Wilson Engineers Agreement

City of Glendale — Regular Meeting (2022-05-10)

Extracted text (via ocr_local) 45188 characters

PROFESSIONAL SERVICES AGREEMENT
Booster Station 2 (HRBS) Rehabilitation
Project No. TBD

This Professional Services Agreement ("Agreement") is entered into and effective between CITY OF GLENDALE,
an Arizona municipal corporation ("City") and Wilson Engineers, an Arizona Limited Liability Company,

("Consultant") as of the day of 2022 (“Effective Date”).
RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds that is mote fully set
forth in Exhibit A, Project (the "Project";
B. City desires to retain the professional services of Consultant to perform certain specific duties and produce
the specific work as set forth in the attached Exhibit B, Project Scope of Work (“Scope”);
Cc. Consultant desires to provide City with professional services (“Services”) consistent with best consulting or
architectural practices and the standards set forth in this Agreement, in order to complete the Project; and
D. City and Consultant desire to memorialize their agreement with this document.
AGREEMENT

The patties hereby agree as follows:
1 Key Personnel; Other Consultants and Subcontractors.

11 Professional Services. Consultant will provide all Services necessary to assure the Project is
completed timely and efficiently consistent within Project requirements, including, but not limited
to, working in close interaction and interfacing with City and its designated employees, and working
closely with others, including other consultants or contractors, retained by City.

1.2 Project Team.
a. Project Manager.

(1) Consultant will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's opinion, complete the project and
handle all aspects of the Project such that the work produced by Consultant is
consistent with applicable standards as detailed in this Agreement; and

(2) The City must approve the designated Project Manager.
b. Project Team.

(1) The Project Manager and all other employees assigned to the Project by
Consultant will comprise the "Project Team."

(2) Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Consultant.

c. Discharge, Reassign, Replacement.

(1) Consultant acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in Exhibit A.

(2) Consultant will not discharge, reassign, replace or diminish the responsibilities of
any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Consultant, in which event the substitute must first be approved in writing by City.

4/29/2021

(3) Consultant will change any of the members of the Project Team at the City's
request if an employee's performance does not equal or exceed the level of
competence that the City may reasonably expect of a person performing those
duties, or if the acts or omissions of that person ate detrimental to the
development of the Project.

Subcontractors.

(1) Consultant may engage specific technical contractors (each a "Subcontractor") to
furnish certain service functions.

(2) Consultant will remain fully responsible for Subcontractor's services.
(3) Subcontractors must be approved by the City.

(4) Consultant will certify by letter that all contracts with Subcontractors have been
executed incorporating requirements and standards as set forth in this Agreement.

Schedule. The Services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.

Consultant’s Work.

3.2

3.3

3.4

Standard. Consultant must perform Services in accordance with the standards of due diligence,
care, and quality prevailing among consultants having substantial experience with the successful
furnishing of Services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.

Licensing. Consultant warrants that:

Consultant and its Subconsultants or Subcontractors will hold all appropriate and required
licenses, registrations and other approvals necessary for the lawful furnishing of Services
("Approvals"); and

Neither Consultant nor any Subconsultant or Subcontractor has been debarred or
otherwise legally excluded from contracting with any federal, state, or local governmental
entity ("Debarment").

(1) City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments, or to examine Consultant's contracting ability.

(2) Consultant must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration. The failure of the Consultant to notify City as
required will constitute a material default under the Agreement.

Compliance.

Services will be furnished in compliance with applicable federal, state, county and local
statutes, rules, regulations, ordinances, building codes, life safety codes, and other
standards and criteria designated by City.

Consultant must not discriminate against any employee or applicant for employment on
the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation,
gender identity or expression, genetic characteristics, familial status, U.S. military veteran
status or any disability. Consultant will require any Sub-contractor to be bound to the
same requirements as stated within this section. Consultant, and on behalf of any
subcontractors, warrants compliance with this section.

Coordination; Interaction.

For projects that the City believes requires the coordination of various professional
setvices, Consultant will work in close consultation with City to proactively interact with

4/29/2024

3.5

any other professionals retained by City on the Project ("Coordinating Project
Professionals").

Consultant will meet to review the Project, Schedule and in-progress work with
Coordinating Project Professionals and City as often and for durations as City reasonably
considers necessary in order to ensure the timely work delivery and Project completion.

