Agreement

City of Glendale — Regular Meeting (2022-09-27)

Extracted text (via ocr_local) 42661 characters

AGREEMENT FOR
STREET SWEEPER GUTTER AND MAIN BROOM
City of Glendale Solicitation No. IFB 22-36

This Agreement for Street Sweeper Gutter and Main Broom ("Agreement") is effective and entered into between
CITY OF GLENDALE, an Arizona municipal corporation ("City"), and United Rotary Brush Corporation, a

Kansas corporation, authorized to do business in Arizona, (the Contractor"), as of the day of
2022.
RECITALS

A. City intends to undertake a project for the benefit of the public and with public funds that is more fully set

forth in Exhibit A, pursuant to Solicitation No. IFB 22-36 (the "Project");
B. City desires to retain the services of Contractor to perform those specific duties and produce the specific

work as set forth in the Project attached hereto;
Cc. City and Contractor desire to memorialize their agreement with this document.

AGREEMENT

In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:

1. Key Personnel; Sub-contractors.

11 Services. Contractor will provide all services necessary to assure the Project is completed timely
and efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.

2. Schedule. ‘The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.

3. Contractor’s Work.
3.1 Standard. Contractor must perform services in accordance with the standards of due diligence,

care, and quality prevailing among contractors having substantial experience with the successful
furnishing of services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.

3.2 Licensing. Contractor warrants that:

a. Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and

b. Neither Contractor nor any Sub-contractor has been debarred or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debatment").

(1) City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.

(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.

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3.3

Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.

Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, wattants compliance with this
section.

4. Compensation for the Project.

4.1

4.2

Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $150,000 as specifically detailed in Exhibit B (the "Compensation").

Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.

a. Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.

b. Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.

c. Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
ptiority and govern the conduct of the parties.

5. Billings and Payment.

5.1

5.2

5.3

Applications.
a. Contractor will submit monthly invoices (each, a "Payment Application") to City's Project

Manager and City will remit payments based upon the Payment Application as stated
below.

b. The period covered by each Payment Application will be one calendar month ending on
the last day of the month or as specified in the solicitation.

Payment.

a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.

b. Payment may be subject to or conditioned upon City's receipt of:
(1) Completed work generated by Contractor and its Sub-contractors; and

(2) Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
requited performances under this Agreement.

Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.

a. If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.

b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.

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Termination.

6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.

a. Contractor will be equitably compensated for Goods ot Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.

b. Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that ate directly associated with project closeout and delivery of
the required items to the City.

6.2 For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of

this Agreement within seven days after receipt of written notice specifying the breach.

Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting ftom the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City's damages, in accordance with the
provision of § 5.

If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 or the amount of this Agreement,
whichever is greater.

Conflict. Contractor acknowledges this Agreement is subject to A.RS. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other patty to this Agreement.

Insurance.
8.1 Requirements. Contractor must obtain and maintain the following insurance ("Required

Insurance"):

a. Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.

b. General Liability.

(1) Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$1,000,000 annual aggregate for each property damage and contractual property
damage.

(2) Sub-contactors must at all times relevant hereto carty a general commercial liability
policy with a combined single limit of at least $1,000,000 per occurrence.

(3) This commercial general liability insurance must include independent contractors’
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.

(4) These limits may be met through a combination of primary and excess liability
coverage.

c. Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident

for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.

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Workers' Compensation and Employer's Liability. A workers' compensation and
employer's liability policy providing at least the minimum benefits required by Arizona law.

Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:

(1) Cancellation or termination of Contractor or Sub-contractor's Policies;

(2) Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and

(©) Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.

Certificates of Insurance.

(1) Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of
Contractor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractot's
Policies in accordance with the provisions of this section.

(2) City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.

(3) Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as requited will constitute a material default under the
Agreement.

Other Contractors or Vendors.

(1) Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.

(2) This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name
the parties as additional insured parties and certificates of insurance).

Policies. Except with respect to workers’ compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.

(1) The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.

(2) All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.

8.2 Sub-contractors.

Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.

City may consider waiving these insurance requirements for a specific Sub-contractor if
City is satisfied the amounts required are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.

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10.

11.

c Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.

