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LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
GALFAB, LLC
THIS LINKING AGREEMENT (this “Agreement”) is entered into as of this day of
, 20 , between the City of Glendale, an Arizona municipal corporation (the “City”), and
Galfab, LLC, a(n) Delaware limited liability company authorized to do business in Arizona
(“Contractor”), collectively, the “Patties.”
RECITALS
On February 1, 2022, under S.A.V.E Cooperative Purchasing Agreement, the City of Mesa
entered into a contract with Contractor to purchase the goods and services described in the
Repair and Refurbish Metal Bins and Roll-Off Containers Contract No. 2022038
(“Cooperative Purchasing Agreement”), which is attached hereto as Exhibit A. The
Cooperative Purchasing Agreement permits its cooperative use by other governmental
agencies including the City.
Section 2-149 of the City’s Procurement Code permits the Materials Manager to procure goods
and services by participating with other governmental units in cooperative purchasing
agreements when the best interests of the City would be served.
Section 2-149 also provides that the Materials Manager may enter into such coopetative
agreements without meeting the formal or informal solicitation and bid requirements of
Glendale City Code Sections 2-145 and 2-146.
The City desires to contract with Contractor for supplies or services identical, or nearly
identical, to the supplies or services Contractor is providing other units of government under
the Cooperative Purchasing Agreement. Contractor consents to the City’s utilization of the
Cooperative Purchasing Agreement as the basis of this Agreement, and Contractor desires to
enter into this Agreement to provide the supplies and services set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference,
and the covenants and promises contained in this Linking Agreement, the parties agree as follows:
1,
Term of Agreement. The City is purchasing supplies and/or services from Contractor
pursuant to the Cooperative Purchasing Agreement. According to the Cooperative
Purchasing Agreement, purchases can be made by governmental entities from the date of
award, which was February 1, 2022, until the date the contract expires on January 31, 2025
unless the term of the Cooperative Purchasing Agreement is extended by the mutual
agreement of the original contracting parties. The Cooperative Purchasing Agreement,
however, may not be extended beyond January 31, 2027. The initial period of this Agreement,
therefore, is the period from the Effective Date of this Agreement until January 31, 2025. The
1/2/2020
6.
City may renew the term of this Agreement for two one-year periods until the Cooperative
Putchasing Agreement expires on January 31, 2027. Glendale renewals are not automatic and
shall only occur if the City gives the Contractor notice of its intent to renew. ‘The City may
give the Contractor notice of its intent to renew this Agreement 30 days prior to the
anniversaty of the Effective Date to effectuate such renewal.
Scope of Work; Terms, Conditions, and Specifications.
A. Contractor shall provide City the supplies and/ot services identified in the Scope of
Work attached as Exhibit B.
B. Contractor agrees to comply with all the terms, conditions and specifications of the
Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.
Compensation.
A, City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as
Exhibit C.
B. The total purchase price for the supplies and/or services purchased under this
Agreement shall not exceed one hundted five thousand dollars ($105,000) annually or
five hundred twenty-five thousand dollars ($525,000) for the entire term of the
Agreement (initial term plus any renewals).
Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.
Non-discrimination. Contractor must not disctiminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S, military
veteran status or any disability. Contractor will require any Sub-conttactor to be bound to the
same requirements as stated within this section. Contractor, and on behalf of any
subcontractors, warrants compliance with this section.
Insurance Certificate. A certificate of insurance applying to this Agreement must be provided
to the City prior to the Effective Date.
E-verify. Contractor complies with A.RS. § 23-214 and agrees to comply with the
requirements of A.R.S. § 41-4401.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the
parties hereby certify that they are not currently engaged in, and agree for the duration of the
Agreement to not engage in, a boycott of goods ot services from Israel, as that term is defined
in A.R.S § 35-393,
4/29/2021
9. Attestation of PCI Compliance. When applicable, the Contractor will ptovide the City
annually with a Payment Card Industry Data Security Standard (PCI DSS) attestation of
compliance certificate signed by an officer of Contractor with oversight responsibility.