For projects not involving Coordinating Project Professionals, Consultant will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.

Work Product.

Ownership. Upon receipt of payment for Services furnished, Consultant grants to City,
and will cause its Subconsultants or Subcontractors to grant to the City, the exclusive
ownership of and all copyrights, if any, to evaluations, reports, drawings, specifications,
project manuals, surveys, estimates, reviews, minutes, all "architectural work" as defined in
the United States Copyright Act, 17 U.S.C § 101, et seq., and other intellectual work product
as may be applicable ("Work Product").

(1) This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.

(2) Consultant warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.

Delivery. Consultant will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.

City Use.
(1) City may reuse the Work Product at its sole discretion.

(2) In the event the Work Product is used for another project without further
consultations with Consultant, the City agrees to indemnify and hold Consultant
harmless from any claim arising out of the Work Product.

(3) In such case, City will also remove any seal and title block from the Work Product.

Compensation for the Project.

Compensation. Consultant's compensation for the Project, including those furnished by its
Subconsultants or Subcontractors will not exceed $301,049 as specifically detailed in Exhibit D
("Compensation").

4.1

4.2

4.3

Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated Scope as outlined in the Project is significantly modified.

Adjustments to Compensation require a written amendment to this Agreement and may
require City Council approval.

Additional services which are outside the Scope of the Project contained in this Agreement
may not be performed by the Consultant without prior written authorization from the City.

Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.

Allowances. An “Allowance” may be identified in Exhibit D only for work that is required by the
Scope and the value of which cannot reasonably be quantified at the time of this Agreement.

4/29/2021

As stated in Sec. 4.1 above, the Compensation must incorporate all Allowance amounts
identified in Exhibit D and any unused allowance at the completion of the Project will
remain with City.

Consultant may not add any mark-up for work identified as an Allowance and which is to

be performed by a Subconsultant.

Consultant will not use any portion of an Allowance without prior written authorization
from the City.

Examples of Allowance items include, but are not limited to, subsurface pothole
investigations, survey, geotechnical investigations, public participation, radio path studies
and material testing.

Expenses. City will reimburse Consultant for certain out-of-pocket expenses necessarily incurred
by Consultant in connection with this Agreement, without mark-up (the “Reimbursable
Expenses”), including, but not limited to, document reproduction, materials for book preparation,
postage, courier and overnight delivery costs incurred with Federal Express or similar carriers,
travel and car mileage, subject to the following:

Mileage, airfare, lodging and other travel expenses will be reimbursable only to the extent
these would, if incurred, be reimbursed to City of Glendale personnel under its policies
and procedures for business travel expense reimbursement made available to Consultant
for review prior to the Agreement’s execution, and which policies and procedures will be
furnished to Consultant;

The Reimbursable Expenses in this section are approved in advance by City in writing; and

The total of all Reimbursable Expenses paid to Consultant in connection with this
Agreement will not exceed the “not to exceed” amount identified for Reimbursable
Services in the Compensation.

Billings and Payment.

5.1

5.2

5.3

Applications.

Consultant will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.

The period covered by each Payment Application will be one calendar month ending on
the last day of the month.

Payment.

After a full and complete Payment Application is received, City will process and remit
payment within 30 days.

Payment may be subject to or conditioned upon City's receipt of:

(1) Completed work generated by Consultant and its Subconsultants and
Subcontractors; and

(2) Unconditional waivers and releases on final payment from all Subconsultants and
Subcontractors as City may reasonably request to assure the Project will be free of
claims arising from requited performances under this Agreement.

Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.

If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.

4/29/2021

b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.

6. Termination.

6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the effective termination date, which may not be less
than 15 days following the date of delivery.

a. Consultant will be equitably compensated for Services furnished prior to receipt of the
termination notice and for reasonable costs incurred.

b. Consultant will also be similarly compensated for any approved effort expended, and
approved costs incurred, that are directly associated with Project closeout and delivery of
the required items to the City.

6.2 For Cause. City may terminate this Agreement for cause if Consultant fails to cure any breach of
this Agreement within seven days after receipt of written notice specifying the breach.

a. Consultant will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Consultant for Services furnished, City will pay the
amount due to Consultant, less City's damages, in accordance with the provision of Sec. 5.

b. If City's direct damages exceed amounts otherwise due to Consultant, Consultant must pay
the difference to City immediately upon demand; however, Consultant will not be subject
to consequential damages more than $1,000,000 or the amount of this Agreement,
whichever is greater.

