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AGREEMENT FOR
FIBERGLASS SKYLIGHT PANEL REPLACEMENT
City of Glendale Solicitation No. IFB 22-23
This Agreement for Fiberglass Skylight Panel Replacement ("Agreement") is effective and entered into between
CITY OF GLENDALE, an Atizona municipal corporation ("City"), and Sky Design Concepts, Inc., an Arizona
corporation, authorized to do business in Arizona, (the "Contractor"), as of the day of 2022,
RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds that is mote fully set
forth in Exhibit A, pursuant to Solicitation No. IFB 22-23 (the "Project");
B. City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto;
c. City and Contractor desite to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:
1. Key Personnel; Sub-contractors.
11 Services. Contractor will provide all services necessary to assure the Project is completed timely
and efficiently consistent with Project requirements, including, but not limited to, working in close
intetaction and interfacing with City and its designated employees, and working closely with others,
including othet contractors or consultants, retained by City.
2. Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3. Contractot’s Work.
31 Standard. Contractor must perform services in accordance with the standards of due diligence,
cate, and quality prevailing among conttactors having substantial experience with the successful
furnishing of services for projects that ate equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.
3.2 Licensing. Contractor warrants that:
a. Contractor and Sub-contractots will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of setvices ("Approvals"); and
b. Neither Contractor nor any Sub-contractot has been debarred or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debarment").
qd) City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability,
(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agteement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
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3.3 Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.
3.4 Work Product.
a. Ownership. Upon receipt of payment for services furnished, Contractor grants to City,
and will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals,
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States
Copyright Act, 17 U.S.C § 101, ef seq., and other intellectual work product as may be
applicable ("Work Product").
(1) This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2) Contractor warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b. Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c. City Use.
(1) City may reuse the Work Product at its sole discretion.
(2) In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
(3) In such case, City shall also remove any seal and title block from the Work
Product.
4. Compensation for the Project.
41 Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $550,000 as specifically detailed in Exhibit B (the "Compensation").
4.2 Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a. Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.
b. Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c, Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.
5. Billings and Payment.
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5.1 Applications.
a. Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.
b. The period covered by each Payment Application will be one calendat month ending on
the last day of the month or as specified in the solicitation.
5.2 Payment.
a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b. Payment may be subject to or conditioned upon City's receipt of:
69) Completed work generated by Contractor and its Sub-contractors; and
(2) Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims atising from
required performances under this Agreement.
5.3 Review and Withholding. City's Project Managet will timely review and certify Payment
Applications.
a. If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.
b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.
Termination.
6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.
a. Conttactor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b. Contractor will also be similarly compensated for any approved effort expended and
apptoved costs incurred that are directly associated with project closeout and delivery of
the required items to the City.
6.2 For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of
this Agreement within seven days after receipt of written notice specifying the breach.
a. Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, ate less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City’s damages, in accordance with the
provision of § 5.
b. Tf City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 ot the amount of this Agreement,
whichever is greater.
Conflict. Contractor acknowledges this Agreement is subject to ARS. § 38-511, which allows for
cancellation of this Agreement in the event any petson who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.
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Insurance.
8.4 Requirements. Contractor must obtain and maintain the following insurance ("Required
Insurance"):
a. Contractor and Sub-contractors. Contractor, and each Sub-conttactor performing work or
providing matetials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations undet this Agreement are completed.
b. General Liability.
() Contractor must at all times relevant hereto catry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$1,000,000 annual aggregate for each property damage and contractual property
damage.
2) Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $1,000,000 per occutrence.
(3) This commercial general lability insurance must include independent contractors’
liability, contractual liability, broad form property coverage, KCU hazards if
tequested by the City, and a sepatation of insutance provision.