8.3 Indemnification.

a. To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys!
fees and litigation expenses (each, a "Demand ot Expense”; collectively, "Demands or
Expenses") asserted by a third-party (i.e. a person or entity other than City or Contractor)
and that arises out of or results from the breach of this Agreement by the Contractor or
the Contractor’s negligent actions, errors or omissions (including any Sub-contractor or
other person or firm employed by Contractor), whether sustained before or after
completion of the Project.

b. This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor ot of any
person or entity for whom Contractor is responsible.

c. Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.

E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The
Contractor or subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
rights to keep such papers and records confidential.

No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not curtently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.

Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.

Notices.

12.1 A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only ift

a. The Notice is in writing; and

b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and

c. Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:

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13.

(1) Received on a business day, or before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
courier service on or before 5:00 p.m.; or

(2) As of the next business day after receipt, if received after 5:00 p.m.

The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and

Digitalized signatures and copies of signatures will have the same effect as original
signatures.

12.2 Representatives.

Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:

United Rotary Brush Corporation
c/o Tom Staab, Marketing Manager
15607 W 100% Terr

Lenexa, KS 66219

Tel: 800-851-5108

Email: Toms@united-rotary.com

City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

City of Glendale

c/o Scott Givaudan

Supervisor, Solid Waste Management
Glendale, Arizona 85301
623-930-2710

With required copy to:

City Manager City Attorney

City of Glendale City of Glendale

5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301

Concurrent Notices.

(1) All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's representative until

the time that it has also been received by City Manager and City Attorney.

(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.

Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.

Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.

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14.

15.

Entire Agreement; Survival; Counterparts; Signatures.

14.1

14.2

14.3

14.4

14.5

14.6

14.7

Term.

15.1

15.2

Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.

a. Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.

b. Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the patties.

c The solicitation, any addendums and the response submitted by the Contractor are

incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.

Interpretation.

a. The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.

b. The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.

c. The Agreement will be interpreted in accordance with the laws of the State of Arizona.

Survival. Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.

Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.

Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one of more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.

Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be deemed reformed to conform to applicable law.

Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.

Renewals. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, renewable on an annual basis. Contractor
will be notified in writing by the City of its intent to extend the Agreement period at least thirty
(30) calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There ate no automatic renewals of this
Agreement.

Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a

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16.

17.

18.

month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
ptovided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.

Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.

Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SAVE members, click on the following link:

http: / /Awwrw.mesaaz.

Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.

Exhibit A Project
Exhibit B Compensation

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The parties enter into this Agreement as of the Effective Date shown above.

ATTEST:

Julie K. Bower
City Clerk (SEAL)

APPROVED AS TO FORM:

Michael D. Bailey
City Attorney

City of Glendale,
an Arizona municipal corporation

By: Kevin R. Phelps
Its: City Manager

United Rotary Brush Corporation
aKansas corporation

a 5
a ee a a

By: Tom Staab
Its: Marketing Manager

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EXHIBIT A
STREET SWEEPER GUTTER AND MAIN BROOM
PROJECT

United Rotary Brush Corporation shall provide Street Sweeper Gutter Brooms and Main Brooms to the City of
Glendale attached specifications (ATTACHMENT 1).

ATTACHMENT 1

UNITED

ROTARY BRUSH CORPORATION

Mobil Poly Tube Broom
21-083658MOP

Overall Dimensions: 8%” x 36” x 58”

Filament Weight: 105 Ibs. -

Overall Weight: 178 Ibs. (+/- 5%)

Core: 14 gauge, 8 %” ID x 58” length
Retaining Wire: .148 wire bright drawn

Coiled Steel: 2.0” cold rolled steel, 18 gauge
Wraps: 38 wraps (+/- 2), 4-5 tight wraps at
both ends

Poly Attributes: 090" x .140” polypropylene

U.S.A. 800-851-5108 www.united-rotary.com Canada 800-463-6292

UNITED

ROTARY BRUSH CORPORATION

Blue Steel Gutter Broom

41-PATELP5
OVERALL Standard
Segments per set: 5
Holes per segment 31
Wires per hole 17
Wire Weight per Segment: 13.175 lbs.
Total Weight per segment: 14.4 Lbs.
Total weight per set: 72.0 lbs.
Weight tolerance: +/- 3.6 Ibs.
BLOCK
Material: High density Polypropylene
WIRE
Type: Patented
Tensile Strength: 251,366 — 257,985 psi
Hardness 44 - 45 Rockwell “C”

U.S.A. 800-851-5108

www.united-rotary.com Canada 800-463-6292

Gutterbroom Filaments:

A Comparison of Performance Characteristics of Oil Coated,
Oil Tempered and Blue Steel Patented Wire

Background

Traditionally, purchasers of replacement
gutterbrooms have been limited to two broad
categories of products: Oil Tempered and Oil
Coated (or Cold Rolled) gutterbrooms. While
acknowledging that there is considerable
variance (even confusion) about how steel
wire is produced, the categories are named
for their respective manufacturing processes.