7. Conflict. Consultant acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.

8. Insurance. For the duration of the term of this Agreement, Consultant shall procure and maintain
insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of all tasks or work necessary to complete the Project as herein defined.
Such insurance shall cover Consultant, its agent(s), representative(s), employee(s) and any subcontractors.

8.1 Minimum Scope and Limit of Insurance. Coverage must be at least as broad as:

a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01,
including products and completed operations, with limits of no less than $1,000,000 per
occurrence for bodily injury, personal injury, and property damage. If a general aggregate
limit applies, either the general aggregate limit shall apply separately to this project/location
or the general aggregate limit shall be twice the required occurrence limit.

b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1
(any auto), with limits no less than $1,000,000 per accident for bodily injury and property
damage.

c. Professional Liability. Consultant must maintain a Professional Liability insurance

covering errors and omissions arising out of the work or services performed by Consultant,
ot anyone employed by Consultant, or anyone for whose acts, mistakes, errors and
omissions Consultant is legally liability, with a liability insurance limit of $1,000,000 for
each claim and a $2,000,000 annual aggregate limit.

d. Worker’s Compensation: Insurance as required by the State of Arizona, with Statutory
Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per
accident for bodily injury or disease.

4/29/2021

8.2

8.3

8.4

8.5

Indemnification.

To the fullest extent permitted by law, Consultant must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties") for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys!
fees and litigation expenses (each, a "Demand or Expense" collectively "Demands or
Expenses") asserted by a third-party (ie. a person ot entity other than City or Consultant)
and that arises out of or results from the breach of this Agreement by the Consultant or
the Consultant’s negligent actions, errors or omissions (including any Subconsultant or
Subcontractor or other person or firm employed by Consultant), whether sustained before
or after completion of the Project.

This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Consultant will be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Consultant or of any
person or entity for whom Consultant is responsible.

Consultant is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.

Other Insurance Provisions. The insurance policies required by the Section above must contain,
ot be endorsed to contain the following insurance provisions:

The City, its officers, officials, employees and volunteers are to be covered as
additional insureds of the CGL and automobile policies for any liability arising from or
in connection with the performance of all tasks or work necessary to complete the Project
as herein defined. Such liability may arise, but is not limited to, liability for materials, parts
ot equipment furnished in connection with any tasks, or work performed by Consultant or
on its behalf and for liability arising from automobiles owned, leased, hired or borrowed
on behalf of the Consultant. General liability coverage can be provided in the form of an
endorsement to the Consultant’s existing insurance policies, provided such endorsement is
at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37, if later
revisions ate used.

For any claims related to this Project, the Consultant’s insurance coverage shall be
ptimary insurance with respect to the City, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its officers, officials,
employees or volunteets shall be in excess of the Consultant’s insurance and shall not
contribute with it.

Each insurance policy required by this Section shall provide that coverage shall not be
canceled, except after providing notice to the City.

Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
no less than A: VII, unless the Consultant has obtained prior approval from the City stating that a
non-conforming insurer is acceptable to the City.

Waiver of Subrogation. Consultant hereby agrees to waive its rights of subrogation which
any insurer may acquite from Consultant by virtue of the payment of any loss. Consultant agrees
to obtain any endorsement that may be necessary to effect this waiver of subrogation. The
Workers’ Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City
for all work performed by the Consultant, its employees, agent(s) and subcontractor(s).

4/29/2021

10.

8.6 Verification of Coverage. Within 15 days of the Effective Date of this Agreement, Consultant shall
furnish the City with original certificates and amendatory endorsements, or copies of any applicable
insurance language making the coverage required by this Agreement effective. All certificates and
endorsements must be received and approved by the City before work commences. Failure to
obtain, submit or secure the City’s approval of the required insurance policies, certificates or
endorsements prior to the City’s agreement that work may commence shall not waive the
Consultant’s obligations to obtain and verify insurance coverage as otherwise provided in this
Section. The City reserves the right to require complete, certified copies of all required insurance
policies, including any endorsements or amendments, required by this Agreement at any time
during the Term stated herein.

