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AGREEMENT FOR
LANDFILL HAULING SERVICES
City of Glendale Solicitation No. RFP 22-30
This Agreement for Landfill Hauling Services ("Agreement") is effective and entered into between CITY OF
GLENDALE, an Arizona municipal corporation ("City"), and Mr. Bult’s, Inc., an Illinois corporation,
authorized to do business in Arizona, (the "Contractor"), as of the day of , 2022.
RECITALS
A. City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. RFP 22-30 (the "Project";
B. City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto;
on City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:
1. Key Personnel; Sub-contractors.
11 Setvices. Contractor will provide all services necessary to assure the Project is completed timely
and efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
2. Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3. Contractotr’s Work.
3.1 Standard, Contractor must perform services in accordance with the standards of due diligence,
care, and quality prevailing among contractors having substantial experience with the successful
furnishing of setvices for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.
3.2 Licensing. Contractor warrants that:
a. Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b. Neither Contractor nor any Sub-contractor has been debarred or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1) City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
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5.
3.3
3.4
Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section,
Coordination: Interaction.
a. For projects that the City believes requires the coordination of vatious professional
setvices, Contractor will work in close consultation with City to proactively interact with
any other professionals retained by City on the Project.
Compensation for the Project.
4.1
4.2
Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $2,300,000, as specifically detailed in Exhibit B (the "Compensation").
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a. Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.
b. Additional services which are outside the scope of the Project contained in this Agreement
may not be petformed by the Contractor without prior written authorization from the City.
c. Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.
Billings and Payment.
5.1
5.2
5.3
Applications.
a. Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.
b. The period covered by each Payment Application will be one calendar month ending on
the last day of the month or as specified in the solicitation.
Payment.
a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b. Payment may be subject to or conditioned upon City's receipt of:
(1) Completed work generated by Contractor and its Sub-contractors; and
(2) Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.
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If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.
b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.
6. Termination.
6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.
a. Contractor will be equitably compensated for Goods ot Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b. Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of
the requited items to the City.
6.2 For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of
this Agreement within 15 days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City's damages, in accordance with the
provision of § 5.
b. If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 or the amount of this Agreement,
whichever is greater.
7. Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.
8. Insurance.
8.1 Requirements. Contractor must obtain and maintain the following insurance ("Required
Insurance"):
a.
Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
General Liability.
(1) Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$1,000,000 annual aggregate for each property damage and contractual property
damage.
(2) Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $1,000,000 per occurtence.
(3) This commetcial general liability insurance must include independent contractors’
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
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(4) These limits may be met through a combination of primary and excess liability
coverage.
Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident
for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.
Workers' Compensation and Employer's Liability. A workers' compensation and
employer's liability policy providing at least the minimum benefits required by Arizona law.
Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(1) Cancellation or termination of Contractor or Sub-contractot's Policies;
(2) Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3) Any other material modification of Contractor or Sub-contractot's Policies related
to this Agreement.
Certificates of Insurance.
(1) Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of
Conttactor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractor's
Policies in accordance with the provisions of this section.
(2) City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
(3) Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.
Other Contractors or Vendors.
(1) Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.
(2) This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name
the parties as additional insured patties and certificates of insurance).
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1) The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2) All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
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8.2 Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
City may consider waiving these insurance requirements for a specific Sub-contractor if
City is satisfied the amounts required are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3 Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys'
fees and litigation expenses (each, a "Demand or Expense"; collectively, "Demands or
Expenses") asserted by a third-party (i.e. a person or entity other than City or Contractor)
and that arises out of or results from the breach of this Agreement by the Contractor or
the Contractot’s negligent actions, errors or omissions (including any Sub-contractor or
other person or firm employed by Contractor), whether sustained before or after
completion of the Project.
This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense tesults from the negligence or breach of a responsibility of Contractor or of any
person or entity for whom Contractor is responsible.
Contractor is not requited to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The
Contractor or subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
rights to keep such papers and records confidential.
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10.
11.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
Notices.
12.1 A notice, request or other communication that is required or permitted under this Agreement (each
a “Notice") will be effective only if:
a.
b.
The Notice is in writing; and
Delivered in person or by ovetnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1) Received on a business day, or before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
courier service on or before 5:00 p.m.; or
(2) As of the next business day after receipt, if received after 5:00 p.m.
The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
Digitalized signatures and copies of signatutes will have the same effect as original
signatures.
12.2 Representatives.
a.
Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
Mr. Bult’s, Inc.
c/o Dan DeWaard, Vice President-Four Corners
2627 E 139% Street
Burnham, IL 60633
Tel: 920-547-0565
Email: ddewaard@mtebults.com
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/o Ernie Ruiz, Jr., Superintendent, Landfill/MRF
City of Glendale
Glendale, Arizona 85301
623-930-4722
With required copy to:
City Manager City Attorney
City of Glendale City of Glendale
5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301
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14,
c Concurrent Notices.
(1) All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's representative until
the time that it has also been received by City Manager and City Attorney.
(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
d. Changes. Contractor or City may change its representative or information on Notice, b
hanges. © y may ge its repres 1 » bY
giving Notice of the change in accordance with this section at least ten days prior to the
change.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.
Entire Agreement; Survival; Counterparts; Signatures.
14.1 Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.
a. Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b. Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.
14.2 Interpretation.
a. The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.
b. The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c. The Agreement will be interpreted in accordance with the laws of the State of Arizona.
14.3. Survival. Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.
14.4 Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
14.5 Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
ot applicable law.
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15.
16.
17,
18.
14.6
14.7
Term.
15.1
15.2
Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be deemed reformed to conform to applicable law.
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
Renewals. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, renewable on an annual basis. Contractor
will be notified in writing by the City of its intent to extend the Agreement petiod at least thirty
(30) calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There are no automatic renewals of this
Agreement.
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
Cooperative Use of Contract. ‘This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and
City. Fora list of SAVE members, click on the following link:
http: //www.mesaaz.cov/business/purchasing/save
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A Project
Exhibit B Compensation
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The parties enter into this Agreement as of the Effective Date shown above.
City of Glendale,
an Arizona municipal corporation
By: Kevin R. Phelps
its: City Manager
ATTEST:
Julie K. Bower
City Clerk (SEAL)
APPROVED AS TO FORM:
Michael D. Bailey
City Attorney
Mr. Bult’s Inc.,
an nN ‘ilu,
By: Das DeWaard
Its: Vice President-Four Corners
4/29/2021
EXHIBIT A
LANDFILL HAULING SERVICES
PROJECT
SCOPE OF WORK
Mr. Bult’s, Inc. shall provide empty trailers to the City of Glendale and transport full trailers to designated locations
in the Phoenix metropolitan atea as per attached RFP 22-30 Scope of Work.
FI
Glendale
SOLICITATION NUMBER:
ONLINE BID NUMBER:
TITLE:
PUBLISHED DATE:
PRE-OFFER CONFERENCE:
OFFER DUE:
CONTACT:
CITY OF GLENDALE PROCUREMENT
DIVISION
REQUEST FOR PROPOSAL
RFP 22-30
42200034
LANDFILL HAULING SERVICES
FEBRUARY 24, 2022
MARCH 10, 2022, 10:00 AM Local Time
Offerors are strongly encouraged to attend the pre-offer
conference to be held at the Glendale Municipal Landifill, 11480
W Glendale Avenue, Conference Room, Glendale, AZ 85307.
Attendance is NOT required but strongly encouraged.
MARCH 28, 2022, 2:00 PM Local Time
Offer Submission Through Vendor Self-Service (VSS) Online Bid
System.
https://glendaleaz.munisselfservice.com/Vendors/default.aspx
NOTE: This is a sealed proposal process requiring proposals to be
submitted before the date/time shown above. Iferrors occur when
submitting through VSS, email or call using contact information
below.
Elmer Garcia, CPPB, Contract Analyst
623-930-2866 / Email: Egarcial @glendaleaz.com
Proposals shall be opened using the City's electronic bidding system on the specified due time
and date identified herein. All information contained in the proposals shall be confidential to
avoid disclosure of contents prejudicial to competing Offerors.
OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE
SOLICITATION
Vendor Self-Service - New and Existing Vendor Registration Guide
https://www.glendaleaz.com/your Government/City finances/procurement/vendorselfservicev:
City of Glendale CITY OF GLENDALE
Solicitation Number: RFP 22-30 /42200034 | sgsowestclendale Avenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
Table of Contents:
RFP Package
ONAGAYN=
INTRODUCTION 3
BACKGROUND. 3
OBJECTIVE........00 3
SCOPE OF SERVICES... 3
OTHER REQUIREMENTS .. we lA
HOW WE CHOOSE ......ccssscsessscseecsessecesesecescesscessssesnsesesssesenesasesseeescsasseesecesacsasseesecsessseseecseseseaaneneaeeeess 19
SUBMISSION CHECKLIST ... +22
SUBMISSION REQUIREMENTS.. . 23
Online Submittal Check List
APPENDIX A (Bus Shelter Locations)
APPENDIX B (Bus Shelter Photos)
Exhibit Package
Exhibit 1: Special Notices
Exhibit 2: Special Terms and Conditions
Exhibit 3: Insurance Requirements
Exhibit 4: Sample Agreement Template
Fillable Forms
Response Workbook — To be completed by Offeror and submitted as their response.