(4) These limits may be met through a combination of primary and excess liability
coverage.
c. Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident
for Contractor and $1,000,000 per accident for Sub-conttactors and covering owned, non-
owned and hired automobiles.
d. Workers' Compensation and Employer's Liability. A workers' compensation and
employer's liability policy providing at least the minimum benefits requited by Arizona law.
e€. Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
@) Cancellation or tetmination of Contractor or Sub-conttactor's Policies;
(2) Reduction of the coverage limits of any of Contractor or and Sub-contractot's
Policies; and
Q) Any other material modification of Contractor or Sub-contractot's Policies related
to this Agreement.
f. Certificates of Insurance.
(1) Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractot's Policies, which will confirm the existence or issuance of
Contractor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractot's
Policies in accordance with the provisions of this section.
(2) City is and will be under no obligation either to ascertain or confirm the existence
of issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
(3) Contractor's failute to secute and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agteement.
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8.2
8.3
Other Contractors or Vendors.
(1) Other conttactors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.
(2) This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name
the parties as additional insured parties and certificates of insurance).
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1) The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2 All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and teasonably acceptable
to all parties.
Sub-contractors.
a.
Contractor must also cause its Sub-conttactors to obtain and maintain the Required
Insurance.
City may consider waiving these insurance requitements for a specific Sub-contractor if
City is satisfied the amounts requited are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party,” collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury Gncluding
sickness, discasc, death, and bodily hatm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys’
fees and litigation expenses (each, a "Demand or Expense"; collectively, "Demands or
Expenses") asserted by a third-party (Le. a person or entity other than City or Contractor)
and that arises out of or results from the breach of this Agreement by the Contractor ot
the Contractor’s negligent actions, errors or omissions (including any Sub-contractor or
other person or firm employed by Contractor), whether sustained befote ot after
completion of the Project.
‘This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indernnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor or of any
person or entity for whom Contractor is responsible.
Contractor is not required to indemnify any Indemnified Patties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
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10.
11.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The
Contractor or subconttactor’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
tetains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entty rights onto their respective properties to perform the random inspections and waiving their respective
tights to keep such papers and records confidential.
No Boycott of Israel. ‘l’o the extent ARS § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
Notices.
12.1 A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a. The Notice is in writing; and
b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return teceipt requested); and
c. Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
ql) Received on a business day, or before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
coutier service on or before 5:00 p.m.; or
(2) As of the next business day after receipt, if received after 5:00 p.m.
d. The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e. Digitalized signatures and copies of signatures will have the same effect as original
signatures.
12.2 Representatives.
a. Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
Sky Design Concepts, Inc.
c/o Alan Morganstein, Sales
4656 S. 334 Street
Phoenix, AZ 85040
Tel: 602-276-5001
Email: Alan@skydesignconcepts.com
b. City. City's representative ("City's Representative") authorized to act on City’s behalf, and
his or her address for Notice delivety is:
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14.
City of Glendale
c/o Sonia Sarmiento
CIP Engineering Project Manager
Glendale, Arizona 85301
623-930-2676
With requited copy to:
City Manager City Attorney
City of Glendale City of Glendale
5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301
Concurrent Notices.
a) All notices to City's representative must be given concurrently to City Manager
and City Attomey.
(2) A notice will not be deemed to have been received by City's representative until
the time that it has also been received by City Manager and City Attorney.
(3) City may appoint one ot more designees for the purpose of teceiving notice by
delivery of a written notice to Contractot identifying the designee(s) and their
respective addresses for notices.
Changes. Contractor or City may change its reptesentative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.
Entire Agreement; Survival; Counterparts; Signatures.
14.1
14.2
Inteyration. ‘This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
tegarding the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
Representations, statements, conditions, or watranties not contained in this Agreement will
not be binding on the patties.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the otiginal solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
tesolved by the terms and conditions stated in this Agreement.
Interpretation.
a.
The patties fairly negotiated the Agreement's provisions to the extent they believed
necessaty and with the legal representation they deemed appropriate.
‘The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agteement.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
- Fx
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14.3 Survival. Except as specifically provided otherwise in this Agreement, each warranty,
tepresentation, indemnification and hold harmless provision, insurance requitement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.