Consultant’s failure to obtain, submit or secure the City’s approval of the required insurance
policies, certificates or endorsements shall not be considered a Force Majeure ot defense for any
failure by the Consultant to comply with the terms and conditions of the Agreement, including any
schedule for performance or completion of the Project.

8.7 Subcontractors. Consultant shall require and shall verify that all subcontractors maintain insurance
meeting all requirements of this Agreement.

8.8 Special Risk or Circumstances. The City reserves the right to modify these insurance requirements,
including any limits of coverage, based on the nature of the risk, prior experience, insurer, coverage
or other circumstances unique to the Consultant, the Project or the insurer.

E-verify, Records and Audits. To the extent applicable under A.RS. § 41-4401, the Consultant warrant
their compliance and that of its subconsultants with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The
Consultant or subconsultant’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Consultant and subconsultant warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
rights to keep such papers and records confidential.

No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or setvices from Israel, as that term is defined in A.R.S § 35-393.

Attestation of PCI Compliance. When applicable, the Consultant will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Consultant with oversight responsibility.

Notices.

12.1 A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:

a. The Notice is in writing; and

b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested).

c. Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:

(1) Received on a business day before 5:00 p.m. at the address for Notices identified
for the Party in this Agreement by U.S. Mail, hand delivery, or overnight coutier
setvice; or

(2) As of the next business day after receipt, if received after 5:00 p.m.

7
4/29/2021

14.

12.2

The burden of proof of the place and time of delivery is upon the Party giving the Notice.

Digitalized signatures and copies of signatures will have the same effect as original
signatures.

Representatives.

Consultant. Consultant's representative (the "Consultant's Representative") authorized to
act on Consultant's behalf with respect to the Project, and his or her address for Notice
delivery is:

Stephen M. Todd

Wilson Engineers,
1620 W Fountainhead Pkwy, Suite 501

Tempe, AZ 85282

City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

City of Glendale

c/o Abdul Rashid

Sr. Civil Engineer (PM), Engineering Department
5850 West Glendale Ave, Suite 315

Glendale, Arizona 85301

With required copy to:

City Manager City Attorney

City of Glendale City of Glendale

5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301

Concurrent Notices.

(1) All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's representative until

the time that it has also been received by the City Manager and the City Attorney.

(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Consultant identifying the designee(s) and their
respective addresses for notices.

Changes. Consultant or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.

Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.

Entire Agreement; Survival; Counterparts; Signatures.

14.1

Integration. This Agreement contains, except as stated below, the entire agreement between City
and Consultant and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.

Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.

Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.

4/29/2021

16.

17.

14.2

14.3

14.4

14.5

14.6

14.7

Term.

15.1

15.2

c. Inconsistencies between the solicitation, any addenda attached to the solicitation, the
response or any excerpts attached as Exhibit A, and this Agreement, will be resolved by
the terms and conditions stated in this Agreement.

Interpretation.

a. The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.

b. The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.

c. The Agreement will be interpreted in accordance with the laws of the State of Arizona.

Survival. Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.

Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Electronic signature blocks do not constitute execution for purposes of this Agreement.
Any amendment may be subject to City Council approval.

Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.

Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be reformed to conform with applicable law.

Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.

Renewals. The term of this Agreement commences upon the effective date and continues for a
one (1) year initial period. The City may, at its option and with the approval of the Consultant,
extend the term of this Agreement an additional one (1), renewable on an annual basis. Consultant
will be notified in writing by the City of its intent to extend the Agreement period at least thirty (30)
calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and will be a determining
factor for any renewal. There are no automatic renewals of this Agreement.

Extension for Procurement Process. Upon the expiration of the Term of this Agreement,
including the initial term and any renewals, at the City’s sole discretion, this Agreement may be
extended on a month-to-month basis for a maximum of six (6) months to allow for the City to
complete its procurement process to select a vendor to provide the services /materials similar to
those provided under this Agreement. The City will notify the Contractor in writing of its intent to
extend the Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any
extension provided under this subsection will continue under the same terms and conditions as in
effect immediately prior to the expiration of the then-current term.

Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.

Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.

4/29/2021

Exhibit A Project
Exhibit B Scope of Work
Exhibit C Schedule
Exhibit D Compensation

The patties enter into this Agreement effective as of the date shown above.

