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AGREEMENT FOR
URBAN IRRIGATION SERVICES
City of Glendale Solicitation No. RFP 22-33
This Agreement for Urban Irrigation Services ("Agreement") is effective and entered into between CITY OF
GLENDALE, an Arizona municipal corporation ("City"), and Premier Irrigation, LLC, a Limited Liability
Company, authorized to do business in Arizona, (the "Contractor"), as of the day of
20
RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. RFP 22-33 (the "Project";
B. City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto;
Cc. City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agtee as follows:
1. Key Personnel; Sub-contractors.
11 Services. Contractor will provide all services necessary to assute the Project is completed timely
and efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
1.2 Project Team.
a. Project Manager.
(1) Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's option, complete the Project and
handle all aspects of the Project such that the work produced by Contractor is
consistent with applicable standards as detailed in this Agreement;
(2) The City must approve the designated Project Manager; and
(3) To assure the Project schedule is met, Project Manager may be tequired to devote
no less than a specific amount of time as set out in Exhibit A.
b. Project Team.
(1) The Project Manager and all other employees assigned to the project by
Contractor will comprise the "Project Team."
(2) Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.
c. Discharge, Reassign, Replacement.
(1) Contractor acknowledges the Project Team is comprised of the same persons and
toles for each as may have been identified in the response to the Project's
solicitation.
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(2) Contractor will not discharge, reassign or replace or diminish the responsibilities
of any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Contractor, in which event the substitute must first be approved in writing by City.
(3) Contractor will change any of the members of the Project Team at the City's
request if an employee's performance does not equal or exceed the level of
competence that the City may reasonably expect of a person performing those
duties ot if the acts or omissions of that person ate detrimental to the
development of the Project.
d. Sub-contractors.
(1) Contractor may engage specific technical contractor (each a "Sub-contractor") to
furnish certain service functions.
(2) Contractor will remain fully responsible for Sub-contractor's services.
(3) Sub-contractors must be approved by the City, unless the Sub-contractor was
previously mentioned in the response to the solicitation.
(4) Contractor shall certify by letter that contracts with Sub-contractors have been
executed incorporating requirements and standards as set forth in this Agreement.
Schedule, The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
Contractor’s Work.
3.1
3.2
3.3
Standard. Contractor must perform services in accordance with the standards of due diligence,
care, and quality prevailing among contractors having substantial experience with the successful
furnishing of services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.
Licensing. Contractor warrants that:
a. Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b. Neither Contractor nor any Sub-contractor has been debarred or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1) City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.
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3.4 Coordination: Interaction.
a. For projects that the City believes requires the coordination of various professional
services, Contractor will work in close consultation with City to proactively interact with
any other professionals retained by City on the Project ("Coordinating Project
Professionals").
b. Subject to any limitations expressly stated in the Project Budget, Contractor will meet to
teview the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c For projects not involving Coordinating Project Professionals, Contractor will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
3.5 Work Product.
a. Ownership. Upon receipt of payment for services furnished, Contractor grants to City,
and will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals,
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States
Copyright Act, 17 U.S.C § 104, ef seg., and other intellectual work product as may be
applicable ("Work Product").
(1) This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2) Contractor wartants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b. Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c. City Use.
(1) City may reuse the Work Product at its sole discretion.
(2) In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
(3) In such case, City shall also remove any seal and title block from the Work
Product.
Compensation for the Project.
41 Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $1,250,000, as specifically detailed in Exhibit B (the "Compensation’).
4.2 Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a. Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.
b. Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c. Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
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the Exhibits and accompanying attachments, the provisions of this Agreement shall take
ptiority and govern the conduct of the parties.
5. Billings and Payment.
5.1 Applications.
a. Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.
b. The period covered by each Payment Application will be one calendat month ending on
the last day of the month or as specified in the solicitation.
5.2 Payment.
a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b. Payment may be subject to or conditioned upon City's receipt of:
(1) Completed work generated by Contractor and its Sub-contractors; and
(2) Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
5.3 Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.
a. If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.
b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.
6. Termination.
6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.
a. Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b. Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of
the required items to the City.
6.2 For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of
this Agreement within seven days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City's damages, in accordance with the
provision of § 5.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 or the amount of this Agreement,
whichever is greater.