14.4 Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
14.5 Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or mote tight or remedy will not affect any other rights or remedies under this Agreement
ot applicable law.
14.6 Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided ot unenforceable
provision will be deemed reformed to conform to applicable law.
14.7 Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
15. Term.
15.1. Renewals. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Conttactor, extend
the term of this Agreement an additional four (4) years, renewable on an annual basis. Contractor
will be notified in writing by the City of its intent to extend the Agreement period at least thirty
(30) calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There ate no automatic renewals of this
Agteement.
15.2 Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial tetm and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
ptocurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
16. Dispute Resolution, Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
17. Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, chatter, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SAVE members, click on the following link:
http: www.mesaaz.vov, business / purchasiny: save
18. Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorpotated by this reference.
Exhibit A Project
Exhibit B Compensation
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The parties enter into this Agreement as of the Effective Date shown above.
City of Glendale,
an Arizona municipal corporation
By: Kevin R. Phelps
Tts: City Manager
ATTEST:
Julie K. Bower
City Clerk (SEAL)
APPROVED AS TO FORM:
Michael D. Bailey
City Attorney
Sky Design Concepts, Inc.,
an Arizona corporation
By: Alan Morganstein
Its; Sales
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EXHIBIT A
FIBERGLASS SKYLIGHT PANEL REPLACEMENT
PROJECT
Skylight Design Concepts, Inc. shall replace vatious City of Glendale skylight panels as per specifications.
1. SPECIFICATIONS
A. G
1.
2.
3.
4.
5.
eneral Description
The teplacement skylights shall be self-supporting, structural composite sandwich pancls with
translucent skins and aluminum interlocking grid framework.
Crystal non-fire rated exterior over ctystal fite rated interior, approximately 2-3/4” x 12” x 24” grid
pattern.
Approximately 11 panels with 47 2” x 154 11/16” dimension.
Acceptable make and model includes Guardian 275 TransCurve Curved Translucent Skylight system
ot approved equivalent.
All measurements needs to be verified in the field by Contractor prior to ordering material.
B. Delivery and handling
Conttactor shall:
1.
2.
3.
Di
1,
2.
3
4
5.
~wene
Deliver the products in unopened packaging to the City’s delivery location as specified on the City’s
purchase orders.
Store products under cover in a clean dry area until installation.
Protect materials and finish from damage during handling and installation.
esign and Performance Requitements
Framing components shall be designed to support live load /wind loads.
Translucent panel shall be approximately 2-3/4” thick.
Aluminum framing should have a minimum thickness of 0.040 inch.
Weep holes should be included in sill components to control condensation.
Adhesive should be waterproof resin and capable of withstanding impact and thermal shock
encountered in exterior construction.
Panels shall be uniform in color, free of ridges, wrinkles, clusters of air bubbles and pinholes.
Panel color shall be Crystal.
Panel shall be capable of expansion and contraction due to a 100 degree F temperature variation.
Glazing caps shall be attached as required to tesist negative loading.
10. Fasteners shall be finished to match aluminum.
11. Panels should be factory assembled.
D. Preparation, Installation and Quality Control
Contractor shall:
1
2.
SNAG RY
9.
Petform work during normal business houts.
Prepare interior space to prevent damage to anything beneath the skylight structure to include
usets of the space.
Remove existing panels and reuse or replace existing framing.
Clean surfaces thoroughly prior to installation.
Ensure that skylight supports ate clean, flat, level, plumb and square.
Ensure there is protective coating where aluminum will contact dissimilar materials.
Securely anchor skylights using in accordance with manufacturet’s instructions.
Install skylights, including flashings, fastenets, hardwate, sealants and glazing materials required for a
complete waterproof installation.
Perform watet tests to ensure waterproof installation.
10. Repair or replace work that does not comply with specified requiements and retest work.
F.
11. Examine installation of sheet metal flashing and sealants.
12. Examine all panels for cracks, deep scratches and other damage and repair in them accordance with
manufacturer’s instructions.