ATTEST:

Julie K. Bower (SEAL)
City Clerk

APPROVED AS TO FORM: ~

Michael D. Bailey
City Attorney

City of Glendale,
an Arizona municipal corporation

By: Kevin R. Phelps
Its: City Manager

Wilson Engineers, LLC,
an Arizona Limited Liability Company,

a PAL

By: Stephen M. Todd
Its: Principal

10
4/29/2021

EXHIBIT A
Professional Services Agreement

PROJECT

Booster Station 2, formerly Hillcrest Ranch Booster Station (HRBS), was built in the early 1990s to boost water
north of Zone 2 into Zone 3 of the Glendale water distribution system. Many components have reached the end of
their useful life or require improvements to meet present day hydraulic, electrical, and instrumentation conditions.
This project is intended to design and permit the needed improvements. The project is intended to be constructed
using Job Order Contract JOC).

See Attached Scope of Services.

EXHIBIT B
Professional Services Agreement

SCOPE OF WORK

1620 W Fountainhead Pkwy, Suite 501

WILSON Tempe, AZ 85282
. 480-893-8860 | 480-493-8968 Fax
Wilson-Engineers.com

March 29, 2022

Abdul Rashid

City of Glendale

Engineering Department, 34 Floor
5850 West Glendale Avenue
Glendale, AZ 85301

Re. City of Glendale - Booster Station 2 Rehabilitation Project

Abdul,

We are pleased to submit this proposal to provide Engineering Services associated with the
Glendale Booster Station 2 Project. Attached is our proposed Scope of Services and Fee
Proposal based on the services discussed at our Scoping meetings for this project and
comments received via e-mail on March 28, 2022.

Thank you for the opportunity to work on this project. If you have any questions regarding

this proposal or need additional information please do not hesitate to contact me at (480)
893-8860.

WILSON ENGINEERS

_Ste le

Steve Todd, P.E.
Principal

A Limited Liability Company

WILSON

City of Glendale, Arizona
Booster Station 2
Scope of Services

March 29, 2022

The City of Glendale owns and operates the Booster Station 2 facility that is utilized to
pump water from Pressure Zone 2 to Pressure Zone 3 in the City’s potable water
distribution system. Booster Station 2 facility was installed 30 years old and several
components at the facility are near the end of their useful life. The purpose of this project
is to rehabilitate the existing facility by replacing and upgrading several components of the
facility. The City has performed an evaluation of the existing facility and identified the
items in need of replacement. The following presents the detailed Scope of Services to
prepare construction documents and obtain required permits to rehabilitate the Booster
Station 2.

Project Elements

The following major facility components and services are assumed to be included in the
design effort for this project:

e Replace the four existing pumps with four different pumps utilizing variable
frequency drives on each pump and reusing the existing pump cans. The existing
pump cans do not meet current ANSI/HI Standards for the depth of the can.
Replacing the pumps with similar sized pumps is expected to result in similar
performance the City has experienced in the past. However, if there are issues with
the new pumps not operating as expected based on their shop performance curves,
the pump manufacturers may refer to the pump can depth as the cause of any
potential performance issue.

e If desired by the City, replace all above grade pump inlet and outlet piping, valves,
and appurtenances with like equipment.

e Electrical power supply equipment including new service entrance section, main
circuit breaker, new ATS, and new motor control breakers, customer metering,
480v/120v transformer and a new Panel A. New conductors will be designed and
a combination of new conduits and reuse of existing conduits will be incorporated
where feasible.

¢ The electrical equipment will be housed in a new pre-fabricated building (E-House)
located in the location of the current motor control gear. The E-House will include
anew HVAC system that is sized based on the heat loads of the new equipment.

A Limited Liability Company

wson

¢ New electrical grounding system incorporating portions of the existing system
where feasible.

e Replace all timing relays with PLC based digital control.

e Replace existing control system with a new Modicon M580 PLC based system.
New VED’s to be hardwired to new PLC. Control descriptions to be prepared by
Engineer and programming to be performed by the City.

e Replace pressure transmitters and pressure switches. Delete flow switches. New
control wiring from new PLC to new and any reused field instruments.

e New Radio and SCADA communication system.
e New security system including switches on all gates and doors and four cameras.

e Prepare specifications for projects electrical contractor to perform NFPA 70E and
IEEE 1584 short circuit study on new electrical gear and apply required Arc-Flash
labels on new electrical gear.

