Place after Tab 1e) 1.7 Play Structure Component Requirements 1.7.01 Decks shall be of modular design and manufactured from a single piece of punched or expanded steel. 1.7.02 Decks of various sizes and shapes shall include, but not be limited to: one-piece square decks, one-piece corner decks, two-piece hex decks, one-piece triangular decks, and include various extensions for each. | 1.7.03 Decks shall have angle steel frames and appropriate supports for strength and durability. Deck frames and supports shall be a welded assembly by certified welders. 1.7.04 Decks shall be primer coated after assembly. Decks shall have a finish coat of UV stabilized polyvinyl chloride (PVC) or acceptable alternate material. 1.7.05 Deck coating shall meet or exceed current applicable ASTM standards. | 1.7.06 Roof sizes and shapes shall include, but not be limited to: square, peak, or other shaped roofs; constructed of appropriate materials and be available in a variety of colors and patterns, 1.7.07 Round and square structural posts shall be constructed of steel or aluminum tubing. 1.7.08 Posts shall have a powder coat finish and top cap. 1.7.09 Top caps shall be metal or plastic, mechanically or permanently fastened, and finished to match post color. 1.7.10 Post lengths shall vary depending upon the intended use and shall extend a safe distance above the deck height. L771 Posts shall have a “finish grade marker” positioned on the post identifying the bury line required for correct installation and the top of the protective surfacing. 1.7.12 Posts shall have a post number sticker for installation purposes, 1.7,13 Burled posts shall be set in concrete footings at the depth specified by the manufacturer installation specifications. 1.7.14 Surface mount posts shall be continuously welded to an appropriate |_| surface mount plate and allow for an appropriate layer of protective surfacing. 1.7.15 If surface mounting is required, a grade surface mount detail shall be supplied. Other types of anchoring for specialty installation shall be available upon request, 1.7.16 Rails and hand loops shall be manufactured from steel tubing, each end of the rail/hand loop shall have a stainless steel knurled welded insert. Rails, loops and hand loops shall have a powder coat finish. Connection to the posts shall use a bolt bracket assembly. 1.7.17 Slides shall come in a variety of sizes, styles and configurations. 1.7.18 Slides shall be available in a variety of materials including, but not ] limited to: plastic and stainless steel. 1.7.19 Steps and stairs shall be of materials and construction similar to the | decks. 1.7.20 The rise and run for stairs and steps shall be age appropriate and handrails shall be provided, 1.7.21 Riser plates shall be provided between decks with 12” or greater rise. Handholds shall be provided for risers of 18” or greater. Risers shall have powder coat finish. STS GENIN IN 1.7.22 Transfer points shall allow for transfer from a wheelchair onto a deck. Transfer points shall be of materials and construction similar to the decks. SM IFB 190-1121 12 Specifications (Place after Tab 1e) 1.7.23 Climbers shall come in a variety of sizes, shapes and types. v 1.7.24 Rail and overhead climbers shall be of welded steel construction with V a powder coat finish. 1.7.25 Cargo net climber construction shall include, but not be limited to: polyester cord with steel reinforcement wrapped around a synthetic fiber or solid nylon core, carbon fiber covered wire rope or PVC coated chain. 1.7.26 Supports for cargo net climbers shall be powder coated steel or v aluminum. 1.7.27 Bridges and ramps shall come in a variety of sizes, shapes and types. v 1.7.28 Bridges and ramps shall be of materials and construction similar to v the decks. 1.7.29 Ramps and bridges shall have appropriate handrails and hand loops. v 1.7.30 Crawl tubes shall come in a variety of sizes, styles and configurations. v 1.7.31 Crawl tubes shall be available in a variety of materials including, but v not limited to polypropylene, polyethylene, or polycarbonate. 1.7.32 Activity panels shall provide for a variety of play activities including, v but not be limited to: tic-tac-toe, steering wheel, clock, color ball, and letter/number panel. 1.8 Component and Equipment Manufacture Requirements 1.8.01 Powder coating shall be electrostatically applied polyester that is 7 baked to a hard, smooth and durable finish. 1.8.02 Powder coating shall meet or exceed current applicable ASTM 4 standards. 1.8.03 Purified fractional-melt high-density polyethylene shall have all waste v and adhesives removed prior to molding or extrusion. 1.8.04 Multiple-melt flow high or low-density polyethylene shall be purified V and contain no oils, waste or adhesives. 