13. Clean skylights inside and outside immediately after installation and after sealants have cured, but
not mote than 10 days after installation.
14. Follow related cleaning instructions in accordance with manufacturet’s recommendations.
15. Touch-up, repair or replace damaged components prior to completion.
Warranties
Contractor shall:
1. Provide a one (1) year standard labor warranty.
2. Provide manufacturer’s standard 5 year wattanty for panel color change.
3. Provide manufacturer’s standard 5 year warranty for metal finishes.
Product Data
1. Product manufacturer shall have a minimum of five (5) years documented experience in the
fabrication of skylights similar in quality and design to this project and capable of providing
customer service and advice during installation.
2. Contractor shall provide manufacturer’s documents certifying that products meet or exceed the
City’s requirements.
3. If requested by the City, Contractor shall provide a sample of the actual product (minimum of 6” x
6”), or sets of color samples for verification.
4. I£ requested by the City, Contractor shall provide test reports from a qualified independent testing
agency, indicating that skylights comply with industry requitements regarding fire resistance, color,
impact, bond strength, etc.
Contractor Qualifications
Contractor/Installer shall:
i
2.
Have a minimum of five (5) years documented experience in installing skylights similar in scope to
this project.
Provide structural and design plans, manufacturer’s data sheets, including but not limited to,
preparation instructions, installation methods and maintenance instructions (if requested by the
City).
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EXHIBIT B
FIBERGLASS SKYLIGHT PANEL REPLACEMENT
COMPENSATION
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the Project during
the entire term of the Project must not exceed $550,000.
DETAILED PROJECT COMPENSATION
See Contractor’s response to RFP 22-23 (ATTACHMENT 1).
ATTACHMENT 1
Sky Design Concepts, Inc. Proposal
4656 S. 33rd. Street
Phoenix, AZ 85040
Phone 602/276-5001 Fax 602/276-5030 AZ Lice ROC#-076775 - NV Lice 29702-NM lice 351494
www.skydesignconcepts.com alan@skydesignconcepts.com
Attn: Elmer
Co City of Glendale Phone 623-930-2866 Date January 24, 2022
Add Cell Job Name Glendale Field
Operations (Fleet
services)
e-mail Job Loc Glendale, AZ
eparcial (@ plendaleaz.com
‘Arch = ze fleetS3
SKY DESIGN CONCEPTS HAS BEEN IN BUSINESS SINCE 1985
Eleven (11) 4’ x 103-8” fiberglass sandwich skylight panel replacements
* Major Industry's Standard details, specifications, and testing
* Crystal non fire rated exterior over crystal fire rated interior 2-3/4”, 12x24” grid pattern
* Major Industries PFC-5620
* (1) year factory/ labor warranty
* Exclude all field mock-ups and testing
* Full shop drawings without stamped calculations
* Center of panel U-Factor .48
* (8) 47 4” x 154 11/16” panels
* Includes new flashing, exterior caps
Voluntary Alternate
Price to replace Six (6) skylight $268,364.00
e Same make up as above and installation notes below.
Installation Notes:
© One visits to job site to install all of the above scope
One visit to jobsite for field measurements
Work includes removal of existing panels and reusing existing framing
Work performed during normal business hours
Protection of interior space by others
Includes new flashing, panels, gaskets, exterior caps
Dumpster on site by others
Price is Complete and Installed
FFA to jobsite / Single Drop / No tax is included in Base Bid;
Contractors that subscribe to electronic payment systems that deduct some or part of the
amount owed to Sky Design Concepts must add that amount to all purchase orders or contracts.
Point of Sales and Transaction Privilege Tax (TPT) for Sky Design Concepts is 8.6% for all of
Arizona.
-13-
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BASE BID $508,318.00
“All material is guaranteed to be as specified as above. AJl work to be completed in a substantial professional manner according to standard practices.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra
charge over and above the estimate. All agreement is contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tomado,
and other necessary assuraice.