10. Notices. Any notices that must be provided under this Agreement shall be sent to the Patties’
tespective authorized representatives at the address listed below:
City of Glendale
c/o Scott Givaudan
6210 W. Myrtle Avenue, Suite 111
Glendale, AZ 85301
And
Galfab, LLC
4020 S 15" Avenue
Phoenix, AZ 85041
Cshaver@Galfab.com
IN WITNESS WHEREOF, the patties hereto have executed this Agreement as of the date and yeat
set forth above.
“City” “Contractor”
City of Glendale, an Arizona Galfab, LLC,
municipal corporation a Delaware limited liability company
By: By: Cn Su
Kevin R. Phelps Name: Chris Shaver
City Manager Title: Sales Manager
ATTEST:
Julie K. Bower (SEAL)
City Clerk
APPROVED AS TO FORM:
Michael D. Bailey
City Attorney
4/29/2021
LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
GALFAB, LLC
EXHIBIT A
(CITY OF MESA CONTRACT NO, 2022038
REPAIR AND REFURBISH METAL BINS AND ROLL-OFF CONTAINERS)
4/29/2021
REPAIR AND REFURBISH METAL BINS AND ROLL-OFF CONTAINERS
mane
mesa-az
AGREEMENT PURSUANT TO SOLICITATION
CITY OF MESA, Arizona (“City”)
Department Name City of Mesa ~ Purchasing Division |
Mailing Address P.O. Box 1466
Mesa, AZ 85211-1466
| Delivery Address 20 East Main St, Suite 450
Mesa, AZ 85201
Attention Evan Karl, NIGP-CPP, CPPB
Procurement Officer |
| E-Mail Evan.Karl@MesaAZ.gov
| Phone (480) 644-2356
With a copy to: City of Mesa — Environmental Waste & Sustainability
Attn: Jim Lloyd, Solid Waste Operations Administrator
P.O. Box 1466
Mesa, AZ 85211-1466
Jim.Lloyi@MesaAZ.gov
AND
GALFAB, LLC, (“Contractor”)
[ Malling Address ] 4020 South 15" Ave.
i Phoenix, AZ 85353
| Remit to Address 75 Remittance Drive Dept 6479 _|
Chicago, IL 60675-6479
| Attention Chris Shaver
| E-Mail Cshaver@Galfab.com |
Phone 480-737-9316
Fax | 602-278-0496
Page 1 of 27 Galfab, LLC
Contract #2022038
CITY OF MESA AGREEMENT PURSUANT TO SOLICITATION
This Agreement pursuant to Solicitation (“Agreement”) is entered into this 24th day of January 2022, by and
between the City of Mesa, Arizona, an Arizona municipal corporation (“City”), and Galfab, LLC, a(n)
Delaware company (“Contractor”). The City and Contractor are each a “Party” to the Agreement or together
are “Parties” to the Agreement.
RECITALS
A. The City issued Solicitation number 2022038 (“Solicitation”) for REPAIR AND REFURBISH METAL
BINS AND ROLL-OFF CONTAINERS, to which Contractor provided a response (“Response”); and
B. The City Selected Contractor's Response as being in the best interest of the City and wishes to engage
Contractor in providing the services/materials described in the Solicitation and Response.
In consideration of the reciprocal promises contained in the Agreement, and for other valuable and good
consideration, which the Parties acknowledge the receipt and sufficiency of, the Parties agree to the
following Terms & Conditions.
1. Term. This Agreement is for a term beginning on February 1, 2022 and ending on January 31, 2025.
The use of the word “Term” in the Agreement includes the aforementioned period as well as any
applicable extensions or renewals in accordance with this Section 1.
11 Renewals, On the mutual written agreement of the Parties, the Term may be renewed up to a
max of two (2) years. Any renewal(s) will be a continuation of the same terms and
conditions as in effect immediately before the expiration of the then-current term.
1.2 Upon the expiration of the Term of this Agreement,
including any renewals permitted herein, at the City’s sole discretion this Agreement may be
extended on a month-to-month basis for a maximum of six (6) months to allow for the City’s
procurement processes in the selection of a vendor to provide the services/materials provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days before the expiration of the Term. Any extension
under this Subsection 1.2 will be a continuation of the same terms and conditions as in effect
immediately before the expiration of the then-current term.
1.3 Delivery. Delivery shall be made to the location(s) contained in the Scope of Work within 14
days after receipt of an order.
2. ‘Scope of Work. The Contractor will provide the necessary staff, services, and associated resources
to provide the City with the services, materials, and obligations attached to this Agreement as Exhibit
A ("Scope of Work”) Contractor will be responsible for all costs and expenses incurred by Contractor
that are incident to the performance of the Scope of Work unless otherwise stated in Exhibit A.
Contractor will supply all equipment and instrumentalities necessary to perform the Scope of Work. If
set forth in Exhibit A, the City will provide Contractor's personnel with adequate workspace and such
other related facilities as may be required by Contractor to carry out the Scope of Work.
The Agreement is based on the Solicitation and Response which are hereby incorporated by reference
into the Agreement as if written out and included herein. In addition to the requirements specifically set
forth in the Scope of Work, the Parties acknowledge and agree that the Contractor shall perform in
accordance with all terms, conditions, specifications, and other requirements set forth within the
Solicitation and Response unless modified herein.
Page 2 of 27 Galfab, LLC
Contract #2022038
3. Orders. Orders are placed with the Contractor by either a: (i) Purchase Order when for a one-time
purchase; (ii) Notice to Proceed, or (iii) Delivery Order off of a Master Agreement for Requirement
Contract where multiple as-needed orders will be placed with the Contractor. The City may use the
Internet to communicate with Contractor and to place orders as permitted under this Agreement
4. Document Order of Precedence. In the event of any inconsistency between the terms of the body of
the Agreement, the Exhibits, the Solicitation, and Response, the language of the documents will control
in the following order.
a. Agreement
b. Exhibits
1. Mesa Standard Terms & Conditions
2. Scope of Work
3. Other Exhibits not listed above
c. Solicitation including any addenda
d. Contractor Response
5. Payment.
5.1 General. Subject to the provisions of the Agreement, the City will pay Contractor the sum(s)
described in Exhibit B (“Pricing”) in consideration of Contractor's performance of the Scope of
Work during the Term.
5.2 Prices. All pricing shall be firm for the Term and all extensions or renewals of the Term except
where otherwise provided in this Agreement and include all costs of the Contractor providing
the materials/service including transportation, insurance, and warranty costs. No fuel
surcharges will be accepted unless allowed in this Agreement. The City shall not be invoiced
at prices higher than those stated in the Agreement.
The Contractor further agrees that any reductions in the price of the materials or services
covered by this Agreement will apply to the undelivered balance. The Contractor shall promptly
notify the City of such price reductions.
No price modifications will be accepted without proper request by the Contractor and response
by the City’s Purchasing Division.
5.3 Price Adjustment. Any requests for reasonable price adjustments must be submitted in
accordance with this Section 5.3. Requests for adjustment in the cost of labor and/or materials
During the sixty (60) day period before the Contract expiration date of the Agreement, the
Contractor may submit a written request to the City to allow an increase to the prices in an
5.4 Renewal and Extension Pricing. Any extension of the Agreement will be at the same pricing
as the initial Term. If the Agreement is renewed in accordance with Section 1, pricing may be
Page 3 of 27 Galfab, LLC
Contract #2022038
adjusted for amounts other than inflation that represent actual costs to the Contractor based
on the mutual agreement of the parties. The Contractor may submit a request for a price
adjustment along with appropriate supporting documentation demonstrating the cost to the
Contractor. Renewal prices shall be firm for the term of the renewal period and may be adjusted
thereafter as outlined in the previous section. There is no guarantee the City will accept a price
adjustment.
5.5 Invoices. Payment will be made to Contractor following the City’s receipt of a properly
completed invoice. No terms set forth in any invoice, purchase order, or similar document
issued by Contractor will be deemed accepted by the City; the terms of the contractual
relationship between the Parties are as set forth in this Agreement. Any issues regarding billing
or invoicing must be directed to the City Department/Division requesting the service or material
from the Contractor. A properly completed invoice should contain, at a minimum, all of the
following:
Contractor name, address, and contact information;
City billing information;
City contract number as listed on the first page of the Agreement;
Invoice number and date;
Payment terms;
Date of service or delivery;
Description of materials or services provided;
If materials provided, the quantity delivered and pricing of each unit;
Applicable Taxes;
If applicable, mileage or travel costs; and
Total amount due.
aT" 7Q>9a0 79
5.6 Payment of Funds. Contractor acknowledges the City may, at its option and where available
use a Credit Card/Procurement Card to make payment for orders under the Agreement with
no additional charge/fee. Otherwise, payment will be through a traditional method of a check.
5.7 Disallowed Costs, Overpayment. If at any time the City determines that a cost for which
payment was made to Contractor is a disallowed cost, such as an overpayment or a charge for
materials/service not in accordance with the Agreement, the City will notify Contractor in writing
of the disallowance; such notice will state the means of correction which may be, but is not
limited to, adjustment of any future claim/invoice submitted by Contractor in the amount of the
disallowance, or to require repayment of the disallowed amount by Contractor. Contractor will
be provided with the opportunity to respond to the notice.
6. Insurance.
6.1 Contractor must obtain and maintain at its expense throughout the term of Contractor’s
agreement, at a minimum, the types and amounts of insurance set forth in this Section 6 from
insurance companies authorized to do business in the State of Arizona; the insurance must
cover the materials/service to be provided by Contractor under the Agreement. For any
insurance required under the Agreement, Contractor will name the City of Mesa, its agents,
representatives, officials, volunteers, officers, elected officials, and employees as additional
insured, as evidenced by providing either an additional insured endorsement or proper
insurance policy excerpts.
6.2 Nothing in this Section 6 limits Contractor's responsibility to the City. The insurance
requirements herein are minimum requirements for the Agreement and in no way limit any
indemnity promise(s) contained in the Agreement.
6.3 The City does not warrant the minimum limits contained herein are sufficient to protect
Contractor and subcontractor(s) from liabilities that might arise out of performance under the
Page 4 of 27 Galfab, LLC
Contract #2022038
Agreement by Contractor, its agents, representatives, employees, or subcontractor(s).
Contractor is encouraged to purchase additional insurance as Contractor determines may be
necessary.
6.4 Each insurance.policy required under the Agreement must be in effect at or before the
execution of the Agreement and remain in effect for the term of the Agreement.
6.5 Before the execution of the Agreement, Contractor will provide the City with a Certificate of
Insurance (using an appropriate “ACORD” or equivalent certificate) signed by the issuer with
applicable endorsements. The City reserves the right to request additional copies of any or all
of the policies, endorsements, or notices relating thereto required under the Agreement.
6.6 When the City requires a Certificate of Insurance to be furnished, Contractor's insurance is
primary of all other sources available. When the City is a certificate holder and/or an additional
insured, Contractor agrees no policy will expire, be canceled, or be materially changed to affect
the coverage available without advance written notice to the City.
6.7 The policies required by the Agreement must contain a waiver of transfer rights of recovery
(waiver of subrogation) against the City, its agents, representatives, officials, volunteers,
Officers, elected officials, and employees for any claims arising out of the work of Contractor.
6.8 All insurance certificates and applicable endorsements are subject to review and approval by
the City's Risk Management Division.
6.9 Types and Amounts of Insurance. Contractor must obtain and retain throughout the term of
the Agreement, at a minimum, the following:
6.9.1 Worker’s compensation insurance in accordance with the provisions of Arizona
law. If Contractor operates with no employees, Contractor must provide the City
with written proof Contractor has no employees. If employees are hired during the
course of this Agreement, Contractor must procure worker's compensations in
accordance with Arizona law.
6.9.2 The Contractor shall maintain at all times during the term of this contract, a
minimum amount of $1 million per occurrence/$3 million aggregate Commercial
General Liability insurance, including Products and Contractual Liability. For
General Liability insurance, the City of Mesa, their agents, officials, volunteers,
officers, elected officials, or employees shall be named as additional insured, as
evidenced by providing an additional insured endorsement.
6.9.3 Automobile liability, bodily injury, and property damage with a limit of $1 million per
occurrence including owned, hired, and non-owned autos.
7. Requirements Contract. Contractor acknowledges and agrees the Agreement is a requirements
contract; the Agreement does not guarantee any purchases will be made (minimum or maximum).
Orders will only be placed when the City identifies a need and issues a purchase order or a written
notice to proceed. The City reserves the right to cancel purchase orders or a notice to proceed
within a reasonable period of time of issuance; any such cancellation will be in writing. Should a
purchase order or notice to proceed be canceled, the City agrees to reimburse Contractor for any
actual and documented costs incurred by Contractor. The City will not reimburse Contractor for
any avoidable costs incurred after the receipt of cancellation including, but not limited to, lost profits,
shipment of product, or performance of services.
Page 5 of 27 Galfab, LLC
Contract #2022038
8.
10.
11.
12.
13.
14.
15.
Page 6 of 27
Notices. All notices to be given pursuant to the Agreement will be delivered to the Contractor as
listed on Page 1 of this Agreement. Notice will be delivered pursuant to the requirements set forth
in the Mesa Standard Terms and Conditions that is attached to the Agreement as Exhibit C.
Representations of Contractor. To the best of Contractor's knowledge, Contractor agrees that:
a. Contractor has no obligations, legal or otherwise, inconsistent with the terms of the Agreement
or with Contractor's undertaking of the relationship with the City;
b. Performance of the services called for by the Agreement do not and will not violate any
applicable law, rule, regulation, or any proprietary or other right of any third party;
c. Contractor will not use in the performance of Contractors responsibilities under the Agreement
any proprietary information or trade secret of a former employer of its employees (other than
City, if applicable); and
d. Contractor has not entered into and will not enter into any agreement, whether oral or written,
in conflict with the Agreement.
Mesa Standard Terms and Conditions. Exhibit C to the Agreement is the Mesa Standard Terms
and Conditions as modified by the Parties, which are incorporated by reference into the Agreement
as though fully set forth herein. In the event of any inconsistency between the terms of the
Agreement and the Mesa Standard Terms and Conditions, the language of the Agreement will
control. The Parties or a Party are referred to as a “party” or “parties” in the Mesa Standard Terms
and Conditions. The Term is referred to as the “term” in the Mesa Standard Terms and Conditions.
Counterparts and Facsimile or Electronic Signatures. This Agreement may be executed in two
(2) or more counterparts, each of which will be deemed an original and all of which, taken together,
will constitute one agreement. A facsimile or other electronically delivered signature to the
Agreement will be deemed an original and binding upon the Party against whom enforcement is
sought.
Incorporation of Recitals and Exhibits. All Recitals and Exhibits to the Agreement are hereby
incorporated by reference into the Agreement as if written out and included herein. In the event of
any inconsistency between the terms of the body of the Agreement and the Exhibits, the language
of the Agreement will control.
Exhibits to this Agreement are the following:
e (A) Scope of Work / Technical Specifications
e = (B) Pricing
e (C)Mesa Standard Terms and Conditions
Attorneys’ Fees. The prevailing Party in any litigation arising out of the Agreement will be entitled
to the recovery of its reasonable attorney’s fees, court costs, and other litigation-related costs and
fees from the other Party.
Additional Acts. The Parties agree to execute promptly such other documents and to perform
such other acts as may be reasonably necessary to carry out the purpose and intent of the
Agreement.
Headings. The headings of the Agreement are for reference only and will not limit or define the
meaning of any provision of the Agreement.
Gaifab, LLC
Contract #2022038
By executing below, each Party acknowledges that it understands, approves, and accepts all of the terms
of the Agreement and the attached exhibits.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.
CITY OF MESA, ARIZONA
Digitally signed by Edward
Dis enetdward Quedons oxy
GALFAB, LLC
of Mesa, Arizona, ou=Business
By: Services,
email=ed.quedens@mesaaz.gov,
" csuUs
Date: 2022.01.25 17:46:09 -07'00"
Adobe Acrobat version:
2021.007.20099
Chas Shave ¢
Printed Name
Printed Name
StleS Manage’
Title Title °
i l2¢(Z02d
Date Date
REVIEWED BY:
py. Cuan Kak 1/25/2022
Evan Karl, NIGP-CPP, CPPB
Procurement Officer |
Page 7 of 27
Contract #2022038
Galfab, LLC
EXHIBIT A
1. SCOPE OF WORK: Contractor shall provide all labor, supervision, tools, materials, equipment,
supplies, and transportation necessary to refurbish and/or repair all items as noted in this
solicitation.
