Linking Agreement

LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
LANMOR SERVICES, INC.

THIS LINKING AGREEMENT (this “Agreement”) is entered into as of this day of

, 2022, between the City of Glendale, an Arizona municipal corporation (the “City”), and

Lanmot Services, Inc., a(n) Arizona corporation authorized to do business in Arizona (“Contractor”),
collectively, the “Parties.”

RECITALS

On November 25, 2019, under 1 Government Procurement Alliance (“1GPA”), the Paradise
Valley Unified School District entered into a contract with Contractor to purchase the goods
and services described in the Locks, Door Hardware, Related Parts and Services Contract,
Contract No. 19-18PV-04(“Cooperative Purchasing Agreement”), which is attached hereto as
Exhibit A. The Cooperative Purchasing Agreement permits its cooperative use by other
governmental agencies including the City.

Section 2-149 of the City’s Procurement Code permits the Materials Manager to procure goods
and services by participating with other governmental units in cooperative purchasing
agreements when the best interests of the City would be served.

Section 2-149 also provides that the Materials Manager may enter into such cooperative
agreements without meeting the formal or informal solicitation and bid requitements of
Glendale City Code Sections 2-145 and 2-146.

The City desires to contract with Contractor for supplies or services identical, or nearly
identical, to the supplies or services Contractor is providing other units of government under
the Cooperative Purchasing Agreement. Contractor consents to the City’s utilization of the
Cooperative Purchasing Agreement as the basis of this Agreement, and Contractor desires to
enter into this Agreement to provide the supplies and services set forth in this Agreement.

AGREEMENT

NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference,
and the covenants and promises contained in this Linking Agreement, the parties agree as follows:

1.

Term of Agreement. The City is purchasing supplies and/or services from Contractor
pursuant to the Cooperative Purchasing Agreement. According to the Cooperative
Purchasing Agreement, purchases can be made by governmental entities from the date of
award, which was November 25, 2019, until the date the contract expires on November 25,
2020 unless the term of the Cooperative Purchasing Agreement is extended by the mutual
agreement of the original contracting parties. The Cooperative Purchasing Agreement,
however, may not be extended beyond November 25, 2024. The Cooperative Agreement has
been extended by 1GPA until November 25, 2022. The initial period of this Agreement,

4/29/2021

therefore, is the period from the Effective Date of this Agreement until November 25, 2022.
The City may renew the term of this Agreement for two (2) one year periods if 1GPA likewise
extends the Cooperative Purchasing Agreement. Glendale renewals are not automatic and shall
only occur if the City gives the Contractor notice of its intent to renew. The City may give the
Contractor notice of its intent to renew this Agreement 30 days prior to the anniversary of the
Effective Date to effectuate such renewal.

Scope of Work; Terms, Conditions, and Specifications.

A. Contractor shall provide City the supplies and/or services identified in the Scope of
Work attached as Exhibit B.

B. Contractor agrees to comply with all the terms, conditions and specifications of the

Cooperative Purchasing Agreement. Such terms, conditions and specifications are
specifically incorporated into and are an enforceable part of this Agreement.

Compensation.

A. City shall pay Contractor compensation at the same rate and on the same schedule as
provided in the Cooperative Purchasing Agreement, which is attached hereto as
Exhibit C.

B. The total purchase price for the supplies and/or services purchased under this

Agreement shall not exceed one hundted sixty-six thousand six hundred sixty-seven
dollars ($166,667) annually or five hundred thouand dollars ($500,000) for the entire
term of the Agreement (initial term plus any renewals).

Cancellation. This Agreement may be cancelled pursuant to A.R.S. § 38-511.

Non-discrimination. Contractor must not discriminate against any employee or applicant for
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military
veteran status or any disability. Contractor will require any Sub-conttactor to be bound to the
same tequirements as stated within this section. Contractor, and on behalf of any
subcontractors, warrants compliance with this section.

Insurance Certificate. A certificate of insurance applying to this Agreement must be provided
to the City prior to the Effective Date.

E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the
requirements of A.R.S. § 41-4401.

No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the
patties hereby certify that they are not currently engaged in, and agree for the duration of the
Agreement to not engage in, a boycott of goods or services from Israel, as that term is defined
in A.RS § 35-393.

4/29/2021

9. Attestation of PCI Compliance. When applicable, the Contractor will provide the City
annually with a Payment Card Industry Data Security Standard (PCI DSS) attestation of
compliance certificate signed by an officer of Contractor with oversight responsibility.

10. Notices. Any notices that must be provided under this Agreement shall be sent to the Parties’
respective authorized representatives at the address listed below:

City of Glendale

c/o Todd Blair Supervisor, Building Maintenance
6210 W. Myrtle Avenue, Suite 111

Glendale, AZ 85301

tblair@glendaleaz.com

And

Lanmor Services, Inc.
2058 West Rose Garden Lane
Phoenix, AZ 85027

kip@lanmor.com

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year
set forth above.