Authorized Signature Alan M. Morganstein
-14-
4/29/2021
rt
G
Glendale
ARIZONA
CITY OF GLENDALE
PROCUREMENT DIVISION
INVITATION FOR BIDS
SOLICITATION NUMBER: IFB 22-23
ONLINE BID NUMBER:
TITLE:
PUBLISHED DATE:
PRE-BID CONFERENCE:
BID DUE DATE AND
TIME:
CONTACT:
42200017
FIBERGLASS SKYLIGHT PANEL REPLACEMENT
NOVEMBER 4, 2021
NOVEMBER 18, 2021, 10:00 AM Local Time
Bidders are strongly encouraged to attend the pre-bid conference to be
held at the Glendale Field Operations, Building A Conference Room,
6210 W Myrtle Avenue, Glendale, AZ 85301. A site visit is scheduled
after the pre-bid conference.
Attendance is NOT mandatory.
DECEMBER 2, 2021 BEFORE 2:00 PM LOCAL TIME
NOTE: This is a sealed bidding process requiring bids to be submitted
ONLINE via the Vendor Self-Service (VSS) system at
hitps://glendaleaz.munisselfservice.com before the date/time shown
above. The Vendor Self-Service system will not accept late bids.
Elmer Garcia, CPPB, Contract Analyst
623-930-2866 / Email: Egarcial@glendaleaz.com
Bids must be submitted electronically to Procurement through Vendor Self-Service System
(VSS).
Vendor registration instructions:
https://www.glendaleaz.com/common/ pages/DisplayFile.aspx?itemld=16718352
Bids shall be opened for public viewing in the presence of one or more witnesses via virtual
meeting: To join the bid opening, click on: https://global.gotomeeting.com/join/719589757 You can
also dial-in using your phone at 1(571) 317-3122 Access Code: 719-589-757
The name of each bidder, and the bid price shall be recorded on a bid record. The name of the
required witness shall also be recorded.
BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE
SOLICITATION.
CITY OF GLENDALE
ps SOLICITATION NUMBER: IFB 22-23/ 42200017 Procurement Division
Cc) FIBERGLASS SKYLIGHT PANEL 5850 = Glendale Avenue,
uite
Glendale REPLACEMENT Glendale, Arizona 85301
TABLE OF CONTENTS
IFB Package
1. INTRODUCTION.
2. OBJECTIVES.........
3. SPECIFICATIONS...
4. GENERAL REQUIREMENTS
5. EMERGENCY BUSINESS SERVICES. .........c0ccses0ee+
6. CONTRACT ADMINISTRATION. .......0..cc0cccscsesee:
7. OFFER SHEET (Must be printed, signed and returned).
8. PRICING WORKBOOK.
Exhibits Package
Exhibit 1: Special Notices
Exhibit 2: Special Terms and Conditions
Exhibit 3: Insurance Requirements (if applicable)
CITY OF GLENDALE
SOLICITATION NUMBER: IFB 22-23/ 42200017 Procurement Division
F
(Cc) FIBERGLASS SKYLIGHT PANEL $850 West Glendale Avenue,
ute
Glendale REPLACEMENT Glendale, Arizona 85301
1. INTRODUCTION
The City of Glendale, Arizona (“the City”), Facilities Division, is requesting bids from qualified
vendors for the purchase, delivery and replacement of the City’s Fiberglass Skylight Panels. The
resulting contract shall include the cost of labor and materials, freight and other associated direct
or indirect costs (excluding taxes) when replacing the skylight panels, gaskets, sealants and
glazing caps for each area.
2. OBJECTIVES
The City’s objective is to contract with a qualified contractor who is capable of replacing the
City’s skylight panels as per specifications.
3. SPECIFICATIONS
A. General Description
1. The replacement skylights shall be self-supporting, structural composite sandwich
panels with translucent skins and aluminum interlocking grid framework.
2. Crystal non-fire rated exterior over crystal fire rated interior, approximately 2-
3/4” x 12” x 24” grid pattern.
