Amendment

C20-1061-1 
AMENDMENT NO. 1 
Street Sweeping Services 
(City of Glendale, Contract No. C20-1061) 
Tbis Amendment No. 1 ("Amendment'') to the Street Sweeping Services ("Agreement") is 
made this ___ day of ____ , 2022, ("Effective Date"), by and between the City of 
Glendale, an Arizona municipal corporation ("City") and Cands Street Sweeping Service, 
dba C & S Sweeping Services, Inc., an Arizona corporation authorized to do business in 
Arizona ("Contractor''). 
RECITALS 
A.
City and C & S Sweeping Services, Inc. ("Contractor") previously entered into 
Linking Agreement, Contract No. C20-1061, dated November 24, 2020 
("Agreement"); and
B.
The Maricopa County Contract, Contract No. 200220-S had an initial two-year term 
beginning on September 30, 2020 through September 30, 2022, with the option 
to extend an additional four-years allowing the contract to be extended through 
September 30, 2026; and
C.
City and Contractor wish to modify and amend the Agreement subject to and strictly 
in accordance with the terms of this Amendment. 
AGREEMENT 
In consideration of the mutual promises set forth herein and other good and valuable 
consideration, the receipt and sufficiency of which are hereby acknowledged, the City and 
Contractor hereby agree as follows: 
1.
Recitals.
The recitals set forth above are not merely recitals but form an 
integral part of this Amendment.
2.
Term. 
The term of 
the Agreement is extended 
for a 
one-year
period from September 30, 2022 through September 30, 2023, unless otherwise
terminated or canceled as provided by the Agreement. All other provisions of
the Agreement except as set forth in this Amendment shall remain in their entirety.
3.
Scope of Work. The Scope of work is unchanged.
4.
Compensation. The Compensation is unchanged. The price adjustment
contained in the Maricopa County extension is incorporated herein and imposed
retroactively effective date of October 1, 2022.
5.
Insurance Certificate. 
Current certificate will expire on September 1, 2023
and a new certificate applying to the extended term must be provided prior to this
date to Materials Management and the Contract Administrator.
4/29/2021

SERIAL 200220-S 
STREET SWEEPING SERVICES 
DATE OF LAST REVISION: September 15, 2022 
CONTRACT END DATE: September 30, 2023 
CONTRACT PERIOD THROUGH SEPTEMBER 30, 2022 2023 
TO: 
All Departments 
FROM: 
Office of Procurement Services 
SUBJECT: 
Contract for STREET SWEEPING SERVICES 
Attached to this letter is published an effective purchasing contract for products and/or services to be 
supplied to Maricopa County activities as awarded by Maricopa County on September 10, 2020  
(Eff. 10/01/20). 
All purchases of products and/or services listed on the attached pages of this letter are to be obtained 
from the vendor holding the contract.  Individuals are responsible to the vendor for purchases made 
outside of contracts.  The contract period is indicated above. 
LN/mm 
Attach 
Copy to: 
Office of Procurement Services 
Suzi Williams, MCDOT 
Doreen Toby, MCDOT 
Tony Delsol, MCDOT 
(Please remove Serial 180250-S from your contract notebooks)

SERIAL 200220-S 
CANDS STREET SWEEPING SERVICE, DBA: C & S STREET SWEEPING SERVICES, INC, PO BOX 
24479, PHOENIX, AZ 85074 
COMPANY NAME: 
C&S Sweeping Services, Inc. 
DOING BUSINESS AS (dba): 
MAILING ADDRESS: 
PO Box 24479 Phoenix, AZ 85074 
REMIT TO ADDRESS: 
PO Box 24479 Phoenix, AZ 85074 
TELPHONE NUMBER: 
602-252-9471 
FAX NUMBER: 
602-252-9216 
WWW ADDRESS: 
www.candssweeping.com 
REPRESENTATIVE NAME: 
Heather Danielson 
REPRESENTATIVE TELEPHONE NUMBER: 
602-252-9471 
REPRESENTATIVE EMAIL ADDRESS 
heather@candssweeping.com 
YES 
NO 
REBATE 
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO 
PURCHASE FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: 
PAYMENT TERMS: 2% 10 DAYS NET 30 
Title 
Unit 
Price 
Unit Price 
Eff. 10/1/22 
Qty 
UofM 
Base Sweeping Services- 7 Sweeps Annually Approximately 
5404 CLM 
$75.27 
$89.98 
5404 lane mile 
Rural Low Volume Sweeping Services-w/no curb & gutter-7 
Sweeps Annually 379 CLM 
$78.53 
$89.33 
379 
lane mile 
Base Sweeping Service-Emergency Call Out 
$58.91 
$67.50 
35 
hour 
Sweeping other than regular sweeping/Optional Sweeping 
$95.53 
$112.70 
5 
hour 
Sweeping off-hours and weekends/Optional Sweeping 
$102.41 
$121.20 
5 
hour 
Special Event Sweeping 
$95.53 
$113.40 
5 
hour 
7 Foot Side cast (Kick Broom) 
$82.49 
$97.90 
5 
hour 
14 Foot Side cast (Kick Broom) 
$220.95 
$258.50 
5 
hour 
PRICING SHEET: NIGP CODE: 48556, 48656, 96874 
Terms: 
2% 10 DAYS NET 30 
Vendor Number: 
VC0000007998 
Certificates of Insurance 
Required 
Contract Period: 
To cover the period ending September 30, 2022 2023.

