IGA1137A.MAG.LITCHFIELD

MAG Agreement No. 1137A-0E Task Order 08 
 
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ACTIVE TRANSPORTATION PROJECT AGREEMENT BETWEEN 
MARICOPA ASSOCIATION OF GOVERNMENTS 
AND THE CITY OF GLENDALE FOR THE 
LITCHFIELD ROAD ACTIVE TRANSPORTATION IMPROVEMENTS 
 
 
This agreement (“Agreement”) is between the Maricopa Association of Governments (“MAG”), an Arizona 
non-profit corporation, and the City of Glendale, an Arizona municipal corporation (“CITY”), collectively 
referred to as the “Parties,” or individually as a “Party.”  
 
This Agreement shall become effective as of the last date of execution below and shall continue in full force 
and effect until January 30, 2023.  MAG and CITY view this Agreement as a mutually beneficial relationship. 
 
A) Statutory Authorization Agreement 
 
The Parties are authorized to enter into this Agreement by Arizona Revised Statutes §§ 28-6308 and 28-
6353.  
 
B) Purpose of the Agreement 
 
The purpose of this Agreement is to identify and define the level of financial participation by CITY and MAG 
to prepare the Multi Use Path – US60/USBR – 90 Apache Junction S. Superstition Mountain Drive to 
Goldfield Road (“PROJECT”).  
 
The PROJECT will be completed through a MAG On-Call Contract using a consultant(s) from the approved 
Pedestrian and Bicycle Facilities Design Assistance Program and Bicycle and Pedestrian Master Plans and 
First Time Updates On-Call Consultant list. The cost of this PROJECT will not exceed $48,012.  
 
C) Mission/Goal Statement 
 
The goal of the PROJECT is to provide Project Assessment for the Multi Use Path – US60/USBR – 90 
Apache Junction S. Superstition Mountain Drive to Goldfield Road for the CITY. 
 
D) Study Funding 
 
1. 
MAG is the recipient of Surface Transportation Block Grant Program Funds as described in the 
amendments and modifications to the Fiscal Year 2022-2025 Transportation Improvements Plan (TIP). 
 
2. 
The consultant contract for the PROJECT will be for an amount not to exceed $48,012. Subject to the 
availability of funding and approval of their respective governing bodies, funding for the PROJECT will 
be shared among the Parties as follows: 
 
The original amount allocated to the CITY for the PROJECT is $48,012. Subject to the availability of 
funding and approval of their respective governing bodies, funding for the PROJECT will be shared 
among the Parties as follows.  
 
Maricopa Association of Governments 
 
$  82,211 
 
94.3% 
CITY/TOWN match 
 
 
 
$    4,969 
 
  5.7% 
Total / Subtotal 
 
 
 
 
$  87,180 
 
100% 
 
3. 
Cost adjustments:  The MAG/CITY proportional share for the awarded funds is to be split 94.3/5.7 for 
any amount less than or equal to original allocated amount of $48,012. If at any time during the Project 
MAG anticipates that there will be cost overruns, MAG will immediately notify CITY and schedule a 
meeting to discuss the status of the Project. If the cost for the consultant is more than the original 
allocated amount (including proportional share), it will be the CITY’s responsibility to cover excess 
costs.

MAG Agreement No. 1137A-0E Task Order 08 
 
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4. 
CITY financial participation is limited to paying CITY’S share including addition CITY local funds as 
provided in paragraphs 3 above.  It shall be MAG’s responsibility to enter into the consultant contract.  
 
5. 
MAG will invoice CITY for CITY’S share within thirty (30) calendar days of execution of this Agreement. 
CITY shall make payment to MAG within thirty (30) calendar days after receipt of invoice.  The financial 
contribution of both Parties shall be deposited into the specified account no later than sixty (60) 
calendar days after payment of invoice. MAG shall maintain billing accounts and financial records 
during and for three (3) years after the completion of this Agreement and will produce the same to 
CITY upon CITY’S written request. 
 
6. 
All notices or demands required to be given pursuant to the terms of this Agreement shall be given to 
the other Party in writing, delivered in person, sent by confirmed email, deposited in the United States 
mail, postage prepaid, registered or certified mail, return receipt requested, or deposited with any 
commercial air courier or express service at the addresses set forth below, or to such address as the 
Parties may substitute by written notice given in the manner described in this paragraph. 
 