3. Approximately 11 panels with 47 %” x 154 11/16” dimension.
4. Acceptable make and model includes Guardian 275 TransCurve Curved
Translucent Skylight system or approved equivalent.
5. All measurements needs to be verified in the field by Contractor prior to ordering
material.
B. Delivery and handling
Contractor shall:
1. Deliver the products in unopened packaging to the City’s delivery location as
specified on the City’s purchase orders.
2. Store products under cover in a clean dry area until installation.
3. Protect materials and finish from damage during handling and installation.
C. Design and Performance Requirements
Framing components shall be designed to support live load /wind loads.
Translucent panel shall be approximately 2-3/4” thick.
Aluminum framing should have a minimum thickness of 0.040 inch.
Weep holes should be included in sill components to control condensation.
Adhesive should be waterproof resin and capable of withstanding impact and
thermal shock encountered in exterior construction.
Panels shall be uniform in color, free of ridges, wrinkles, clusters of air bubbles
and pinholes.
7. Panel color shall be Crystal.
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CITY OF GLENDALE
SOLICITATION NUMBER: IFB 22-23/ 42200017 Procurement Division
G FIBERGLASS SKYLIGHT PANEL 5850 West a Avenue,
uite
Glendale REPLACEMENT Glendale, Arizona 85301
8. Panel shall be capable of expansion and contraction due to a 100 degree F
temperature variation.
9. Glazing caps shall be attached as required to resist negative loading.
10. Fasteners shall be finished to match aluminum.
11. Panels should be factory assembled.
D. Preparation, Installation and Quality Control
Contractor shall:
1,
2.
DIE w
oom
11.
12.
13.
14.
15.
Perform work during normal business hours.
Prepare interior space to prevent damage to anything beneath the skylight
structure to include users of the space.
Remove existing panels and reuse or replace existing framing.
Clean surfaces thoroughly prior to installation.
Ensure that skylight supports are clean, flat, level, plumb and square.
Ensure there is protective coating where aluminum will contact dissimilar
materials.
Securely anchor skylights using in accordance with manufacturer’s instructions.
Install skylights, including flashings, fasteners, hardware, sealants and glazing
materials required for a complete waterproof installation.
Perform water tests to ensure waterproof installation.
. Repair or replace work that does not comply with specified requirements and
retest work.
Examine installation of sheet metal flashing and sealants.
Examine all panels for cracks, deep scratches and other damage and repair in them
accordance with manufacturer’s instructions.
Clean skylights inside and outside immediately after installation and after sealants
have cured, but not more than 10 days after installation.
Follow related cleaning instructions in accordance with manufacturer’s
recommendations.
Touch-up, repair or replace damaged components prior to completion.
E. Warranties
Contractor shall:
1.
2.
3.
Provide a one (1) year standard labor warranty.
Provide manufacturer’s standard 5 year warranty for panel color change.
Provide manufacturer’s standard 5 year warranty for metal finishes.
F. Product Data
1.
Product manufacturer shall have a minimum of five (5) years documented
experience in the fabrication of skylights similar in quality and design to this
project and capable of providing customer service and advice during installation.
Contractor shall provide manufacturer’s documents certifying that products meet
or exceed the City’s requirements.
If requested by the City, Contractor shall provide a sample of the actual product
(minimum of 6” x 6”), or sets of color samples for verification.
CITY OF GLENDALE
SOLICITATION NUMBER: IFB 22-23/ 42200017 Procurement Division
G@ FIBERGLASS SKYLIGHT PANEL Shs0 Weed) Cieseinle Aveses,
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Glendale REPLACEMENT Glendale, Arizona 85301
4. If requested by the City, Contractor shall provide test reports from a qualified
independent testing agency, indicating that skylights comply with industry
requirements regarding fire resistance, color, impact, bond strength, etc.
G. Contractor Qualifications
Contractor/Installer shall:
1. Have a minimum of five (5) years documented experience in installing skylights
similar in scope to this project.