1.8.05 Use of composites of low-density polyethylene and a secondary fiber V (such as sawdust) shall not be permitted, unless independent lab studies document that the resulting product is not vulnerable to moisture deterioration, termite damage or failure at low temperatures. Documentation shall be provided to the member upon request. 1.8.06 Rotationally molded parts shall be molded of a low-density V polyethylene that is UV and color stabilized. Wall thickness may vary depending upon use. 1.8.07 Rotationally molded products shall meet or exceed current applicable ASTM standards. v 1.8.08 High-density polyethylene parts shall be manufactured from material v that is compression molded, high-density polyethylene that has been specially formulated for optimum UV stability and color retention. 1.8.09 Compression molded products and high-density polyethylene parts v shall meet or exceed current applicable ASTM standards. 1.8.10 Metal components shall be free of excess weld and spatter. Parts shall v be thoroughly cleaned in a pretreatment with a hot phosphate bath with a non-chrome seal for corrosion resistance, and thoroughly dried. 1.8.11 All equipment and material color shall be fade resistant. Y 1.9 Independent Play Equipment Requirements _ ae 1.9.01 Independent play equipment shall include, but not be limited to: v spring riders, diggers, activity panels, climbers, swings, electronic products or slides. IFB 190-1121 13 Specifications (Place after Tab 1e) 1.9.02 Spring riders shall use C - type springs, torsion-powered springs or coil springs. 1.9.03 Electronic products shall be powered using low-voltage power, battery or self-powered. Products shall be vandal and weather resistant. 1.10 Fitness and Sports Equipment Requirements 1.10.01 Outdoor fitness systems shall include, but not be limited to: chinning bar, sit-up bench, climbing wall, overhead climber, leg stretch, push- up bar, parallel bars, balance beam, and vertical ladder. 1,10,02 Fitness systems shall be independent equipment or multi-station with signs that assist with proper use. 1.10.03 Fitness systems offered to the member shall be for the appropriate target age group. 1.10.04 Outdoors sport equipment shall include, but not be limited to: soccer goals, basketball hoops, backboards, volleyball standards, tetherball, | baseball backstops, batting cages, football goals posts or foul ball _posts, 1.10.05 Contract vendor shall provide the ancillary equipment and replacement parts for installed equipment to provide for a complete system. 1.11. Splash Pad Requirements 1,11,01 Contract vendor shall provide complete splash pad solutions including, but not limited to: new splash pads, updating of existing splash pads, service, repair and maintenance of existing splash pads. 1.11.02 Contract vendor shall provide events and options for splash pads that include, but not be limited to: umbrellas, mushrooms, arm, showers, dumping buckets, waterfall buckets, rain sticks, water pillars, misters, spray posts, fire hydrants, water wheels, rain curtains, hoops, arches, water cannons, towers, multiple activity towers, multi-play structures, ground sprayers, puddles, luminaries, and glow effects. 1.11.03 Splash pad equipment, nozzles, equipment footings and events shall be constructed of durable, non-corrosive and UV resistant including, but not limited to stainless steel, machined brass and fiberglass. v No Bid 1.11.04 Exposed metal and footings shall be powder coated or painted to with | stand extreme climate, moisture and UV exposure. v No Bid 1.11,05 Contract vendor shail work with member to be issued proper permits | Y No Bid for construction and hookup into local water system, sanitary sewer system or stormwater sewer system. 1.11.06 Splash pads shall use one of the following water management Y No Bid systems: recirculation, flow through or single-pass. 1.11.07 Splash pad deck coating shall meet or exceed current applicable | Y No Bid federal, state, local or manufacturer standards. 1.11.08 Contract vendor shall provide updating services where existing | Y No Bid equipment and events are exchanged for different equipment and events. 1.11.09 Contract vendor shall provide repair and maintenance services that Y No Bid include, but not be limited to: repair of equipment, repair and/or maintenance of water management equipment, repainting or equipment and events, repair of splash pad deck. Provide pricing in the pricing workbook after Tab 3a. IFB 190-1121 14 Specifications (Place after Tab 1e) 1.11.10 Contract vendor shall provide splash pad service to include, but not be limited to: service of filtration system, exchange of filters, monitoring and refill of treatment chemicals for closed-looped systems and diagnostic of control panels. Provide pricing in the pricing workbook after Tab 3a. 1.12 Additional Equipment and Accessories 1.12.01 Contract vendor shall provide event/structure signs. Signs shall attach to the play structures, equipment or be freestanding as recommended by manufacturer. Vv No Bid 1.12.02 Sign material shall include, but not be limited to: solid, colorfast, UV stabilized high-density polyethylene or fiberglass-reinforced plastic. 