Performance Work Statement

City of Glendale — Regular Meeting (2022-04-12)

Extracted text (via pymupdf) 50310 characters

PERFORMANCE WORK STATEMENT
FOR
INTEGRATED SOLID WASTE MANAGEMENT

Luke AFB
16 March 22

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment,
tools, materials, vehicles, supervision, and other items and services necessary to perform
integrated solid waste management at Luke Air Force Base. The Contractor shall perform to the
standards in the contract as well as all local, state, and federal regulations, international
agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards
(FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document
(OEBGD). Estimated workload factors are in Appendix A and collection areas are in Appendix
B.
1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on
historical data for the first 30 days of performance or at least weekly. The Contractor shall
establish initial vehicle routes and collection schedules upon contract award. Details on size,
routes, and frequencies shall be submitted to the Contracting Officer (CO) 5 calendar days prior
to start of contract performance. The Contractor may propose adjustments to the schedule at any
time but as a minimum the Contracting Officer’s designated Representative (COR / Quality
Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of
performance and during one other period to be agreed upon during the same performance period,
in order to determine if adjustments to container size, routes, or frequencies should be made to
provide the minimum number of pickups necessary to maintain a healthy, vector free
environment and prevent waste container overflow. No changes are allowed to the schedule or
haul route without CO or COR coordination. Historical frequency tables are located at Appendix
A, Table A2. When the Contractor completes service at a location there shall be no litter, waste,
or recyclable material on the ground within a 10 foot radius of the container.
1.1.1.2. Food Waste. Empty containers used to dispose of food waste as necessary to maintain
a healthy, vector free environment (on days when the serviced facility is in operation). Food
Waste containers and pickup days are identified in Appendix A, Table A-2.
1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for
the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle
routes and collection schedules upon contract award. Container size, routes, and frequencies
should be established to provide the minimum number of pickups necessary to maintain a
healthy, vector free environment and prevent waste container overflow. They are to be
submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance.
The Contractor may propose adjustments to the schedule at any time but as a minimum the
Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and
contractor shall monitor fill capacities during the first 30 days of performance and during one
other period to be agreed upon during the same performance period, in order to determine if

adjustments to container size, routes, or frequencies should be made. No changes are allowed to
the schedule or haul route without CO or COR coordination. Historical frequency tables are
located at Appendix A, Table A2. When the Contractor completes service at a location there
shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the
container.
1.1.1.4 POL Spill Pad Container. The Contractor shall provide a 20 cubic yard roll-off with a
liner and tarp cover for the accumulation of spill pads at building 374, the North 90 Day
Hazardous Waste Storage Area. The contractor shall empty container used to dispose of spill
pads associated with jet fuel, diesel fuel, hydraulic fluids, and engine oil bi-monthly or as
necessary. Gasoline spill pads are not included. The contractor shall provide an annual schedule
for the POL collection and disposals. POL Spill Pad container pickup frequency is identified as
unscheduled swap out every other month and also listed in Appendix A.
1.1.2. Military Family Housing (MFH) (Non-Privatized) RESERVE

1.1.2.1. Municipal Solid Waste. RESERVE
1.1.2.2. Recycling. RESERVE
1.1.2.3. Compostable Organics. RESERVE
1.1.3. Over and Above Requirements. RESERVE
1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste
collections, the CO or COR may request the contractor make unscheduled collections and
disposals. For unscheduled events, the contractor shall respond within one business day of
notification from the CO or COR. For special events, the contractor shall also provide (or re-
position as directed) solid waste containers. These containers shall be placed in locations for a
length of time designated by the CO or COR. The CO shall notify the contractor in writing at
least 7 days in advance of the special event date. See Appendix A, Table A-1 for workload data.
1.1.3.2. Construction and Demolition Debris (C&D). RESERVE
1.1.3.3. Public/Common Use MSW Receptacles. RESERVE

1.1.3.4. Public/Common Use Recycling Receptacles. RESERVE
1.1.3.5. Ash Collection. RESERVE
1.1.3.6. Additional Pickups: In the event unusual conditions cause a container to require
pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient)
pickup within 24 hours and the contractor will be compensated at a unit rate based on the
container size.