2. Provide structural and design plans, manufacturer’s data sheets, including but not
limited to, preparation instructions, installation methods and maintenance
instructions (if requested by the City).
GENERAL REQUIREMENTS
A. Term. The term of the resultant contract shall be for a one (1) year initial term. The
City may, at its option and upon mutual agreement with the Contractor(s), extend the
term of this agreement for an additional four (4) years as defined in 4.B.
. Option to Extend. Based on satisfactory Contractor performance, the City, may at its
option and upon mutual agreement with the Contractor, extend the term of this
agreement for an additional four (4) years renewable on an annual basis. Contractor
shall be notified in writing by the City Materials Manager of the City's intention
to extend the contract period at least ninety (90) calendar days prior to the
expiration of the original contract period.
. Quantities. Quantities listed in this solicitation are the City’s best estimate only. The
City’s actual requirements during the period of this agreement shall be determined by
the actual needs and availability of appropriated funds.
. Brand Name or Equivalent. There are a number of products that have been
determined, through evaluation or testing, to be equivalent to the requirements of the
specifications. The list of these brands is not intended to limit or restrict competition.
Rather, it is to set the standard of quality, design, performance and characteristics of
the products specified herein. Any bid which proposes products that are of equivalent
quality, type of material, design and performance will be considered if sufficient
evidence and information is given to establish it as equivalent and the City determines
the product to be equivalent to the brand name and specifications.
. Performance of Service. Performance of the required services shall be completed in
accordance with the Specifications.
. Changes to Products or Services. Throughout the term of this contract, the City
reserves the right to add, revise or make changes to products or services within the
scope of the work as may be deemed necessary to best serve the needs of the City.
G
Glendale
SOLICITATION NUMBER: IFB 22-23/ 42200017
FIBERGLASS SKYLIGHT PANEL
REPLACEMENT
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
G. Safety Standards. Equipment and supplies supplied by the Contractor under this
contract shall comply with the current applicable Occupational Safety and Health
Standards of the State of Arizona (OHSHA), the National Electric Code (NEC), and
the National Fire Protection Association standards (NFPA).
. Defective Products and Services. All defective products/services delivered to the City
shall be replaced and exchanged by the Contractor. The cost of replacing the
product/service and other similar expenses shall be paid by the Contractor.
Subcontractors. When subcontractors are used in the performance of certain
functions under the contract, subcontractors shall be subject to the same terms and
conditions as the Contractor.
Post-Award Conference. After award of the contract(s), Contractors may be required
to attend a post-award conference when requested by the City.
. Pricing. Contractor’s pricing shall include, but is not limited to, labor, salaries,
employee benefits, vehicles, equipment, tools, materials, supplies, fuel, travel
expenses, shipping, licenses, fees, insurance, profit, and any other associated direct or
indirect costs (except sales taxes) necessary to provide the requested product and
services.
All prices quoted shall be firm and fixed for the specified contract period. The City
shall NOT be invoiced at prices higher than those stated in the resultant contract.
Other than contract pricing, NO additional cost, fees or surcharges shall be allowed
by the City.
. Price Changes. Contractor may submit a request for price adjustment 90 days prior
to the contract renewal date. The request shall be in writing and include supportive
justification for the proposed price changes. Supporting justification may include cost
increase that was clearly unpredictable at the time of the bid and is directly correlated
to the price of the product; formal announcement from the manufacturer that the cost
of the contract product has been increased, etc.
The City will review the request and will determine if the price adjustments shall be
granted or if an alternate option is in the best interest of the City. The price
adjustment, if approved, will be effective and executed via a contract amendment.
. Order Acceptance. Work products/services delivered to the City will be subject to a
complete inspection by the Department. Inspection criteria includes conformity to
the specifications, quality and performance standards.
The Contractor shall be fully responsible for shipping charges for replacement
products to correct items not in compliance with specifications and/or work quality.