Contract shail comply with all rules and regulations in order to be able to complete the proposed
Scope of services. This includes but is not limited to having a current valid welding certification, and
painting permit if applicable, as required by the commercial State of Arizona Registrar of
Contractors. Contractor shall include a copy with their response.
Contractor shall pick up and deliver all items needing to be repaired and/or refurbished to the
following address:
11
a.
b.
Cc.
d.
Page 8 of 27
Contract #2022038
City of Mesa Solid Waste Department
Support Services Yard
2412 North Center Street
Mesa, AZ 85201
Metal Front Load Bins
All quantities listed are estimates only and not guaranteed. Actual usage shall vary based
on need as determined by the City.
+ as _ Size Approximate Quantity
Description (Wx D x H) Requiring Repairs Per Year
2 cubic yards 70”x34"x45” 1
3 cubic yards 70"x42"x55” 1
4 cubic yards 70"x50"x60” 5
6 cubic yards 70”x68"x70” 150 each
8 cubic yards 70"x82"x75” 50 each
Repair Specifications: All bins have various issues which must be repaired to full working
order intended for Solid Waste collection.
Each bin must be cleaned inside and out.
i. The outside must be prepared for painting by sanding and/or sandblasting the
surface to remove any loose debris, stickers, or other foreign items.
ii. The inside must be prepared for painting by removing any loose debris from the
surface.
The bins must be painted (both internal and external) with high-quality water-based paint.
The paint color is to be Frazee Hi-Tech “Dumpster” Blue, “Magnet” Gray or White or
equivalent as directed and approved by the City before painting begins. All paint must
have guaranteed color retention for a minimum of five (5) years. All workmanship and
additional materials must be guaranteed for a minimum of one (1) year.
Sheet metal replacement should be made utilizing as large sheets as possible to minimize
seams.
Prior to painting, repair and/or weld all metal sleeves and doors on front load bins. All
welding repairs on the inside surface of the containers should have minimal seams and
must be ground down to provide a smooth surface.
Galfab, LLC
e€.
Page 9 of 27
Contract #2022038
Replacement of an entire bin bottom must be made to the City specifications.
i. This would include cutting 6 inches off of the bottom of the container, fabricating a
new container bottom, and installing the bottom onto the container, leaving a gap
of about 4 inches between the bottom edge of the old container and the new
container floor.
ii. The new bottom of each container is to be made out of 12-gauge steel. The sides,
front, and rear of the new bottom are to be 6 inches tall and be made from 12-
gauge steel.
iii, On the underside of the new bottom two (2) - 3-inch x 3/16-inch pieces of channel
are to be installed 18 inches from each container side, running from the front of the
container to the back of the container. The ends of the channel are to be flush with
the front and rear edges of the container. Four (4) — 3-inch x 6-inch caps are to be
welded over the ends of the channel extending up onto the front and rear sides of
the container.
All broken, ripped or warped plastic lids must be replaced with new lids of a like design
approved by the City.
The hinge rods, washers, nuts, and casters must be replaced with new products whenever
lids are repaired or replaced.
The ear tabs holding the hinge rods must be straightened, repaired/replaced, and welded
before painting.
Up to 30% of the bins may contain locking lid mechanisms. These mechanisms must be
repaired or replaced to return them to their original working condition.
Apply (supplied) City insignias and decals, if applicable.
The bins may only be removed by an appointment coordinated with the Support Services
staff or a Solid Waste Foreman.
All work must be completed, and the bins delivered back to the Support Services Center
Street facility within twenty-one (21) calendar days of the pick-up of each bin.
After the bins have been refurbished and repainted, the vendor must deliver the completed
items to the same location where they were originally picked up. Delivery of the bins must
be coordinated with Support Services or a Solid Waste Foreman with a minimum of forty-
eight (48) hour notice before any delivery.