1.1.3.7. Container Relocations: The Government may request relocation of containers. The
request will be made in writing and the container will be relocated within 72 hours upon
notification.
1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material
during periods of inclement weather. In cases of severe weather, the CO or COR may authorize
exceptions. When exceptions are granted all missed collections shall be performed within 24
hours after the severe weather has terminated, unless the CO authorizes additional time.
1.1.5. Route Parameters. The contractor shall propose routes to the base through the Luke Air
Force base South Gate – Building 893 Visitor Center Search Area to the CO and COR for
acceptance. Collection shall be made between the hours of 2 am (0200 hours) to 4 pm (1600
hours). Collection outside these hours shall require prior coordination of the CO or COR.
1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in
Appendix B. The contractor shall position bulk containers for customer ease in depositing
MSW. The contractor shall also position containers to minimize interference with adjacent
parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential
obstructions.
1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A,
Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or
pickup frequency to improve the overall efficiency of MSW and recycling removal, and to
submit these changes to the CO or COR. No changes shall be made until the proposed change is
coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all
areas except residential areas shall be from contractor-provided, CO or COR accepted
containers, recycling bins or plastic bags. Containers shall meet the base
architectural/appearance standards. The occupants in residential areas will provide their own
MSW containers.
1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW
and recycling containers to their original location after servicing, in an upright position with the
lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris,
etc., on the ground within 10 feet of the container when servicing a location. The contractor shall
collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes,
cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in
containers. The Contractor shall notify the COR of locations where debris is frequently placed
outside of containers so the COR may notify facility managers and, if necessary, the Contractor

can adjust the container size or pickup frequency with CO or COR approval. The contractor
shall also notify the COR if it is discovered that a particular receptacle is being utilized for the
wrong material.
1.1.10. Vehicle Weighing. All vehicles used to collect MSW, C&D, organics and recyclable
commodities shall be weighed on state-certified public scales / weigh station, either on- or off-
base. When use of off-base scales are the only option, a predetermined public state-certified
scale/weight station will be identified for use. The COR may be present at the public scale for
empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be
resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all
weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight
tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost.
The Contractor shall be reimbursed for tipping fees according to submitted invoices.
1.2. RECYCLABLE MATERIALS PROCESSING. RESERVE

1.2.1. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified
Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the
intent of the base to conduct direct sales of recyclable commodities through a QRP. The
contractor shall provide a detailed accounting of recyclable commodities sold (type / weight /
price) to the QRP. The QRP understands and acknowledges that there is no revenue share or cost
associated for processing recyclables at the contractor’s facility, as stated in Section 3.3 B of the
agreement. The contractor shall be aware of the DoD and USAF waste diversion goals and
notify the base QRP manager of potential waste diversion opportunities in the local area. The Air
Force waste diversion goals can be found in the most current USAF Strategic Sustainability
Performance Plan (SSPP). The USAF SSPP can be found at http://www.safie.hq.af.mil/esoh/.
1.2.1. Materials. RESERVE
1.2.2. Materials. The following items shall be recycled: Metal beverage containers, office
paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics. Contractor may request
to recycle materials not listed above with prior coordination of the CO or COR. All recycle
items shall be stored, shipped and disposed of in accordance with federal and local
environmental regulations.
1.2.3. Pickup Points. Contractor shall provide recycling containers at the locations specified in
Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.3.
1.2.4. Base Recycling Center / Material Recovery Facility. RESERVE
1.2.4.1. Contractor Responsibilities. Separate and process recyclables in accordance with
buyers specifications. Perform daily general maintenance such as cleaning and replacing light
bulbs, and perform recommended maintenance on government furnished equipment. Provide
appropriate personal protective equipment for employees. Notify Base Civil Engineer customer
service for facility maintenance or repair requirements. Return equipment listed in Appendix C