For MAG: 
 
Eric J. Anderson 
Executive Director 
Maricopa Association of Governments 
302 North First Avenue, Suite 300 
Phoenix, Arizona 85003 
602-254-6300 
 
For the CITY 
 
Patrick Sage 
Transportation Planner 
City of Glendale 
6210 W Myrtle Ave, Suite 112 
Glendale, AZ 85301 
623-930-2945 
 
Notices shall be deemed received on date delivered, if delivered by hand; on the day it is sent by 
confirmed email; on the second day after its deposit with any commercial air courier or express service; 
or, if mailed, ten (10) calendar days after the notice is deposited in the United States mail as above 
provided; and on the delivery date indicated on receipt if delivered by certified or registered mail.  Any 
time period stated in a notice shall be computed from the time the notice is deemed received.  Notices 
sent by confirmed email shall also be sent by regular mail to the recipients at the above addresses. 
This requirement for duplication notice is not intended to change the effective date of the notice sent 
by confirmed email. 
 
7. 
In the event that the MAG funds required for performance of this Agreement are withdrawn or are not 
available for funding, this Agreement, without penalty to any of the Parties, may be immediately 
terminated; and any unspent financial contribution paid by CITY will be returned to CITY. 
 
8. 
After the PROJECT has been completed and the final retainage invoice has been paid to the 
consultant, the CITY will invoice MAG within 30 days for reimbursement of CITY’S SHARE that has 
not been spent (if any). 
 
E) General Terms and Conditions of the Agreement 
 
1. 
Governing Law.  This Agreement is entered into in Arizona and shall be construed and interpreted 
under the laws of the State of Arizona.

MAG Agreement No. 1137A-0E Task Order 08 
 
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2. 
Severability.  If any provision of this Agreement is declared invalid, illegal or unenforceable, that 
provision shall be severed from the Agreement, and the remaining provisions shall otherwise remain 
in full force. 
 
3. 
Hold Harmless.  MAG and CITY (each as “Indemnitor”) agree to indemnify, defend, and hold harmless 
the other Party  (as “Indemnitee”) from and against any and all claims, losses, liability, costs, or 
expenses (including, but not limited to, reasonable attorneys' fees) (hereinafter collectively referred to 
as "Claims”) arising out of the bodily injury of any person (including death) or property damage and 
any other claims (including, but not limited to, claims of derivative or vicarious liability), which are 
caused by the act, omission, negligence, misconduct or other fault of the Indemnitor, its officers, 
officials, agents, employees or volunteers. 
 
4. 
This Agreement shall not be construed to imply authority to perform tasks, or accept any responsibility, 
not expressly set forth herein. 
 
5. 
This Agreement shall be strictly constructed against the creation of a duty or responsibility unless the 
intention to do so is clearly and unambiguously set forth herein. 
 
6. 
This Agreement shall be subject to cancellation for conflict of interest without penalty or further 
obligations as provided by A.R.S. § 38-511. 
 
7. 
This Agreement constitutes the entire understanding of the Parties and supersedes all previous 
representations, written or oral, with respect to the services specified herein.  This Agreement may not 
be modified or amended except by a written document, signed by authorized representatives of each 
Party. 
 
8. 
Each Party hereby warrants and represents that it has full power and authority to enter into and perform 
this Agreement, and that the person signing on behalf of each has been properly authorized and 
empowered to enter into this Agreement.  Each Party further acknowledges that it has read this 
Agreement, understands it, and agrees to be bound by it. 
 
9. 
 Each of the following shall constitute a material breach of this Agreement and an event of default 
("Default") hereunder: A Party's failure to observe or perform any of the material covenants, conditions 
or provisions of this Agreement to be observed or performed by that Party ("Defaulting Party"), where 
such failure continues for a period of thirty (30) days after the Defaulting Party receives written notice 
of such failure from the non-defaulting party, provided however that such failure shall not be a Default 
if the Defaulting Party has commenced to cure the Default within such thirty (30) day period and 
thereafter is diligently pursuing such cure to completion, but the total aggregate cure period shall not 
exceed ninety (90) days unless the Parties agree in writing that additional time is reasonably necessary 
under the circumstances to cure the default. In the event a Defaulting Party fails to perform any of its 
material obligations under this Agreement and is in Default, the non-defaulting party, at its option, may 
terminate this Agreement. Further, upon the occurrence of any Default and at any time thereafter, the 
non-defaulting party may, but shall not be required to, exercise any remedies now or hereafter 
available to it at law or in equity. 
 
10. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public 
Law 101-336, 42 U.S.C. 12101-12213) and all applicable Federal regulations under the Act, including 
28 CFR Parts 35 and 36. The Parties to this Agreement shall comply with Executive Order Number 
2009-09 issued by the Governor of the State of Arizona and incorporated by reference regarding “Non-
Discrimination.” 
 