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Conflict. Contractor acknowledges this Agreement is subject to A.RS. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.
Insurance.
8.1 Requirements. Contractor must obtain and maintain the following insurance ("Required
Insurance"):
a. Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
b. General Liability.
(1) Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$2,000,000 annual aggregate for each property damage and contractual property
damage.
(2) Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $1,000,000 per occurrence.
(3) This commercial general liability insurance must include independent contractors!
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
(4) These limits may be met through a combination of primary and excess liability
coverage.
c. Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident
for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.
d. Workers’ Compensation and Employer's Liability. A workers' compensation and
employer's liability policy providing at least the minimum benefits required by Arizona law.
e Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(4) Cancellation or termination of Contractor or Sub-conttactor's Policies;
(2) Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3) Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.
f. Certificates of Insurance.
(1) Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of
Contractor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractor's
Policies in accordance with the provisions of this section.
(2) City is and will be under no obligation either to ascertain or confitm the existence
ot issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
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(3) Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.
Other Contractors or Vendors.
(1) Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.
(2) This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g,, the requirements pertaining to endorsements to name
the parties as additional insured parties and certificates of insurance).
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1) The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2) All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
8.2 Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
City may consider waiving these insurance requirements for a specific Sub-contractor if
City is satisfied the amounts required are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3 Indemnification.
a
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys!
fees and litigation expenses (each, a "Demand or Expense"; collectively, "Demands or
Expenses") asserted by a third-party (Le. a person or entity other than City or Contractor)
and that arises out of ot results from the breach of this Agreement by the Contractor or
the Contractor’s negligent actions, errors or omissions (including any Sub-contractor or
other person or firm employed by Contractor), whether sustained before or after
completion of the Project.
This indemnity and hold harmless provision applies even ifa Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor or of any
person or entity for whom Contractor is responsible.
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10.
11.
c. Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant
theit compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.RS. § 23-214(A). The
Contractor or subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
tights to keep such papers and records confidential.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
Notices.
12.1 A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a. The Notice is in writing; and
b. Delivered in person ot by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
c. Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(4) Received on a business day, ot before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
courier service on or before 5:00 p.m.; or
(2) As of the next business day after receipt, if received after 5:00 p.m.
d. ‘The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e. Digitalized signatures and copies of signatures will have the same effect as original
signatures.
12.2 Representatives.
a. Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
Premier Ittigation, LLC
c/o Rachel Eastburn
14211 W. Windrose Dr.
Surprise, AZ 85379
b. City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
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14.
City of Glendale
c/o Connie Schneider
5850 W. Glendale Ave #317
Glendale, Arizona 85301
623-930-2868
With required copy to:
City Manager City Attorney
City of Glendale City of Glendale
5850 West Glendale Avenue
Glendale, Arizona 85301
5850 West Glendale Avenue
Glendale, Arizona 85301
Concurrent Notices.
(4) All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's representative until
the time that it has also been received by City Manager and City Attorney.
(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.
Entire Agreement; Survival; Counterparts; Signatures.
14.1
14.2
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
Representations, statements, conditions, ot warranties not contained in this Agreement will
not be binding on the parties.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.
Interpretation.
a.
The parties faitly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
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15.
16.
17.
18.
14.3. Survival. Except as specifically provided otherwise in this Agreement, each watranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, ot the
earlier termination of this Agreement.
14.4 Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
14.5 Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or mote right or remedy will not affect any other rights ot remedies under this Agreement
or applicable law.
14.6 Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be deemed reformed to conform to applicable law.
14.7 Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
Term.
15.1 Renewals. The term of this Agreement commences upon the effective date and continues for a one
(1)-yeat initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, renewable on an annual basis. Contractor
will be notified in writing by the City of its intent to extend the Agreement period at least thirty
(30) calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There are no automatic renewals of this
Agteement.
15.2 Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services /materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SAVE members, click on the following link:
http: / Awww.mesaaz.gov/business/purchasing/save
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A Project
Exhibit B Compensation
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The parties enter into this Agreement as of the Effective Date shown above.