SERIAL 200220-S 
STREET SWEEPING SERVICES 
1.0 
INTENT 
1.1 
The intent of this solicitation is to establish a contract to provide personnel, materials, and 
equipment for street sweeping services for Maricopa County (County), as indicated in the 
specifications below. This service shall be authorized by purchase order only. It is the intent 
of Maricopa County Department of Transportation (MCDOT) to award this to contract to a 
minimum of two vendors. 
1.2 
Other governmental entities under agreement with Maricopa County (County) may have 
access to services provided hereunder (see also Sections 3.9 and 3.10 below). 
1.3 
The County reserves the right to add additional contractors, at the County’s sole discretion, 
in cases where the currently listed contractors are of an insufficient number or skill set to 
satisfy the County’s needs or to ensure adequate competition on any project or task order 
work. 
1.4 
County reserves the right to award this contract to multiple vendors. The County reserves 
the right to award in whole or in part, by item or group of items, by section or geographic 
area, or make multiple awards, where such action serves the County’s best interest. 
2.0 
SPECIFICATIONS 
2.1 
DEFINITION OF TERMS 
2.1.1 
For the purpose of these specifications, the following words or terms shall be defined 
as hereinafter set forth. 
2.1.2 
"Agreement" shall mean the agreement for the sweeping and disposal of debris from 
the streets of the Maricopa County Department of Transportation. 
2.1.3 
"Center line mile" shall mean the number of miles, to the nearest 1/100 of a mile, as 
measured along the center line of the street, whether or not there is a median. 
2.1.4 
"Contractor" shall mean the person, corporation or partnership performing street 
sweeping services under contract with the County. 
2.1.5 
"County" shall mean the Maricopa County Department of Transportation, its officers, 
employees, or representatives. 
2.1.6 
"Debris" shall mean all litter, rubbish, leaves, sand, dirt, garbage, and other foreign 
material removable from a paved street with PM10 compliant dustless type and 
mechanical street sweepers. 
2.1.7 
"May" shall be permissive. 
2.1.8 
“Representative” shall mean the Maricopa County Department of Transportation 
maintenance representative. 
2.1.9 
“Rural low volume roadways” shall mean streets without curb and gutter. 
2.1.10 "Shall" shall be mandatory. 
2.1.11 "Street" shall mean all dedicated public right-of-way within the existing or future limits 
of Maricopa County Department of Transportation which are paved. The term 
“street” shall include other paved areas as directed.