11. Non-Availability of Funds: Every obligation of the Parties under this Agreement is conditioned upon 
the availability of funds appropriated or allocated for the fulfillment of such obligations. If funds are not 
allocated and available for the continuance of this Agreement, this Agreement may be terminated by 
the Parties at the end of the period for which the funds are available. No liability shall accrue to the

MAG Agreement No. 1137A-0E Task Order 08 
 
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Parties in the event this provision is exercised, and the Parties shall not be obligated or liable for any 
future payments as a result of termination under this paragraph. 
 
12. In the event of any controversy, which may arise out of this Agreement, the Parties agree to abide by 
arbitration as is set forth for public works contracts if required by A.R.S. § 12-1518. 
 
13. The Parties shall comply with the applicable requirements of A.R.S. § 41-4401. 
 
14. The Parties shall comply with all applicable laws, rules, regulations and ordinances, as may be 
amended. 
 
15. In accordance with Arizona law, attached is the written determination of each Party's legal counsel 
that the Parties are authorized under the laws of this State to enter into this Agreement and that the 
Agreement is in proper form. 
 
 
 
(Signature page follows)

MAG Agreement No. 1137A-0E Task Order 08 
 
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement. 
 
CITY, an Arizona municipal corporation 
 
 
 
 
By:  
 
 
 
 
 
 
Jerry Weiers 
Mayor 
City of Glendale 
 
Date:   
 
 
 
 
 
 
 
 
 
 
 
 
 
Attest:  
 
 
 
 
 
 
 
 
By:  
 
 
 
 
 
 
Julie K. Bower 
City Clerk 
City of Glendale 
 
 
Maricopa Association of Governments, an Arizona non-profit corporation 
 
 
 
 
By:  
 
 
 
 
 
 
Eric J. Anderson 
Executive Director 
 
 
Date:   
 
 
 
 
 
 
 
 
 
 
 
 
Reviewed as to form by General Counsel for Maricopa Association of Governments, and Counsel 
for the CITY 
 
I have reviewed the above referenced Agreement between MAG and the CITY, an agreement proper in 
form and within the powers and authority granted to the CITY under the laws of the State of Arizona. 
 
No opinion is expressed as to the authority of MAG to enter into this Agreement. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Michael Bailey  
 
 
 
 
Kathryn Gasior 
CITY Attorney  
 
 
 
             Maricopa Association of Governments 
City of Glendale 
 
 
              
General Counsel

MAG Agreement No. 1137A-0E Task Order 08 
 
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APPENDIX A - SCOPE OF SERVICES 
 
 
MARICOPA ASSOCIATION OF GOVERNMENTS (“MAG”) 
TASK ORDER NO. 08 
 
ON-CALL CONTRACT NO. 1137A-0E, LOKAHI, LLC 
PEDESTRIAN AND BICYCLE FACILITIES DESIGN ASSISTANCE PROGRAM ON-CALL AND MAG 
BICYCLE AND PEDESTRIAN MASTER PLANS AND FIRST TIME UPDATES ON-CALL 
 
 LITCHFIELD ROAD ACTIVE TRANSPORTATION IMPROVEMENTS 
MAG PROJECT NO. 0600-0145-22-E001-1137A-0E.000008 
 
TASK ORDER SUMMARY 
 
The purpose of this section is to outline the major tasks required to be performed by Lokahi, LLC in order 
to produce the needed analyses and deliverables to City of Glendale (COG) and MAG. The project 
Studies/Project Assessment/Preliminary Engineering projects will reference the MAG Active Transportation 
Plan 2020, the National Association of City Transportation Officials (NACTO) Urban Bikeway Design Guide, 
and American Association of State Highway and Transportation Officials (AASHTO) Standards. Studies will 
also include pertinent City of Glendale standards for multi-modal connectivity. 
 