City of Glendale,
an Arizona municipal corporation
By: Kevin R. Phelps
Its: City Manager
ATTEST:
Julie K. Bower
City Clerk (SEAL)
APPROVED AS 'TO FORM:
Michael D. Bailey
City Attorney
Premier Irtigation, LLC,
a Limited Liability Company
LQasthtirn
By: Rachel Hastburn
lts: Member, Office Manager
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EXHIBIT A
URBAN IRRIGATION SERVICES
PROJECT
Contractor will perform services for Tasks 1, 2, and 4 as described in RFP 22-33.
gr City of Glendale Procurement Division
&S Solicitation Number: RFP 22-33 / 42200030 | 5850 West Glendale Avenue,
URBAN IRRIGATION SERVICES Suite 317
Glendale Glendale, Arizona 85301
1. INTRODUCTION
The City of Glendale (City) is soliciting proposals from qualified individuals (Contractor) for
flood irrigation services associated with its urban irrigation system. "Urban irrigation" refers
to the direct delivery of non-potable Salt River Project (SRP) irrigation water to sites in
urbanized residential areas. These areas are generally bounded by Royal Palm Road on the
north, Marlette Avenue on the South, 53rd Avenue on the east, and 65th Avenue on the
west. The number of residential sites may extend to 300 during the season.
This solicitation will also include flood irrigation services to seventeen (18) city-owned parks
as listed in APPENDIX A.
The irrigation season begins April and may continue into November. Water deliveries to
residential customers are once every two weeks, up to a maximum of fifteen (15) deliveries.
The number of park water deliveries will vary as listed in APPENDIX A.
2. OBJECTIVES
The City is wanting to partner with a Contractor who can provide one or all of the tasks
defined below.
3. SCOPE OF WORK
The services under this solicitation are separated into four (4) tasks. Offerors may prepare
a response for Task 1 and 2 only; 3 only; 4 only; or all tasks.
Task 1 - Residential Irrigation Services: Contractor shall provide zanjero irrigation
services for the residential portion of the system. Zanjero "ditch tending" responsibilities
involve the manipulation of irrigation gates for the orderly delivery of water to fill irrigation
requests. Contractor shall provide the following service components at no additional cost
or fee other than the charge listed in the Response Workbook Price Sheet:
1. Coordinate with the City program manager and the water provider (Salt River Project)
as to time and amount of water to order for each irrigation delivery.
2. Monitor the irrigation system throughout the water delivery to ensure sufficient flow to
customers' lots and prevent overflow.
3. In the event of an unscheduled water shut down or unable to deliver water to the
customer’s lot, the contractor shall give notification to customers via door hangers
provided by the City to the affected customers within forty-eight (48) hours of
notification from SRP.
4. Forward to the City program manager all customer communications regarding
complaints and changes within twenty-four (24) hours.
Maintain a database of active customers and date of water deliveries.
Provide a report to the City program manager at the end of each irrigation delivery of
all customers receiving water and those who did not.
7. Identify any new deficiencies that may be preventing adequate flow or resulting in
water leaving a customer's lot. Use all available resources to correct the problem on
site.
ao
3 rev.
12.11.2020
a City of Glendale ITY OF GLENDALE
© Solicitation Number: RFP 22-33 / 42200030 | ssso weet Glenasle Avenue,
URBAN IRRIGATION SERVICES Suite 317
Glendale Glendale, Arizona 85301
Task 2 - Inspection Services: Contractor shall upon the City program manager’s written
request, perform inspection services of the system to determine the flow efficiency and
leakage within the underground infrastructure, and viability of an irrigation lot to receive
and hold irrigation water. Contractor shall provide the following service components at no
additional cost or fee other than the charge listed in the Response Workbook Price Sheet:
1. Conduct inspection of each lot and park delivery valves, determine the condition of the
berms, identify any potential flooding hazards, and inform the City (either Water
Services and Parks) program manager of any needed corrective action;
2. Complete the City’s inspection check list form and submit to the City program
manager.