SERIAL 200220-S 
2.1.12 "Street sweeping" shall mean the removal by dustless type machine and mechanical 
sweepers of all debris from all portions of a street. 
2.1.13 "Sweepings" shall mean all debris removed from streets. 
2.2 
SERVICE REQUIRED 
2.2.1 
Street sweeping services shall include furnishing all labor, equipment, tools, fuel, 
materials, insurance, supervision, and all other items incidental thereto, and 
performing all work necessary as specified. The contractor shall provide a yard for 
parking, maintenance, and storage of all equipment at no expense to the County. 
The contractor shall provide street sweeping services as follows:  
2.2.1.1 
Street sweeping shall take place on designated arterial (major), collector, 
commercial, residential, and rural residential streets as indicated by 
MCDOT. 
2.2.1.2 
All streets shall be swept in accordance to their designated cycle of a two-
week, four-week, or eight-week sweep, unless otherwise scheduled 
by/with the County (see below, sections 2.8 , 2.9 and 2.10) 
2.2.2 
Additional Services 
2.2.2.1 
Additional services, including emergency call-outs or special sweeps, 
shall be performed by the contractor, upon request by County or its 
representatives.  
2.2.2.2 
Response time for all emergency call outs shall be no longer than four 
hours after initial contact. 
2.2.3 
Changes in Services 
During the term of this agreement or any extension thereof, the County may elect to 
increase or decrease the frequency or number of miles of street sweeping services. 
County shall notify the contractor of an increase or decrease in miles by written 
(email) notification. 
2.3 
AREAS TO BE CLEANED: Arterial, Collector, Rural Residential, and Commercial Streets 
2.3.1 
The entirety of each street shall be swept as needed. No debris shall be left 
anywhere on the street pavement after sweeping is completed. 
2.3.2 
The entire length of all curbs (including median curbs and curb returns) shall be 
swept each time the associated street is swept.  
2.3.3 
Rural Low Volume Residential streets (streets without curb and gutter) shall be 
swept, including all paved areas, so that no debris shall be left anywhere on the 
street pavement after sweeping is completed. 
2.3.4 
The following items are not the responsibility of the contractor, and, if discovered, 
contractor must call to report them, as indicated: 
2.3.4.1 
Explosives, gases, flammable or combustible liquids or solids - call  911 
2.3.4.2 
Dead animals, oil spills, large debris on/or blocking roadway - call 
MCDOT Dispatch, 602-506-6063

SERIAL 200220-S 
 
 
2.4 
SWEEPING PRACTICES 
 
2.4.1 
A minimum of three sweepers for center lane miles and two sweepers for Rural Low 
Volume Residential roads shall be required. Any deviation must be approved by the 
MCDOT representative. 
 
2.4.2 
At all times the contractor shall use good sweeping practices and shall exercise 
due care so as to prevent spilling, scattering, or dropping of refuse throughout 
sweeping activity, and shall immediately clean up such spillage, dropping, or 
scattering. Sweeping practices include, but are not limited to: 
 
2.4.2.1 
Adjust spray nozzles to keep dust, caused by sweeping, to a minimum. 
 
2.4.2.2 
Center dirt reflector and main drag shoes shall be properly maintained and 
adjusted, as shall any other device that is designed to direct debris or dirt 
into the path of the rear broom. 
 
2.4.2.3 
Sweeping speed shall be adjusted to street conditions with a maximum 
speed of eight miles per hour. Patterned concrete medians, crosswalks, 
and radius shall be swept at a maximum speed of three miles per hour. 
 
2.4.2.4 
Sweeper operators may come upon vehicles parked in the street, as 
Maricopa County does not have restrictions for street parking. Sweepers 
may be operated as close to parked vehicles or other obstacles as safety 
allows, proceeding at no more than three miles per hour.  Any damage 
caused by a street sweeper to vehicles parked on the street will be the 
responsibility of the contractor. 
 
2.5 
DISPOSAL 
 
2.5.1 
The contractor shall transport and dispose of all sweepings in accordance with 
A.R.S. Title 49 Chapter 4 and all applicable County, state, and Federal requirements. 
 
2.5.2 
The County shall be notified which disposal site(s) are used. Include a list of disposal 
sites as Exhibit 11, indicating any disposal sites that the contractor may use. 
Contractor is responsible for notifying the County before using a disposal site that is 
not on the list, and keeping the list of possible disposal sites current, alerting the 
County if there is a change to the list.  
 
2.5.3 
Sweepings are not to be off-loaded at temporary storage sites.  
 
2.5.4 
The contractor shall be solely responsible for any fees involved in disposal. 
 
2.6 
CONSTRUCTION RELATED PROBLEMS AND TRAFFIC AND STORM DEBRIS 
 
2.6.1 
Dirt and debris carried onto streets from identifiable construction sites is not 
considered the responsibility of the contractor if the debris is located within 500 
feet of the construction site.  
 
2.6.2 
Beyond 500 feet and to 999 feet of the construction site, the contractor will be 
responsible for making four separate passes in front of each site at a speed below 
the contract limit, regardless of the condition. The contractor shall report 
construction areas daily to the MCDOT representative.  
 