The proposed project will address active transportation needs along 2.5 miles of Litchfield Road, between 
Missouri and Northern avenues, in the area immediately east of Luke Air Force Base (AFB). Litchfield Road 
is an arterial street with an AADT between 16,600 and 19,500 vehicles. The corridor contains four signalized 
intersections, and a posted speed limit that transitions from 35 to 45 mph. The street is configured with two 
travel lanes in both directions and a center left turn lane that converts to dedicated left turn lanes at the 
signalized intersections. Currently, the corridor contains multiple segments with no sidewalk, resulting in 
substantial gaps. The project will close those gaps by constructing 3.8 miles of 6-ft wide concrete sidewalk 
(12,800 ft west side and 5,050 ft east side) to provide continuous pedestrian facilities. The project will also 
evaluate options to provide consistent, predictable spaces for bicyclists to occupy, to better meet the 
expectations of bicyclists and automobile drivers. Litchfield Road does not have any bike facilities in the 
project corridor. This project will assess the feasibility of installing bike lanes or some other bike facility 
through the corridor. New street lighting will be included to improve safety. Luke AFB is located immediately 
west of the project and comprises 37% of the land use within 0.5 miles of the project corridor. Other uses 
include AFB compatible (28%), residential (17%) and industrial (18%). 
 
The Scope of Services described below shall not be modified except at MAG’s request or with MAG’s 
concurrence. Any services rendered by Lokahi, LLC (“CONSULTANT”) that MAG considers to be outside 
the Scope of Services of this Task Order shall not be the responsibility of MAG. 
 
TOTAL TASK ORDER BUDGET 
 
The CONSULTANT budget is attached.  The total amount of this Task Order shall not exceed $87,164.71.   
 
SCOPE OF SERVICES 
 
Task 1. General Coordination and Project Administration Refine Scope of Services and Schedule  
 
The CONSULTANT will meet with MAG and the City of Glendale (COG) to review the project 
approach, schedule, specific requirements, and administrative procedures needed to complete 
this initial phase of the project. The Team will also visit the project site to discuss design issues 
and recommendations for specific site conditions. The Pedestrian and Bicycle Facilities is 
proposed to occur parallel to Litchfield Road. The project has a limited budget, and the 
CONSULTANT will work with the COG to establish what elements or segments of the pedestrian

MAG Agreement No. 1137A-0E Task Order 08 
 
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and bicycle facilities can be completed initially and what features may need to be addressed by 
future efforts. CONSULTANT, in consultation with the COG, shall develop a formal written list of 
key stakeholders who will be asked to participate in developing pedestrian/bicycle improvements 
in the project area as defined above. At this time, the Stakeholder list will include COG, MAG, 
area businesses leaders and AFB. 
The sub-tasks required to complete this task are as follows: 
1.1 
Site Visit/ Kick-Off/Programming Meeting: CONSULTANT will meet with members from 
MAG and COG will visit the site to determine existing conditions and possible design 
considerations. CONSULTANT will take digital images of the various site conditions for 
future reference and inclusion in the documentation of the project if needed. 
CONSULTANT will coordinate meeting with MAG, COG and the Design Team to prepare 
for successful completion of project. Meeting notes will be prepared by CONSULTANT 
1.2 
Outline Goals and Approach: Outline and define the goals specific to this project. 
1.3 
Coordinate Project Schedule: Review the initial project schedule to accommodate scope 
adjustments. 
1.4 
Identify Existing Data: Identify and assign responsibilities for initial data exchange of 
pertinent information available or to be provided by the COG or other agencies. 
1.5 
Design Standards Review: CONSULTANT will also review AASHTO Pedestrian and 
Bicycle Facilities design standards and COG’s Transportation/Active Transportation 
Master Plans, and MAG Active Transportation Plan 2020, and Complete Streets Guide 
2011, for preparation of a conceptual pedestrian and bicycle facilities alignment and 
possible linkages to other existing or future multi-modal pedestrian and bicycle facilities 
ways. 
1.6 
Identify Stakeholders: CONSULTANT, in consultation with COG, shall develop a formal 
written list of key stakeholders who will be asked to participate in developing 
pedestrian/bicycle improvements in the project area as defined above. At this time, the 
stakeholder list will include COG, area businesses leaders and AFB. 
 
Deliverables 
 
1. 
Refined Scope of Services:  Based on Kick-off Meeting/Site Visit with COG, MAG and 
stakeholders a refined scope of services. A detailed list of activities will be created to 
address project specific issues as needed.  Note the refined scope of services will be made 
to work within the existing project budget, if additional services are required CONSULTANT 
will notify COG and MAG for a determination of changes. 
2. 
Meeting Notes:  Document the Kick-off Meeting with meeting notes that include upcoming 
action items and milestone dates/deliverables, distributed to participants and identified 
stakeholders. 
3. 
Updated Schedule:  A revised schedule to reflect milestones, submittal and approval dates 
based on feedback from the kick-off meeting. 
4. 
Field Notes:  Field notes with photographs of the site visit. 
 
Task 2. Data Collection & Analysis 
 
The CONSULTANT will request from the COG all available information relating to the project 
area. Data shall include approved site plans; utility plans; base maps (topo, survey, ALTA, 
survey, ROW, easements, etc.); existing aerial photos; and other information identifying the 
location of streets, public rights of way, existing utilities, and existing and planned transportation 
facilities for all modes of transportation including public transit, bicycles, pedestrians, and 
automobiles. Inventories of existing general land uses in a ¼ mile radius shall also be provided, 
as well as information about planned street or utility modifications in the project area. Other data 
relevant to planning pedestrian/bicycle facilities shall be collected as mutually agreed to by the 
CONSULTANT, the COG, and the MAG Program Manager. CONSULTANT shall prepare a report

MAG Agreement No. 1137A-0E Task Order 08 
 
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for the COG and the MAG Program Manager, documenting the data collected and its relevance 
to the study area as a deliverable. 
 
Collect available relevant data pertinent to on- and off-site conditions and regulations or 
procedures, which may influence the design concepts. General data pertaining to grades, 
hydrology, visual character, vegetation, land use, easements, and utility information will be 
identified. In addition to these site factors, information pertaining to utilities, engineering 
constraints, site visibility, pedestrian and bicycle facilities design, lighting considerations, 
maintenance concerns and COG design guidelines will be considered. CONSULTANT will 
develop base sheets for this project. 
2.1 
Obtain Existing Data: Obtain available site data and coordinate with the COG staff to 
develop base mapping data. The main focus will be acquiring base data and that will serve 
as the basis for this design evaluation. 
 
2.2 
Review Existing Data: Coordinate with the COG to identify information included in 
previous documentation pertinent to the project. 
 
2.3 
Review Survey Data: Coordinate with the COG to identify desired limits of the project and 
identify where existing data is available with a focus on the adjacent project topographic 
data and geotechnical report which will be the basis for this project design 
 
2.4 
Coordinate Base Sheets: Coordinate with the COG to confirm the best means for 
developing a cost-effective base map for the pedestrian and bicycle facilities segment. The 
base data provided by COG will be the base data used to develop our base sheets no 
additional survey has been included.  It is anticipated the base will be a hybrid of 
commercially available aerial photographs, COG data and Maricopa County data. 
 
2.5 
Review the Mapping: Obtain available aerial imaging from in house stock resources, COG 
and survey data for use as base information. CONSULTANT will utilize existing aerial 
imagery from available resources to obtain an aerial photograph depicting existing site 
features current to the date of the data. 
 
2.6 
Review Adjacent Land Use: Review existing land use for areas adjacent to the Pedestrian 
and Bicycle Facilities corridor. Discuss and define the COG’s knowledge of proposed and 
adjacent land uses. 
 
2.7 
Identify Right of Way, Tracts Easements: Identify existing tracts, to whom the tracts are 
dedicated and for what purpose. Identify right-of-way easements, ownership and determine 
areas where new easements will be required. ROW easement ownership will be identified 
with coordination assistance from the city.  
 
2.8 
Review Existing COG and MAG Proposed Multi-Modal Travel Routes: Obtain and 
review information of existing and proposed pedestrian travel routes, which may link to this 
trail corridor. These should include roadway sidewalks, bus routes, pedestrian and bicycle 
facilities, pedestrian links, etc. 
 
2.9 
Review Hydrology information: Obtain and review readily available hydrology reports 
and documents previously prepared and provided by the COG or obtained by the civil 
engineer that address drainage conditions associated with this site.

MAG Agreement No. 1137A-0E Task Order 08 
 
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2.10 
Stakeholder Meeting #1 of 3: The goal of this meeting is to gather information in an open 
“brainstorming” session with the stakeholders at a single meeting or “grouped” meetings 
back-to-back during one trip. It is anticipated this meeting would be held at city hall.  If 
stakeholders are unable to attend in person virtual attendance will be accommodated. 
 
 
Deliverables 
 
A. 
Draft Base Map: A draft Base Map for review by COG, MAG and stakeholders. 
B. 
Meeting Notes: Document the Stakeholder Meeting #1 with meeting notes that include 
upcoming action items and milestone dates/deliverables, distributed to COG, MAG, 
participants and identified stakeholders. 
C. 
Data Inventory Memorandum. 
 
Task 3. Data Analysis 
 
The CONSULTANT will analyze and review the data collected. The Core Team as defined by COG 
and Luke AFB in the kick-off meeting and stakeholders shall provide input on issues and needs to 
consider in planning the pedestrian facilities.   
 
3.1 
Base Map Update:  Review Draft Base Map and receive feedback from COG and 
Stakeholders.  Update Base Map 
3.2 
Review Proposed Plan(s) Impacts:  Review COG, AFB, utility companies and private 
development impacts to the corridor.  Summarize in memo and map. 
3.3 
Preliminary Pedestrian and Bicycle Facilities Alignment Alternatives:  Prepare initial 
alternatives for review. 
3.4 
Preferred Alternative:  Based on input from the review meeting a Preferred Alternative 
Alignment will be created. 
3.5 
Review Meeting #2 of 3: Attend a meeting to review the Preliminary Pedestrian and Bicycle 
Facilities Alignment Alternatives. Discuss and Select the Preferred Alignment.  If 
stakeholders are unable to attend in person virtual attendance will be accommodated. 
3.6 
Public Meeting:  Attend and present at a public meeting in an open house format.  Public 
feedback will be acquired from comment cards, marked up boards.  COG will set up 
meeting location, post invite and post to city’s website for feedback. 
 
Deliverables 
 
1. 
Draft Base Map:  A draft Base Map for review by COG, MAG and Stakeholders. 
2. 
Preliminary Pedestrian and Bicycle Facilities Alignment Alternatives: Preliminary 
Pedestrian and Bicycle Facilities Alignment Alternatives “roll plot” format. 
3. 
Preferred Alternative: Preferred Alternative Pedestrian and Bicycle Facilities Alignment “roll 
plot” format. 
4. 
Meeting Notes: Document of the Review Meeting #2 with meeting notes that include 
upcoming action items and milestone dates/deliverables, distributed to COG, MAG, 
participants and identified stakeholders. 
5. 
Public Meeting Materials: Roll plot of Preferred Alternative, comment cards, sign-ins, 
materials for marking up roll plot by public. 
 
Task 4. Preliminary Design/Project Assessment Report 
CONSULTANT will prepare a Project Assessment (PA) that summarizes the initial conditions of 
the project and follow the specific format provided by MAG for the preparation of this document. 
The PA will be prepared in a draft format and submitted for review by MAG and the COG. 
Following their review, a meeting will be scheduled to discuss the review comments and any 
clarifications to be incorporated.

MAG Agreement No. 1137A-0E Task Order 08 
 
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4.1 
Initial document preparation: Prepare the written document using the format provided by 
MAG. Submit the draft document to MAG and the COG for review. Portions of this 
document will likely require assistance from City Staff. The draft report will document 
identification of project goals, existing conditions, desired program, stakeholder and public 
input, interagency coordination, alternatives studied, preferred alternative, Sketch up 
model perspective graphics of design intent, order of magnitude costs and concept plan 
documents. 
4.2 
Submit Draft Document to MAG and COG for review. 
4.3 
Review Meeting #3 of 3: Review with COG and MAG Results of public and stakeholder 
input along with comments prior to finalization of Project Assessment Report 
4.4 
Finalize Project Assessment: CONSULTANT will edit the PA based on the comments 
received and prepare a final PA for final review and approval by MAG and the COG. The 
final report will document identification of project goals, existing conditions, program, 
stakeholder and public input, interagency coordination, alternatives studied, preferred 
alternative. 
4.5 
Submit Final Project Assessment Report for Review/Approval: The plan sheets, draft report 
and support documentation will be organized into a collective submittal package. These 
documents will be submitted for review by MAG and the COG and minor adjustments will 
be addressed. 
 
The report is anticipated to include the following: 
• Introduction  
• Background Data  
• Project Scope  
• Project Development Consideration  
• Environmental Requirements (brief description): (Based on Information Provided by 
COG) 
• Species investigation (animals and plants) (COG) 
• Wetland and Riparian areas (COG) 
• Flood Plain encroachment (COG) 
• Section 401/404 (COG) 
• Section 4-f impacts (COG) 
• Potential contaminants (COG) 
• Social or economic impacts (COG) 
• Cultural Resources (COG) 
• Scenic or Historic Route (COG) 
• Geotechnical and Drainage requirements (Overview summary) 
• Right of Way requirements  
• Utility Relocation requirements  
• Typical Roadway section  
• Estimated Cost (based on MAG Cost Estimate Sheet)  
• Vicinity Map  
• Typical Sections   
• Before Photos and After Renderings  
• Schedule  
• 15% Plans in 11” X 17” format and electronic copy  
 
Deliverables 
 
A. 
DRAFT Project Assessment:  A Draft Project Assessment Report (in final report product 
format) for review by COG, MAG and stakeholders. 
B. 
Meeting Notes:  Document of the Review Meeting #3 with meeting notes that include 
upcoming action items and milestone dates/deliverables, distributed to participants and 
identified stakeholders.

MAG Agreement No. 1137A-0E Task Order 08 
 
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C. 
Final Project Assessment Report: A final Project Assessment Report, one electronic and 
one camera-ready copy of the report to the COG and MAG Program Manager. The draft 
report shall be reviewed, and comments shall be incorporated into the final report. 
 
Task 5. Executive Summary and Regional Significance Report CD of Project Photos  
 
CONSULTANT will prepare an executive summary of the project. The summary shall include an 
aerial map of the area, before and after images, renderings, and a brief description of the 
pedestrian/bicycle design assistance project and key recommendations. A primary goal of the 
summary shall be to provide an explanation of the regional significance of the project and lessons 
learned from this project that could be applied to the other areas of the region to help improve the 
pedestrian/bicycle environment. The summary shall be reviewed by the MAG Program Manager 
and comments shall be incorporated into the draft summary. The draft report shall be reviewed, 
and comments shall be incorporated into the final report. 
 
Deliverables 
 
A. 
Executive Summary and Report of Regional Significance:  These reports are in the same 
format at the Project Assessment Report but summarize for use in presentations and 
review by outside decision makers. 
B. 
Electronic Files: Provide in electronic format, all project deliverables with the pertinent 
project related images in a jpg format. Deliverables will include all CAD design files and 
GIS data files developed as part of the project in an electronic format. 
 
 
TASK ORDER SCHEDULE 
 
This task order will begin on or about May 1, 2022 and will end on January 30, 2023. 
 
Task 1. General Coordination and Project Administration Refine Scope 
of Services and Schedule  
May 1 - May 15, 2022 
Task 2. Data Collection & Analysis 
May 1 - June 15, 2022 
Task 3. Data Analysis 
May 15 - July 1, 2022 
Task 4. Preliminary Design/Project Assessment Report 
July 1 - December 30, 2022 
Task 5. Executive Summary and Regional Significance Report CD of 
Project Photos  
December 1, 2022 - January 
30, 2023 
 
 
TASK ORDER PROJECT TEAM 
 
Jamie Blakeman, PE, PTOE, Principal Traffic Engineer 
Dean Chambers, PLA, ASLA, Project Manager 
Shelly Sorensen, PE, PTOE, Sr. Traffic Engineer 
Marina Stender, PE, PTOE, Sr. Traffic Engineer 
Grant Treinen, EIT, Traffic Designer 
Tyler Gafke, Traffic Designer 
Ivan Fraire, Traffic Designer 
Kristen Stevens, EIT Traffic Designer

MAG Agreement No. 1137A-0E Task Order 08 
 
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PROJECT NAME:
GLN-22-DA-001, Litchfield Road Active Transportation Improvements
CONTRACT NUMBER:
1137-0E
CONTRACT PERIOD:  FROM
5/15/2022
TO
1/30/2023
TASK ORDER NUMBER:
TASK ORDER NUMBER
TASK ORDER PERIOD:  FROM
[MM/DD/YY]
TO
[MM/DD/YY]
MAG STAFF:
Kay Bork
CONSULTANT REMIT TO ADDRESS:
Lokahi, LLC
10555 N. 114th Street, Suite 105
Scottsdale, AZ 85259
TAXPAYER ID NUMBER:  
84-2295033
* Only type in the BLUE or GREEN areas and be sure to enter entire budget
PRIME CONSULTANT
Original Costs and Rates
Raw Direct 
Task 1
Task 2
Task 3
Task 4
Task 5
Direct 
Hourly Rate
Refine 
Scope of Work/
Schedule 
Data Collection Data Analysis 
Preliminary 
Design/
Project 
Assessment 
Executive 
Summary/ 
Regional 
Significance 
Total Hours
Total Cost
Jamie Blakeman, PE, PTOE
$76.92
2.00
2.00
2.00
4.00
1.00
11.00
$846.12
Dean Chambers, PLA, ASLA
$66.00
12.00
8.00
24.00
80.00
8.00
132.00
$8,712.00
Shelly Sorensen, PE, PTOE
$60.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
Marina Stender, PE, PTOE
$51.00
0.00
2.00
6.00
4.00
0.00
12.00
$612.00
Grant Treinen, EIT
$36.00
4.00
2.00
2.00
16.00
2.00
26.00
$936.00
Tyler Gafke
$33.50
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
Ivan Fraire
$32.00
0.00
8.00
20.00
81.00
4.00
113.00
$3,616.00
Kristen Stevens, EIT
$29.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
Total Task Hours
18.00
22.00
54.00
185.00
15.00
294.00
14,722.12
      
Total Task Cost
$1,089.84
$1,111.84
$2,755.84
$8,959.68
$804.92
$14,722.12
Overhead and/or Fringe Audited Rate 
1.70
$1,852.73
$1,890.13
$4,684.93
$15,231.46
$1,368.36
$25,027.61
Total Labor with Overhead
$2,942.57
$3,001.97
$7,440.77
$24,191.14
$2,173.28
$39,749.73
Fee (10% max rate)
0.10
$294.26
$300.20
$744.08
$2,419.11
$217.33
$3,974.98
3,236.83
$          
3,302.17
$       
8,184.85
$       
26,610.25
$        
2,390.61
$     
43,724.71
$    
PRIME CONSULTANT
Task 1
Task 2
Task 3
Task 4
Task 5
 Refine 
Scope of Work/
Schedule  
 Data 
Collection 
 Data Analysis  
 Preliminary 
Design/
Project 
 Executive 
Summary/ 
Regional 
Total Cost
-
$                    
-
$                 
-
$                 
-
$                    
-
$               
-
$                
Task 1
Task 2
Task 3
Task 4
Task 5
 Refine 
Scope of Work/
 Data 
Collection 
 Data Analysis  
 Preliminary 
Design/
 Executive 
Summary/ 
Total Cost
$3,236.83
$3,302.17
$8,184.85
$26,610.25
$2,390.61
$43,724.71
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,360.00
$5,940.00
$6,320.00
$29,140.00
$680.00
$43,440.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
4,596.83
$          
9,242.17
$       
14,504.85
$    
55,750.25
$        
3,070.61
$     
$87,164.71
SUBCONSULTANT - NO. 1
 Sustainability Engineering 
Group, LLC (SEG) 
Task 1
Task 2
Task 3
Task 4
Task 5
Refine 
Scope of Work/
Schedule 
 Data 
Collection 
 Data Analysis  
 Preliminary 
Design/
Project 
Assessment  
 Executive 
Summary/ 
Regional 
Significance  
 Personnel 
 Loaded 
Hourly Rate 
  Task Hours 
  Task Hours 
  Task Hours 
  Task Hours 
  Task Hours 
Total Hours
Total Cost
$210.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$170.00
8.00
20.00
24.00
72.00
4.00
128.00
$21,760.00
$170.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$170.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$155.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$155.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$155.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$140.00
0.00
16.00
16.00
80.00
0.00
112.00
$15,680.00
$95.00
0.00
0.00
0.00
60.00
0.00
60.00
$5,700.00
$95.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$75.00
0.00
4.00
0.00
0.00
0.00
4.00
$300.00
$75.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
$75.00
0.00
0.00
0.00
0.00
0.00
0.00
$0.00
8.00
40.00
40.00
212.00
4.00
304.00
$43,440.00
$1,360.00
$5,940.00
$6,320.00
$29,140.00
$680.00
$43,440.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Sustainability Engineering Gro Total Cost
$1,360.00
$5,940.00
$6,320.00
$29,140.00
$680.00
43,440.00
$    
CONTRACT BUDGET BY TASK ORDER
BUDGET OF DIRECTLY REIMBURSABLE EXPENSES
 BUDGET OF PERSONNEL BY TASK NUMBER
TOTAL BUDGET 
SUBCONSULTANT BUDGET FOR  PERSONNEL AND REIMBURSABLES
** Input Raw Hourly Rates TWO DECIMAL PLACES ONLY and use most current information
***   Invoices should relfect ACTUAL RATES for Prime Consultant Personnel
Reimbursable Expenses
Total Labor With Overhead and Fee
Total Prime Reimbursable Expenses
Total Subconsultant Costs
Adjustments
Beth Malvestiti
Lauren Andino
Ali Fakih, PhD, PE, LEED AP 
Jason Simmers, PE, PMP 
Emile Schmid, PE 
Steve Counsell 
Lucien El Esmar
Eric Gerster
Scott Odya, PE 
Tadamon Mohammed, MSCE, EIT, GC
Marco Aldaz
Benjamin Koltai
Carol Park
(or) Subconsultant Flat Fee 
TOTAL COST SUMMARY
GRAND TOTAL
Total Labor Budget With Overhead & Fees
Total Prime Reimbursable Expenses
Total Task Hours
Total Loaded Labor Costs
Total Subconsultant Reimbursable Expenses