Task 3 - Repair Services: Contractor shall provide repair services to the underground
pipe and gate distribution system. Contractor shall provide the following service
components at no additional cost or fee other than the charge listed in the Response
Workbook Price Sheet:
1. Prepare a written cost quote with a description of repair. The quote will include the
total cost with the detail of the number of man-hours for labor, parts, supply material,
and any heavy equipment by the hour needed to make the repair. Submit the written
quote and pictures in paper form or flash drive of the repair area to either the City
Water Services or Parks program manager for review and approval to proceed.
2. Coordinate repair to minimize disruption to irrigation with City program manager.
3. Complete repair within five (5) business days after the notice to proceed is issued. All
repairs that will take longer than 5 business days shall be authorized by the City
program manager in writing.
4. Provide all equipment necessary to complete the repair except for equipment listed in
the Response Workbook Price Sheet. All other equipment must be approved by the
City program manager via written quote.
5. Irrigation part components such as: gate, valve, pipe, other supply materials will be
billed per the quote and markup.
6. Provide site cleanup and disposal of material remnants.
7. All emergency repairs must be reported immediately and approved by the City
program manager for corrective action.
8. Provide pictures in paper form or flash drive of work performed with repair invoice.
Task 4 - Parks Irrigation Services: Contractor shall provide zanjero irrigation services to
city owned parks as listed in APPENDIX A: Park Sites Listing. The City shall provide
Contractor with map and geographical data for irrigation system connection to parks.
Contractor shall provide the following service components at no additional cost or fee
other than the charge listed in the Response Workbook Price Sheet:
1. Coordinate with the City and the water provider SRP (Salt River Project) as to time and
amount of water to order for each irrigation delivery.
2. For each water delivery, open site gates and valves to start the flow, monitor the flow
through the delivery to ensure at least three inches of water-coverage has occurred in
the park area, and close all gates and valve at end of delivery.
4 rev.
12.11.2020
oe City of Glendale Procurement Division
&S Solicitation Number: RFP 22-33 / 42200030 5850 West Glendale Avenue,
URBAN IRRIGATION SERVICES Suite 317
Glendale Glendale, Arizona 85301
3. Identify any new deficiencies that may be preventing adequate flow, coverage, or
resulting in water leaving the park. Notify the City program manager in writing within
24 hours.
Contractor Responsibilities: Contractor shall provide and/or perform the following at no
additional cost or fee:
1. Provide all tools and vehicles necessary to operate and make repairs to the flood
irrigation system.
2. Locate all irrigation diversion valves and connection sites layout of the system to
become familiar with the irrigation distribution system prior to start of each irrigation
season.
3. Provide qualified supervision of each crew at all times.
4, Employ only skilled work crews. Each crew member shall be authorized by Contractor
to accept and act upon all directives issued by City.
5. Provide identification of its employees by uniform or name badge representing
Contractors’ company. All vehicles used for providing services shall have a visible
company logo, a light bar, and hazard lights.
6. Ensure each employee wears protective footwear, hard hat, and reflective vest and
hard hat is worn for all repairs while performing any services for the City. For Zanjero
irrigation services, Contractor may wear Personal Protective Equipment of their choice
in place of hard hat while performing any services for the City.
7. Provide a list of names and cell phone numbers of workers assigned to the City and
keep the City's program manager apprised of any changes to same.
8. Be responsible for any property damage to public or private property that is
determined by the City to be the fault of the Contractor due to neglect and/or careless
operations of flood water. This includes, but shall not be limited to facilities,
equipment, and structures.
9. Additional work or services outside the specifications of the Agreement shall not be
performed without prior written approval from the City program manager unless a
condition exists where there is a danger of injury to persons or damage to property.
10.The City may eliminate park flood irrigation services to some portions or all of a site
as needed; therefore, the City reserves the right to amend the scope by either the
adding or the removing of sites, as applicable.
11.All conflicts or disputes with residents, businesses, and agencies shall be reported
immediately to the City program manager for resolution.
Expected Services Levels
1. City will perform routine evaluation of Contractor's performance. If City is not satisfied
with Contractor's performance, City will issue a written notice setting forth the
deficiencies, and a date by which the deficiencies shall be corrected to City's
satisfaction.
