FAP 6 Grants Admin & App

City of Glendale 
 Finance Administrative Policy 
 
No. 
 
6 
   Title: 
GRANT APPLICATION & ADMINISTRATION 
   Effective: 
5/1/2005 
Revision:  
8/18/2006 
06/27/2014 
04/12/2022 
   Contact: 
Finance Department – 623-930-2480  
 
 
I. 
PURPOSE 
This Grant Application and Administration Policy (Policy) provides departments with the requirements 
in applying for and accepting competitive federal, state, county, tribal, private foundation, and corporate 
grants. It also identifies the roles and responsibilities of the Grants Office, Budget and Finance 
Department and the applicable Department Grants Project Manager.  
 
This Policy does not apply to the categorical and formula grants; Community Development Block 
Grants and Housing and Urban Development grants and it does not apply to direct corporate gifts and/or 
donations made to the City or individual departments. 
 
II. 
SYNOPSIS  
 
A. 
Purpose in Applying for Grants 
 
The City will only apply for grants that further City Council goals and objectives and support 
projects and programs that are consistent with the mission and strategic plans and priorities of 
the City and its departments.  
 
1. Applications must be reviewed and approved in Simplicity Grant Master by the city 
Grants Program Manager prior to submission to the funding agency. 
 
2. Grant funding should be considered for one-time or time-limited projects such as 
capital improvements, or program enhancements that do not have a long-term effect 
on the ongoing operations budget. Grants may also be appropriate for start-up 
funding mechanisms for priority projects already identified in a department’s 
business plan.   
 
3. Grants will not be used as the primary financing mechanism to create new ongoing 
programs or services or to add unbudgeted positions.  
 
4. Any grant application that includes a grant-funded position or a graduated match 
resulting in the City assuming full financial responsibility subsequent to termination

FAP #6 
Grants Application and Administration 
Page 2 of 2 
 
of the grant, or directly increases the City’s ongoing operating costs, must be 
reviewed by and approved by the Grants Program Manager Budget and Finance 
Director, and City Manager or his/her designee. 
 
5. The City may co-sponsor, serve as fiscal agent or join with multiple sponsored 
community-based consortia or other jurisdictions when clear public benefit to 
Glendale residents can be demonstrated.  
 
 
B. 
Grant Policies and Procedures Manual 
1. It is the responsibility of the Department requesting a grant, to ensure all staff 
initiating the grant request or administration of a grant, adhere to the Grant Policies 
and Procedures. A copy of the Grant Policies and Procedures Manual is available on 
the GRID or by request through the Grants Office residing in the Budget and 
Finance Department.   
 
 
C. 
Award of Grant Funding 
1. Grant awards that are less than $50,000 may be accepted administratively by the 
City Manager or designee, unless otherwise required by the granting agency.  
2. The Grants Office will provide City Council a monthly report of all grant awards.  
3. Grants awards that are $50,000 or more will require a City Council Resolution prior 
to spending of funds. 
4. Grantors may require a governing body resolution for funding; therefore, it is critical 
that this requirement be identified prior to the grant application by the applicant 
Department. This information can be generally found in the Grant Notice of Funding 
Availability (NOFA).  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
_________________________________________ 
 
 
 
Lisette Camacho, Budget and Finance Director