Briefly, Oil Tempered wire follows a process of
heating the wire after the flat rolling process to
a tempering temperature and then quenching
it in oil. The primary goal of tempering is

to maintain the strength of the wire, but to
alleviate the brittleness.

Oil Coated wire is not put through the
tempering process. While this offers
production economies, it can also create
stress-induced weaknesses that leave the
wire more susceptible to bending or even
breakage.

More recently, considerable work has been
done with “patenting,” —- a process developed
specifically for applications such as this —
before the wire is flattened. In patenting, steel
wire is gradually heated to more than 1800°F,
then cooled in a very controlled environment
to a temperature between 800°F and 1050°F. -
The resulting product can be flattened — or
“Cold Rolled” — without sacrificing the original,
strength-enhancing characteristics of the
steel.

Before committing to Patented wire, United
Rotary Brush Corporation submitted the
materials to extensive metallurgical laboratory
testing to ensure it could meet — or exceed

— current performance standards.

Overview

Users of gutterbrooms are concerned primarily
about the strength and durability of the product.
There are a number of visible indicators of these
qualities, including:

mw hardness — the degree to which the metal
resists cutting, abrasion, penetration, bending
and stretching

u resilience or yield strength — the “memory”
of the material which allows it to bend and
come back to its original shape (flick)

@ resistance to fatigue — under repeated
stress, steel wire can develop microscopic
cracks that continue to grow and eventually
lead to breakage

These qualities are created by the mechanical

properties of the material from which the broom

is constructed. Those properties, in turn, are the
result of (a) the original chemical composition
of the steel and (b) the production process by
which it was formed into wire.

To objectively assess the quality of patented
wire as a suitable material for gutterbrooms,
United Rotary Brush set out to measure those
characteristics that are the primary contributors
to filament strength and durability.

Gutterbroom Filaments:

A Comparison of Performance Characteristics of Oil Coated,
Oil Tempered and Blue Steel Patented Wire

Executive Summary

Over the past several years, as the cost of

material continued to rise, United Rotary Brush

implemented an exhaustive assessment of

available steel wire products and processes to

ensure they were able to provide gutterbroom
customers with the best broom value. The
company determined that wire manufactured
through an innovative patenting process
produced a filament offering essentially the
same chemical properties as Oil Tempered
wire. Further, they found that this material
could be processed through the same cost-
saving techniques as Oil Coated (or Cold
Rolled) wire without sacrificing its strength-
enhancing properties. The company then
subjected this new product to extensive
laboratory testing to verify those claims
under objective standards. Based upon the
successful completion of those tests, United
Rotary Brush established that Patented wire
offers performance superior to that of Oil
Tempered wire.

Methodology

Tests were conducted by an independent, third-party firm. All
specimens and materials were in full compliance with ASTM
standards.

1. Chemical Composition

All steels contain a combination of desirable elements
(carbon, manganese, silicon) and undesirable elements
(sulfur, phosphorous). The desirable elements create
hardness and strength. The undesirable elements can
produce brittleness.

The following comparison of chemical composition shows
that the Patented wire contains as much or more of the
“desirable” elements, while limiting the “undesirable”
elements to a significantly lower threshold.

Oil Tempered Oil Coated Blue Steel “Patented”
Carbon -59-.68% -59-.68% .60-.66
Manganese -30-.60% -30-.60% 66%
Silicon -15-.35% -15-.35% 28%
Sulfur -030% MAX 030% MAX .011-.023%
Phosphorus 030% MAX 030% MAX .015-.028%

2. Tensile Strength

ASTM Designation E 8-04, Standard Test Methods for
Tension Testing of Metallic Materials, provides the guidelines
for measuring the breaking strength of a material when
subjected to a tensile (stretching) force. The guidelines note
that “This information may be useful in comparisons

of materials, alloy development, quality control, and design
under certain circumstances.”