2. If Contractor does not correct deficiencies to City's satisfaction, City may, at the sole
expense of the contractor, correct the deficiencies by using City personnel or another
contractor. The cost for services performed by City personnel or another contractor to
correct deficiencies will be deducted from Contractor's monthly service payment.
5 rev.
12.11.2020
a, City of Glendale ony OF GLENDALE
© Solicitation Number: RFP 22-33 / 42200030 | saso west Glendale Avenue,
URBAN IRRIGATION SERVICES Suite 317
Glendale Glendale, Arizona 85301
3. Contractor shall take all necessary steps to prevent the waste of water from sites,
valves, irrigation boxes, standpipes, pipes and other infrastructure during ordinary
operation of the system. Water in the streets or alleys that extends more than 250
feet from the point of origin will be considered "waste";
4. All irrigation structure gates, and water valves shall be secured during irrigation and
closed immediately upon conclusion of water delivery. Contractor will be charged for
missing valve that is not replaced within 24 hours of notification by the City.
Invoice and Documentation to Receive Payment
Contractor will prepare and submit a written invoice and documentation of the charges for
services by task to the appropriate City program manager for payment in the following
format:
Task 1: Urban Irrigation Services: Submit separate invoice after each water delivery
of the number of customers receiving water at the rate per customer per delivery as
listed in Response Workbook Price Sheet and total amount due. Include customer
listing with date of water delivery.
Task 2: Inspection Services: Submit separate monthly invoice for inspection services
to either the Water Services or Parks program manager. Invoice to include lot, city
park, or infrastructure location, price as listed in Response Workbook Price Sheet and
total due. Attached city inspection request and inspection report.
Task 3: Repair Services: Submit separate invoice after each repair to either the Water
Services or Parks program manager. Invoice to include location and description of
repair, the number of man-hours, rate per man-hour, percentage off MSRP for part
price, equipment, rental hours, rate, total applicable sales tax, and total amount due.
Attached city-approved-quote and notice to proceed, and before and after repair
pictures.
Task 4: Parks Irrigation Services: Submit separate monthly invoice after water
delivery of parks at the rate per park per delivery as listed in the Price Sheet. The
invoice must reflect the park serviced, water date, and amount. Invoice will be
compared to SRP water statements for the delivery of water date and location.
6 rev.
12.11.2020
City of Glendale CITY OF GLENDALE
“y Solicitation Number: RFP 22-33 / 42200033 Pree Weettecan
& URBAN IRRIGATION SERVICES Avenue, Suite 317
Glendale RESPONSE WORKBOOK Glendate, Arizona 85301
Offerors to complete this Response Workbook and submit as their response to this RFP.
COVER SHEET
OFFEROR NAME: _ Premier Irrigation
OFFEROR ADDRESS: 14211 W. Windrose Drive, Surprise AZ 85379
City of Glendale CITY OF GLENDALE
Solicitation Number: RFP 22-33 / 42200033 i alae Aaah
URBAN IRRIGATION SERVICES Avenue, Suite 317
RESPONSE WORKBOOK Glendale, Arizona 85301
OFFER SHEET (Must be printed, signed and returned upon completion)
Offeror certifies that they have read, understand, and will fully and faithfully comply with this solicitation, its
attachments and any referenced documents. Offeror also certifies that the prices offered were
independently developed without consultation with any of the other Offerors or potential Offerors.
Crami2ic Lrvtaaton Le.
2-15-22
Date Legal Company Name
Rache | Eastin
Meimlo2
Printed Name (Authorized Signatory) Job Title
Offeror Certifies it is a (check only one): [[] Proprietorship (J Partnership [X} Corporation
HZ WL Wiindrose Dr
Suvprise, AZ S54 719
Email Address | Mailing Street Address
023-337-5294
fhe © OMB OOTONAZ. COM
Phone Number ' y) City, State & Zip Code
Questions regarding this offer should be directed to (if different from above):
Contact Name Phone Number Email Address
FEDERAL TAXPAYER ID NUMBER (Required): (0 -(255433 7]
OFFEROR IS A MINORITY OR WOMEN OWNED BUSINESS: (1 Yes [x] No
DO YOU HAVE AN ARIZONA TRANSACTION PRIVILEGE TAX (TPT) LICENSE?