A “standard” Front-Load repair consists of the removal and replacement of the following:
i. Bottom [not exceeding 6 inches from the bottom of the front load, all around]
ii. Two ground runnders
iii. Drain flange, and
iv. Drain Plug
v. Anything outside “standard” will be invoiced per the applicable line item on the
master agreement.
A $100.00 fee will be assessed by Contractor in the event no front-load bin repairs are
returned during delivery of repaired Front-Load bins. Contractor will need to coordinate
with the City Support Services Foreman or designee to set up delivery date(s) and time(s),
with a minimum of 48-hour notice.
Galfab, LLC
1.2.
Roll-Off Containers
All quantities listed are estimates only and not guaranteed. Actual usage will vary based
on need as determined by the City.
a Size Approximate Quantit
Description (Wx D x H) Requiring Repairs Per Year
15 cubic yards 93”x190"x42” 1 each
20 cubic yards 93"x275"x42” 4 each
30 cubic yards 93"x275"x62” 3 each
40 cubic yards 93”x275"x84” 3 each
Repair Specifications: All roll-off containers have various issues which must be repaired
to full working order intended for Solid Waste collection.
Each roll-off container must be cleaned inside and out.
i. The outside must be prepared for painting by sanding and/or sandblasting the
surface to remove any loose debris, stickers, or other foreign items.
ii. The inside must be prepared for painting by removing any loose debris from the
surface.
The containers must be painted (both internal and external) with high-quality water-based
paint. The paint colcr is to be Frazee “Magnet” Gray or White “Granny Smith” green or
equivalent as directed and approved by the City before painting begins. All paint must have
guaranteed color retention for a minimum of five (5) years. All workmanship and additional
materials must be guaranteed for a minimum of one (1) year.
Prior to painting: repair and/or weld all metal doors, rail rollers, rail pins on roll-off
containers. All welding repairs on the inside surface of roll-off containers should have
minimal seams and must be ground down to provide a smooth surface. All seams in the
floor must be parallel with the length of the roll-off box (front to back). All zerk fittings will
be replaced (when applicable).
Apply (supplied) City insignias and decals, if applicable.
The containers may only be removed by an appointment coordinated with the Support
Services staff or Solid Waste Foreman.
After the containers have been refurbished and repainted the contractor must deliver the
completed items to the same location where they were originally picked up. Delivery of the
containers must be coordinated with Support Services staff or Solid Waste Foreman with
a minimum of forty-eight (48) hour notice before any delivery.
f. All work must be completed, and the boxes delivered back to the Support Services Center
g.
h.
Page 10 of 27
Contract #2022038
Sireet facility within twenty-one (21) calendar days of the pick-up of each item.
Roll off container repairs will require an evaluation and approval prior to commencement
of repair work.
Line-item pricing is applicable in all instances.
Galfab, LLC
2 NON-PERFORMANCE GUARANTEES. The City’s expectation is that the repair and refurbishing
services performed by the Contractor will result in fully functional, correctly repaired and/or
refurbished, front-loading bins and roll-off containers. If any task/item is omitted or not satisfactorily
completed, public safety and customer service are compromised.
If the Contractor fails to deliver correctly repaired and/or refurbished metal front-loading bins or roll-
off containers, including unloading and storage placement, within the time required in these
specifications, or any extension thereof, the Contractor and City agree upon the following schedule
of non-performance to be deducted from monies due or to become due to the Contractor. These
sums are fixed and agreed upon, not as a penalty, but because the parties agree that the actual
loss to the City and to the public caused by the omission of work or substandard performance is
impractical and extremely difficult to ascertain.
NON-PERFORMANCE FEE TABLE
AMOUNT TO BE
SITUATION DEDUCTED
Failure to deliver correctly repaired and/or refurbished $10 per item, per
items within twenty-one (21) days of pick-up. calendar day
Page 11 of 27 Galfab, LLC
Contract #2022038
EXHIBIT B
PRICING
PRICING: The following pages are the Contractor's response to the Pricing and Compensation
worksheet.
Page 12 of 27 Galfab, LLC
Contract #2022038
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