Tensile strength is typically expressed in pounds per square
inch, which represents the amount of force required to break
the material. Individual tests will produce a range of results,
as shown in the chart below. The minimums from each
range can be used for direct comparisons.

Oil Tempered Oil Coated —_ Blue Steel “Patented”

Tensile Strength (psi) |206,000-234,000}200,000-230,000} 251,366-257,985

Tensile
Strength +22% stronger
than Oil Tempered
+25.7% stronger
than Oil Coated
= =
Blue Oil oil

Steel Tempered Coated

3. Rockwell Test

ASTM Designation E 18-05, Standard Test Methods for
Rockwell Hardness and Rockwell Superficial Hardness of
Metallic Materials, is the standard method for measuring
the hardness of materials. This is an indentation test;
it “measures hardness by determining the difference in
penetration depths under two specified forces, called
the preliminary and total test forces.” (from the ASTM
Designation). The numbers reported here are in a “C”
scale.
Oil Tempered Oi] Coated Blue Steel “Patented”
Rockwell Hardness 44-48 41-44 44-45

This test, which measures the hardness of the surface of
the wire, reveals very little difference between the Patented
and Oil Tempered wire.

4. Bend/Fatigue Test

While hardness is an important characteristic of the brush
filament, it is not the most critical determinate of durability.
For that reason, United Rotary Brush also subjected the
material to a proprietary in-house process to test bend
(resilience) and resistance to fatigue.

To test these properties, a special machine was
constructed to emulate the product in use. Wire samples
are bolted in place so that a rotating arm strikes them
repeatedly — 80 rounds per minute over a four hour period
— similar to the pressure applied as the gutterbroom strikes
pavement. At the end of each test period, the number of
broken strands are counted and this number of “lost tips” is
averaged over multiple panels.

Blue Steel outperfarmed both Oil Coated and Oil Tempered
wire in the Bend/Fatigue test.

Bend/
Fatigue +5.26% stronger
Test than Oil Tempered

+31.6% stronger

> than Oil Coated
=

Blue oll Oil
Steel ‘Tempered Coated

Conclusion

The testing provided conclusive evidence
that the Blue Steel Patented wire can meet
— or exceed — performance standards for
the primary current gutterbroom filament: Oil
Tempered or Oil Coated.

In terms of chemical composition, the Blue
Steel Patented wire contains as much or more
of the “desirable” elements, while limiting the
“undesirable” elements to a significantly lower
threshold. Tests of tensile strength showed

the Blue Steel patented wire 22% stronger
than Oil Tempered wire and nearly 26%
stronger than Oil Coated wire. In addition, in a
proprietary bend test, Blue Steel Patented wire
demonstrated more than 5% greater resistance
to fatigue than Oil Tempered wire and more
than 30% greater resistance to fatigue than Oil
Coated wire.

Sources:

ASTM “Designation E 18-05, Standard Test Methods for Rockwell
Hardness and Rockwell Superficial Hardness of Metallic Materials,”

Greg DuBois

CTI Engineering

Metallurgical Laboratory

MetalMart international, Inc. “Dictlonary of Metal Terminology,” Online
Edition, ©1996-2006 Meta/Mart International, Inc.

Harry Vegter

Director of Engineering

United Rotary Brush Corporation

UNITED

ROTARY BRUSH CORPORATION

ot.
©
Glendale

ARIZONA

CITY OF GLENDALE
PROCUREMENT DIVISION
INVITATION FOR BIDS

SOLICITATION NUMBER: IFB 22-36

ONLINE BID NUMBER:

TITLE:

PUBLISHED DATE:

PRE-BID CONFERENCE:

BID DUE DATE AND
TIME:

CONTACT:

42200038
STREET SWEEPER GUTTER AND MAIN BROOM
APRIL 27, 2022

MAY 10, 2022, 10:00 AM Local Time

Bidders are strongly encouraged to attend the pre-bid conference to be
held at the Glendale City Hall, 5850 W. Glendale Avenue, 3" Floor
Conference Room 3A, Glendale, AZ 85301.