Cover Sheet
Offer Sheet
Required Responses
Pricing Workbook - To be completed by Offeror and submitted as their response.
City of Glendale CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 22-30 /42200034 5850 West Glendale Avenue,
LANDFILL HAULING SERVICES Sulte: 317
Glendale, Arizona 85301
1.
INTRODUCTION
1.1
The City of Glendale, Arizona (“The City”), invites sealed proposals from
qualified firms experiencedinhauling trash or curbside recycling materials
to offsite locations for the Glendale Municipal Landifill.
1.2. The awarded contractor will provide empty trailers to the City of
Glendale and transport full trailers fo designated locations in the Phoenix
metropolitan area.
BACKGROUND
2.1. The City of Glendale currently provides trash and recycled material
collection to its citizens and Glendale businesses.
2.2. The Glendale Municipal Landfill currently receives approximately 385,000
tons of trash each year.
2.3. The Glendale Materials Recovery Facility (MRF) collects approximately
15,500 tons of recycled materials each year.
2.4 Currently, the City uses a contractor to transport recycled materials from the
MRF to offsite locations for recycling. The resultant contract will replace the
expiring agreement.
. OBJECTIVE
3.1 The City of Glendale is seeking proposals from qualified contractors to
provide a cost effective and efficient method of transporting trash and/or
recycled materials to City-designated offsite locations.
SCOPE OF SERVICES
4.1 General Requirements
A. Required Equipment.
Unless otherwise specified herein, the Contractor shall furnish all material,
labor, vehicles or equipment, fuel and supplies necessary to perform the
services required herein.
City of Glendale Procurement Division
Solicitation Number: RFP 22-30 /42200034 5850 West Glendale Avenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
B. Contractor Requirements.
1. The Contractor shall have experience with recycling and trash
hauling services within the past 5 years.
2. Title to any equipment required in this contract shall be held by and
vested by the Contractor. The City shall not be liable in the event of
loss, incident, destruction, theft, or damage, etc. It shall be the
Contractor’s sole responsibility to obtain appropriate insurance
coverage for such events.
3. The Contractor's drivers must be duly licensed and comply with alll
Arizona Commercial Driver's License requirements.
C. Description of Materials.
This service includes, but is not limited, to the loading, transporting and
delivery of trash or recycled materials from Glendale to a legally
designated facility for disposal. Materials includes various waste
products, refuse, debris, mixed recyclable paper, boxes, cans, cartons,
crates, glass, plastics, metal, aluminum, equipment, furniture, etc.
D. Transportation and Disposal.
1. All trash and/or recycled materials shall be collected and transported
by the Contractor in accordance with the rules and regulations of the
State of Arizona, and the Federal Government.
2. The Contractor shall pick up, load and transport trash and/or recycled
materials from Glendale Landfill or MRF, 11480 W Glendale Avenue,
Glendale AZ 85307 to the following delivery locations:
¢Phoenix North Gateway, 30205 N Black Canyon Highway, Phoenix,
AZ 85085
«Waste Management Northwest Regional MRF, 19401 W Deer Valley
Road, Surprise, AZ 85387
* other City-designated offsite facility for disposal
3. The Contractor shall pick up and transport trash and/or recycled
materials regularly within the following hours:
Monday through Friday — 7:30 am — 5:00 pm
4
City of Glendale CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 22-30 /42200034 | sgsowestGlendaleAvenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
4. lf a regularly scheduled pick up falls on a holiday, the pick up will be
made on the day before. Any other arrangements must be agreed
upon by the City’s contract administrator.
5. In addition to scheduled hauling services, the Contractor shall provide
unscheduled hauling services no later than forty-eight (48) hours after
being notified by the City. The City makes no guaranty of a maximum
or minimum amount of unscheduled hauling services that may be
requested throughout the term of the contract.
