PowerPoint Presentation

Grants Application and 
Administration
March 22, 2022

Agenda
2
• Grants Application and Administration Overview
• Proposed Policy Revisions 
• Council Feedback and Questions
– Next Steps

Grants Administration
3
• Financial Administrative Policy No. 6, Grant Application and 
Administration 
– Establish the requirements for applying and accepting competitive federal, 
state, county, tribal, private foundation, and corporate grants
– Identifies the roles and responsibilities of the Grants Office, Budget and 
Finance Department, and the Grants Project Manager
– Does not apply to categorical and formula grants
• Community Development Block Grants
• Housing and Urban Development grants
– Does not apply to direct corporate gifts and/or donations made to the City 
or individual departments

Grants Administration
4
• Grant Applications 
– Advance City Council goals and objectives
– Support projects and programs that are consistent with the mission and 
priorities of the City
– Grant applications are reviewed and approved by the Grants Program 
Manager prior to submission of the application to the funding agency
• Ensure grants are aligned with city strategies and financially sound 
• Grant Awards
– Requires all grant awards to be approved by a Resolution of the City 
Council
• Administrative requirement
• Not required by the City Charter or City Code

Partnerships
5
• APS Community Grants ($8,000)
– Community Services
– Environmental Resources
• Tribal Grant from Tohono O’odham ($10,000)
– Partnership with Sleep in Heavenly Peace
• Historic Preservation First United Methodist
– Sponsored by the city and in-kind support

From The Heart
6
• Citizen driven program
– Citizen committee evaluates grant applications
– In-kind support
• Addresses community needs in Glendale
• Since 1998, the city has distributed over $3.4 million to 
local non-profit agencies 
– FY2019
$96,000 to 16 Agencies
– FY2020 
$96,000 to 23 Agencies
– FY2021
$103,500 to 20 Agencies 
• Awards are posted on the city’s website

Grant Award (in Dollars)
7
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$50k or Greater
Less than $50k
$8,115,287 
$507,245 
$34,099,628 
$664,466 
$83,928,858 
$390,360 
FY2019
FY2020
FY2021
Excludes From the Heart, Tribal, CAP, CDBG, HUD etc.

Number of Grant Applications
8
 -
 5
 10
 15
 20
 25
 30
 35
$50k or Greater
Less than $50k
21 
29 
29 
33 
32 
29 
FY2019
FY2020
FY2021
Excludes From the Heart, Tribal, CAP, CDBG, HUD etc.

Proposed Policy Revisions
9
• Current policy requires all grant awards to be approved by a Resolution 
of the City Council
– Creates delays in the delivery of services to the community
• Proposed amendment allows grant awards that are less than $50,000 to 
be accepted administratively by the City Manager or designee
• Grants awards that are $50,000 or more will still require a City Council 
Resolution prior to spending of funds
• Some grantors require governing body resolution
– These would be approved by City Council regardless of the amount
• The Grants Office will provide City Council a quarterly report of grant 
awards that were accepted administratively

Council Feedback and Questions
10
• Council Consensus
– Proposed policy revisions
• Next Steps
– Resolution to adopt proposed policy revisions
• April 12 voting meeting