1.12.03 Freestanding signs shall be mounted on powder coated posts. 1.12.04 Contract vendor shall provide dog park equipment including, but not limited to: a-frame, doggie crawl tunnel, teeter totter, hoop jump, small dog hoop jump, fixed and adjustable dog bar, agility walk, wall jump, hurdles, adjustable tire jump, weave posts, dog walk planks, dog table, fire hydrant, pet waste station, waste bag dispensers, pet area specific signs and leash post. 1.12.05 Dog park equipment shall be urine resistant, UV ray resistant, have a pet-friendly thermoplastic coating, and have an anti-slip surface. 1.12.06 Contract vendor shall provide site furnishing to include, but not be limited to: benches, picnic tables, litter receptacles, cooking grills, or bicycle racks. 1.12.07 Contract vendor shall provide multiple use water fountains to include, but not be limited to: drinking fountains, bottle fillers, misters, shower towers, foot sprayers, pet showers, and pet fountains. 1.12.08 Site furnishings with wood components shall use treated pine and or redwood. Other lumber products that provide similar protection against weathering, rot and insects shall be considered. 1.12.09 Contract vendor shall provide pre-engineered and pre-fabricated shelters to include, but not be limited to: pavilions, shelters, gazebos or ramadas. 1.12.10 Site furnishings, shelters, and pavilions shall be installed with appropriate safe play and encroachment zones when placed in the same area as playground equipment. 1.12.11 Contract vendor shall provide portable outdoor bleachers. Bleachers shall not exceed 5 rows or 90 seats. 1.13. Perimeter Fencing Requirements 1.13.01 Contract vendor may provide perimeter fencing. Installations shall only be allowed as part of a complete project for construction of new and reconstruction of existing playground structures, splash pads and related equipment. Provide pricing in the pricing workbook after Tab 3a. v Temporary fence around work area only. No permanent fence offered. 1.13.02 Perimeter fencing shall be installed as specified in drawings or plans and as approved by member. 1.13.03 All installations shall be in compliance with manufacturer's recommendations and meet current applicable federal, state, and local building codes. 1,13.04 Stand-alone repairs and alterations of existing perimeter fencing is not requested and shall not be allowed under an awarded contract. *Exceptions/deviations must be listed on the Scope of Work and ‘Specifi fications Acceptance Form. List the specification number for each exception/ deviation. IFB 190-1121 15 Scope of Work and Specifications Acceptance Form (Place after Tab 1e) Signature on page 2 certifies complete acceptance of the Scope of Work and Specifications in this solicitation, except as noted below (additional pages may be attached, if necessary). Check one of the following responses to the Scope of Work and Specifications: Oo We take no exceptions/ deviations to the Scope of Work and Specifications. (Note: If nothing Is listed below, it is understood that no exceptions/deviations are taken.) wy We take the following exceptions/deviations to the Scope of Work and Specifications. All exceptions/deviations shall be clearly explained. Reference the corresponding Scope of Work or Specifications that you are taking exceptions/ deviations to. Provide details on your exceptions/deviations below: (Note. All requested exceptions/deviations must be clearly explained. Reference the specific language that you are taking exceptions/deviations to, detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed Scope of Work and Specifications. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions/deviations and Mohave’s decision shall be final.) 1.1.01 Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture is not bidding any of the splash pad portion of the contract as we do not represent any splash pad manufacturers. 1.11 (1.11.01 - 1.11.10) Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture is not bidding any of the splash pad portion of the contract. 