“City” “Contractor”
City of Glendale, an Arizona Lanmor Services, Inc.,
municipal corporation an Arizona corporation

Kevin R. Phelps 2
City Manager ‘Title: President / Managing Partner

ATTEST:

Julie K. Bower (SEAL)
City Clerk

APPROVED AS TO FORM:

Michael D. Bailey
City Attorney

4/29/2021

LINKING AGREEMENT
BETWEEN
THE CITY OF GLENDALE, ARIZONA
AND
LANMOR SERVICES, INC.

EXHIBIT A
(PARADISE VALLEY UNIFIED SCHOOL DISTRICT
CONTRACT NO. 19-18PV-04
LOCKS, DOOR HARDWARE, RELATED PARTS AND SERVICES )

4/29/2021

pes <== Paradise Valle
PSs y

a *
B A Drrted Sechwoel istrict

1Governmon! Procurnmont Alliance Contract Extension

August 30, 2021 |

Lanmor Services, Inc. |
2058 West Rose Garden Lane

Phoenix, AZ 85027

Attn: Mr. Kip Cunningham (kip@lanmor.com, michael@lanmor.com)

Re: Extension Agreement for Contract #19-18PV-04, Locks, Door Hardware, Related Parts and Services

The above referenced contract is hereby mutually extended for an additional one (1) year period until
November 25, 2022." This is the third year of a potential five-year agreement. Please indicate your desire
to extend your contract by completing and emailing back the signed Contract Extension along with the
following documentation:

Updated Certificate of Insurance (see terms and conditions of contract to ensure compliance).
 Proot/Vverification of ROC Licensing in good standing (if applicable).
WY Proof of any other applicable licensing related to your contract.
Proof/Verification of good standing with Arizona Corporation Commission or other State’s
comparable Corporations/Business Division or Secretary of State (as applicable),
ef Current SAM Verification and/or DUNS Number.
a Updated Contact Information Sheet completed.

Please check ONE of the following appropriate boxes regarding pricing:
a No price updates at this time. Current pricing on file is accurate.

O Our contract utilizes a firm-fixed price list. We are providing an updated fixed price list for 1GPA’s
review (attached).

O Our contract pricing is based on a percentage discount off list price, We have provided new price lists
for 1GPA’s review. Please see the attached updates. Note: Percentage Discounts remain the same as
per contract terms and conditions.

O Weare aware of new price lists that will be coming available during the upcoming contract year. We
will present those when received. Current price lists will remain on file until updated price lists are
received and approved by 1GPA. Note: Percentage Discounts remain the same as per contract terms
and conditions.

O We have provided an updated cost form that includes adjustments to our labor and services rates for
1GPA's review.

Page 1 of 2

—
—

15 =_ Paradise Valiey
2 A Unified School District

1Government Procurement Aillance Contract Extensi on

August 31, 2020

lLanmor Services, Inc.

2058 West Rose Garden Lane

Phoenix, AZ 85027

Attn: Mr. Kip Cunningham (kip@lanmor.com, michael@tanmor.com)

Re: Extension Agreement for Contract #19-18PV-04, Locks, Door Hardware, Related Parts and Services 7

he above referenced contract is hereby mutually extended for an additional one (1) year period until November 25, 2021. This is the second yea
lof a potential five-year agreement. Please indicate your desire to extend by completing and emailing back the executed Contract Extension along

ith the following documentation:

¥ Updated Certificate of Insurance (see terms and conditions of contract to ensure compliance)
Proof of Licensing in good standing (if applicable)

Updated Contact Information Sheet completed
O1, Updated Master Cost Form/Price Sheet (if applicable)

Current SAM Verification

!Please check the appropriate box regarding pricing:

Our contract utilized firm-fixed pricing. We agree to hold the current prices until the next contract renewal date of 11/25/2021.

Our contract utilized percentage off MSRP/Retail pricing. The current price lists/catalogs are still applicable and percent discounts remain the
same until the next contract renewal date of 11/25/2021.

We have provided new price lists/catalog for 1GPA’s review. Please see the attached updates. (Note: Percentage Discounts should remain the
Same per contract terms and conditions.)

By signing this document, vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared|
ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

In addition, please verify that your company is providing usage reports as per the terms of your contract. If you have any questions or concerns,
please feel free to contact Wal Knorr by email: cknorr@1GPA.org.