e Asset Management Requirements. Prepare facility information to incorporate into
the City’s current WSD Asset Management program including: drawings, asset
lists, asset attributes, PM requirements, warranty information, assign asset
numbering for entire facility per current City asset management standards. The
asset management spreadsheet is due at the 90% drawings (minus the equipment
serial numbers). All asset ID’s must show on the 90% plans. The City will not
grant substantial completion for any portion of the project until the asset
management spreadsheet is 100% complete, correctly populated, and accepted by
the City. The contractor will be responsible for maintaining new assets until the
asset management spreadsheet is accepted by the City.

e Minor grading and drainage improvements to address localized issues on site.

It is assumed that the following permits will be procured as part of this project:
e Approval to Construct for the project from MCESD.
e Building Permit from the City.

Allowances included in this Scope are as follows:

e An allowance has been included to prepare fire alarm and sprinkler system
performance design specifications for the chlorine enclosure and/or electrical
building to meet the City’s Building Safety requirements. For purposes of this
scope of services, it is assumed that the City will accept a deferred submittal during
construction by the contractor for the final fire alarm and sprinkler design.

A Limited Liability Company

WILSON

e An allowance has been included to retain an HVAC design firm to perform heat
load calculations and recommend alternatives for new HVAC equipment in the
existing building.

e Anallowance has been included to prepare new LED lighting design to replace the
current lighting system at the facility.

e An allowance has been included to prepare construction drawings for an offsite
duct bank and fiber optic connection to connect to the Fire Station if available and
desired by the City.

e An allowance has been included to prepare construction drawings for a new
generator.

The following items are excluded from this Scope of Services:

e Design of automation of all valves required for automated station operations,
including transmission main valves.

e Design of underground pipeline rehabilitation or replacement.
e Design of chlorination system modifications.

e Design of roofing repairs. It is assumed that, if desired by the City, the Contractor
will retain a roofing contractor to assess and perform and desired roof repairs.

e Potholing services to locate buried utilities in the project area.
e Title research and/or boundary survey services are not included.

e Radio Path Study: In the event a radio path study is required it will be specified
to be conducted by the Contractor.

e Off-site improvements to sewer, water, other infrastructure outside of the limits of
the pump station site.

e Topographic surveying services. It is assumed that information on the as-built
drawings is suitable to create a site plan suitable for the design and permitting of
this project.

e Geotechnical investigation services.

e Landscaping services for the interior or exterior portions of the site.

e Construction Phase Services are not included.

e Any work not specifically identified as being part of this scope of work or
allowances shall be clearly identified in advance and no such work shall be started
without prior written authorization from the City’s Engineering Project Manager.

A Limited Liability Company

WILSON

Services to acquire the following permits have been excluded under this Scope:

e Approval of Construction from MCDES. This will be required and is assumed to
be included in the Scope of Services under a separate construction phase services
proposal.

e Air Quality Permit for the Standby Generator.
e Dry Well Registration Permit from ADWR.

The Engineering services to be provided under this Project are as follows:

TASK 1.0 PRELIMINARY DESIGN AND DEVELOPMENT

Subtask 1.1 Kick-Off Meeting. A kickoff meeting with representatives from Engineer,
Contractor, and the City will be conducted at project initiation. The following will be
accomplished:

e Introduce key team members and establish lines of communication

e Review the project scope and schedule

e Identify key issues affecting project development

e Request background information

e Discuss and identify preferred system operation, equipment, and suppliers for the
civil, mechanical, electrical, instrumentation, and control equipment.

e Wilson Engineers to prepare and distribute meeting minutes to the attendees.

Subtask 1.2 Data Collection, Review, and Design Coordination. Collect and review
background information for the site. Engineer shall coordinate, compile and review the
available information regarding the existing site conditions including:

e Coordinate with City regarding the property limits.

e As-Built Drawings for site.

e Past operating inlet pressure, outlet pressure, and flow rate data.
e Current City Booster Pump Station Equipping Standards.

Subtask 1.3 Design Basis Report / 30% Design. Prepare a detailed design report for
submittal to the City and MCESD. Based on the available data, site investigations, and the
City’s current design standards, the Engineer will prepare a design report for the project

A Limited Liability Company

WILSON

that includes the facility layout, design criteria and standards for the booster station,
preliminary layouts of the prefab electrical building, instrumentation preferences,
operating and control strategies, preliminary P&ID’s, identification of any additional
design issues and recommendations.