Dd Yes, Number 20086494 Tax Rate:___——s—« OR [_] No, not required to have an Arizona TPT License
CONFLICT OF INTEREST (SPECIAL NOTICES):
No, | do not have a conflict of interest (1 Yes, | have a conflict of interest and response includes the
disclosure required (see Exhibit 1, Item #3)
ACKNOWLEDGEMENTS: By signing this Offer Sheet and submitting the accompanying
solicitation response, Offeror is certifying that they have read, understand, and agree to comply
with all required terms and conditions provided in the EXHIBITS PACKAGE and checked off
below. Failure to provide this acknowledgement will result in disqualification.
&] Exhibit 1 — Special Notices Exhibit 2 — RFP Standard Terms and Conditions
Exhibit 3 — Insurance Requirements Exhibit 4 — Template Agreement
2) ras . / ;
ZC Pt
Authorized Signature
City of Glendale p CITY OF Crone '
ero 7 rocurement Departmen
“3 Solicitation Number: RFP 22-33 / 42200033 5850 West Glan ane
nt URBAN IRRIGATION SERVICES ‘Avenue, Suite 317
srendaie RESPONSE WORKBOOK Glendale, Arizona 85301
REQUIRED RESPONSES:
Offeror’s answers to the following questions will comprise the Offeror’s response to this RFP. It
should be noted that all attachments or exhibits prepared by the City and referenced herein are
incorporated by reference into the Offeror’s response and shall be included in a final contract
with the successful Offeror. Information prepared by the Offeror and submitted with their
proposal may be incorporated into a final contract (for example program offerings, curriculum,
key personnel, or performance metrics).
4. EXECUTIVE SUMMARY
1.1. Introduce your company, highlight your ability and willingness to meet or exceed the
specifications and requirements of this RFP, and explain why your firm is most qualified.
Summary should include the size of the company, office locations, financial stability,
and number of years in business.
Premier Irrigation is a licensed, bonded, and insured company with the ability and
experience to perform the work described in this RFP. We have the equipment and
work force needed for the complete the Scope of Services described. Our fully-marked
vehicle fleet includes vehicles equipped to handle water delivery and system repairs.
We have two Members that are involved in the long-term aspects and daily operations
of the company. We have five employees with experience in all aspects of flood
irrigation, from repairs and installations to zanjero services. We run all matters of our
business out of one office location, which is in Surprise. Our company has remained
financially stable throughout our entire 16-year history in business. We are members of
Arizona Landscape Contractors Association and have been an Accredited Business
with the Better Business Bureau since 2011, maintaining an A+ rating.
We strive for excellence in everything we do. We take pride in our reputation and
appearance as demonstrated by our well-maintained vehicles, uniformed employees,
use of personal protective equipment, and exceptional customer service. We would be
very proud to work with the City of Glendale and build a long-lasting working
relationship.
4.2. Offeror shall provide names and years of experience of key personnel, names of any
subcontractors used and years of experience.
Chris Eastburn - 26 years of experience in flood irrigation
Josh Owens - over 19 years of experience in construction, 8 years of experience in
flood irrigation
Daniel Chavez - 10 years of experence in construction, 4 years of experience in flood
irrigation
Jesus Rodriguez - 5 years of experence in construction
Brad Timmons - 5 years of experience in flood irrigation
3
City of Glendale CITY OF GLENDALE
Solicitation Number: RFP 22-33 / 42200033 Penta Ohne
URBAN IRRIGATION SERVICES Avenue, Suite 317
Gleneate RESPONSE WORKBOOK Glendale, Arizona 85304
Cory Hare - 2 years of experience in flood irrigation
1.3. Offerors should provide details of projects undertaken that are of similar nature and size
based on the City’s Specifications.