Vendor Accep' Kel Si tug Oe Date:
Bes 09-28-2020

Printed Name: Kip L Cunningham
Title: President / Managing Partner
1GPA Authorized Signatul We

Printed Name: Christy Knorr Val | Date: g 29 ID 20

Title: Vice President

Paradise Valley Unified School District Authorized Signature:

Title: Director of Purchasing

Printed Name: Claudia Leon

OFFEROR'S PROPOSAL AND CONTRACT ACCEPTANCE

The Undersgned hereby certites understanding and compiance with the requirements in the General Terms and Conditions. Offeror |
agrees to furnish the material and/or service in compliance with all terms. conditions. specifications, and amendments in the solcttatic
any written exceptions in the Proposal

= * . sy

ee Co Jd >! Lew tele Crate A.
Federal Employer Id-antificetion Number Address
pa eT te Jin Mere. like “Se

Company Name City. State Zip
Printed Name Company Telephone Number

ss fet dee _ ~ TS es ain {ste é ones
Tithe Accounting / AP Contact Name
Primary Email (for Contract Inquines) Accounting / AP Email

Koei =
Authorized Signature

The Contractor shall no: commence any billable work or provide any material or service under this ‘contract until Contractor receives a pur
ordet/contract from a 1GPA member. The Contractor agrees 10 comply with the requirements of submitting Usage Reports ang Pur
Orders and/or Contracs to 1GPA. The contractor shall Provide monthly or quarterly (errengements to be made with 1GPA) recona
reports based on al: co tract activity to 1GPA Contractor will de invoiced from these reports. Invoices are due upon receipt

1GPA’S PROPOSAL AND CONTRACT ACCEPTANCE

The Proposai is hereby accepted:

The Contractor is now tound to sell the materials and/or services Offered to anc acoapted by 1GPA in accordance with the soliokation. inc
Bil terms. conditions. specifications, amendments, etc

This contract shail henceforth be referred to as 19-18PV, Locks, Door Hardware, Related Parts and Services

Awarded thit Tt. cay « LVU Am
This contract shall be effective this fan, «flo vembur- 2019

Signature, _ Ohecte- yg Date:__11.8.2019

Prnted Name Qisishsl Yana” Tite Wise Orysid te

ow (13) | In
me DECOR oF dcensix

{GPA *9-18PV Locks Door Hardware. Related Parts and Services Page 6 of

Pp p= — = paradise Valley
A Unified School District

1Government Procurement Alliance

November 8, 2019

Lanmor Services, Inc.
2058 West Rose Garden Lane
Phoenix, AZ 85027

Attn: Mr. Kip Cunningham (kip@lanmor.com)
RE: Request for Proposal 19-18PV — Locks, Door Hardware, Related Parts and Services

Dear Mr. Cunningham:

IGPA is pleased to announce that your company has been awarded a contract based on your firm’s proposal submitted in
response to RFP # 19-18PV:

Commodity/Contract Title:

Locks, Door Hardware, Related Parts and Services
Contractor/Vendor:

Lanmor Services, Inc.

Contract Number:

19-18PV-04

The contract is effective November 25, 2019 and will expire on November 25, 2020. The contract may be renewed
annually for up to an additional four years, if mutually agreed to by 1GPA and your firm.

Lanmor Services, Inc. has been awarded a national contract with 1GPA and may be utilized anywhere in the United
States, however, this is a multiple award and Paradise Valley Unified School District may or may not utilize your firm’s
services.

The 1GPA partnership can be of great help to participating agencies. Please feel free to provide copies of this letter to
your sales representative to assist in their work. Please review the Vendor Welcome Guide that is included in the Award
Notification Email.

If you have any questions or concerns, please feel free to contact Christy Knorr at the ] GPA office at 480/399-6366 or via
email; cknorr@1GPA.org. We look forward to working with you and your team!
Sincerely,

Christy Knorr, Vice President
1Government Procurement Alliance

1910 W. Washington St. * Phoenix. AZ, 85009

www. 1GPA.org

G = Paradise Vall
araaise Vaile
A "4 i Unified School ae

1Government Procurement Alliance

Determination for Multiple Award

Locks, Door Hardware, Related Parts and Services
RFP 19-18PV

In accordance with the requirements of A.A.C. R7-2-1031, a multiple award is necessary,
advantageous, and is in the best interest of the PVUSD/1GPA Members.

The basis for determining whether to award a multiple contract, as stated in the RFP, is based upon
consideration for Members’ experience with existing products and systems, brand continuity for
parts replacement and future expansion, contractor's ability to provide for a large diverse
Membership and geographic areas served. The awards will be limited to the least number of Offerors
that 1GPA determines is necessary to meet the needs of its Members. The contract will include a
wide variety of products and manufacturers as well as offer installation and service.

The actual use of any contract will be at the sole discretion of 1GPA Members.

Recommended for Award (alpha order):

C&I Show Hardware and Security Systems, Inc. provides both products and
services for Members located in Arizona. The pricing offered is the fourth lowest
C&I Show overall. They have 34 years of experience in the door hardware business. C&l
Hardware and has inventory on hand for many of the major manufacturers. They are the only
Security vendor to offer the Hanwha, Honeywell Access/Video, Identicard, Keyscan, and

Vanderbuilt products. The firm is in good standing with the Arizona Corporation
Systems, Inc. Commission, all commercial licenses with the Arizona Registrar of Contractors
are currently active, and has no active exclusion through the System for Award
Management.