to the government upon conclusion of contract. With the approval of the contracting officer,
contractor may procure and install additional equipment as required to more efficiently process
recyclable materials. Contractor-purchased equipment will be procured at the contractor's
expense, owned by the contractor and may be removed upon contract termination. RESERVE
1.2.4.2. Marketing. The Contractor shall market recyclable commodities, which may include
transporting commodities to buyers. The Contractor shall educate all residential and base
facility occupants on the benefits of recycling and encourage the widest possible participation.
Written publications such as original published pamphlets, brochures, or other informative
media, may be used to inform users.
1.2.5. Sales Receipts. The contractor shall provide a Commodity Sales Summary to the COR,
no later than the firth working day of each month, consisting of commodity type sold, sales
proceeds achieved by commodity and weights of commodity sold. Documentation to
accompany the Commodity Sales Summary includes commodity sales receipts, and commodity
sold weight tickets. The contractor shall also submit an invoice for reimbursement for costs
associated with conducting sales transactions, collection, processing commodities, and
transporting to commodity buyers.
1.2.5.1. Composting. RESERVE
1.2.5.2. Chipping / Debagging. RESERVE
1.2.5.3. Material Placement. RESERVE
1.2.6.3 Windrow Maintenance. RESERVE
1.2.6.4. Disposition. RESERVE
1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid
waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that
material is transported to shall be provided to the CO. The contractor shall transport recyclable
commodities to an off-base material recovery facility. The contractor shall be responsible for
disposal in accordance with existing local, state, and federal regulations. The contractor shall
be responsible for any permit or fees associated with the use of off-base disposal locations and
invoice to CLIN 0018 for reimbursement.
1.3.2. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined
commodity buyer must be reclaimed by the contractor for commodity rework or disposal.
Commodity rejection explanation must be provided to the CO or COR within 24 hours of buyer
rejection along with remedy of the reject and plans to prevent same future rejections.
RESERVE
1.3.3. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined

commodity buyer must be reclaimed by the contractor for commodity rework or disposal. This
includes any recyclable material rejected that is below the 20% contamination limit as
described in Section 2.3 D of the agreement. Commodity rejection explanation must be
provided to the CO or COR within 24 hours of buyer rejection along with remedy of the reject
and plans to prevent same future rejections.
1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the
architectural/appearance standards of the base. Additional re-painting must match the approved
color scheme. The Contractor shall maintain all Contractor and Government provided containers
so that they have a professional appearance and ensure they are free of unpleasant odors, dirt,
debris, and pests. All containers must remain in good, workable condition, with no leaks. They
must remain easily accessible to customers. The Contractor shall perform all cleaning, painting,
repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting
shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have
any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or
equipment have any leaks, the contractor is responsible for cleanup.

1.4.1. Bulk Container Maintenance Methods. Maintenance shall be performed as required at
an off-base location. The contractor shall furnish to the CO or COR the schedule of maintenance
for the bulk containers. The contractor shall furnish replacement containers for all containers
removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations
have adequate municipal solid waste containers. Cleaning or painting includes minor repair and
maintenance to ensure a properly operating container. Major repairs or maintenance, as
determined by the CO or COR, shall require replacement of the container.

1.4.2. Bulk Container Cleaning. The contractor shall maintain bulk containers to ensure they
are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly
washing containers with steam, soap or detergents and water. Bulk containers used for food
waste shall be cleaned twice a month, all other bulk containers cleaned every 6 months.

1.4.2.1. Cleaning bulk containers shall be performed at Luke Air Force Base, building 343, 56
Civil Engineer Wash Rack during normal duty hours.

1.4.3. Bulk Container Painting. Painting of containers shall be accomplished by work orders
issued by the CO or COR to maintain the base color scheme. Color of containers and paint shall
be submitted to the CO or COR prior to placing or painting containers. Containers shall be
cleaned prior to painting. Bulk containers shall have a station number including the signage, see
sample on Appendix D.

1.4.4. Other Municipal Solid Waste Container Cleaning. RESERVE
1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth
working day of the month, detailing the previous months total contract costs incurred,
cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and
recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable

commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense
Environmental Programs Management requirements. ALL RECYCLABLE SALES RECEIPTS
must accompany the report. Format for these monthly reports shall be coordinated with the CO
or COR.
1.6. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth
working day of the month, detailing the previous months total contract costs incurred,
cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, and
recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable
commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense
Environmental Programs Management requirements. ALL RECYCLABLE SALES RECEIPTS
must accompany the report. Format for these monthly reports shall be coordinated with the CO
or COR.
1.6.1. Monthly report will include weight tickets for empty and return roll-offs, 4 & 6 cubic
yard containers, and recycle totes. For tracking purposes, monthly report is to include the
disposal of POL Spill Pad (non-hazardous/industrial waste) and a copy provided to Luke AFB
Hazardous Waste Program manager or Hazardous Waste Disposer (signed bill of lading).
1.7 ROLL-OFF CALL PROCEDURES. The COR shall maintain a call log for Unscheduled
and Special Event calls to empty and return roll-offs. The COR shall notify the contractor by
phone or email providing a call number, building number, and date of pick-up and return.
Contractor shall provide a ticket number and a 24 hour response time for roll-off pick-up and
return.
2. SERVICE SUMMARY. The contract service requirements are summarized in performance
objectives that relate directly to mission essential items. The performance threshold briefly
describes the minimally acceptable levels of service required for each requirement. The Services
Summary (SS) and the Contractor’s Quality Control Plan provide information on contract
requirements, the expected level of Contractor performance, and expected method of
government validation and confirmation of service provided. These thresholds are critical to
mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and
Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.
During the first initial 30 days of the contract, two additional errors on each Performance
Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective
PWS para.
Performance Threshold
Collect Municipal Solid Waste in accordance
with the established schedule.
1.1
No more than 2 Customer
Complaints monthly.
Perform Recyclable Materials Processing in
accordance with QRP and USAF SSPP.
1.2
0 Deficiencies permitted.
Dispose of Municipal Solid Waste in accordance
with the established governing directives.
1.3
0 Deficiencies permitted.