6. All equipment and containers used by the Contractor shall comply
with all applicable State, County, Local and Federal codes.
7. lf the Contractor missed to pick up for whatever reason, the
Contractor shall haul the materials as soon as possible but no later
than the following day.
8. Missed pick-ups on a regular basis will not be tolerated and will be
grounds for termination of the contract.
9. The City must provide the Contractor a minimum of 48-hours’
advance notice when pick up and delivery schedule is modified.
E. Customer Service.
1. The contractor shall provide a 24-hour customer service phone
number.
F. Property Damage
Contractor shall be responsible for repair of any damage to City
property and restoration of any facility damage, beyond normal wear
and tear, caused by contractor's activities. Repair and restoration shall
be to the satisfaction of the Field Operations Department and/or City
officials. Any repair/restoration of these damages shall be performed at
no cost to the City.
G. Billing
The Contractor's invoices shall be based contract pricing.
City of Glendale pcITY OF GLENDALE
Solicitation Number: RFP 22-30 /42200034 5850 WestGlendale Avenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
5. OTHER REQUIREMENTS
1.1
1.2
1.3
1.4
1.5
1.6
Term. The term of the resultant contract shall be for a one (1) year initial
term.
Option to Extend. Based on satisfactory Contractor performance, the City,
may at its option and upon mutual agreement with the Contractor, extend
the term of this agreement for an additional four (4) years renewable on an
annual basis. Contractor shall be notified in writing by the City Materials
Manager of the City’s intention to extend the contract period at least
ninety (90) calendar days prior to the expiration of the original contract
period.
Quantities. Quantities listed in this solicitation are the City’s best estimate
only. The City’s actual requirements during the period of this agreement
shall be determined by the actual needs and availability of appropriated
funds.
Brand Name or Equivalent. There are a number of products that have been
determined, through evaluation or testing, to be equivalent to the
requirements of the specifications. The list of these brands is not intended
to limit or restrict competition. Rather, it is to set the standard of quality,
design, performance and characteristics of the products specified herein.
Any bid which proposes products that are of equivalent quality, type of
material, design and performance will be considered if sufficient evidence
and information is given to establish it as equivalent and the City
determines the product to be equivalent to the brand name and
specifications.
Performance. Performance of services shall be completed in accordance
with the Specifications.
Chanaes to Products or Services. Throughout the term of this contract, the
City reserves the right to add, revise or make changes to products or
services within the scope of the work as may be deemed necessary to best
serve the needs of the City.
A. In the event of such a substitution or deletion of service areas, the City
will give the Contractor 10-day’s notice prior to date of discontinuance
of services and responsibilities.
B. The Contractor shall not be compensated for the loss of work dueto
deletions or substitutions.
6
City of Glendale CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 22-30 /42200034 5850 WestGlendale Avenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
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C. In the event the City and the Contractor cannot agree on additional
service or equipment charges, the City reserves the right to perform the
additional services with City personnel, or other outside contract
services.
Safety Standards Products, equipment and supplies supplied by the
Contractor under this contract shall comply with the current applicable
federal, state and local laws and standards.
Defective Products and Services All defective products/services delivered
tothe CITY shall be replaced and exchanged by the Contractor. The cost of
replacing the product/service and other similar expenses shall be paid by
the Contractor.
Subcontractors When subcontractors are used in the performance of
certain functions under the contract, subcontractors shall be subject to the
same terms and conditions as the Contractor.
Post-Award Conference After award of the contract, the Contractor may
be required to attend a post-award conference when requested by the
City.
Pricing Contractor's pricing shall include, but is not limited to, labor,
surcharges, employee benefits, vehicles, equipment, tools, materials,
supplies, fuel, travel expenses, shipping, licenses, fees, insurance, profit,
and any other associated direct or indirect costs (except sales taxes)
necessary to provide the requested product and services.
All prices quoted shall be firm and fixed for the specified contract period.
The City shall NOT be invoiced at prices higher than those stated in the
resultant contract. Other than contract pricing, NO additional cost, fees or
surcharges shall be allowed by the City.
Price Changes Contractor may submit a request for price adjustment 90
days prior to the contract renewal date. The request shall be in writing and
include supportive justification for the proposed price changes. Supporting
justification may include cost increase that was clearly unpredictable at the
time of the bid and is directly correlated to the price of the product; formal
announcement from the manufacturer that the cost of the contract product
has been increased, etc.
The City will review the request and will determine if the price adjustments
shall be granted or if an alternate option is in the best interest of the City.
7
City of Glendale CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 22-30 /42200034 5850 West Glendale Avenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
1.13
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The price adjustment, if approved, will be effective and executed via a
contract amendment.
Permits and Licenses The Contractor shall be responsible for determining and
securing, at his/her expense, any and all licenses and permits that are
required by any statute, ordinance, rule or regulation of any regulatory body
having jurisdiction in any manner connected with performing operations.
Such fees shall be included in and are part of the total proposal cost. During
the term of the contract, the Contractor shall notify the City in writing, within
two (2) working days, of any suspension, revocation or renewal.
Order Acceptance Products/services delivered to the City will be subject to
a complete inspection by the Department. Inspection criteria includes
conformity to the specifications, quality and performancestandards.
The Contractor shall be fully responsible for shipping charges for
replacement products to correct items not in compliance with
specifications and/or work quality.
Contractor Performance or Quality Deficienc
A. When Contractor is notified of a performance or quality deficiency, the
Contractor shall have 48 hours from the time of notification to initiate
corrective action in any specific instances of unsatisfactory performance
or quality. Failure to correct unacceptable product or to provide suitable
material within the specified time frame may result in reduction of
payment or non-payment for service. If the Contractor fails to correct the
problem, the City reserves the right to correct the situation by whatever
is deemed in the best interest of the City (e.g. with City personnel or by
separate contract, and the cost of such actions deducted from the
Contractor's monthly invoice).
B. In the event the Contractor has been notified of a deficiency and the
deficiency is not corrected, the City may perform the services using City
personnel or by a separate contract. The cost for follow-up inspections
and of the services performed may be deducted from the Contractor's
monthly invoice.
C. Failure to correct the deficiency within a reasonable timeframe may
result in termination of the contract for default.
Emergency Business Services
A. During an emergency, natural disaster or homeland security event, there
may be a need for the City to access the Contractor’s services when
8
City of Glendale CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 22-30 /42200034 5850 West Glendale Avenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
needed. All products or services provided to meet an emergency
request shall be supplied as per the contract prices, terms and
conditions. In general, emergency orders may be placed using a City
Procurement Card.
1.17. Contract Administration
A. The Landfill/MRF Superintendent or his designee shall perform alll
Contract Administrative functions associated with this document.
City of Glendale CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 22-30 /42200034 | sgsowestGlendale Avenue,
LANDFILL HAULING SERVICES Suite 317
Glendale, Arizona 85301
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HOW WE CHOOSE
SCORING RESPONSES:
The evaluation criteria are weighted in accordance with the Submission
Requirements. Your response will be rated as follows:
° 40% Firm and Personnel Qualifications and Experience
° 30% Method of Approach in response to the Scope of Services
° 30% Cost
TYPE OF AWARD: The City reserves the right to make multiple awards or to award by
group of line items, or to make an aggregate award, whichever is deemed most
advantageous to the City. If the City determines that an aggregate award to one
bidder is not in the City's best interest, "all or none" Bids shall be rejected.
LENGTH OF CONTRACT: The City will award for an initial one (1) year with four (4)
additional one-year renewal options.
EVALUATION PANEL: Submittals will be evaluated by a panel based on the stated
criteria and are responsible for selecting the proposal that is most advantageous to
the City.
PANEL CONTACT: Offerors shall have no exclusive meetings, conversations or
communications with an individual evaluation panel member on any aspect of the
RFP, after submittal.
INTERVIEWS: The City may ask some or all Offerors to participate in an interview at
any point during the evaluation process but is not required to do so. Information
gathered in an interview will be used by the panel to make a selection. Offeror is
responsible for any costs incurred to participate in an interview.
ADDITIONAL INVESTIGATIONS: The City may conduct additional investigations
needed to determine the competence or financial stability of any Offeror.
BEST AND FINAL OFFERS: The City may request best and final offers and will
determine the scope and subject of any best and final request.
PROPOSAL EVALUATION: The City reserves the right to secure additional information
from the Offeror in various forms and to award based on submitted information.
NOTICE OF INTENT TO AWARD AND PROTEST PERIOD: Information about the
recommended award for this solicitation will be posted on the online at
https://www.glendaleaz.com/your government/City_finances/procurement/notice of
intent to award and will be available immediately after the City has completed its
evaluation process. Questions regarding the notice of intent to award must be
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