DH Pace Company, Inc. offers products nationally and services in many parts of
the country. The pricing offered is the third lowest overall. They are the only
firm to offer products from Ceco, Curries, Door America, Door Controls,
McKinney, Mesker Group, National Guard Products, Norton Rixon, OHD, PBB
Hinges, Record USA, Schlage Electronic Security, School Guard Glass, Select,
Special Lite, Steelcraft, Timely, and Total Door. They also provided discounts for
quick ship programs from several of the major manufacturers. The firm is in
good standing with the Arizona Corporation Commission; all commercial
licenses with the Arizona Registrar of Contractors are currently active; has no
active exclusion through the System for Award Management and has an A+
rating with the Better Business Bureau.

DH Pace
Company, Inc.

1910 W. Washington St., Phoenix, AZ. 85009
www.1GPA.org

The pricing offered by Intermountain Locks & Security Supply is the lowest
Intermountain __| overall and they offered most of the manufacturers requested. They provide
Locks & Security products in the majority of the states west of the Mississippi River. They have

over 20 years of experience in the door hardware business. The firm is in good
Supply standing with the Arizona Corporation Commission and has no active exclusion
through the System for Award Management.

Lanmor Services provides products and services in Arizona and Nevada. They
offered most of the manufacturers requested and offered the lowest service
rates. The firm is in good standing with the Arizona Corporation Commission,
all commercial licenses with the Arizona Registrar of Contractors are currently
active, and has no active exclusion through the System for Award Management.

Lanmor
Services, Inc.

Marshall Best Security Corporation manufactures their own line of products and
provides products and services to the Western Region. 76% of the prices offered
Marshall Best for Market Basket items were in the lowest tier. They also offer new master key
design and set up, site surveys for new hardware and rekeys, and lock/security
; evaluations at no additional cost to the Member. No other firm offers the
Corporation Marshall Best Security line of products. The firm is in good standing with the
Corporation Commission and has no active exclusion through the System for
Award Management.

Security

Each vendor offers a comprehensive line of products and/or services to assist 1GPA Members select
the right product for their project. The vendors cover a variety of service areas. No one vendor has
the ability to meet all the needs of 1GPA Members for locks, door hardware, related parts and
services.

1GPA/PVUSD recommend Members prepare a Written Determination that specifies the reasons the
vendor was chosen to satisfy the requirements of rule R7-2-1004 Written Determinations: "Written
determinations required by Articles 10 and 11, including for any specified professional services,
construction, construction services or materials to an entity selected from a qualified select bidders
list or through a school purchasing cooperative, shall specify the reasons for the determination,
including how the determination was made.”

Based upon these factors, PVUSD and 1GPA have determined the necessity of a multiple award for
locks, door hardware, related parts and services. A single award is not advantageous to 1GPA’s
Members. The contract award recommendation is to the least number of suppliers necessary to meet
the needs of 1GPA Members.

Not Recommended for Award (alpha order):

1910 W. Washington St., Phoenix, AZ. 85009
www.1GPA.org

Anixter, Inc.

Anixter, Inc. did not provide most of the information requested. Information
submitted included forms and pricing only.

Craftmaster
Hardware, LLC

Craftmaster Hardware, LLC did not provide most of the information requested.
Information submitted included forms and pricing only.

GCON, Inc.

GCON does not carry stock for any of the manufacturers requested. The proposal
is geared towards larger projects or construction projects rather than day to day
needs. The information provided is general construction focused rather than the
requirements of the RFP. Only 11% of the market basket items priced were in
the lowest tier.

Electronic
Security
Concepts

Electronic Security Concepts experience is primarily in the electronic alarm and
security field. They did not offer a website or warehouse stock. Discount
percentages offered were in the lower range and only 13% of the items priced in
the market basket were in the lowest tier. Information provided for key
personnel was lacking detail.

Christy Kno Cuda Levu

Christy Knorr, Vice President for 1Government Claudia Leon, Director of Purchasing
Procurement Alliance (1GPA) Paradise Valley Unified School District (PVUSD)

1910 W. Washington St., Phoenix, AZ. 85009
www.1GPA.org

G
“—™® Paradise Valley 4 i
Unified School District ,

1Government Procurement Alliance

The following is a Cooperative Solicitation, released via Paradise Valley Unified School District as the lead agency
for 1Government Procurement Alliance:

Request for Proposal #19-18PV
Locks, Door Hardware, Related Parts and Services

Proposal Due Date and Time: September 26, 2019 at 1:00 P.M. Arizona Time

RFP Opening Location: Paradise Valley Unified School District - Lead Agency
15002 N. 32" Street
Phoenix, Arizona 85032
See enclosed information for submittal instructions.

Last Day for Questions: September 19, 2019
Pre-Proposal Conference: None Required

In accordance with the Arizona procurement code and rules, Competitive Sealed Proposals for the materials or services specified
will be received by the 1GPA lead agency, at the above specified location, until the time and date cited. Proposals received by
the correct time and date shall be opened and the name of each Offeror will be publicly read. All other information contained in
the Proposal shall remain confidential until award is made.

Solicitations shall be in the actual possession of the 1GPA lead agency on or prior to the time and date, and at the location
indicated above. Late solicitations shall not be considered.

Solicitations must be submitted in a sealed envelope with the Request for Proposal number and the Offerors name and address
clearly indicated on the envelope. Additional instructions for preparing a solicitation are provided herein. Offerors are strongly
encouraged to carefully read the entire solicitation document.

Questions regarding this Request for Proposal should be directed to: Claudia Leon, Director of Purchasing

Email: clleon@pvschools.net
Phone: 602-449-2071

a) /
Claudia Leon, Director of Purchasing Christy Knorr, Vice President
Paradise Valley Unified School District (PVUSD) 1Government Procurement Alliance (1GPA)

Date: August 29, 2019

1Government Procurement Alliance (1GPA) 1910 W. Washington St Phoenix, AZ 85009 Phone: 866-306-3893 Fax: 602-663-9515 Website: www.1gpa.org

TABLE OF CONTENTS

Documents Referenced

Introduction

FORM - Proposal and Acceptance

Definition of Terms

Uniform Instructions to Offerors

Uniform Terms and Conditions

Special Terms and Conditions

Scope of Work

Evaluation Criteria

Submittal Requirements & Proposal Format
FORM — Geographical Locations and Regions
FORM - Financial Disclosure Questionnaire
FORM - Non-Collusion Affidavit

FORM — EDGAR Certifications

FORM -— Debarment Certification

FORM - Antitrust Certification Statement - Texas
FORM — MWBE

FORM - Certificate of Insurance (Sample)
FORM —- W-9

EXHIBIT A — Bonfire Submission Instructions

1GPA 19-18PV Locks, Door Hardware, Related Parts and Services

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DOCUMENTS REFERENCED

You may access a complete copy of the documents referenced within this solicitation at the following web addresses:
Arizona:

Arizona Revised Statutes (A.R.S.) is available at
http:/www.azleg.state.az.us/ArizonaRevisedStatutes.asp

The Arizona School District Procurement Rules in the Arizona Administrative Code (A.A.C.) is available at
http://apps.azsos.gov/public_services/Title_07/7-02.pdf

All Other States:

For a full listing of Intergovernmental Purchasing Statutes by state, Click Here to be re-directed to 1GPA website available at:
http://1gpa.org/state-statutes/

Local Governments website (USA.gov): http://www.usa.gov/Agencies/Local_Government/Cities.shtml

Federal:

I.R.S. W-9 form (Request for Taxpayer I.D. Number) is available at
http:/Awww.irs.gov/pub/irs-pdf/fw9. pdf

Education Department General Administrative Regulations (EDGAR), 2 C.F.R. §§ 200.318-326
https://www.qgpo.gov/fdsys/pka/CFR-2014-title2-volt/xml/CFR-2014-title2-vol1-part200-subpartD.xml

1GPA 19-18PV Locks, Door Hardware, Related Parts and Services Page 3 of 47

INTRODUCTION

Who are we?

1Government Procurement Alliance (1GPA), is a non-profit national governmental purchasing cooperative which allows public
agencies to take advantage of existing contracts to purchase the goods and services they need from local and national vendors.

Eligible using members include school districts, charter schools, universities, colleges, cities, towns, municipalities, counties,
states, local governments, federal government, Native American communities, fire districts, and any other political subdivision.

What do we do?

We provide contracts for a broad range of commodities and services that are available to the Cooperative eligible members
through a government purchasing cooperative or Interlocal agreement. All of our contracts are competitively procured and
awarded in compliance with state statutes, procurement laws and regulations.

Contracts are approved and awarded by 1GPA's lead governmental entities and are only available for use and benefit of all
entities complying with state procurement laws and regulations.

Why are we preferred?

The Cooperative’s pooled purchasing power means public and private schools, cities, counties and state agencies, non-profits,
as well as colleges, universities and Native American communities can save actual budget dollars on our contracts utilizing

best business practices.

Our agency is dedicated to negotiating the best contracts with the best firms locally or nationally to ensure our members receive
quality products and services at the best price.

We service our members by providing in-house knowledge of public procurement practices in conjunction with quality business
practices to mainstream the purchasing process for large and complex solicitations that can take up to 6 to 12 months for our
members on their own.

We pride our firm on our commitment to compliance, innovation, and collaboration.

As a government purchasing cooperative, 1GPA offers its Members access to a broad range of vendors whose goods and services have
been competitively procured by 1GPA, in coordination with its governmental lead agencies. When conducting competitive solicitations,
1GPA takes all steps necessary to comply with federal, state and local procurement laws applicable to both the Lead Agency identified
in the solicitation, as well as to 1GPA. Each Member must make its own independent determination as to (1) whether the Member may,
under laws applicable to the Member, lawfully purchase particular goods or services through purchasing cooperatives, and (2) whether
the Member must comply with any additional procedures required under laws applicable to the Member prior to completing a
cooperative purchase. 1GPA makes no representations or warranties to its Members, or to any vendors, regarding such matters.

1GPA 19-18PV Locks, Door Hardware, Related Parts and Services Page 4 of 47

OFFEROR’S PROPOSAL AND CONTRACT ACCEPTANCE

The Undersigned hereby certifies understanding and compliance with the requirements in the General Terms and Conditions. Offeror further
agrees to furnish the material and/or service in compliance with all terms, conditions, specifications, and amendments in the solicitation and
any written exceptions in the Proposal.

Federal Employer Identification Number Address

Company Name City, State Zip
Printed Name Company Telephone Number

Title Accounting / AP Contact Name

Primary Email (for Contract Inquiries) Accounting / AP Email

Authorized Signature

The Contractor shall not commence any billable work or provide any material or service under this contract until Contractor receives a purchase
order/contract from a 1GPA member. The Contractor agrees to comply with the requirements of submitting Usage Reports and Purchase
Orders and/or Contracts to 1GPA. The contractor shall provide monthly or quarterly (arrangements to be made with 1GPA) reconciliation
reports based on all contract activity to 1GPA. Contractor will be invoiced from these reports. Invoices are due upon receipt.

1GPA’S PROPOSAL AND CONTRACT ACCEPTANCE

The Proposal is hereby accepted:

The Contractor is now bound to sell the materials and/or services offered to and accepted by 1GPA in accordance with the solicitation, including
all terms, conditions, specifications, amendments, etc.

This contract shall henceforth be referred to as 19-18PV, Locks, Door Hardware, Related Parts and Services

Awarded this day of 2019
This contract shall be effective this day of 2019
1GPA

Signature: Date:
Printed Name: Title:

Approved By: Paradise Valley Unified School District

Signature: Date:

Printed Name: Title:

1GPA 19-18PV Locks, Door Hardware, Related Parts and Services Page 5 of 47

DEFINITION OF TERMS

A complete list of definitions can be in the Arizona Administrative Code R7-2-1001. The terms listed below are defined as
follows:

“Attachment” means any item the Solicitation requires the Offeror to submit as part of the Proposal.

“Contract” means the combination of the Solicitation, including the Special Instructions to Offerors, Special Terms and
Conditions, and the Specifications and Statement or Scope of Work/Services; the Proposal and any Best and Final Offers; and
any Solicitation Amendments or Contract Amendments, and Member purchase orders.

“Contract Amendment" means a written document signed by the 1GPA that is issued for the purpose of making changes in
the Contract.

“Contractor” means any person who has a Contract with the 1GPA.

“Cost” means the aggregate cost of all materials and services, including labor performed by force account.

“Days” means calendar days and shall be computed pursuant to A.R.S. 1-243.

“Exhibit” means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the solicitation.

“Governing Body” means any group comprised of elected or appointed officials, such as School District Governing Boards,
City Councils, County Supervisors, Board of Regents, etc., which has the authority to make fiduciary decisions for a Member
organization.

“Gratuity” means a payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value,
present or promised, unless consideration of substantially equal or greater value is received.

“Materials” means all property, including equipment, supplies, printing, insurance and leases of property but does not include
land, a permanent interest in land or real property or leasing space.

“Member” means the non-profit entities, public and private schools (including independent school districts and charter schools),
education service centers, colleges, universities, municipalities, counties, political subdivisions, and other governmental entities

and agencies throughout the United States that have followed local governing authority allowing them to utilize contracting
vehicles procured and administered by 1GPA.

“Offeror” means a person submitting a Proposal in response to a Request for Proposals
“Person” means any corporation, business, individual, union, committee, club, other organization or group of individuals.

“Purchase Order or PO” means the agreed-upon purchase order or other form of binding contract document between the
1GPA member and the Vendor which is used in making a purchase under a 1GPA contract.

“Responsible Bidder or Offeror” means a person who at the time of contract award has the capability to perform the Contract
requirements with the integrity and reliability which will assure good faith performance.

“Responsive Bidder or Offeror” means a person who submits a bid or proposal which conforms in all material respects to the
Invitation for Bids or Request for Proposals.

“Services” means the furnishing of labor, time or effort by a contractor or subcontractor which does not involve the delivery of
a specific end product other than required reports and performance, but does not include employment agreements or collective
bargaining agreements.

“Solicitation” means an Invitation for Bids (“IFB”), a Request for Proposal (“RFP”), or a Request for Qualification (“RFQ”).

“Subcontract” means any Contract, express or implied, between the Contractor and another party or between a subcontractor
and another party delegating or assigning, in whole or in part, the making or furnishing of any material or any service required
for the performance of the Contract.

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Inquiries

A.

Duty to Examine - It is the responsibility of each Offeror to examine the entire Solicitation, seek clarification in writing, and
check its Proposal for accuracy before submitting the Proposal. Lack of care in preparing a Proposal shall not be grounds
for withdrawing the Proposal after the Proposal due date and time nor shall it give rise to any Contract claim.

Solicitation Contact Person - Any inquiry related to a Solicitation, including any requests for or inquiries regarding
standards referenced in the Solicitation, shall be directed solely to the Solicitation contact person.

Submission of Inquiries - Questions and/or clarifications concerning this RFP will be accepted in writing through September
19, 2019 by 5:00 p.m. Request may be transmitted via facsimile or email. Written responses to all written inquiries will be
provided and distributed to all recipients of this RFP. Responses and addenda to this RFP, if necessary, are scheduled to
be issued by September 20, 2019 by 5:00 p.m. No Offeror may rely upon oral responses made by any 1GPA employee or
any representative. Questions and/or clarifications concerning this RFP shall be directed to Claudia Leon, Director of

Purchasing, clleon@pvschools.net, or Fax 602-449-2081.

Solicitation Amendments/Addenda - The Solicitation shall only be modified by a Solicitation Amendment or Addendum.
1GPA will not be responsible for Offerors adjusting their proposal based on oral instructions by any member of 1GPA or lead
District Personnel.

Pre-Proposal Conference - If a Pre-Proposal Conference has been scheduled under this Solicitation, the date, time, and
location shall appear on the Solicitation cover sheet or elsewhere in the Solicitation. An Offeror should raise any questions
it may have about the Solicitation or the procurement at that time. An Offeror may not rely on any verbal responses to
questions at the conference. Material issues raised at the conference that result in changes to the Solicitation shall be
answered solely through a written Solicitation Amendment or Addendum.

Proposal Opening: Proposals shall be opened on the date and time, and at the place designated on the cover page of this
document, unless amended in writing by 1GPA. The name of each Offeror shall be read at this time. All Offers and any
modifications and other information received in response to the Request for Proposals shall be shown only to authorized
1GPA personnel having a legitimate interest in the evaluation. After contract award, the Proposals and evaluation document
shail be open for public inspection.

Time Stamp: Proposals will be time stamped when received. They will be accepted up to but no later than the time indicated
in the Request for Proposal (RFP). Proposals received after the time stated in the RFP will not be considered and will remain
unopened. Offeror assumes the risk of any delay in the U.S. Mail. Whether sent by mail or by means of personal delivery,
the Offeror assumes responsibility for having his Proposal deposited on time at the place specified.

Persons with Disabilities - Persons with a disability may request a reasonable accommodation, such as a sign language
interpreter, by contacting the appropriate Solicitation contact person. Requests shall be made as early as possible to allow
time to arrange the accommodation.

Proposal Preparation

A.

Forms - A Proposal shall be submitted either on the forms provided in this Solicitation or their substantial equivalent. Any
substitute document for the forms provided in this Solicitation will be legible and contain the same information requested on
the form.

Typed or Ink Corrections - The Proposal should be typed or in ink. Erasures, interlineations or other modifications in the
Proposal should be initialed in ink by the person signing the Proposal. Modifications shall not be permitted after Proposals
have been opened except as otherwise provided under R7-2-1030.

Signature(s) on Proposals - The Proposal and Contract Acceptance document must be submitted with an original ink
signature by the person authorized to sign the Proposal. Failure to sign the Proposal and Contract Acceptance document
may result in rejection of the Proposal.

Exceptions to Terms and Conditions - All exceptions included with the Proposal shall be submitted in a clearly identified
separate section of the Proposal in which the Offeror clearly identifies the specific paragraphs of the Solicitation where the

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exceptions occur. Any exceptions not included in such a section shall be without force and effect in any resulting Contract
unless such exception is specifically referenced by the Procurement Officer in a written statement. The Offeror’s preprinted
or standard terms will not be considered as a part of any resulting Contract. All exceptions that are contained in the Proposal
may negatively affect the solicitation evaluation based on the evaluation criteria as stated in the Solicitation or result in
rejection of the Proposal. No exceptions included in the Proposal shall become part of the resulting Contract unless agreed
and accepted to by 1GPA.

Subcontracts - Offeror shall clearly list any proposed subcontractors and the subcontractor's proposed responsibilities in
the Proposal.

Cost of Proposal Preparation - 1GPA will not reimburse any Offeror the cost of responding to a Solicitation.

Solicitation Amendments/Addenda - Unless otherwise stated in the Solicitation, each Solicitation Amendment or
Addendum shall be acknowledged by the person signing the Proposal. Failure to acknowledge a material Solicitation
Amendment or Addendum or to follow the instructions for acknowledgement of the Solicitation Amendment/Addendum may
result in rejection of the Proposal.

Provision of Tax Identification Numbers - Offerors are required to provide their Federal Tax Identification number, if
applicable, in the space provided on the Proposal and Acceptance Form and provide the tax rate and amount, if applicable,
on the Proposal Cost Sheet.

Taxes:

1. Federal Excise Tax - Arizona School Districts/Public Entities are exempt from certain Federal Excise Tax on
manufactured goods.