Attendance is NOT mandatory.

MAY 24, 2022 BEFORE 2:00 PM LOCAL TIME

NOTE: This is a sealed bidding process requiring bids to be submitted
ONLINE via the Vendor Self-Service (VSS) system at
hitps://glendaleaz.munisselfservice.com before the date/time shown
above. The Vendor Self-Service system will not accept late bids.

Elmer Garcia, CPPB, Contract Analyst
623-930-2866 / Email: Egarcial @glendaleaz.com

Bids must be submitted electronically to Procurement through Vendor Self-Service System

(VSS).

Vendor registration instructions:
https://www.glendaleaz.com/common/ pages/DisplayFile.aspx?itemld=16718352

Bids shall be opened for public viewing in the presence of one or more witnesses via virtual
meeting: To join the bid opening, click on: https://meet.goto.com/167148221 You can also dial-in
using your phone at 1(646) 749-3122 Access Code: 167-148-221

The name of each bidder, and the bid price shall be recorded on a bid record. The name of the
required witness shall also be recorded.

BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE

SOLICITATION.

CITY OF GLENDALE
—N SOLICITATION NUMBER: IFB 22-36/ 42200038 Procurement Division

GS STREET SWEEPER GUTTER AND MAIN _| 5850 West Glendale Avenue,

Glendale BROOM Glendale, Arizona 85301

AR FO

TABLE OF CONTENTS

IFB Package

INTRODUCTION...
OBJECTIVES...
SPECIFICATIONS .
PRODUCT REQUIREMENTS
GENERAL REQUIREMENTS....
EMERGENCY BUSINESS SERVICE!
CONTRACT ADMINISTRATION. .
OFFER SHEET (Must be Printed, signed and returne:

. Error! Bookmark not defined.
10

COHEN ANP WN

Exhibits Package

Exhibit 1: Special Notices

Exhibit 2: Special Terms and Conditions

Exhibit 3: Insurance Requirements (if applicable)

CITY OF GLENDALE
— SOLICITATION NUMBER: IFB 22-36/ 42200038 Procurement Division

rene

1. INTRODUCTION

1.1 The City of Glendale, Arizona (“the City”), Field Operations Department, Solid Waste
Division, is requesting bids from qualified vendors for the purchase and delivery of street
sweeper brooms in accordance with the provisions, specifications and instructions set
forth in this Invitation for Bids.

1.2 The City’s Solid Waste Division is responsible for the maintenance and cleanup of
Glendale’s more than 110 miles of main arterial (mile section) roadways, 153 miles of
collector (half-mile section) streets and 485 miles of residential streets.

1.3. The City intends to use the resultant contract to purchase sweeper brooms, parts,
materials and miscellaneous supplies on an “as-needed” basis to support the regular
maintenance and upkeep of the City’s street sweepers.

2. OBJECTIVES

The City’s objective is to contract with a qualified contractor who is capable of providing high-
quality and compatible street sweeper parts and materials as per specifications.

3. SPECIFICATIONS

3.1 Elgin Broom Bear Main Broom Specifications:
58” Overall Length x 36” Outside Diameter
Bristle Material: .087” x 120” x 26” Red Crimped
Total Weight Core and Poly: Approximately 268 Ibs.
Main Broom Refillable cores furnished to the City at no additional charge.

3.2. Schwarze Avalanche M6 Main Broom Specifications:
Inside Diameter Core: 8.5”
Core Material: 14 Gauge Steel Tubing
Outside Diameter Refill: 35”
Length of Refill: 58”
65 Wraps
Continuous Wraps on End: 5
Filament Resin Type: Polypropylene
Filament Diameter: .72” & .082”
Total Weight of Refill: 222 Ibs.
Refill Fiber Weight: 125 Ibs.
Color: Red

3.3 Five Section Elgin Broom Bear and Schwarze Avalanche M6 Gutter Broom
Specifications:
Five (5) Segments per set

CITY OF GLENDALE
a SOLICITATION NUMBER: IFB 22-36/ 42200038 Procurement Division

@ STREET SWEEPER GUTTER AND MAIN _| 9850 West Glendale Avenue,
uite
Glendale BROOM Glendale, Arizona 85301

1z0Nna

4.1

4.2

4.3

4.5

4.7

4.8

Wire retaining blocks are injection molded from high impact polypropylene
Each block has 31 holes filled with .27” x 125” x 26” oil tempered wire
Each hole to contain 16 wires per hole

Segment Weight: 15 Ibs.

PRODUCT REQUIREMENTS

Products. Inventory. The City has an ongoing requirement for the products indicated
in this contract. The Contractor shall maintain a reasonable stock on hand for delivery
to the City. Failure to maintain such a stock may result in contract cancellation.

Quantities. The City will purchase street sweeper parts and supplies on an “as-
needed” basis. Quantities listed in this solicitation are the City’s best estimate only and
no commitment of any quantity is made in this contract. The City’s actual
requirements during the period of this agreement shall be determined by the actual
needs and availability of appropriated funds.

Changes to Products or Specifications. Throughout the term of this contract, the City
reserves the right to add, revise or make changes to products within the scope of the
specifications as may be deemed necessary to best serve the needs of the City.

New Parts or Equipment. The City shall require new, NOT refurbished or
reconditioned parts and equipment.

Current Products. All parts and supplies offered by the Contractor shall be in current
and ongoing production and capable of meeting or exceeding the specifications and
requirements set forth by the City.

Safety Standards. Parts and supplies supplied by the Contractor under this contract
shall comply with applicable state, city and federal safety requirements.

Product Quality Assurance. All parts and supplies provided in this contract shall be
packaged and delivered to the City complete and undamaged, free of rust, dents,
corrosion or any other physical or functional defects.

Brand Name _or Equivalent. There are a number of products that have been
determined, through evaluation or testing, to be equivalent to the requirements of the
specifications. The list of these brands is not intended to limit or restrict competition.
Rather, it is to set the standard of quality, design, performance and characteristics of
the products specified herein. Any bid which proposes products that are of equivalent
quality, type of material, design and performance will be considered if sufficient
evidence and information is given to establish it as equivalent and the City determines
the product to be equivalent to the brand name and specifications.

CITY OF GLENDALE
— SOLICITATION NUMBER: IFB 22-36/ 42200038 Procurement Division

(Cc) STREET SWEEPER GUTTER AND MAIN _| 5850 West Glendale Avenue,
Suite 317
Glendale BROOM Glendale, Arizona 85301

4.9 Ordering. Street sweeper parts and supplies shall be purchased in accordance with this
contract by the issuance of a purchase order and/or P-card.

4.10 Delivery. All deliveries shall be made within 3 business days upon receipt of the
purchase order or written notification from the City. All deliveries shall be made
within the City of Glendale hours from 7:00 AM to 4:00 PM, Monday through Friday,
excluding holidays. The City reserves the right to purchase any item under the
resultant contract from other suppliers if the Contractor(s) is unable to meet this
requirement.

4.11 Delivery location. Parts and supplies shall be delivered FOB destination to:

City of Glendale

Solid Waste Management Division
6429 W. Orangewood Avenue
Glendale, AZ 85301

The City reserves the right to revise or add delivery locations within the City when the
need arises.

4.12 Order Acceptance. Parts and supplies delivered to the City will be subject to inspection
by the City of Glendale Solid Waste Management Division. Inspection criteria
includes conformity to the specifications, quality and performance standards and
warranty information. Ifthe part delivered is returned to the Contractor for corrective
action prior to acceptance for any reason, an additional period of 10 calendar days
shall be allowed for inspection when subsequent deliveries occur.

The Contractor shall be fully responsible for shipping charges for any replacement
product to correct items deemed not compliant with contract specifications.

4.13 Defective Products. All defective or incomplete products delivered to the City shall be
replaced and exchanged by the Contractor. The cost of transportation, unpacking,
inspection, repacking, reshipping or other similar expenses shall be paid by the
Contractor. All replacement products must be received by the City within ten (10)
calendar days of initial notification.

4.14 Billing. Billing invoices shall include total quantities delivered and total cost and shall
be billed to the appropriate City department.

5. GENERAL REQUIREMENTS

5.1 Term. The term of the resultant contract shall be for a one (1) year initial term. The City
may, at its option and upon mutual agreement with the Contractor(s), extend the term of
this agreement for an additional four (4) years as defined in 4.B.