To support the design report, the Engineer shall prepare preliminary 30% plans. The
following plans are anticipated to be included with the design report:

1. Hydraulic design: Hydraulic analysis required for design (e.g., pipeline hydraulics,
pump selection, etc) is complete and calculations are checked.

2. Civil: Site plan.
3. Mechanical: Booster pumps, chlorine system, yard, piping, valves, and piping
appurtenances.
e Preliminary layout of major equipment completed.
e All major equipment and piping elevations, pipe sizes, work clearances, and
equipment spacing are shown.
4. Electrical:
e Preliminary single line diagrams of major distribution system and motor control
centers are prepared.
e Preliminary electrical arrangements are prepared.
e Partial equipment control schematic diagrams are prepared.
e Preliminary electrical plans showing locations of switchgear, conduit runs and
main motor control centers are prepared.

5. Instrumentation: Process and Instrumentation Devices (P&ID) and preliminary
control descriptions.

The Engineer will submit one (1) electronic copy (in .pdf format) to the City and
Contractor. A review meeting will be conducted to discuss comments on the Design Basis
Report. The Engineer shall incorporate the City and Contractor’s comments into a Final
Design Report.

A Limited Liability Company

WILSON

TASK 2.0 CONTRACT DOCUMENT PREPARATION

Subtask 2.1 Preparation of 60% Plans. The Engineer will incorporate the comments
received on the Detailed Design Report / 30% submittal and prepare a 60% submittal for
review by the City and Contractor. A review meeting will be conducted to discuss
comments on the 60% plan submittal and confirm the desired elements to be included in
the Agency Review permit submittal.

Subtask 2.2 Preparation of Agency Review Construction Documents (90%). The
Engineer shall prepare preliminary (90%) construction documents for including plans and
specifications. The plans shall incorporate the comments received on the 60% submittal
and the review meeting.

The Engineer will submit one (1) electronic copy (in .pdf format) to the City and
Contractor. In addition, electronic copies (in .pdf format) will be provided to MCESD for
Approval to Construct (see Subtask 3.1). An Agency review design workshop will be
conducted to discuss any comments received from the City, Contractor, and MCESD.

Subtask 2.3 Preparation of 100% Plans and Specifications. The final 100% plans and
specifications will be prepared incorporating the City and Maricopa County’s comments.
The Engineer will submit one (1) electronic copy (in .pdf format) to the Final plans and
specifications to the City and Contractor.

TASK 3.0 PERMITTING SERVICES

Subtask 3.1 Maricopa County Environmental Services Department. The Engineer shall
prepare the Approval to Construct Application and coordinate with the City for signatures.
The Engineer shall then submit one set of the agency review plans and specifications to the
Maricopa County Environmental Services Department for review. One review meeting
will be conducted to discuss any comments received from the County. The Engineer shall
respond to the County’s comments and incorporate the comments into the Final
Construction Documents.

Subtask 3.2 City of Glendale Building Safety. The Engineer shall complete the Building
Permit application and related requirements and submit the Agency Review Plans and
Specifications to the City Building Safety Department for approval. The Engineer shall
coordinate with the Building Safety Department and provide additional information as
requested.

A Limited Liability Company

TASK 4.0 PROJECT COORDINATION

The Engineer will perform project administration services as described in the following
subtasks:

Subtask 4.1 - Project Coordination Meetings with the City and Contractor. The Engineer
will conduct meetings and/or workshops with City Staff to discuss specific technical
aspects of the design; progress in the development of the design, drawings, and
specifications; and related issues that may affect Project results. The meetings or
workshops will likely consist of the following:

e A detailed Design Kick-off Workshop with City staff and the Contractor;

e Review Workshops — The Engineer will conduct a total of three (3) design review
workshops with City staff and the Contractor;

e Progress or Miscellaneous Meetings for months with no other meetings scheduled,
quantity — 2 virtual or in person.

The Engineer will prepare and distribute meeting agenda and document meeting results for
each meeting and workshop. A total of six (6) progress meetings (including workshops)
are planned.

END SCOPE OF SERVICES

A Limited Liability Company