In our 16-year history we have completed jobs for a wide variety of customers. We have
completed projects for several large schoo! districts including Glendale Elementary,
Peoria Unified, Scottsdale Unified, Mesa Unified, Cartwright Elementary, and Phoenix
Elementary. Additionally, we have done work for multiple neighborhoods and irrigation
districts throughout the Valley, assisting several in forming a recognized water delivery
district. We have also done work for a number of Arizona municipalities including City of
Glendale, City of Phoenix, City of Peoria, City of Mesa, City of Surprise, and Maricopa
County. We have been called to several emergency jobs for the City of Phoenix and the
City of Surprise, and have been able to respond and complete the jobs quickly. Other
customers that we have completed projects of similar scope and size inclulde SRP,
Sunburst Farms Water Districts, and Arcadia Water District. Currently we provide
irrigation water delivery services for the following Elementary School Districts: Glendale,
Creighton, Fowler, and Balsz.
2. EXPERIENCE, PROVEN PERFORMANCE, & QUALIFICATIONS
2.1. Please select the services that you are responding to:
Task 4 and 2 — Residential Irrigation Services and Inspections
CJ Task 3 — Repair Services
Task 4 — Parks Irrigation Services
UA fiTask 1 through 4 — All Services
2.2. Company Background: Include a brief history of your organization including the past
performance on project of similar scope and size, level of knowledge, reliability, flexibility
and ability to meet project deadlines.
Premier Irrigation was started in June of 2005, and quickly began to grow. In our 16-
year history we have completed jobs for a wide variety of customers. We have
completed projects for several large school districts including Glendale Elementary,
Peoria Unified, Scottsdale Unified, Mesa Unified, Cartwright Elementary, and Phoenix
Elementary. Additionally, we have done work for multiple neighborhoods and irrigation
districts throughout the Valley, assisting several in forming a recognized water delivery
district. We have also done work for a number of Arizona municipalities including City of
Glendale, City of Phoenix, City of Peoria, City of Mesa, City of Surprise, and Maricopa
County. We have been called to several emergency jobs for the City of Phoenix and the
City of Surprise, and have been able to respond and complete the jobs quickly. Other
customers that we have completed projects of similar scope and size inclulde SRP,
4
City of Glendale CITY OF GLENDALE
Solicitation Number: RFP 22-33 / 42200033 shiner alae mh
‘ URBAN IRRIGATION SERVICES Avenue, Suite 317
P SAGE RESPONSE WORKBOOK Glendale, Arizona 85301
Sunburst Farms Water Districts, and Arcadia Water District. Currently we provide
irrigation water delivery services for the following Elementary School Districts: Glendale,
Creighton, Fowler, and Balsz.
We have a high level of knowledge regarding flood irrigation systems and have
demonstrated our willingness to take on challenges. We have a strong history of being
reliable and flexible when working with our customers.
2.3. Staffing: Describe your firm’s approach to staffing that demonstrates to the City your firm
has the capacity to perform the services stated in this solicitation. For each staff member,
include name, job description, experience and training that qualifies them to. provide the
required services.
We search for employees who have a desire to learn and are dependable, hard-working
and flexible. Employees are trained in their specific job tasks and become experts in what
they do.
Chris Eastburn, Member - 26 years of experience in flood irrigation, 16 years as owner
and operator of Premier Irrigation; worked as consultant for ADOT, engineering firms, and
attorneys; vast knowledge in flood irrigation systems with numerous connections in the
industry; CPR and First Aid certification, Excavation Safety-Competent Person
certification
Rachel Eastburn, Member - 16 years as Office Manager for Premier Irrigation
Josh Owens, Foreman - over 19 years of experience in construction, 8 years of experience
in flood irrigation; CPR and First Aid certification, Excavation Safety-Competent Person
certification
Daniel Chavez, Technician - 10 years of experence in construction, 4 years of experience
in flood irrigation; Excavation Safety-Competent Person certification
Jesus Rodriguez, Technician - 5 years of experence in construction, new hire with Premier
Irrigation
Brad Timmons, Irrigator - 5 years of experience in flood irrigation
Cory Hare, Irrigator - 2 years of experience in flood irrigation
2.4. References: Provide 3 valid references.from those who can confirm your experience in
providing the services stated within this RFP (outside the City of Glendale). The reference
may be from governmental agency, municipality, schools or companies which the Offeror
has provided similar services within the last five years. Reference information must
include all the following: Company Name, Contact Person and Title, Phone #, Email
Address, Date of Service, Cost of Service, Description of Service.
Reference 1: