ABM Electrical Agreement

1 
4/29/2021 
 
LINKING AGREEMENT 
BETWEEN 
THE CITY OF GLENDALE, ARIZONA 
AND 
ABM ELECTRICAL POWER SERVICES, LLC 
 
THIS LINKING AGREEMENT (this “Agreement”) is entered into as of this 
day of 
, 2022, between the City of Glendale, an Arizona municipal corporation (the “City”), and ABM 
Electrical Power Services, LLC, a(n) Delaware limited liability company authorized to do business in 
Arizona (“Contractor”), collectively, the “Parties.” 
 
RECITALS 
 
A. 
On May 26, 2022under S.A.V.E Cooperative Purchasing Agreement, the Maricopa County 
entered into a contract with Contractor to purchase the goods and services described in the 
High Voltage Electrical Services, Serial 220187-S (“Cooperative Purchasing 
Agreement”), which is attached hereto as Exhibit A. The Cooperative Purchasing 
Agreement permits its cooperative use by other governmental agencies including the City. 
 
B. 
Section 2-149 of the City’s Procurement Code permits the Materials Manager to procure goods 
and services by participating with other governmental units in cooperative purchasing 
agreements when the best interests of the City would be served. 
 
C. 
Section 2-149 also provides that the Materials Manager may enter into such cooperative 
agreements without meeting the formal or informal solicitation and bid requirements of 
Glendale City Code Sections 2-145 and 2-146. 
 
D. 
The City desires to contract with Contractor for supplies or services identical, or nearly 
identical, to the supplies or services Contractor is providing other units of government under 
the Cooperative Purchasing Agreement. Contractor consents to the City’s utilization of the 
Cooperative Purchasing Agreement as the basis of this Agreement, and Contractor desires to 
enter into this Agreement to provide the supplies and services set forth in this Agreement. 
 
AGREEMENT 
 
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated by reference, 
and the covenants and promises contained in this Linking Agreement, the parties agree as follows: 
 
1. 
Term of Agreement. The City is purchasing supplies and/or services from Contractor 
pursuant to the Cooperative Purchasing Agreement. According to the Cooperative 
Purchasing Agreement, purchases can be made by governmental entities from the date of 
award, which was June 1, 2022, until the date the contract expires on May 31, 2023, unless 
the term of the Cooperative Purchasing Agreement is extended by the mutual agreement of 
the original contracting parties. The Cooperative Purchasing Agreement, however, may not 
be extended beyond May 31, 2028. The initial period of this Agreement, therefore, is the 
period from the Effective Date of this Agreement until May 31, 2023. The City may renew 
the term of this Agreement for up to (5) five years annually or portions thereof until the 
Cooperative Purchasing Agreement expires on May 31, 2028.  Glendale renewals are not

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4/29/2021 
 
automatic and shall only occur if the City gives the Contractor notice of its intent to renew. 
The City may give the Contractor notice of its intent to renew this Agreement 30 days prior 
to the anniversary of the Effective Date to effectuate such renewal. 
 
2. 
Scope of Work; Terms, Conditions, and Specifications. 
 
A. 
Contractor shall provide City the supplies and/or services identified in the Scope of 
Work attached as Exhibit B. 
 
B. 
Contractor agrees to comply with all the terms, conditions and specifications of the 
Cooperative Purchasing Agreement. Such terms, conditions and specifications are 
specifically incorporated into and are an enforceable part of this Agreement. 
 
3. 
Compensation. 
 
A. 
City shall pay Contractor compensation at the same rate and on the same schedule as 
provided in the Cooperative Purchasing Agreement, which is attached hereto as 
Exhibit C. 
 
B. 
The total purchase price for the supplies and/or services purchased under this 
Agreement shall not exceed one million two hundred fifty thousand dollars 
($1,250,000) for the entire term of the Agreement (initial term plus any renewals). 
 
4. 
Cancellation. This Agreement may be canceled pursuant to A.R.S. § 38-511. 
 
5. 
Non-discrimination. Contractor must not discriminate against any employee or applicant for 
employment on the basis of race, color, religion, sex, national origin, age, marital status, sexual 
orientation, gender identity or expression, genetic characteristics, familial status, U.S. military 
veteran status or any disability. Contractor will require any Sub-contractor to be bound to the 
same requirements as stated within this section. Contractor, and on behalf of any 
subcontractors, warrants compliance with this section. 
 
6. 
Insurance Certificate. A certificate of insurance applying to this Agreement must be provided 
to the City prior to the Effective Date. 
 
7. 
E-verify. Contractor complies with A.R.S. § 23-214 and agrees to comply with the 
requirements of A.R.S. § 41-4401. 
 
8. 
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the 
parties hereby certify that they are not currently engaged in, and agree for the duration of the 
Agreement to not engage in, a boycott of goods or services from Israel, as that term is defined 
in A.R.S § 35-393. 
9. 
Attestation of PCI Compliance. When applicable, the Contractor will provide the City 
annually with a Payment Card Industry Data Security Standard (PCI DSS) attestation of 
compliance certificate signed by an officer of Contractor with oversight responsibility.

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4/29/2021 
 
10. 
Notices. Any notices that must be provided under this Agreement shall be sent to the Parties’ 
respective authorized representatives at the address listed below: 
 
City of Glendale 
c/o Julie Ossege 
7070 W. Northern Ave. 
Glendale, AZ 85303 
And 
 
ABM Electrical Power Services 
c/o Jason Black 
2631 S Roosevelt St. 
Tempe, AZ 85282 
 
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year 
set forth above. 
 
“City” 
“Contractor” 
 
City of Glendale, an Arizona 
ABM Electrical Power Services, LLC, 
municipal corporation 
a Delaware limited liability company 
 
 
By: 
  
 
By: 
  
 
Kevin R. Phelps 
Name: Jason Black 
City Manager 
Title: Authorized Representative 
ATTEST: 
 
Julie K. Bower 
(SEAL) 
City Clerk 
 
 
APPROVED AS TO FORM: 
 
 
 
Michael D. Bailey 
City Attorney

LINKING AGREEMENT 
BETWEEN 
THE CITY OF GLENDALE, ARIZONA 
AND 
ABM ELECTRICAL POWER SERVICES, LLC 
EXHIBIT A 
(Maricopa County High Voltage Electrical Services, Serial Number 220187 -S) 
4 
4/29/2021

SERIAL 220187-S 
HIGH VOLTAGE ELECTRICAL SERVICES 
DATE OF LAST REVISION: May 26, 2022 
CONTRACT END DATE: May 31, 2023 
CONTRACT PERIOD THROUGH MAY 31, 2023 
TO: 
All Departments 
FROM: 
Office of Procurement Services 
SUBJECT: 
Contract for HIGH VOLTAGE ELECTRICAL SERVICES 
Attached to this letter is published an effective purchasing contract for products and/or services to be 
supplied to Maricopa County activities as awarded by Maricopa County on May 26, 2022 
(Eff. 06/01/22). 
All purchases of products and/or services listed on the attached pages of this letter are to be obtained 
from the vendor holding the contract. Individuals are responsible to the vendor for purchases made 
outside of contracts. The contract period is indicated above. 
'fw 1 
K<>vhl 'fyne, Chlt.., 
Offi
Office of Procwement Services 
RN/mm 
Attach 
Copy to: 
Office of Procurement Services 
Sammi Birchard, FMD 
Brad Koos, FMD 
Jason Jameson, FMD 
(Please remove Serial 171017-S from your contract notebooks)

PROJECT 
LINKING AGREEMENT 
BETWEEN 
THE CITY OF GLENDALE, ARIZONA 
AND 
ABM ELECTRICAL POWER SERVICES, LLC 
EXHIBIT B 
Scope of Work 
High voltage electrical services on an as needed basis. 
5 
4/29/2021

HIGH VOLTAGE ELECTRICAL SERVICES 
1.0 
INTENT 
SERIAL 220187-S 
1.1 
Maricopa County is seeking one or more qualified contractors to provide, on an as-needed 
basis, high voltage electrical (over 600 volts+/-) distribution service, including, but not limited 
to, repairing overhead/underground high voltage electrical transmission lines, substations 
and transformers, generators (while energized), and providing temporary power for electrical 
distribution systems. Contractor shall provide all parts, labor, materials, equipment, tools, and 
transportation required to perform these services at multiple County locations. 
1.2 
Other County departments may use this contract. Facilities Management Department 
(FMD) is not responsible for contract administration for services requested or payments for 
work performed under the direction of other County agencies. 
1.3 
Respondents to this solicitation shall identify fully burdened hourly rates for work within the 
scope of this contract. Respondents will also respond with an hourly rate for work outside the 
scope of this contract. 
1.4 
Other governmental entities under agreement with the County may have access to services 
provided hereunder ( see also Sections 3.18 and 3.19 below). 
1.5 
The County reserves the right to add additional contractors, at the County's sole discretion, 
in cases where the currently listed contractors are of an insufficient number or skill set to 
satisfy the County's needs or to ensure adequate competition on any project or task order 
work. 
1.6 
County reserves the right to award this contract to multiple vendors. The County reserves 
the right to award in whole or in part, by item or group of items, by section or geographic 
area, or make multiple awards, where such action serves the County's best interest. 
2.0 
SCOPE OF SERVICES 
2.1 
The following high voltage repairs and services are listed, as a minimum. Additional services 
may be requested by the County on an as needed basis. Any contractor considering bidding 
must have the licenses, tools, equipment, materials, and technical ability to perform all listed 
repairs and services. Required services are divided into two groups: 
2.1.1 
GROUP1 
2.1.1.1 
Transformers 
2.1.1.1.1 
Addition and/or removal of oil 
2.1.1.1.2 
Perform double test** 
2.1.1.1.3 
Perform Turn To Ratio test (TTR)** 
2.1.1.1.4 
Oil analysis/testing** 
2.1.1.1.5 
Perform Hipot testing 
2.1.1.1.6 
Perform Mega-ohm testing 
2.1.1.1. 7 
On-site gasket fabrication** 
2.1.1.1. 8 
Relay and Circuit Breaker testing 
2.1.1.1. 9 
Switchgear repair/replacement/testing** 
2.1.1.1.10 Substations, maintenance, and repair

2.1.2 
GROUP 2 
2.1.2.1 
2.1.2.2 
2.1.2.3 
2.1.2.4 
2.1.2.5 
2.1.2.6 
2.1.2.7 
2.1.2.8 
2.1.2.9 
SERIAL 220187-S 
Underground and overhead cables repair and maintenance 
Pole testing 
Hardware and ground wire tightening 
Pole and hardware change-out 
Transition inspection and repairs (i.e., arrestors, cutouts, fuses, jumpers, 
and connectors) 
Down guy/anchor repair and replacement 
Switching and grounding 
Utility notification and coordination as necessary 
Manhole entry, cleaning, repair, and manhole (underground) cable work 
2.1.2.10 Distribution panels, repair, inspection, cleaning, and testing 
-it is understood some of the services listed above cannot be performed by all high voltage service
contractors, and therefore shall be subcontracted by County contractor(s) to a contractor
specializing in that field.
2.2 
TECHNICAL REQUIREMENTS 
2.2.1 
High voltage shall be defined as 600V+/- and above, for all County facilities. There 
are no voltage minimums/maximums for transformers. 
2.2.2 
Each contractor assigned to this contract shall have the capability of repairing 
overhead/underground high voltage electrical transmission lines, substations, and 
transformers, generators while energized. This may not occur on a regular basis: 
however, this requirement is essential should the need arise. 
2.2.3 
All testing shall be performed by lnterNational Electrical Testing Association 
(NETA) or National Institute for Certification in Engineering Technologies (NICET) 
certified technicians. 
2.2.4 
Each of the groups in Section 2.1.1 and 2.1.2 is listed in Attachment D, Pricing 
Sheet. 
2.2.5 
Contractor shall provide all equipment, tools, labor, supervision, materials, 
transportation, and all effort necessary to carry out the specifications herein. 
2.2.6 
Service shall be made available to the County 365 days per year. 
2.3 
The contractor shall be responsible to perform the scope of services herein at various 
County building locations for the FMD (locations of buildings managed by FMD can be 
found by visiting https://www.maricopa.gov/2127/Facilities-Manaqement, "Facilities We 
Manage" and other County departments on an on-demand basis. 
2.4 
All work shall be completed as Time and Material Work, Project Work as per Section 2.14. 
2.4.1 
Project work shall mean work performed, in the best interest of the county, which 
would be more advantageous to be performed as "all inclusive" as opposed to time 
and materials. Each of the contractors shall be provided a request for project quote 
containing a detailed Scope of Work. As such, each contractor shall submit a 
response, the award will be granted to the lowest quote for the project. Contractors 
are not to submit their own project quote sheets (exceptions: if the contractor's 
quote sheet has no terms and conditions and no provisions for a signature from 
the County). If the contractor's quote sheet contains any of the aforementioned,

SERIAL 220187-S 
only County letterhead quote sheets will be acceptable. All terms and conditions 
are only established by the County under this agreement. 
2.4.2 
Work shall be scheduled by the contractor with the FMD staff (or other using 
department staff) to ensure service operations do not interfere with normal building 
operations. 
2.4.3 
In the event the work performance of the contractor is unsatisfactory, the contractor 
will be notified by the County and be given one day to correct the work. Labor for 
all re-work will be at no cost to the County. Should the contractor fail to correct the 
work to the County's satisfaction, the County reserves the right to make other 
arrangements to have the work completed. The cost of such work shall be offset 
from any monies due the contractor. Costs of such work that exceed the amount 
of monies due the contractor shall be the responsibility of the contractor and shall 
be billed to the contractor. 
2.5 
It is the contractor's responsibility to inform FMD (or other using agency) of any updates to 
electrical panels; therefore, the contractor shall label and identify all electrical components 
and shall put the newly updated panel schedule(s) inside the modified electrical panel. The 
new schedule will be dated (MM/DD/YYYY) and the existing schedule shall remain in the 
panel behind the new schedule. 
2.6 
DETENTION FACILITIES SERVICES REQUIREMENTS 
2.6.1 
Contractors may be required to provide services to detention facilities. Contractors 
should be aware to use caution when servicing a detention facility: 
2.6.1.1 
Contractor's service vehicle shall be secured and locked whenever a 
technician is not in a vehicle or accessing materials, tools, and or 
equipment from a vehicle. 
2.6.1.1.1 
Contractor shall report missing tools/materials to detention 
staff immediately, prior to leaving the premises, or as soon 
as the contractor is aware of any missing tools/materials. 
2.6.1.2 
Contractor's technicians must, at all times, monitor and account for any 
and all tools taken into a detention facility. 
2.6.1 .3 
Contractor may be required to provide services in detention facilities in 
stages rather than in whole due to the nature of the facility. Contractor 
shall take this into consideration when preparing a quote for detention 
facility services. 
2.7 
WORK OUTSIDE THE SCOPE 
Work outside the scope includes any work not normally performed in the scope of this 
solicitation and that can be performed by the prime contractor. If a subcontractor is used, 
apply mark-up as indicated in Section 2.16 - Allowable Pass-through Costs With Mark-up 
Under Time and Materials Work. Work outside the scope includes, but is not limited to, 
patching, painting, excavating, asphalt removal/replacement.

2.8 
PERFORMANCE REQUIREMENTS 
SERIAL 220187-S 
2.8.1 
Contractor must meet all Federal Environmental Protection Agency (EPA) and 
Occupational Safety and Health Administration (OSHA) guidelines, and 
contractors failing to meet these guidelines may be subject to contract termination. 
2.8.2 
All service work performed by contractor shall be to a professional standard, 
meeting all required city building codes, and is susceptible to FMD staff inspection. 
Documentation, through an audit and feedback system of contract administration, 
shall be used by FMD for this contract. 
2.8.3 
Contractor shall not make any changes to the equipment specifications, method of 
fabrication, or other requirements without the express prior written consent of the 
County. Any proposed changes shall be presented to the assigned County contact 
prior to the change taking effect (contact information will be provided on purchase 
orders). 
2.8.4 
Contractor shall utilize only original equipment manufacturer (OEM) parts, as 
recommended by the equipment manufacturer, for replacement or repair, and use 
only those materials obtained from and/or recommended by the equipment 
manufacturer(s) unless otherwise pre-approved in writing by the County. 
2.8.5 
Contractor shall coordinate all work schedules with the County before beginning 
any work which requires a utility outage or outage of equipment. Outages shall be 
arranged with the County in advance, if possible, and such work shall only be 
performed during County-approved times. The County must be notified 
immediately of any unanticipated outage and if any equipment is mistakenly taken 
out of service. 
2.9 
REPLACEMENT OR OVERHAUL OF EQUIPMENT 
2.9.1 
Equipment that has reached obsolescence or that is in need of replacement or 
overhaul shall be evaluated by the contractor and a written price estimate shall be 
presented to the County. The County may or may not approve the work, dependent 
on budgets and priorities, or may request competitive bids. If approved, existing 
equipment shall be replaced with new equipment, or, with County approval, shall 
be overhauled. 
2.9.2 
The County reserves the right to utilize its own sources for the purchase of new 
equipment or individual components. If the County exercises this right, the 
contractor may be given the opportunity to install these items. 
2.10 
CONTRACTOR QUALIFICATIONS 
2.10.1 Contractor shall have all required licensing necessary to perform the scope of 
services specified herein, including, but not limited to, those required by the State 
of Arizona Registrar of Contractors. Proof of such shall be provided at time of 
bid and shall be maintained throughout the term of this contract. 
2.10.1.1 State of Arizona, Registrar of Contractors license for electrical and 
transmission lines A-17. (Utility companies are exempt from licensing 
requirement). 
2.10.2 Contractor must meet all EPA and OSHA guidelines (if any) in the proper handling 
and disposal of special waste or contaminated materials generated by services 
rendered. 
2.10.3 Contractor shall have a minimum of one technician capable of Hi-Pot, Hot-Phasing, 
Megger testing, underground cable detection, and ductor and turns ratio testing.

SERIAL 220187-S 
2.10.4 Contractor shall be able to perform cable splicing and terminations. The preferred 
contractor shall have authorized certifications from three separate medium & high 
voltage termination and splice kit manufacturers (i.e., Elastimold, Raychem, 3M, 
etc.). 
2.10.5 Required Experience 
2.10.5.1 The contractor must have been in the high voltage repair business a 
minimum five consecutive years and must be completely familiar with 
the specified requirements and methods needed for proper performance 
of this contract. 
2.10.5.2 Employees of the contractor, assigned to work on energized distribution 
equipment, must have electrical journeymen technicians on staff who 
have completed a State of Arizona approved electrical lineman 
apprenticeship program or equivalent. Provide on your letterhead a 
statement to that effect. 
2.10.5.3 Contractor shall own/lease a minimum of one bucket truck capable of 
35-foot extension, which is reliable and maintained regularly. Contractor
shall employee at least one bucket truck operator who has been trained
in electrical bucket truck operations.
2.10.5.4 Contractor shall employ a minimum of five technicians, unless otherwise 
negotiated with the County, who are qualified to perform all work and to 
adequately service County facilities. Contractor's technical staff have 
the following qualifications, and proof of such shall accompany the 
bid packet: 
2.10.5.4.1 Be thoroughly trained, with a minimum of five years' 
experience performing the work listed in the Scope of 
Services. 
2.10.5.5 Contractor shall have a successful record of self-performing the 
following experience, and proof of such shall accompany the bid 
packet: 
2.10.5.5.1 At least three medium voltage (MV) (0.6kV - 33kV) Vac 
work within the past three years 
2.10.5.5.2 At least three high voltage (HV) (33kV - 220kV) work 
within the past three years. 
2.10.5.5.3 At least three projects involving emergency transfer 
equipment rated at 4, 160 Vac within the past three years. 
2.10.5.6 These requirements shall be verified after bid submittals and prior to 
award via the due diligence process of FMD. 
2.11 
CONTRACTOR REQUIREMENTS 
2.11.1 Contractor shall maintain a minimum of three fully stocked service trucks utilized 
in the high voltage business. The Contractor's service truck fleet shall carry 
sufficient supply of test equipment, tools, materials, and parts etc., needed to 
perform high voltage electrical power services. Proof of such must accompany the 
bid packet and truck fleet may be inspected prior to award.

SERIAL 220187-5 
2.11.2 Contractor shall have a local shop and/or warehouse that stocks parts to keep their 
trucks supplied daily. As part of the County's due diligence, these requirements 
may be verified by FMD via a formal inspection after bid submittals and prior to bid 
award. 
2.11.3 Contractor shall submit evidence of ability to provide and maintain, during the 
entire period of this contract, all labor, supervision, materials, tools, and equipment 
sufficient in number, condition, and capacity to efficiently perform the work and 
render the services required by this contract. 
2.11.3.1 Contractor shall provide evidence of appropriate labor and supervision 
by listing personnel and their qualifications in Attachment E - Personnel 
Qualifications. Attachment E shall accompany the bid packet and 
shall be maintained throughout the contract. 
2.11.3.2 Contractor shall provide evidence of their ability to furnish equipment 
and personnel by providing, with their bid packet, a listing of major tools, 
vehicles, equipment using Attachment F -Vehicle and Equipment 
Listing. Attachment F shall accompany the bid packet and shall be 
maintained throughout the contract. 
2.11.4 Contractor shall provide pricing for owned or rented special tools and equipment 
that may be necessary, above and beyond the tools of the trade necessary for the 
performance of this contract, on Attachment D - Pricing Sheet. Rented equipment 
shall be charged as indicated in Section 2.17 Allowable Pass-Through Costs with 
No Mark-Up Under Time and Materials Work. 
2.11.4.1 "Tools of the trade" are generally considered to be vehicles, tools, and 
equipment (e.g., hand tools, power tools, pickup trucks, vans, ladders, 
scaffolding, etc.) that are normally used in the course and scope of the 
contractor's business and that should be a part of a qualified contractor's 
inventory. Costs related to the acquisition, use, or maintenance of tools 
of the trade should be included as a part of the contractor's fully 
burdened hourly labor rates and are not, under any circumstances, to 
be separately or directly billed to County under this contract. 
2.11.4.2 "Special tools and equipment" are considered to be tools and equipment 
(e.g., cranes, towed air compressors, dumpsters with associated tipping 
fees, etc.) that are not typically maintained in a contractor's inventory, 
but that are leased/rented to be used when needed for a specific 
project/job. 
2.11.5 Contractor shall be responsible for obtaining and transporting equipment to and 
from the job site. In this regard, the contractor shall: 
2.11.5.1 Ensure that its employees that are assigned to perform the work carry 
their own tools of the trade or are provided with tools normally carried 
by the trade on the job site. 
2.11.5.2 Arrange for lease or rental of any special tools and equipment needed 
to perform the work. 
2.11.5.2.1 Charges for lease or rental of special tools and equipment 
with associated mark-up may be directly billed to County 
provided that the contractor clearly identifies these items in 
advance, on Attachment D - Pricing Sheet, as a part of their 
proposal to perform the work.

SERIAL 220187-5 
2.11.5.2.2 Charges for lease or rental of special tools and equipment 
with associated mark-up that have not been identified in 
advance as a part the contractor's bid on Attachment D -
Pricing Sheet may not, under any circumstances, be 
separately or directly billed to County under this contract, 
unless prior approval, in writing, has been provided by the 
County. 
2.11.5.3 Ensure that all vehicles, tools, and equipment used in performing the 
scope of services herein are appropriately licensed, as applicable, are 
in good operating condition, capable of rendering efficient, economical, 
and continuous service, and are equipped with necessary and required 
safety devices in accordance with State and Federal laws. While the 
County reserves the right to inspect any equipment for compliance with 
these requirements regarding condition, this does not relieve the 
contractor of the obligation to furnish conforming equipment. If any 
equipment is found to be deficient or non-conforming, the County shall 
notify the contractor who shall immediately take action to place the 
equipment in good operating condition at his own expense. If the 
contractor does not take corrective action within a reasonable time, the 
County may require the immediate removal and replacement of the 
deficient equipment at the contractor's expense. 
2.11.6 Contractor shall perform the work in such a way as to minimize disruption to the 
normal operation of the County site and building occupants. 
2.11. 7 Upon completion of work, contractor shall clean and remove from the job site all 
disturbances (e.g., loose dirt, dislocated gravel, removed vegetation, footprints, old 
asphalt/concrete, etc.), debris, materials, and equipment associated with the work 
performed. County property shall be restored to the same condition as prior to start 
of the job. 
2.11. 7 .1 If, upon County inspection, it is found that the contractor failed to 
adequately clean up the site (meaning to the County's satisfaction) after 
work has been performed, the County will notify the contractor and the 
contractor will have 24 hours to clean. Should the contractor fail to clean 
a site to the County's satisfaction, the County reserves the right to make 
other arrangements to have the area cleaned, and the cost of such work 
shall be offset from any monies due the contractor. Costs of such work 
that exceed the amount of monies due the contractor shall be the 
responsibility of the contractor and shall be billed to the contractor. 
2.11.8 Contractor shall perform all services in such a manner that County property is not 
damaged. 
2.11.8.1 In the event damage occurs to County property or any adjacent property 
due to any services performed under this contract, the contractor shall 
immediately notify the County representative about the damages and 
shall replace or repair the same at no cost to the County within 48 hours 
of notifying the County, or by a deadline approved by the County. 
2.11.8.2 If damage caused by the contractor has to be repaired or replaced by 
the County, the cost of such work shall be deducted from the monies 
due the contractor. Costs of such work that exceed the amount of 
monies due the contractor shall be the responsibility of the contractor 
and shall be billed to the contractor.

SERIAL 220187-S 
2.11.9 Contractor shall utilize only experienced, responsible, and capable people in the 
performance of the work. The County may require that the contractor remove from 
the job covered by this contract, any employee who endangers persons or property 
or whose continued employment under this contract is inconsistent with the interest 
of the County. 
2.11.10 Contractor must have a business facility within 50 miles of 401 W. Jefferson Street, 
Phoenix, AZ 85003. 
2.11.11 The County may inspect contractor facilities prior to award and reserves the right 
to make award based on the condition and quality of contractor facilities and 
equipment. 
2.11.12 Contractors bidding on this solicitation may request a site visit to determine 
conditions that would affect prices and work performance. Contractors shall 
schedule requested site visits by contacting the procurement officer listed in this 
solicitation. 
2.11.13 To avoid the potential transmission of COVID-19 in any County-owned or -leased 
facilities, prior to entering, or when on any County facility, property, building, or 
structure, all contractors, their employees, and subcontractors may be required to 
wear a face mask/face covering. Attendees who do not adhere to County 
requirements may be prohibited from visiting County site(s) and/or from entering 
County facilities, properties, buildings, or structures. The County is not responsible 
for providing face masks or face coverings. 
2.11.14 All vehicles used by contractor, including personal transportation vehicles, shall be 
clearly identified with the name of the company on each side of the vehicle. The 
letters shall be of such size that they are distinguishable at a reasonable distance. 
2.11.15 All employees of the contractor shall wear a company uniform identified with the 
company name/logo and consisting of a minimum of one of the following: 
•
Shirt/blouse
•
Vest
•
Cap
2.11 .16 Only authorized employees of the contractor are allowed on County work sites. 
Contractor's employees are NOT to be accompanied in their work area by 
acquaintances, family members, assistants, or any other person unless said 
person is an authorized employee of the contractor. 
2.11.17 All work must comply with EPA, OSHA, and any State, County, or local regulations 
in effect at each service location. Contractor shall adhere to all regulations, rules, 
ordinances, and standards set by Federal, State, County, and municipal 
governments pertaining to safety on the job site. If the contractor is found not to be 
in compliance with all Federal, State, County, or municipal safety rules, 
ordinances, policy, procedure, or codes, the County may, in accordance with the 
"Suspension of Work" clause of the contract, suspend the work without cost to the 
County until such non-compliant issues are rectified to the satisfaction of the using 
agency. Continued non-compliance may result in termination of the contract. 
2.11 .18 County may conduct audits and performance reviews throughout the term of a 
contract to ensure contract compliance by the contractor.

2.12 
HOURS OF SERVICE 
SERIAL 220187-5 
2.12.1 Contractor may be required to provide telephone access 24 hours per day, 7 days 
per week (24/7), 365 days per year, and respond to a call for services within 30 
minutes of receipt of a service request received via phone or email. 
2.12.2 Services shall be available 24/7, 365 days per year. 
2.12.3 Contractor shall respond on-site to begin work within four hours of receipt of a 
service request unless arrangements have been made for a later date/time with 
the County per the work order or notice to proceed. 
2.12.4 The four-hour response time for non-emergency calls shall carry over to the next 
working day if called into contractor's office after 2:00 p.m. MST. The contractor 
will be required to begin work by 8:00 a.m. MST the following day. 
2.12.5 Contractors shall respond to emergency service requests immediately and report 
on-site to begin work within two hours of an emergency service call request 
regardless of the day/time of day, weekend, or holiday. 
2.12.5.1 Regular hours are between the hours of 6:00 a.m. and 6:00 p.m. MST, 
Monday through Friday, excluding County holidays. 
2.12.5.2 After hours are between the hours of 6:00 p.m. and prior to 6:00 a.m., 
MST, Monday through Friday. 
2.12.5.3 Weekends are anytime on a Saturday or a Sunday. 
2.12.5.4 Holidays are County holidays. 
2.12.5.5 The Facilities Management Parts Warehouse is open for deliveries 
between the hours of 7:00 a.m. to 3:00 p.m. MST, weekdays, except for 
County holidays. 
2.12.5.6 Due to the nature of work in public buildings, FMD will dictate during 
what service hours the contractor shall provide services. 
2.13 
BUILDING ACCESS 
2.13.1 The contractor may be provided access to County facilities at the discretion of 
FMD. Keys, badges, or access cards will be provided per the following guidelines: 
2.13.1.1 contractor employees may sign out a set of keys (all looped on a single 
key ring) upon arrival at site, and must turn in the key set at the end of 
the day or after completion of duties (as arranged with the County) 
unless they are issued a permanent key; or 
2.13.1.2 permanent keys may be provided to contractor employees on a case­
by-case basis; or 
2.13.1.3 badges or access cards may be provided to contractor employees for 
access to the job site. 
2.13.2 Should an employee leave the contractor's workforce, contractor shall immediately 
notify the County and all keys, badges, and access cards assigned to the former 
employee must be returned to the County.

SERIAL 220187-5 
2.13.3 The contractor shall notify the County within 24 hours of discovery that any keys, 
badges, or access cards are lost, misplaced, stolen, or otherwise not within the 
contractor's control. 
2.13.4 Once this agreement is complete, expired, or terminated, the contractor shall 
immediately return all keys, badges, or access cards to the County. 
2.13.5 Failure to comply with these requirements may result in the contractor being 
assessed the cost of replacing keys, badges, or access cards, and any associated 
cost to ensure the security of County facilities including, but not limited to, re-keying 
the entire building at the expense of the contractor. 
2.14 
TIME AND MATERIALS WORK, PROJECT WORK 
2.14.1 All work will be completed Time & Material (T&M) work and/or project work. T&M 
and project work thresholds will apply as outlined in the scope of this contract. If 
the contract is awarded to a single vendor, all work with estimated costs of $10,000 
or more may be performed as T&M work, or at sole discretion of the County, may 
be performed as project work if doing so is more advantageous to the County. 
2.14.2 Contract award to multiple contractors will result in a call order (1st, 2nd, 3rd, etc.) 
for T&M work. The call order will be determined by the lowest average pricing found 
in the bid responses on Attachment D - Pricing Sheet. 
2.14.3 Contractor is responsible for confirming the appropriate billing method with the FMD 
project manager ( or other using department) prior to start of work. 
2.14.4 A request for a price estimate does not imply that work may be billed as a project. 
2.14.5 Time and Materials Work 
2.14.5.1 Cost estimates for work, which will not constitute a firm fixed quote, may 
be requested from contractors by County project managers. Work with 
estimated costs below $10,000 may be performed either as T&M work 
or may, at the County's option, be bid among the contractors awarded 
in the contract. 
2.14.5.2 County reserves the right to adjust the $10,000 T&M threshold if such 
adjustment is deemed to be in the County's best interest. 
2.14.5.3 Regardless of value, repairs may be completed under a T&M work 
designation except when it is deemed in the County's best interest to bid 
among contractors awarded in the contract. 
2.14.5.4 Contractor will price T&M services at the contractor's "most favored 
customer" pricing/discounts under similar conditions (e.g., order sizes, 
types, complexities, geographical regions, etc.). Contractors will provide 
County with a full breakdown estimate of pricing prior to County 
issuance of a work order/project number. 
2.14.5.5 T&M hourly labor rates shall include all wages, indirect costs, overhead, 
profit, coordination time, general and administrative expenses, and 
profit. Fractional parts (15-minute intervals) of an hour shall be payable 
on a prorated basis. 
2.14.5.6 Contractor shall only bill County for actual hours worked. County shall 
not pay for contractor's travel or mobilization time, lunch breaks, traffic 
delays, etc. Additionally, contractor shall not bill County for time spent 
retrieving repair parts and equipment that contractor has failed to have

SERIAL 220187-S 
on hand when performing anticipated services per the specifications 
herein, e.g., temporary generators, test equipment, fittings. 
2.14.5.7 All T&M work shall only require the County to issue a work order/project 
number to a contractor as authorization to proceed. The work 
order/project numbers shall be included on the vendor invoice. 
2.14.5.8 Contractor must have availability for 24/7 emergency T&M response. 
2.14.5.9 T&M repairs may take place in response to emergency calls. 
2.14.6 Project Work 
2.14.6.1 Project work shall mean work, which, in the best interest of the County, 
would be more advantageous to be performed as "all inclusive," as 
opposed to T&M. The contractor assigned to this contract shall be 
provided a request for project quote containing a detailed scope of work 
or shall meet with the County agency, discuss what needs to be done, 
and present the County with a written quote. 
2.14.6.2 Project work shall be work that has been planned and has estimated 
costs in excess of $10,000. The County reserves the right to adjust the 
$10,000 project threshold if deemed in the County's best interest. 
2.14.6.3 Exceptions to the T&M/project work threshold shall be emergencies that 
arise and must be dealt with immediately without the time for project 
quotes. 
2.14.6.4 County's project quote sheet will contain the following information: 
2.14.6.4.1 Contract serial number and name 
2.14.6.4.2 Name and address of site 
2.14.6.4.3 FMD site number 
2.14.6.4.4 Detailed scope of work 
2.14.6.4.5 Other information relative to the scope of work 
2.14.6.4.6 Project start/finish timeline ( optional) 
2.14.6.4. 7 Check box for "will quote" or "will not quote" the project 
2.14.6.4.8 Signature line for both the County and the contractor 
2.14.6.5 After site review of the project, all contractors listed under this contract 
must submit the project quote sheet back to the requestor, either with 
acceptance and a firm price, or indication that contractor declines the 
project with a written reason as to why the project was declined. 
Contractors who have declined project work a minimum of three times 
during a six-month period shall be required to attend a meeting with the 
Office of Procurement Services and FMD to discuss consideration for 
default of contract, as this is indicative of the contractor's desire not to 
do business with the County. 
2.14.6.6 The submitted project price quote is to be all-inclusive. That is, any cost 
overruns are to be absorbed by the contractor, or cost savings are to be 
additional profit for the contractor. Exceptions to this are changes

SERIAL 220187-S 
requested by the County that incur higher project cost and longer delays. 
All change order requests to a project must be in writing, referencing the 
contract serial number, and must be approved by FMD (or by County 
using agency requesting the change[s]) prior to any authorization to 
proceed. The contractor who fails to acquire approved change orders in 
writing runs the risk of incurring these additional costs without payment. 
2.14.6. 7 County may choose to negotiate with the contractor. The responding 
contractor shall be required to submit all back-up documentation (line­
item material costs, labor hours with rates, etc.) to the FMD project 
manager (or County requesting agency) within three business days of a 
request. 
This 
documentation 
shall 
include 
all 
subcontractor 
documentation. If an agreement cannot be reached between the County 
and the contactor, either party may terminate the discussions and the 
County may seek to re-bid and/or deliver the project through other 
procurement options. 
2.14.6.8 Dependent upon the complexity/nature of the project, a predetermined 
and/or pre-identified mandatory or optional site meeting may be held to 
ensure all contractors are aware of important issues regarding the 
project. Contractors who do not show-up to a mandatory site meeting 
and who submit a project quote will be considered "non-responsive". 
2.14.6.9 Contractors will be compensated for additional work requested by the 
County that is not detailed in the scope of work in a project quote using 
the labor rates bid by the contractor on the pricing page only if such work 
has been pre-approved, in writing, by the County. Contractors may not 
be compensated for additional work performed that has not been pre­
approved, in writing, by the County. 
2.14.6.10 Upon project completion, contractor will provide County with a closeout 
package containing documents that County has identified in the project 
bid. Requested documents may include, but are not limited to, warranty 
letters, product list, operation and maintenance manuals, and a vendor 
list. 
2.15 
TIME AND MATERIALS CONSUMABLES 
Contractor must provide all equipment, consumable shop supplies (rags, cleaners, 
solvents, gases, etc.), miscellaneous parts (screws, bolts, nuts, small items, etc.), and tools 
necessary to perform all required services. Contractor may be allowed a one-time 
consumable charge of up to $25 per work order to cover these type of expenses, at the 
County's discretion. Anything beyond the $25 limit shall be provided at the contractor's own 
expense. 
2.16 
ALLOWABLE PASS-THROUGH COSTS WITH MARK-UP UNDER TIME AND 
MATERIALS WORK 
2.16.1 Authorized costs which are not listed on the pricing page shall be paid for by the 
contractor and invoiced to the County. Supporting documents for any allowable 
pass-through cost shall accompany each final invoice. All pass-through supporting 
documents must be from third party quotes or invoices for goods or services, 
itemized for labor, materials, and taxes. The following fees will be allowed a five 
percent administrative mark-up: 
2.16.1.1 Use of subcontractors: The use of labor by subcontractors performing 
any work not normally performed in the scope of providing services 
herein and that cannot be performed by the prime contractor (e.g., asphalt

SERIAL 220187-5 
removal/install, patching, painting, excavating, etc.), and that may require 
specialized licensing and/or certification. 
2.16.1.1.1 Prime contractor shall be responsible for ensuring that 
subcontractors have all proper documentation as required 
by the County. Use of subcontractors requires prior written 
approval from the County. 
2.17 
ALLOWABLE PASS-THROUGH COSTS WITH NO MARK-UP UNDER TIME AND 
MATERIALS WORK
2.17 .1 Equipment and tool leases/rentals for unique County requirements: Pricing will be 
charged at the rate specified in the bidder response on Attachment D - Pricing 
Sheet (per project or T&M job) with no mark-up. 
2.17.1.1 Contractors shall receive prior approval from the County, in writing, for 
tools or equipment rented or charged on a per use basis by contractors 
while conducting County business. 
2.17.1.2 Operating costs for rented equipment, which include a condition that 
equipment only be operated by an employee of the rental company, are 
allowable at the operator rate designated by the rental company. 
Rental/Operating costs shall be paid by the contractor and invoiced to 
the County with no mark-up. 
2.17 .2 Permits: Any permits related to the performance of County work shall be obtained 
by the contractor. Permit costs shall be paid by the contractor and invoiced to the 
County with no mark-up. 
2.17 .3 Dump fees: Any dump fees incurred by the contractor related to work performed 
for the County shall be paid by the contractor and invoiced to the County with no 
mark-up. 
2.18 
TRIP CHARGE 
2.18.1 One-time trip charges of $50 (one charge per work order) are permitted when Time 
and Materials work is requested at the following sites only: 
2.18.1.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon, and 
Saguaro) 
2.18.1.2 County offices located in Gila Bend, AZ 
2.18.1.3 County offices located in Buckeye, AZ 
2.18.1.4 County offices located in Aguila, AZ 
2.18.2 Only one trip charge may be charged per service call. 
2.18.3 If the contractor is unable to locate a County representative familiar with 
scheduled work or is unable to gain access to the work site, the contractor shall 
call the County Boiler Room (602-506-3310). A boiler room technician will give 
the contractors further instruction at the time work is to be performed. If the 
contractor is delayed or turned away after receiving further instructions from the 
boiler room technician, a $50 building access trip charge will be authorized by the 
County. The contractor may only bill for a trip charge. The contractor is not 
authorized to incur, nor will the County accept billing for any labor charges.

2.19 
ASBESTOS AND HAZARDOUS CONDITIONS ABATEMENT 
SERIAL 220187-5 
2.19.1 Contractor shall notify the County immediately of any concerns regarding asbestos 
or other hazardous conditions. 
2.19.2 Any asbestos or other hazardous conditions discovered on the site that would 
impact the repairs must be abated through a licensed asbestos (or other 
hazardous condition) abatement contractor who must provide County with air 
quality and disposal certificates. Abatement subcontracting can be coordinated 
either by the contractor or the County. 
2.20 
CANCELLATION COST 
2.20.1 Any scheduled work cancelled without a minimum of 48 hours prior notice to the 
County may be rescheduled with the contractor and is subject up to a 25 percent 
reduction of the cost to the County. 
2.20.2 If the contractor fails to show up as scheduled without contacting the County to 
reschedule the work or cancels without providing 24-hour notice, the contractor 
may be subject to termination of this contract for default. 
2.21 
SALVAGE 
Salvage and trade-in rights shall be evaluated on a project-by-project basis by the County 
and shall be determined prior to incorporation in the contractor's bid price. Salvageable 
materials without pre-approved contractor salvage rights shall be securely stored and are 
not to be transported off the site without written permission from the County. If contractor 
is given salvage rights, salvageable materials shall be removed daily. On-site storage of 
contractor's salvaged materials is not permitted. 
2.22 
SAFETY DATA SHEETS (SDS) 
Contractor shall provide FMD with SOS sheets prior to start of work for all chemicals 
contractor plans to use in carrying out the specifications herein on a project-by-project 
basis for the specific products used on each project. 
3.0 
PURCHASING REQUIREMENTS 
3.1 
DELIVERY REQUIREMENTS 
3.1.1 
Delivery shall be F.O.B. Destination Freight Prepaid. 
3.1.2 
Delivery is desired as soon as possible. Details shall be as stipulated on the 
purchase order. It shall be the contractor's responsibility to meet the proposed 
delivery requirements. 
3.1.3 
Contractor shall notify the County representative listed on the order if the 
requested delivery date and/or the anticipated lead time cannot be met. 
3.1.4 
Failure to communicate to County changes in the order status may result in default 
proceedings. 
3.1.5 
Delivery shall be made to the County no later than 3:00 p.m. MST before the fifth 
calendar day after order is received unless prior arrangements have been made 
and approved, in writing, by the County. 
3.1.6 
Exceptions to the delivery schedule will be special-order items that must be 
identified by the contractor to the County and approved in writing by the County.

SERIAL 220187-S 
3.1. 7 
County reserves the right to obtain material on the open market in the event 
vendors fail to make delivery of materials and will charge any price differential to 
the vendor. 
3.1.8 
Delivery will be made to the following address during the receiving hours of 
7:00 a.m. - 3:00 p.m. MST during normal County business days: 
FACILITIES MANAGEMENT DIVISION (FMD) WAREHOUSE 
2401 S. 28th Dr. 
Phoenix, AZ 85009 
Warehouse Manager: 602-506-2501 
Warehouse Specialist: 602-506-1935 
3.2 
SHIPPING TERMS 
3.2.1 
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid, by the most 
economical method, at the County's warehouse, unless a different location(s) has 
been stipulated on the purchase order, or as agreed upon, in writing, between the 
contractor and the County. All delivery locations are within Maricopa County. 
3.2.2 
Standard shipping of goods shall arrive within five business days of order 
placement. 
3.2.3 
Shipping costs totaling less than $50 should be considered in the contractor's 
mark-up as bid in response to the contract solicitation. Shipments which contain 
only County goods, and which cost $50 or more may be reimbursed to the 
contractor as a pass-through cost with no mark-up when provided with the invoice 
back-up documentation. 
3.2.4 
Contractor is responsible for shipping and handling fees related to returned items 
when the items have been ordered by the contractor. 
3.3 
EXPEDITED DELIVERY 
3.3.1 
If the County determines that expedited delivery or other alternate shipping is 
required, it shall notify the contractor. The contractor shall determine any additional 
costs associated with such delivery terms and communicate that cost, in writing, 
to the County as soon as costs are known. 
3.3.2 
The County shall not advise the contractor to proceed with an expedited shipment 
until acceptable terms are agreed upon and a purchase order is issued. Upon 
agreeing to the additional costs, the County shall advise the contractor to proceed. 
3.3.3 
Upon receipt of material(s) and invoicing, the County shall ensure that any 
additional charges are in compliance with, and do not exceed, agreed to costs. 
The County shall retain all documents related to these costs within the agency 
purchase file. 
3.4 
SHIPPING DOCUMENTS 
A packing list or other suitable shipping document shall accompany each shipment and 
shall include the following: 
3.4.1 
Contract serial number 
3.4.2 
Contractor's name and address

3.4.3 
Department name and address 
3.4.4 
Department purchase order number 
SERIAL 220187-5 
3.4.5 
A description of product(s) shipped, including item number(s), quantity(ies), 
number of containers and package number(s), as applicable 
3.5 
OPERATING MANUALS 
Upon delivery of services, contractor shall provide comprehensive instructional manuals, 
operational manuals, service manuals, and schematic diagrams, if required by the 
department. 
3.6 
INSTALLATION 
Contractor shall be responsible to install and present for inspection all services and 
equipment in a complete and ready-for-use condition with all components functioning, 
cleaned, and tested. Contractor's price shall include delivery and installation of all 
equipment in complete operating condition. 
3.7 
TESTING 
Unless otherwise specified, services and related materials purchased will be inspected by 
the department to ensure they meet the quality and quantity requirements of the 
specifications. When applicable and deemed necessary by the County, samples of the 
materials may be taken at random from stock received for submission to a commercial 
laboratory or other appropriate agency for analysis and tests to determine whether the 
materials conform in all respects to the specifications. In cases where commercial 
laboratory reports determine that the materials do not meet the specifications, the expense 
of such analysis shall be borne by the contractor. 
3.8 
COUNTY INSPECTION OF SERVICES 
3.8.1 
The contractor shall provide and maintain an inspection system that is acceptable 
to the County covering the preventative maintenance services required under this 
contract. Complete records of all inspection work performed by the contractor shall 
be maintained and made available to County during term of the contract and as 
required by the County, as per Section 4.23 - RIGHTS IN DATA. 
3.8.2 
County has the right to inspect and test all services called for by the contract, to 
the extent practicable, at all times and places during the term of the contract. 
County will perform inspections and tests in a manner that will not unduly delay the 
work of the contractor. 
3.8.3 
If any of the services do not conform to contract requirements, County may require 
the contractor to perform the services again so as to be in conformity with contract 
requirements, at no additional cost to the County. When the defects in services 
cannot be corrected by re-performance, County may: 
3.8.3.1 
Require the contractor to take necessary action to ensure that future 
performance conforms to contract requirements; and 
3.8.3.2 
Reduce the contract price to reflect the reduced value of the services 
performed. 
3.8.4 
If the contractor fails to promptly perform the services again or to take the 
necessary action to ensure future performance in conformity with contract 
requirements, County may:

SERIAL 220187-S 
3.8.4.1 
By contract or otherwise, perform the services and charge to the 
contractor, through direct billing or through payment reduction, any cost 
incurred by County that is directly related to the performance of such 
service; and/or terminate the contract for default. 
3.9 
ACCEPTANCE 
Upon completion, services shall be deemed accepted and the warranty period shall begin. 
Successful service delivery shall be defined as a) material(s)/equipment is installed (as 
necessary) and fully operational; and b) the department has deemed all service/work 
completed, including but not limited to any inspection, repair, installation, design, 
development, deployment, operation, and initial training, (as applicable). Additionally, all 
documentation shall be completed prior to final acceptance. 
3.10 
WARRANTY 
3.10.1 All services furnished under this contract shall conform to the requirements of this 
contract. 
3.10.2 Service and/or Repair Warranty 
3.10.2.1 The warranty shall cover all parts and labor for a period of one year from 
installation and formal acceptance by the County. Any manufacturer 
warranty beyond one year shall be passed on to the County. 
3.10.2.2 Contractor shall indicate on the price sheet the duration of the warranty 
beyond one year and any applicable limitations or conditions which may 
apply. 
3.10.2.3 Contractor agrees that it will, at its own expense, provide all labor and 
parts required to remove, repair, or replace, and reinstall any such 
defective workmanship and/or materials which becomes or is found to 
be defective during the term of this warranty. Contractor shall guarantee 
the services to be supplied comply with all applicable regulations. 
3.10.2.4 Contractor warrants that all services provided hereunder will conform to 
the 
requirements of the contract, 
including 
all 
descriptions, 
specifications and attachments made a part of this contract. County's 
acceptance of services or goods provided by the contractor shall not 
relieve the contractor from its obligations under this warranty. 
3.10.2.5 In addition to its other remedies, County may, at the contractor's 
expense, require prompt correction of any services failing to meet the 
contractor's warranty herein. Services corrected by the Contractor shall 
be subject to all the provisions of this contractin the manner and to the 
same extent as services originally furnished hereunder. 
3.10.3 Project and/or New Installation Warranty 
Project and/or new installation warranty shall cover all parts and labor for a period 
of one year from installation and formal acceptance by the County. Any 
manufacturer warranty beyond one year shall be passed on to the County. 
3.11 
USAGE REPORT 
Contractor shall furnish the County a usage report upon request delineating the acquisition 
activity governed by the contract. The format of the report shall be approved by the County 
and shall disclose the quantity and dollar value of each contract item by individual unit of 
measure.

3.12 
BACKGROUND CHECK 
SERIAL 220187-S 
Bidders/proposers need to be aware that they may be required to pass multiple background 
checks (e.g., Sheriff's Office, County Attorney's Office, Courts, as well as County general 
government) to determine if the respondent is acceptable to do business with the County. 
This applies to, but is not limited to, the company, subcontractors, and employees. The 
failure to pass these checks may deem the respondent non-responsible. 
3.13 
INVOICES AND PAYMENTS 
3.13.1 Payment terms will be calculated based on the date a properly completed invoice 
is received by the County. 
3.13.2 Contractors shall provide the County with invoices no later than 14 days after 
services and delivery of goods are completed and accepted by the County and 
rendered final. 
3.13.3 Contractor shall submit one legible copy of their detailed invoice before payment(s) 
will be made. Incomplete invoices will not be processed. At a minimum, the invoice 
must provide the following information: 
•
Company name, address, and contact information
•
County bill-to name and contact/requestor information
•
Building name and building number
•
County purchase order number (if applicable)
•
Maximo (FMD) service call number
•
Contract serial or e-procurement platform agreement number (if applicable)
•
Work order/project number (if applicable)
•
Invoice number and date
•
Payment terms as stated in the agreement (if applicable)
•
Date of service or delivery (for project work: use "completion date")
•
Arrival and completion time (if applicable)
•
Quantity (number of days or weeks) (if applicable)
•
Contract item number(s) (if applicable)
•
Description of purchase (product or services)
•
Pricing per unit of purchase (must include vendor cost, mark-up/discount, and
extended price)
•
Line-item description of parts and materials (T&M work)
•
Line-item labor breakdown: arrival and completion time, rate per hour
multiplied by number of hours by personnel type (T&M work)
•
Extended price
•
Expedited shipping cost (pre-approved by the County)
•
Freight (if applicable)
•
Total amount due with tax amounts separated {T&M work). (On a separate
line, clearly indicate the tax rate being applied).
3.13.4 Time and material commodities must be billed as a separate line item on the 
invoice. 
3.13.5 Billable Parts Pricing: 
3.13.5.1 All parts sold to the County MUST be itemized and priced in one of two 
formats:

SERIAL 220187-5 
3.13.5.1.1 priced separately as contractor's cost, then cost + 
percentage price (i.e., $25.00 [contractor's cost] $30.00 [cost 
+ percentage]); or
3.13.5.1.2 priced singularly (contractor's cost + percentage, i.e., 
$30.00), with a statement at the bottom of invoice that states 
"The above parts pricing reflects XX percent over cost." 
3.13.5.2 County retains the right to refuse to pay for incorrectly invoiced parts until 
correct invoicing, as described in this section, is submitted by the 
contractor. 
3.13.6 Invoicing for project work must contain: 
3.13.6.1 Contract serial number 
3.13.6.2 Purchase order number (if used) 
3.13.6.3 Terms as bid 
3.13.6.4 Description of work performed 
3.13.6.5 Location of job site and FMD site number 
3.13.6.6 Project cost as quoted 
3.13.6. 7 Applicable construction tax if required (65 percent of retail tax rate) 
3.13.6.8 Grand total 
3.13.6.9 The project quote sheet and all change orders shall be attached to the 
invoice 
3.13. 7 Invoicing that does not have all the required information as listed above, will be sent 
back for corrections, delaying payment to the contractor. 
3.13.8 Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
3.13.8.1 FMD questions regarding billing or invoicing should go to FMD accounts 
payable (FMD-AccountsPayable@mail.maricopa.gov). 
3.13.9 Payment shall only be made to the contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an Electronic Funds 
Transfer (EFT) process. After contract award, the contractor shall complete the 
Vendor Registration Form accessible through the County Department of Finance 
Vendor 
Registration 
website 
at 
https://www.maricopa.gov/5169/Vendor­
lnformation. 
3.13.10 Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County. 
3.13.11 EFT payments to the routing and account numbers designated by the contractor 
shall include the details on the specific invoices that the payment covers. 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
3.14 
PRICES 
Contractor warrants that prices extended to County under this contract are no higher than 
those paid by any other customer for these or similar services.

3.15 
APPLICABLE TAXES 
SERIAL 220187-S 
3.15.1 It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award. 
3.15.2 The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds overpayment 
of a project due to tax consideration that was not due, the contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
3.15.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold the County 
harmless from any responsibility for taxes, damages, and interest, if applicable, 
contributions required under Federal and/or State and local laws and regulations, 
and any other costs including transaction privilege taxes, unemployment 
compensation insurance, Social Security, and Workers' Compensation. Contractor 
may be required to establish, to the satisfaction of County, that any and all fees 
and taxes due to a municipality or the State of Arizona for any license or transaction 
privilege taxes, use taxes, or similar excise taxes are currently paid (except for 
matters under legal protest). 
3.16 
PERFORMANCE 
It shall be the contractor's responsibility to meet the proposed performance requirements. 
The County reserves the right to obtain services on the open market in the event the 
contractor fails to perform, and any price differential will be charged against the contractor. 
3.17 
POST AWARD MEETING 
Contractor may be required to attend a post-award meeting with the department to discuss 
the terms and conditions of this contract. This meeting will be coordinated by the procurement 
officer of the contract. 
3.18 
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) 
The County is a member of the SAVE cooperative purchasing group. SAVE includes the 
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified 
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the 
concurrence of the successful respondent under this solicitation, a member of SAVE may 
access a contract resulting from a solicitation issued by the County. If you do not want to 
grant such access to a member of SAVE, state so in your bid. In the absence of a statement 
to the contrary, the County will assume that you do wish to grant access to any contract 
that may result from this bid. The County assumes no responsibility for any purchases by 
using entities.

SERIAL 220187-5 
3.19 
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) 
County currently holds ICPAs with numerous governmental entities. These agreements 
allow those entities, with the approval of the contractor, to purchase their requirements 
under the terms and conditions of the County contract. It is the responsibility of the non­
County government entity to perform its own due diligence on the acceptability of the 
contract under its applicable procurement rules, processes, and procedures. Certain 
governmental agencies may not require an ICPA and may utilize this contract if it meets 
their individual requirements. Other governmental agencies may enter into a separate 
Statement of Work with the contractor to meet their own requirements. The County is not 
a party to any uses of this contract by other governmental entities. 
4.0 
CONTRACTUAL TERMS & CONDITIONS 
4.1 
CONTRACT TERM 
This Invitation for Bids is for awarding a firm, fixed price purchasing contract to cover a 
term of one year. 
4.2 
OPTION TO RENEW 
The County may, at its option and with the concurrence of the contractor, renew the term 
of this contract up to a maximum of five additional years, (or at the County's sole discretion, 
extend the contract on a month-to-month basis for a maximum of six months after 
expiration). Contractor shall be notified in writing by the Office of Procurement Services of 
the County's intention to renew the contract term at least 60 calendar days prior to the 
expiration of the original contract term. 
4.3 
CONTRACT COMPLETION 
In preparation for contract completion, the contractor shall make all reasonable efforts for 
an orderly transition of its duties and responsibilities to another provider and/or to the 
County. This may include, but is not limited to, preparation of a transition plan and 
cooperation with the County or other providers in the transition. The transition includes the 
transfer of all records and other data in the possession, custody, or control of the contractor 
that are required to be provided to the County either by the terms of this agreement or as 
a matter of law. The provisions of this clause shall survive the expiration or termination of 
this agreement. 
4.4 
PRICE ADJUSTMENTS 
4.4.1 
All prices shall be held firm for the initial term of the contract unless otherwise 
authorized in writing by the Office of Procurement Services. 
4.4.2 
Any requests for reasonable price adjustments must be submitted 60 calendar 
days prior to the contract expiration. Requests for adjustment in cost of labor 
and/or materials must be supported by appropriate documentation. The 
reasonableness of the request will be determined by comparing the request with 
the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County will issue written approval of the change and 
provide an updated version of the contract. The new change shall not be in effect 
until the date stipulated on the updated version of the contract. 
4.5 
INDEMNIFICATION 
4.5.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees

SERIAL 220187-S 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes of the contractor, its 
agents, representatives, employees, or subcontractors relating to the performance 
of this contract. 
4.5.2 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
4.5.3 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
4.5.4 
The scope of this indemnification does not extend to the sole negligence of County. 
4.6 
INSURANCE 
4.6.1 
Contractor, at contractor's own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County. 
4.6.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract. 
4.6.3 
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
4.6.4 
Contractor's insurance will be primary insurance as respects County, and any 
insurance or self-insurance maintained by County will not contribute to it. 
4.6.5 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County's right to 
coverage afforded under the insurance policies. 
4.6.6 
The insurance policies may provide coverage that contains deductibles or self­
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit.

SERIAL 220187-5 
4.6.7 
The insurance policies required by this contract, except Workers' Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds. 
4.6.8 
The policies required hereunder, except Workers' Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of contractor's work or service. 
4.6.9 
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
4.6.9.1 
Commercial General Liability 
Commercial General Liability (CGL) insurance with a limit of not less 
than $2,000,000 for each occurrence, $4,000,000 Products/Completed 
Operations Aggregate, and $4,000,000 General Aggregate Limit. The 
policy shall include coverage for premises liability, bodily injury, broad 
form property damage, personal injury, products and completed 
operations and blanket contractual coverage, and shall not contain any 
provisions which would serve to limit third-party action over claims. 
There shall be no endorsement or modifications of the CGL limiting the 
scope of coverage for liability arising from explosion, collapse, or 
underground property damage. 
4.6.9.2 
Automobile Liability 
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the contractor's 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the contractor's work or services or use or maintenance 
of the premises under this contract. 
4.6.9.3 
Workers' Compensation 
4.6.9.3.1 
Workers' Compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
contractor's employees engaged in the performance of the 
work or services under this contract; and Employer's 
Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and 
$1,000,000 disease policy limit. 
4.6.9.3.2 
Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the Workers' 
Compensation and Employer's Liability, or Commercial 
Umbrella Liability insurance obtained by contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract.

SERIAL 220187-5 
4.6.9.3.3 
Contractor shall maintain Commercial Crime Liability 
Insurance with a limit of not less than $1,000,000 for each 
occurrence. The policy shall include, but not be limited to, 
coverage for employee dishonesty, fraud, theft, or 
embezzlement.. 
4.6.9.4 
Certificates of Insurance 
4.6.9.4.1 
Prior to contract award, contractor shall furnish the County 
with valid and complete certificates of insurance, or formal 
endorsements as required by the contract in the form 
provided by the County, issued by contractor's insurer(s), 
as evidence that policies providing the required coverage, 
conditions, and limits required by this contract are in full 
force and effect. Such certificates shall identify this contract 
number and title. 
4.6.9.4.2 
In the event any insurance policy(ies) required by this 
contract is (are) written on a claims-made basis, coverage 
shall extend for two years past completion and acceptance 
of contractor's work or services and as evidenced by annual 
Certificates of Insurance. 
4.6.9.4.3 
If a policy does expire during the life of the contract, a 
renewal certificate must be sent to County 15 calendar days 
prior to the expiration date. 
4.6.9.4.4 
Certificates of Insurance shall identify Maricopa County as 
the certificate holder as follows: 
Maricopa County 
c/o Risk Management 
301 W Jefferson St, Suite 910 
Phoenix, AZ. 85003 
4.6.9.5 
Cancellation and Expiration Notice 
Applicable to all insurance policies required within the insurance 
requirements of this contract, contractor's insurance shall not be 
permitted to expire, be suspended, be canceled, or be materially 
changed for any reason without 30 calendar days prior written notice to 
Maricopa County. Contractor must provide notice to Maricopa County, 
within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any 
reason, has expired, or will be expiring. Such notice shall be sent directly 
to Maricopa County Office of Procurement Services and shall be mailed, 
or hand delivered to 160 South 4th Avenue, Phoenix, AZ 85003, or 
emailed to the procurement officer noted in the solicitation. 
4.7 
FORCE MAJEURE 
4.7.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or

SERIAL 220187-S 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic. 
4.7.2 
Each as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability. Each party must use 
best efforts to remedy the situation and remove, as soon as practicable, the cause 
of its inability to perform or comply. 
4. 7.3
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
4.8 
ORDERING AUTHORITY 
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment. 
4.9 
AVAILABILITY OF FUNDS 
4.9.1 
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the contractor as herein provided 
are actually available to County for disbursement. The County will be the sole 
judge and authority in determining the availability of funds under this contract. 
County will keep the contractor fully informed as to the availability of funds. 
4.9.2 
If any action is taken by any state agency, Federal department, or any other agency 
or instrumentality to suspend, decrease, or terminate its fiscal obligations under, 
or in connection with, this contract, County may amend, suspend, decrease, or 
terminate its obligations under, or in connection with, this contract. In the event of 
termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance. 
4.10 
PROCUREMENT CARD ORDERING CAPABILITY 
County may opt to use a procurement card (VISA or Mastercard) to make payment for 
orders under this contract. 
4.11 
INTERNET ORDERING CAPABILITY 
Maricopa County may use the Internet to communicate and to place orders under this 
contract. If Internet is required, contractor will be notified of such by FMD (or using 
department). 
4.12 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved.

4.13 
CANCELLATION OF PURCHASE ORDERS 
SERIAL 220187-5 
4.13.1 County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the 
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
4.13.2 Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy. 
4.14 
SUSPENSION OF WORK
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract. 
4.15 
STOP WORK ORDER 
4.15.1 The procurement officer may, at any time, by written order to the contractor, require 
the contractor to stop all, or any part, of the work called for by this contract for a 
period of 90 calendar days after the order is delivered to the contractor, and for 
any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
4.15.1.1 cancel the stop work order; or 
4.15.1.2 terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract. 
4.15.2 The procurement officer may make an equitable adjustment in the delivery 
schedule and/or contract price, and the contract shall be modified, in writing, 
accordingly, if the contractor demonstrates that the stop work order resulted in an 
increase in costs to the contractor. 
4.16 
TERMINATION FOR CONVENIENCE 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the contractor. 
4.17 
TERMINATION FOR DEFAULT 
4.17.1 The County may, by written Notice of Default to the contractor, terminate this 
contract in whole or in part if the contractor fails to:

SERIAL 220187-S 
4.17 .1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension; 
4.17.1.2 make progress, so as to endanger performance of this contract; or 
4.17 .1.3 perform any of the other provisions of this contract. 
4.17.2 The County's right to terminate this contract under these subparagraphs may be 
exercised if the contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure. 
4.18 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with 
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract. 
4.19 
OFFSET FOR DAMAGES 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the contractor any amounts contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract. 
4.20 
SUBCONTRACTING 
4.20.1 Contractor may not assign to another contractor or subcontract to another party 
for performance of the terms and conditions hereof without the written consent of 
the County. All correspondence authorizing subcontracting must reference the bid 
serial number and identify the job or project. 
4.20.2 The subcontractor's rate for the job shall not exceed that of the prime contractor's 
rate, as bid in the pricing section, unless the prime contractor is willing to absorb 
any higher rates. The subcontractor's invoice shall be invoiced directly to the prime 
contractor, who in turn shall pass-through the costs to the County, without mark­
up. A copy of the subcontractor's invoice must accompany the prime contractor's 
invoice. 
4.21 
AMENDMENTS 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
4.22 
ADDITIONS/DELETIONS OF SERVICES 
4.22.1 The County reserves the right to add and/or delete services to a contract. If 
additional services are required from a contract, prices for such additions will be 
negotiated between the contractor and the County.

SERIAL 220187-S 
4.22.2 If a service requirement is deleted, payment to the contractor will be reduced 
proportionately to the amount of service reduced in accordance with the bid price. 
If additional materials or services are required from a contract, prices for such 
additions will be negotiated between the contractor and the County. 
4.23 
RIGHTS IN DAT A 
4.23.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
4.23.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
4.24 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
4.24.1 In accordance with section MC1-373 of the Maricopa County Procurement Code, 
the contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions which could be more than six years, whichever is latest. The 
County, Federal or State auditors and any other persons duly authorized by the 
department shall have full access to and the right to examine, copy, and make use 
of, any and all said materials. 
4.24.2 If the contractor's books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
4.25 
AUDIT DISALLOWANCES 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the contractor equal to the amount 
of the disallowance, or to require reimbursement forthwith of the disallowed amount by the 
contractor by issuing a check payable to Maricopa County. 
4.26 
STRICT COMPLIANCE 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
4.27 
VALIDITY 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract.

4.28 
SEVERABILITY 
SERIAL 220187-S 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
4.29 
RELATIONSHIPS 
4.29.1 In the performance of the services described herein, the contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co­
employee, partnership, principal and agent, or joint venture between the County 
and the contractor. 
4.29.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County. 
4.30 
NON-DISCRIMINATION 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person's age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public services/reqister/2009/46/governor.pdf). 
4.31 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
4.32 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
4.32.1 The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors: 
4.32.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
4.32.1.2 have not within a three-year period preceding this contract: 
4.32.1.2.1 been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State, or 
local) transaction or contract; 
4.32.1.2.2 
been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification, or destruction of records, making false

SERIAL 220187-5 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
4.32.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State, or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State, or local) 
transaction or contract; 
4.32.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and 
4.32.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State, or local) terminated for cause or 
default. 
4.32.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
4.32.3 Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e., transactions with subcontractors) and in all solicitations for lower 
tier covered transactions related to this contract. If this clause is applicable to a 
subcontractor, the contractor shall include the information required by this clause 
with their bid. 
4.33 
VERIFICATION REGARDING COMPLIANCE WITH A.RS. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
4.33.1 By entering into the contract, the contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.RS. § 23-214(A). Contractor shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the procurement officer 
upon request. These warranties shall remain in effect through the term of the 
contract. Contractor and its subcontractors shall also maintain Employment Eligibility 
Verification forms (1-9) as required by the Immigration Reform and Control Act of 
1986, as amended from time to time, for all employees performing work under the 
contract and verify employee compliance using the E-Verify system and shall keep 
a record of the verification for the duration of the employee's employment or at least 
three years, whichever is longer. 1-9 forms are available for download at 
www.uscis.gov. 
4.33.2 The County retains the legal right to inspect documents of contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.33.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County's intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
contractor or any of its subcontractors are not in compliance, the County will consider 
this a material breach of the contract and may pursue any and all remedies allowed 
by law, including, but not limited to suspension of work, termination of the contract 
for default, and suspension and/or debarment of the contractor. All costs necessary 
to verify compliance are the responsibility of the contractor.

4.34 
CONTRACTOR LICENSE REQUIREMENT 
SERIAL 220187-S 
4.34.1 Contractor shall procure all permits, insurance, and licenses, and pay the charges 
and fees necessary and incidental to the lawful conduct of his/her business, and 
as necessary complete any requirements, by any and all governmental or non­
governmental entities as mandated to maintain compliance with and remain in 
good standing. Contractor shall keep fully informed of existing and future trade or 
industry requirements, and Federal, State, and local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a contract and shall comply 
with the same. Contractor shall immediately notify both Office of Procurement 
Services and the department of any and all changes concerning permits, 
insurance, or licenses. 
4.34.2 Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract. 
4.35 
INFLUENCE 
4.35.1 As prescribed in MC 1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
4.35.1.1 An attempt to influence includes but is not limited to a person offering or 
providing a gratuity, gift, tip, present, donation, money, entertainment or 
educational passes or tickets, or any type of valuable contribution or 
subsidy that is offered or given with the intent to influence a decision, 
obtain a contract, garner favorable treatment, or gain favorable 
consideration of any kind. 
4.35.2 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract. 
4.35.3 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS. 
4.36 
CONFIDENTIALITY 
In the course of the solicitation process, the County may disclose information that is 
proprietary or confidential. By submitting a bid to the solicitation, the offerer agrees that, 
except as necessary to prepare a response to this solicitation, neither it nor its agents or 
employees will communicate, divulge, or disseminate to any third-party persons or entities, 
any information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. If the offerer does disclose County

SERIAL 220187-5 
proprietary or confidential information to a third-party in preparing a response to this 
solicitation, it shall require the third-party to acknowledge and comply with this provision. 
4.37 
CONFIDENTIAL INFORMATION 
4.37.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the contractor's obligation regarding such information. 
4.37.2 Contractor shall establish and maintain procedures and controls that are adequate 
to assure that no information contained in its records and/or obtained from the 
County or from others in carrying out its functions (services) under the contract 
shall be used by or disclosed by it, its agents, officers, or employees, except as 
required to efficiently perform duties under the contract. Contractor's procedures 
and controls, at a minimum, must be the same procedures and controls it uses to 
protect its own proprietary or confidential information. If, at any time during the 
duration of the contract, the County determines that the procedures and controls 
in place are not adequate, the contractor shall institute any new and/or additional 
measures requested by the County within 15 business days of the written request 
to do so. 
4.37.3 Any requests to the contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination. 
4.38 
PUBLIC RECORDS 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the records manager at the Maricopa County Office of Procurement Services. 
Offers shall be open to public inspection and copying after contract award and execution, 
except for such offers or sections thereof determined to contain proprietary or confidential 
information by the Office of Procurement Services. If an offerer believes that information in 
its offer or any resulting contract should not be released in response to a public record 
request, under Arizona law, the offerer shall indicate the specific information deemed 
confidential or proprietary and submit a statement with its offer detailing the reasons that 
the information should not be disclosed. Such reasons shall include the specific harm or 
prejudice which may arise from disclosure. The records manager of the Office of 
Procurement Services shall determine whether the identified information is confidential 
pursuant to the Maricopa County Procurement Code. 
4.39 
INTEGRATION 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all prior negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied. 
4.40 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200-UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
4.41 
GOVERNING LAW 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona.

4.42 
ORDER OF PRECEDENCE 
SERIAL 220187-5 
In the event of a conflict in the provisions of this contract and contractor's license 
agreement, if applicable, the terms of this contract shall prevail.

LINKING AGREEMENT 
BETWEEN 
THE CITY OF GLENDALE, ARIZONA 
AND 
ABM ELECTRICAL POWER SERVICES, LLC 
EXHIBIT C 
METHOD AND AMOUNT OF COMPENSATION 
The method and amount of compensation is outlined in the Maricopa County High Volt.age 
Electrical Services contract Serial No. 220187-S. 
NOT TO EXCEED AMOUNT 
The total amount of compensation paid to Contractor for full completion of all work required by 
the Project must not exceed 1,250,000 for the entire term of the Agreement. 
DETAILED PROJECT COMPENSATION 
Compensation is outlined in the Maricopa County High Voltage Electrical Services contract, Serial 
No. 220187. 
4/29/2021

SERIAL 220187-5 
ABM ELECTRICAL POWER SERVICES LLC, 14141 SW FREEWAY SUITE 400, SUGAR LAND TX 
77478 
COMPANY NAME: 
ABM Electrical Power Services, LLC 
DOING BUSINESS AS (dba): 
MAILING ADDRESS: 
2631 S Roosevelt Street, Temoe, AZ. 85282 
REMIT TO ADDRESS: 
PO Box 419860, Boston, MA 02241-9860 
TELEPHONE NUMBER: 
602-387-9460
FAX NUMBER: 
WWW ADDRESS: 
www.abm.com 
REPRESENTATIVE NAME: 
Jason Black 
REPRESENTATIVE TELEPHONE NUMBER: 
602-300-2188
REPRESENTATIVE EMAIL ADDRESS 
iason.black(Q)abm.com 
YES 
NO 
REBATE 
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
w 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: 
17 
r 
NET 30 DAYS 
(Testing Services 1st Call) 
Title 
Business 
After Hours 
Weekends/ 
Description 
Hours 
Holidays 
Regular Service: 
General Foreman 
$175.00 
$262.50 
$350.00 
Foreman 
$165.00 
$247.50 
$330.00 
Journeyman Electrician 
$155.00 
$232.50 
$310.00 
Testing Technician 
$155.00 
$232.50 
$310.00 
Testing Assistant 
$145.00 
$217.50 
$290.00 
Lineman 
$135.00 
$202.50 
$270.00 
Testing Services: 
Cost per Test 
Plus Material 
Oil analysis/testing 
$387.50 
$581.25 
$775.00 
Markup % & Cost 
of Oil Sample 
(Test Tech Rate) 
Cost per hour 
Quarterly 
1st hr 
lncreaments 
Perform double test 
$165.00 
$41.25 
Perform Turn To Ratio test (TTR) 
$165.00 
$41.25 
Perform Hipot testing 
$165.00 
$41.25 
Perform Mega-ohm testing 
$165.00 
$41.25 
Relay and Circuit Breaker testing 
$165.00 
$41.25 
Switchgear repair/replacement/testing 
$165.00 
$41.25 
Pole testing 
$165.00 
$41.25

SERIAL 220187-5 
ABM ELECTRICAL POWER SERVICES LLC 
Other Services 
Technical Training 
$145.00 
$217.50 
$290.00 
Labor for Services Outside the Scope of 
$145.00 
$217.50 
$290.00 
Contract 
Owned Equipment List Owned 
Hourly Rate 
Daily Rate 
Equipment List Hourly and Daily Rate 
Backhoe 
Siccor Lift 
Parts/Material (Choose One) 
Materials, parts, components etc. 
PRICING SHEET: NIGP CODE 91082 
Terms: 
Vendor Number: 
Certificates of Insurance 
Contract Period: 
NET 30 DAYS 
VC0000001951 
Required 
Cost plus% 
List Minus% 
25% 
To cover the period ending May 31, 2023.