1.13.01 Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture is not offering permanent fencing solutions, however, temporary fence can be supplied around work areas. IFB 190-1121 16 Anti-Lobbying Certification Form (Place after Tab 1g) ANTI-LOBBYING CERTIFICATION Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions In accordance with the Byrd Anti-Lobbying Amendment 31 U.S. Code § 1352, CFR § 200.450 and Federal Acquisition Regulation 52.203-11: (a) The definitions and prohibitions contained in the clause, at FAR 52.203-12, Limitation on Payments to Influence Certain Federal Transactions, included in this solicitation, are hereby incorporated by reference in paragraph (b) of this certification. (b) The offeror, by signing its offer, hereby certifies to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of this contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; (2) If any funds other than Federal appropriated funds have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the offeror shall complete and submit, with its offer, OMB standard form LLL, Disclosure of Lobbying Activities, to the Contracting Officer in accordance with its instructions; and (3) The undersigned shall require that the language of this certification be included in the award documents for all subcontract awards at all tiers and require that all recipients of subcontract awards In excess of $100,000 shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S, Code § 1352. Any person who makes expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision shall be subject to a civil penalty of not fess than $10,000, and not more than $100,000, for each such failure. Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture (Firm Name) A Yok Teen eA “Le =e (Signature) : Tim Nolan (Print Name) Principal (Print Title) 11/20/2019 (Date Certified) IFB 190-1121 17 U.S. Department of Agriculture Form AD-1048 (Place after Tab 1h) UNITED STATES DEPARTMENT OF AGRICULTURE Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C. § 552(a), as amended). This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, and 2 C.F.R. §§ 180.300, 180.355, Participants’ responsibilities. The regulations were amended and published on August 31, 2005, in 70 Fed. Reg. 51865-51880. Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction. According to the Paperwork Reduction Act of 1995 an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB controf number. The valid OMB control number for this information collection is 0505-0027, The time required to complete this information collection is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information, The provisions of appropriate criminal and civil fraud privacy, and other statutes may be applicable to the information provided, (Read Instructions On Page Two (IFB Page 19) Before Completing Certification) A. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; B, Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Arizona Recreation/JP_ & Sons Mohave IFB 190-1121 Joint Venture MESC IFB 190-1121 Organization Name PR/Award Number or Project Name Tim Nolan, Principal Name(s) and Title(s) of Authorized Representative(s) = 4] yt « Let" LY “&. CO _ 11/20/2019 Signature(s) Date The U.S. Department of Agriculture (USDA) prohibits discrimination in all of its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, political beliefs, genetic information, reprisal, or because ail or part of an individual's income Is derived from any public assistance program. (Not all prohibited bases apply to all programs). Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA‘ TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to USDA, Assistant Secretary for Civil Rights, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, S.W., Stop 9410, Washington, DC 20250-9410, or call toll-free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) O77 8642 (English Federal-relay) or (800) 845-6136 (Spanish Federal-relay). USDA is an equal opportunity provider and employer. IFB 190-1121 18 U.S. Department of Agriculture Form AD-1048 (Place after Tab 1h) Instructions for Certification (for Form AD-1048) . By signing and submitting this form, the prospective lower tier participant is providing the certification set out on page 1 (IFB page 18) in accordance with these instructions. . The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into, If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. . The prospective lower tier participant shall provide immediate written notice to the person(s) to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. . The terms “covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction,” "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549, at 2 C.F.R. Parts 180 and 417. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations, » The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated, . The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. . A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the System for Award Management (SAM) database. . Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, In addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IFB 190-1121 19 Primary Vendor Information Method of Approach (Place after Tab 2a) Bidder shall respond to each item below. The information will be used to assist Mohave in evaluating the method of approach that a bidder would take regarding specific issues under an awarded contract. Do not use “boilerplate” answers. Respond to each item by specifically addressing the Mohave request. Failure to complete all questions may result in your bid being considered nonresponsive. 1. Bidder shall provide a project plan that describes how the bidder intends to implement the plan. This information shall include, but not be limited to: a, Account team structure (for a Mohave contract) and role which includes, but is not limited to description of sales contact process, account team support, and periodic account review processes; Communication process with Mohave and its members; Standard delivery time for products/services after receipt of purchase order; Member Training (initial and ongoing); Specific value-added services that may benefit members; Indicate how you will ensure your sales staff does not sell products or services that are not on contract; and g. Are there any limitations to the types of members that you will provide services to? If so, indicate what those limitations are. RESPONSE IS PROVIDED ON FOLLOWING PAGE (PAGE 21-22) 2. Mohave is established to offer a cooperative purchasing program, which can be accomplished more efficiently and economically as a multi-entity operation. >paog Efficiency and economy can be established through reduced bidding effort for members and vendors, management of a single contract, fewer price schedules to maintain, fewer contact persons, and using Mohave as an extension of members’ purchasing departments. Additionally, it is Mohave’'s assertion that a statewide contract available to approximately 450 public agencies results in economies of scale and lower prices than those received by bidding individual contracts, especially, but not limited to small member agencies. Will a contract based upon your bid result in the efficiencies and economies described above? Yes_X WNo__ If no, what efficiencies and economies would members receive from a contract based on your bid? 3. Do you anticipate using subcontractors for any portion of a project and/or for remote projects under an awarded contract? Yes_X No__ (Note: If you indicated "No‘, then the use of subcontractors under an awarded contract will not be allowed.) If “Yes” to Question #3, describe how you would use subcontractors to accomplish the work. Indicate if local subcontractors would be used. What is the maximum amount of work you would subcontract to complete a job? Local subcontractors will be used as applicable. Subcontractors are supervised. Dollar amounts vary per contract. IFB 190-1121 20 Primary Vendor Information Method of Approach (Place after Tab 2a) RESPONSE TO Method of Approach Question 1.: a. Tim Nolan, President of Arizona Recreation Design and Principal of Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture, manages the design of all park, play and recreational projects sold by the company and also acts as a Sales Consultant. Tim will be the primary contact for this Mohave contract. Arizona Recreation Design has three (3) additional Sales Consultants available to help provide playground and recreational solutions for members. Jeff Johnson, Dean Swingle, & Lindsay Nolan will work directly with members to provide products and services that meet their needs. Sales Consultants are generally the members’ first point of contact. Staci Burbridge is the Office Manager at Arizona Recreation Design and acts as the company’s Mohave Contract Administrator. Staci provides quote review to Sales Consultants to ensure compliance with Mohave contract pricing. She also verifies all purchase orders received against the Sales Consultant’s quote and Mohave contract pricing. Staci invoices and receives payments for all sales made under the Mohave contract. She also performs monthly contract reconciliations, as required, and reports to Mohave following the contract-specified timeline. Staci will respond to any and all audit requests from Mohave as well as submit contract amendment requests on behalf of Arizona Recreation Design. Jocelyn Ripley, Office Administrator, is an experienced customer service representative and will assist with all aspects of the order process. She may reach out to customers on behalf of the Sales Consultant. She also works directly with all vendors to ensure accurate ordering and prompt delivery of products and services, Donna Friedman is the designer in charge of all design review plus ADA and IPEMA (ASTM & CPSC) compliance for each design. JP & Sons Contracting, Inc. is responsible for management and operation of installation services for Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture. See attached overview and experience letter for details. b. All communications from Mohave should be directed to Tim Nolan at tim@arizonarec.com or 480-788- 3177. Mohave members can reach Arizona Recreation Design by reaching out directly to a Sales Consultant, calling the office at 480-788-3177, or emailing tim@arizonarec.com. Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture makes every effort to return calls and emails within one (1) business day. c. Standard delivery times average approximately 8-10 weeks. Delivery times can vary depending on the specific vendor's current backlog. Approximate lead times will be provided to members along with their price quote. d. Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture will provide training to members on an as needed basis. e. Value Added Services: - LEED (Leadership in Energy and Environmental Design) Points. Each new Little Tikes Commercial Play Structure can earn LEED Points towards certification. - Financing is available through a partnership between Little Tikes Commercial and Marlin Capital Solutions. This is a great option for members who would like to install a playground now and pay for it over time. - Little Tikes is partnered with Unlimited Play, a non-profit organization that can provide Mohave members with design & development, community outreach, training & workshops, plus programs to help fund & build a fully inclusive playground. IFB 190-1121 21 Primary Vendor Information Method of Approach (Place after Tab 2a) ~ Little Tikes Custom Design Studio allows any member to design and build any themed play area or designation playground they can dream. Any playground can become a wonderland with the help of this unique studio. + Two (2) times per calendar year Little Tikes Commercial holds a playground sale that will provide members with extreme savings on new and popular products. As sales catalogs become available, they will be forwarded to Mohave to extend these promotions to all members for the limited time of the promotion. f. Arizona Recreation/JP & Sons Mohave IFB 190-1121 Joint Venture will ensure sales staff does not sell products or services that are not included in this contract by: ~ Providing copies of Mohave-approved pricelists to all Sales Consultants and Office Staff. ~ Sales Consultants send quote copies to Contract Administrator for comparison against Mohave- approved pricelists. Discrepancies are outlined for the Sales Consultant to issue a new quote with corrections or the quote is approved as submitted. - If an order is received that was quoted without being submitted for internal review, the quote and purchase order are compared against Mohave-approved pricelists before processing. Orders that don’t comply with contract pricing, or are unclear for any reason, are returned to the Sales Consultant to ensure the project was intended to be quoted under the Mohave contract. - Documentation is required from the Sales Consultant for any one-off or custom items so the item(s) can be submitted to Mohave for addition to Mohave-approved pricelists. g. There are no limitations to the types of members that we will provide services to. IFB 190-1121 22 (ee a Se » AND FCONTRACTING, ING, 18937 E Via Del Verde Queen Creek, AZ 85142 (480) 987-8885 ROC #281397 Mohave Cooperative Invitation For Bid 190-1121 Playground, Splash Pad, Outdoor fitness and Related Equipment November 18, 2019 OVERVIEW J.P. & Sons Contracting, Inc. Is a General Contractor with dual licensing In commercial and residential construction, and specialize In Childcare Center construction, Playground construction and equipment installation, tenant Improvements, maintenance, and repair. J.P. and Sons has been in business since 1996 and Incorporated in 2005. We have many years experience in providing services for Childcare Centers and parks, J.P. and Sons is familiar with Arizona State Licensing Standards, and have worked with several Head Start Programs in Arizona, as well as private Childcare Centers in multiple states, We pride ourselves in providing excellent customer service, and completing quality projects, while working around each projects time frame. J.P, and Sons works weekdays, evenings, weekends, and holidays to ensure as little disruption to your project as possible. We will work within your time frame, J.P, and Sons has a National Recreation and Parks Certified Playground Safety Inspectors on staff, and we are NPCAI Certified Recreation Specialist, and LSCI Certified Installers, We follow all ASTM standards for playgrounds and centers. To date our project and customer satisfaction has been outstanding. REFERENCES 1. COMPANY NAME: The Learning Care Group ADDRESS: 21333 Haggerty Road #300, Novi, MI 48375 CONTACT PERSON: Bob Fiscus TELEPHONE: 714-720-5249