2. Transaction Privilege Taxes - Arizona School Districts/Public Entities are subject to all applicable state and local
transaction privilege taxes. Transaction Privilege Taxes in Arizona include State, County and City taxes.

3. Property Taxes - Arizona School Districts/Public Entities do not pay state property taxes.

4. Taxes on Shipping - Transaction privilege tax may not be collected on delivery charges to the Member's location if
separately stated on the invoice.

5. Payment of Taxes — Member is responsible for payment for all taxes listed on the invoice. Contractor is responsible
for collection such taxes and shall forward all taxes to the proper revenue office.

All Other States - Other states may have different tax requirements and laws. The tax laws in each state shall be followed
by the awarded vendor. It is the responsibility of the vendor to be familiar with the laws and statutes in the state in which
they are conducting business.

Disclosure - If the firm, business, or person submitting this Proposal has been debarred, suspended or otherwise lawfully
precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any
Federal, state, or local government, or if any such preclusion from participation from any public procurement activity is
currently pending, the Offeror shall fully explain the circumstances relating to the preclusion or proposed preclusion in the
Proposal. The Offeror shall include a letter with its Proposal setting forth the name and address of the governmental unit,
the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant
circumstances relating the suspension or debarment. If suspension or debarment is currently pending, a detailed description
of all relevant circumstances including the details enumerated above must be provided.

Solicitation Order of Precedence - In the event of a conflict in the provisions of this Solicitation and any subsequent
contracts, the following shall prevail in the order set forth below:

1. Addenda/Amendments;
2. Special Instructions, Terms and Conditions;

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Uniform General Terms and Conditions;
Scope of Work/Specifications:
Attachments;

Exhibits;

Uniform Instructions to Offerors.

NOARwW

Delivery - Unless stated otherwise in the Solicitation, all prices shall be F.O.B. Destination and shall include all delivery and
unloading at the destination(s). Contractor shall provide delivery of goods, and/or performance of services in accordance
with the needs of the 1GPA Member. Products delivered must conform to the products listed under this contract and may
not be substituted with nonconforming products. Contractor agrees to pay for and arrange for return of goods that are
defective.

Submission of Proposal

A.

Sealed Envelope or Package - Each Proposal shall be submitted to the location identified in this Solicitation, in a sealed
envelope or package that identifies its contents as a Proposal and the Solicitation number to which it responds. The
appropriate Solicitation number should be plainly marked on the outside of the envelope or package.

Electronic Submission - If determined by 1GPA that electronic submission of Proposals is advantageous, 1GPA will include
the electronic submission requirements as well as if the electronic submission is mandatory or optional in the Special
Instructions, Terms and Conditions section of the solicitation. Unless otherwise instructed, a facsimile or electronically
submitted Proposal shall be rejected.

Proposal Amendment or Withdrawal - An Offeror may modify or withdraw a Proposal in writing at any time before Proposal
opening if the modification or withdrawal is received before the Proposal due date and time at the location designated in the
Solicitation. A Proposal may not be amended or withdrawn after the Proposal due date and time except as otherwise
provided under R7-2-1044.

Public Record/Confidentiality - Under applicable law, all Proposals submitted and opened are public records and must be
retained by 1GPA. Proposals shall be open to public inspection after Contract award, except for such Proposals deemed to
be confidential by 1GPA pursuant to R7-2-1006.

If Offeror believes that its proposal contains trade secrets or other proprietary data not be disclosed as otherwise required
by A.R.S. §39-121, a statement advising 1GPA of this fact shall accompany the Proposal, and the information shall be so
identified wherever it appears. Requests to deem the entire Proposal as confidential, contract terms and conditions, pricing,
and information generally available to the public are not considered confidential information under this Section.

Certification - By signing the Proposal and Acceptance form or other official contract form, the Offeror certifies that:

1. The prices have been arrived at independently, without consultation, communication or agreement, for the purpose of
restricting competition, as to any matter relating to such prices with any other Offeror or with any competitor; the prices
which have been quoted have not been nor will not be disclosed directly or indirectly to any other Offeror or to any
competitor; nor attempt has been made or will be made to induce any person or firm to submit or not to submit, a
Proposal for the purpose of restricting competition. It did not engage in collusion or other anti-competitive practices in
connection with the preparation or submission of its Proposal; and

2. It does not discriminate against any employee, applicant for employment or person to whom it provides services because
of race, color, religion, sex, national origin, or disability, and that it complies with all applicable federal, state, and local
laws and executive orders regarding employment, Federal Executive Order 11246 and A.R.S. §41-1461 through 1465;
and

3. The Offeror warrants that it and all proposed subcontracts will maintain compliance with Federal Immigration and
Nationality Act (FINA), ARS § 41-4401 and § 23-214, and all other Federal immigration laws and regulations related to
the immigration status of its employees which requires compliance with Federal immigration laws by employers,
contractors and subcontractors in accordance with the E-Verify Employee Eligibility Verification Program; and

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