Maintain equipment in good workable condition.
Trucks and solid waste containers washed and
free of odors.
1.4
No more than 2 Customer
Complaints monthly.
Perform unscheduled collections required by the
contracting officer in accordance with paragraph
1.1.
1.1.3.1
0 Deficiencies permitted.
(Delivery order shall not be
accepted until all deficiencies
are corrected.)
Produce/maintain reports and records by fifth
working day of the month
1.6
0 Deficiencies permitted.

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste
management is performed in accordance with commonly accepted commercial practices. The
contractor shall develop and implement procedures to identify, prevent, and ensure non-
recurrence of defective services. As a minimum the contractor shall develop quality control
procedures addressing the areas identified in paragraph 2, Service Summary.
2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are
received in accordance with requirements set forth in this PWS. The contractor shall provide
work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall
inspect by validating actual work performance, physically checking an attribute of the completed
task, checking a management information report, investigating customer complaints, conferring
with facility managers, or otherwise inspecting the task or its results to determine whether or not
performance meets the standards contained in this PWS. The COR will use the Contractor’s
work schedule or modified version thereof, to record validation results. Results of the validation
then become the official Air Force record of the Contractor’s performance. When a performance
threshold has not been met or Contractor performance has not been accomplished, the COR will
initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance
to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and
return it to the CO within 10 calendar days of receipt.
2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of
evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a
scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be
adjusted, based on quality trends.
2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be
recorded, and the Contractor shall re-perform the service after notification by the COR. Failing
to meet the performance threshold as outlined in the SS for any of these performance objectives
in any one month period shall result in a warning or letter of concern from the CO. Failing to

meet the performance threshold as outlined in the SS of these performance objectives in any
combination for any two, or more consecutive or non-consecutive months during a contract
period shall constitute an immediate Progress Meeting with the Multi-functional Team. All
remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions -
Commercial Items, Inspection/Acceptance.
2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste
Manager, other government personnel as appropriate, and the Contractor shall periodically meet
to discuss the Contractor’s performance. The following issues shall be discussed: opportunities
to improve the contract, required contract modification(s), unsatisfactory inspections and trends
against each performance objective observed, positive performance and steps taken by the
Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a
summation of unsatisfactory inspections and customer complaints and provide insight into any
identified trends.
2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by
the CO, and any other signatures as deemed appropriate, distributed to the functional area and
the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide
a written notification to the CO identifying areas of non-concurrence for resolution.
3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Recycling Center/Material Recovery Facility. Provide utility service to the recycling
center/material recovery facility and perform facility maintenance and repairs. Provide
use of equipment listed in Appendix C. RESERVE
3.2. Government Furnished Items. See Appendix C.
4. GENERAL INFORMATION.

4.1. MISSION

The overall Civil Engineer mission at Luke AFB is to plan, maintain, operate, and protect the
infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available
(by phone, pager, cell phone, text message or fax) during the Government Program Office’s
hours (2:00 a.m. to 4:00 p.m., Monday through Friday) and for after-hours response to
refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise
required in the contract or approved by the CO. There may be situations that require the
Contractor to work at times other than normal duty hours. When the Contractor’s work schedule
conflicts with an Air Force mission requirement, advise the CO and reschedule the work to

minimize disruption.

4.3. HOLIDAYS & CLOSURES

4.3.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is
not required to perform service, except in emergency situations or to support specific mission
needs. The holidays are:

New Year’s Day - 1 January
Martin Luther King Day - 3rd Monday in January
Washington’s Birthday - 3rd Monday in February
Memorial Day - last Monday in May
Juneteenth National Independence Day
Independence Day - 4 July
Labor Day - 1st Monday in September
Columbus Day - 2nd Monday in October
Veteran’s Day - 11 November
Thanksgiving Day - 4th Thursday in November
Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on
Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day,
the Contractor will be responsible for rescheduling services for the first day after the holiday
observance.

4.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due
to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will
determine circumstances which constitute a crisis based on direction from Security Forces and
base leadership.

4.5. CONTRACTOR WORK SCHEDULE

4.5.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all
services described in this PWS and Appendices to the CO for approval at the post-award
conference. The schedule shall include routes, pickup points, times, and days that pickups will
occur. The Contractor shall not deviate from the approved schedule without prior approval from
the CO or COR. Permanent changes to the schedule must be submitted 10 days before
implementation and receive CO approval before the Government will allow the proposed
changes. The schedule must be submitted electronically using a file format compatible with
Government software.

4.5.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to
customer requests or base exercises shall be submitted to the COR and do not require CO
approval.

4.6. CONTRACT PERSONNEL

4.6.1. Contract Manager. The contractor shall establish and maintain an office through which
the contract manager or alternate(s) can be contacted during work hours. The contract manager
or alternate shall be available during normal duty hours to meet on the installation within 1 hour
with the government personnel designated by the CO to discuss problem areas. The contractor
shall provide the CO telephone number(s) where validation results and complaints can be
reported. The contractor shall also provide to the CO the names and phone numbers of
contractor POCs for after business hours including nights, weekends, and holidays. This
information will be kept updated by the contractor whenever personnel changes occur. The
contract manager or alternate shall have full authority to act for the contractor on all contract
matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel
shall be easily recognizable while on the installation in conjunction with this contract. This shall
be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the
company name or logo. The coloring or design of the items selected should be such that
identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Employee Restrictions. The government is authorized to restrict employment under the
contract of any contractor employee or prospective contractor employee who is identified as a
potential threat to the health, safety, security, general well-being, or operational mission of the
installation and its population.

4.7. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours)
required for performance of services provided under this contract for “U.S. Air Force” via a
secure data collection site. The Contractor is required to completely fill in all required data
fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the
labor executed during the period of performance during each government fiscal year (FY), which
runs October 1 through September 30. While inputs may be reported any time during the FY, all
data shall be reported no later than October 31 of each calendar year. Contractors may direct
questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.8. SECURITY REQUIREMENTS.
Contractor employees shall comply with Luke AFB security requirements imposed by the
Installation Commander at all times while on Luke AFB premises. The Contractor shall obtain all

necessary passes, decals, badges, or other items required for access to perform contract services
at Luke AFB. The Contractor is responsible for accountability of all such media, which shall be
surrendered to the Security Forces Squadron Pass and Registration Section upon completion or
termination of the contract or upon termination of an individual’s employment for the Contractor.
The Contractor shall comply with all Luke AFB policies regarding entry to the installation, rules
of the road, contingency operations compliance, and photography prohibitions. Contractor
employees are authorized entry to the installation for the purpose of work under this contract
only, and are not authorized in other facilities or areas without prior government authorization.
Due to safety/security requirements, Contractor personnel shall be required to fluently speak,
comprehend, read, and write English.
4.8.1. Base Access. The Contractor must be aware that entry requirements are subject to
change due to installation and world situations. All employees may be subject to a background
check through the FBI for base access.
4.8.2. Main Base Access. Current security access restrictions at South Gate Visitor Center
require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to
enter through the South Gate only. Contractor vehicles may be subject to search prior to gaining
base entry. The Contractor should plan and allow for delays as a result of increased and ever-
changing security procedures.
4.8.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the
CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.
Within 5 working days of contract award, the Contractor’s Security Manager shall contact the
Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor
personnel security requirements.
4.8.3.1. Security Training. Contractor personnel are required to attend security and OPSEC
orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor
shall schedule initial and annual refresher training (for all assigned contractor personnel)
through the CES Security Manager. All contractor personnel shall be thoroughly briefed by
the CES Security Manager on established security requirements and procedures as stipulated
in Air Force Policy Directive (AFPD 31-1, Integrated Defense)
4.8.3.2. Security Authority. The Contractor shall brief all employees that they shall
immediately leave any area upon notification by the CO, COR, constituted authority, Security
Forces, or when directed as occasional operational requirements, real world activities, or
emergencies dictate.
4.8.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas
shall require Contractor compliance with various levels of security and established personnel
security entry control procedures. The Contractor shall ensure all contractor employees
performing services in secured areas are processed for a controlled area, limited access, or visitor
badge by the Entry Controller of the restricted/controlled area.

4.8.4.1. Access Coordination. The facility manager/user/occupant/requester will be responsible
for providing access, escorts, or temporary visitor access badges for contractor personnel while
performing ISWM duties. The Contractor shall be responsible for scheduling
access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of
the restricted/controlled area.
4.8.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be
under direct surveillance of a person from that facility who is cleared to wear a controlled area
badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each
time the employee completes the duties and leaves the area. This requirement is waived for
contractor personnel who have unescorted access privileges and display a controlled area badge
for the restricted/controlled areas.
4.8.5. Employee Background Checks. All Contractor employees who do not have a current
security investigation acceptable to the Security Forces, and who require a National Agency
Check (NAC) for the performance of their duties, shall complete an Electronic Personnel
Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies
(original and two photocopies); and an AF Form 2583, Request for Personnel Security Action.
For all employees requiring local area network (LAN) access (if applicable), the Contractor shall
submit the following information: full name, date and place of birth, social security account
number, affirmation of United States citizenship, and any current security investigation data.
Information shall be in writing, on company letterhead, and submitted to Security Forces through
the CES Security Manager.
4.8.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary
forms and will provide instructions for receiving, preparing, and processing these forms. The
Contractor shall coordinate with all required facilities to process all necessary paperwork. After
forms have been properly completed, the CES Security Manager will make an appointment for
contractor employee(s) to go to the Security Forces for submittal of paperwork and
fingerprinting. Appointments will be scheduled within two weeks of request.
4.8.5.2. Badge Issuance. A minimum of 180 days is required to process contractor employee
NACs. Additional time will be required if the NAC is unfavorable and may result in denial of
entry to restricted/controlled areas or denial of base LAN access. The CES Security Manager
will notify the Contractor of any NAC results. After completion of a favorable NAC, each
eligible employee shall report to the CES Security Manager for processing of AF Form 2586,
Unescorted Entry Authorization Certificate. The CES Security Manager will schedule
appointments for issuance of badges.
4.8.5.3. Access Revocation. The Luke AFB Installation Commander reserves the right to deny
restricted area entry to any contractor employee whose NAC is unfavorable, and the right to
terminate the entry of any employee upon disclosure of information indicating the individual’s
continued entry to a secure area is not in the best interest of national security.

4.8.5.4. Badge Validity. Controlled area badges will be valid only for the actual period of
employment or the term of the contract, whichever occurs first. Contractor employees must
display the controlled area badge on their outer garment above waist level, and must, upon
request, surrender the badge to any DoD member for identification verification. Violations or
deviations from established security procedures by contractor employees may result in
confiscation of controlled area badges and denial of future entry to restricted areas.
4.8.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work
on this contract who are identified to the Contractor by the CO as a potential threat to the health,
safety, security, general well-being, or operational mission of the installation and its population.
4.8.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational
condition at all times while on Luke AFB.
4.8.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, DoD
Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and
procedures for the disclosure of records to the public and for marking, handling, transmitting,
and safeguarding FOUO material.
4.8.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority
any information or circumstances of which they are aware may pose a threat to the security or
well-being of DoD personnel, contractor personnel, resources, and classified or unclassified
defense information.

4.8.9. Physical Security. The contractor shall be responsible for safeguarding all government
property and controlled forms provided for contractor use. At the end of each work period, all
government facilities, equipment, and materials shall be secured.
4.8.10. Key Control. The contractor shall establish and implement methods of making sure all
keys/combinations issued to the contractor by the government are not lost or misplaced and are
not used by unauthorized persons. The contractor shall not duplicate any keys issued by the
government. The contractor shall immediately report to the COR or CO any occurrences of lost
or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor
may be required, upon written direction of the CO, to re-key or replace the affected lock or locks
without cost to the government. The government may, however, at its option, replace the
affected lock or locks or perform re-keying and deduct the cost of such from the monthly
payment due the contractor. In the event a master key is lost or duplicated, the government shall
replace all locks and keys for that system, and the total cost will be deducted from the monthly
payment due the contractor.

4.9. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a
safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to
the CO as soon as possible of each occurrence of damage to Government property or an accident
resulting in death, injury, occupational disease, or adverse environmental impact. Provide a
completed copy of required Accident Investigation Reports to the CO within five calendar days
of each occurrence.
4.10. CONTRACTING OFFICER AND CONTRACTING OFFICER
REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL)
The Contracting Officer will appoint a primary and alternate representative for management of
the day to day activities of the contract. The identity, title, and authority of this representative
will be provided in writing to the contractor after contract award.
4.11. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional
team be established between the government and the contractor to ensure joint cooperation and
a sound customer focus of all parties involved in the execution of this contract.
4.12. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government
and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in
the execution of this contract. Partnering is the creation of a Government-Contractor relationship
that promotes achievement of mutually beneficial goals. It involves an agreement in principal to
share the risk involved in completing the project and to establish and promote a nurturing
partnership environment. Representatives from each organization are encouraged to participate
in developing a partnering agreement. The partnering agreement that results may be formal or
informal. If formal, it should be reduced to writing and signed by the parties involved.
4.13. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION
Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2,
Protection of Government Buildings, Equipment, and Vegetation.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

D. Photo of Station Number Placement and Signage

E. Report and Records Sample

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM/
CLIN
REF
NAME
ANNUAL
ESTIMATED
QUANTITY
X001
Municipal Solid Waste
2002
Tons
X002
Food Waste
69
Tons
X003
Recyclable Commodity – Paper
9
Tons
X003
Recyclable Commodity – Glass
222
Tons
X003
Recyclable Commodity – Plastic
12200
Tons
X003
Recyclable Commodity – Cardboard
140
Tons
X008
Unscheduled Pickups
140
Each
X008
Special Event Container Placements
24
Each
X009
Construction and Demolition (C&D) Container
Placements (RESERVE)
0
Each
X009
Construction and Demolition (C&D) Debris
(RESERVE)
0
Tons
X010
Public / Common Use MSW Receptacles (RESERVE)
0
Each
X011
Public / Common Use Recycling Receptacles
(RESERVE)
0
Each
X012
Ash (RESERVE)
0
Tons
X013
Additional Pickups
30
Each
X014
Container Relocations
20
Each
X016
Compostable Organics (Yard and Wood Waste)
(RESERVE)
0
Tons
X017
Container Maintenance
214
Each
X017
Compactor Maintenance (RESERVE)
0
Each
X017
Baler Maintenance (RESERVE)
0
Each
ONE WAY
Distance To Disposal / Incinerator Site
5
Miles
Distance To Recyclable Processing Center
5
Miles

TABLE A1 - ESTIMATED WORKLOAD DATA (CONTINUATION)

Roll-off Swap Outs
Building No.
FY17 FY18 FY19
FY20
Average
Usage
343 - CES Compound
12
15
12
12
51
374 - CES Spill Pad
5
7
7
7
26
939 - DRMO Yard
36
16
28
12
92
948 - Packing & Crating Yard
20
19
24
20
83
1221/1223 - AMMO Area
9
7
7
13
36
1236 - AMMO Area
2
5
2
7
16
1390 - CES Heavy Equip. Yard (2 EACH)
7
99
60
44
210
2200 - Falcon Dunes Golf Course
9
12
12
13
46
Total: 100
180
152
128
560
Refrigerant Disposal
2020 2019 2018
2017
Total QTY
Turn-In
46
31
33
17
127
Tonnage
3.11
2.78
3.44
0.81
10.14

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

TABLE A2 - ATTACHED AS SEPARATE DOCUMENT

APPENDIX B

MAPS AND/OR SITE PLANS

BASE STREET MAP – ATTACHED AS SEPARATE DOCUMENT

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

CONTAINERS
Provided By
Size
Quantity
Government
4 CY
69
Government
6 CY
146
Government
Roll-off
10
Contractor
90 Gallon Tote
91
POSSIBLE GOVERNMENT FURNISHED ITEMS

Location
Site
Description
1300 Area
Contractor’s Yard
Lot, Utilities, Potable Water (if applicable)
Bldg. 343
Wash Rack
Water available for washing containers
only

APPENDIX D

PHOTO OF STATION NUMBER PLACEMENT AND SIGNAGE

APPENDIX E

REPORT AND RECORDS SAMPLE

LUKE AIR FORCE BASE
Solid Waste and Recycling Analysis
Month: _______________
I. Material Removed from Base
Material
Tonnage
Percentage
A. Solid Waste

B. Recyclable

Total:

II. Waste Stream Analysis
Material
Tonnage
Percentage

A. Commercial Trash

B. Commercial Recyclables

C. Wood Recyclables

D. POL Spill Pads

E. Refrigerant Disposal

Total:

III. Recycling Analysis by Commodity
Material
Tonnage
Percentage
OBM Price
Potential Value
1. Corrugated

2. Mixed Paper

3. Computer Paper

4. Old Newspaper

5. Plastics (HDPE/PETE)

6. Aluminum

7. POL Spill Pads

Total:

IV. Definitions
1. Corrugated-Cardboards, brown paper bags
2. Mixed Paper-Office Reports
3. Computer Paper-Computer print outs
4. Old Newspaper-newspaper/advertisements
5. Plastics-Empty bottles and jugs from soda, water, juice, etc.
6. Aluminum-Non-hazardous empty aerosal cans, aluminum cans
7. POL Spill Pads-spill pads associated with jet fuel, diesel fuel, hydraulic fluids, and engine oil. No gasoline.
Page 1

APPENDIX E

REPORT AND RECORDS SAMPLE (CONTINUATION)

LUKE AIR FORCE BASE
Commercial Disposal Tonnage
TRASH
RECYCLE
Day
1st Load
2nd Load
3rd Load
1st Load
2nd Load
2nd Load
1

Totals:

Total Trash

Total Recycle

Page 2

BID SCHEDULE
BASIC YEAR
CONTRACT
LINE ITEM
NO. (CLIN)
SUPPLIES/SERVICE
QTY
UNIT
UNIT
PRICE
AMOUNT
NON-PERSONAL SERVICES:
Provide all supervision, personnel,
equipment, transportation, material,
and other items and services necessary
to perform Integrated Solid Waste
Management services at [INSERT
NAME OF INSTALLATION] for the
period [INSERT PERFORMANCE
PERIOD] in accordance with the
Performance-based Work Statement
(PWS) dated : 31 Mar 2021.
This CLIN is not separately priced;
the requirement of this CLIN applies
to all subsequent CLINS (0001-0018)
0001
Municipal Solid Waste Collection –
Base
(PWS 1.1.1.1)
12
MO
0002
Food Waste Collection - Base
(PWS 1.1.1.2)
12
MO
0003
Recyclable Collection – Base
(PWS 1.1.1.3)
12
MO
0004
Municipal Solid Waste Collection –
MFH (Non-privatized)
(PWS 1.1.2.1) (RESERVE)
Xx
MO
0005
Recyclable Collection – MFH (Non-
privatized)
(PWS 1.1.2.2) (RESERVE)
Xx
MO
0006
Compostable Organics – MFH (Non-
privatized)
(PWS 1.1.2.3) (RESERVE)
Xx
MO
0007
Bulk Item Pickup – MFH (Non-
privatized)
(PWS 1.1.2.4) (RESERVE)
Xx
EA
0008
Unscheduled Items Pick-up and
Special Events
(PWS 1.1.3.1)
146

CONTRACT
LINE ITEM
NO. (CLIN)
SUPPLIES/SERVICE
QTY
UNIT
UNIT
PRICE
AMOUNT
0009
Construction and Demolition Debris
Placement / Pick-up
(PWS 1.1.3.2) (RESERVE)
[NOT FOR CONSTRUCTION
CONTRACT (SRM) DEBRIS]
Xx
EA
0010
Public / Common Use MSW
Receptacle Collection
(PWS 1.1.3.3) (RESERVE)
Xx
MO
0011
Public / Common Use Recycling
Receptacle Collection
(PWS 1.1.3.4) (RESERVE)
Xx
MO
0012
Ash Collection
(PWS 1.1.3.5)
(RESERVE)
Xx
MO
0013
Additional Pickups
(PWS 1.1.3.6.)
30

EA
0014
Container Relocations
(PWS 1.1.3.7)
20

EA
0015
Operate Base Recycling Center /
Material Recovery Facility
(PWS 1.2) (RESERVE)
Xx
MO
0016
Operate Composting Facility
(PWS 1.2.6) (RESERVE)
Xx
MO
0017
Equipment Maintenance
(PWS 1.4)
215

EA
0018
Landfill Tipping Fees
(PWS 1.5)
775
Tons
TOTAL CLINS: 0001-0018

NOTE: CONTRACTING OFFICERS SHALL NOT DEVIATE FROM THIS SCHEDULE
WITHOUT AFIMSC APPROVAL. A STANDARDIZED CLIN STRUCTURE IS CRITICAL
FOR AF ACTIVITY MANAGEMENT PLANS IN ORDER TO PROVIDE FULL COST
VISIBILITY.
INSERT THE FOLLOWING ON SF 1449 CONTINUATION SHEET PRICING SCHEDULE
(BLOCKS 19 THROUGH 24)