2.6.3 
The contractor will be required to totally clean all debris carried by traffic to areas 
beyond 1,000 feet from responsibility.

SERIAL 200220-S 
2.6.4 
Storm clean up and sweeping must be completed as soon as possible. Night 
sweeping will be permitted upon MCDOT request for normal storm clean up, at no 
additional cost to County. 
2.7 
STANDARD OF PERFORMANCE 
2.7.1 
Contractor shall remove all debris from all streets and radius every sweeping cycle. 
The contractor shall make as many passes as necessary to accomplish the 
task. This action will include removal of spills of concrete, rock, gravel, accident 
debris, etc. Items of excessive size, such as cardboard, palm fronds, large gravel, 
etc. shall be physically picked up and place in the hopper by the operator or other 
personnel. 
2.7.2 
Contractor shall clean all sidewalks and driveways as needed or as requested by 
the MCDOT representative or authorized representative, removing all debris left due 
to spilling, scattering, or dropping of debris/refuse during sweeping activity. 
2.8 
HOURS OF OPERATION 
2.8.1 
Standard operating hours for street sweeping under this agreement shall be Monday 
through Thursday, between the hours of 7:00 a.m. and 4:00 p.m. MST, with the 
following exceptions: 
2.8.1.1 
Area 2-A (two-week sweep): 2:00 a.m. MST until complete 
2.8.1.2 
McDowell Rd., Alma School Rd to Country Club (two-week sweep): 1:30 
a.m. MST until complete 
2.8.1.3 
Area 2-B (two-week sweep): 2:30 a.m. MST until complete 
2.8.1.4 
Gilbert Rd, Loop 202 to SR 87 (two-week sweep): 1:30 a.m. MST until 
complete 
2.8.1.5 
No sweeping in Dreaming Summit Subdivision on Wednesdays (trash 
pickup day) 
2.9 
HOLIDAYS 
2.9.1 
The following is a list of County-observed holidays on which contract service shall 
not be performed: 
2.9.1.1 
New Year’s Day 
2.9.1.2 
Martin Luther King Day 
2.9.1.3 
President’s Day 
2.9.1.4 
Memorial Day 
2.9.1.5 
Independence Day - July 4th 
2.9.1.6 
Labor Day - First Monday in September 
2.9.1.7 
Veteran's Day 
2.9.1.8 
Thanksgiving Holiday - Fourth Thursday and Friday in November 
2.9.1.9 
Christmas Day 
2.9.2 
When a holiday named herein falls on Saturday or Sunday, special scheduling 
adjustments by the contractor may be required. All such adjustments must be 
approved by the County. 
2.9.3 
Holiday street sweeping schedules must be submitted to the County representative 
seven days prior to a holiday. Holiday make up sweeping may not be required.

SERIAL 200220-S 
2.9.4 
During the week of a holiday, the contractor shall adjust the weekly schedule so as 
to return to the normal weekly schedule the following week. 
2.10 
WEATHER CONDITIONS 
2.10.1 The authorized MCDOT representative reserves the right to be the sole judge if the 
weather is too inclement to allow for street sweeping. 
2.10.2 The County reserves the right to direct schedule changes that are due to inclement 
weather. 
2.10.3 When adverse weather interrupts street sweeping, the contractor shall adjust the 
work schedule so as to return to the normal weekly schedule the following week. 
2.10.4 In the event of an inclement weather day, the contractor’s field inspector shall obtain 
approval from the MCDOT representative to carry out the day’s street sweeping. 
2.11 
CONTRACTOR QUALIFICATIONS 
2.11.1 Contractor shall have provided a minimum of three years of street sweeping services 
to an entity of a similar size and with similar needs as the County. Contractor will be 
asked to provide at least two references indicating satisfactory performance for such 
contracts. 
2.11.2 Contractors shall have operating facilities located in Maricopa County 
2.11.3 Contractors who have had a contract terminated for poor performance in the last 5 
years will be disqualified from the bidding process. Contractor shall include with 
their bid any contract within the last five years that was terminated before 
expiration by any federal, state, or local government entity and shall state 
the circumstances that lead to the termination decision. 
2.12 
CONTRACTOR'S EMPLOYEE REQUIREMENTS 
2.12.1 Identification 
Contractor's employees shall be required to wear a clean uniform bearing 
contractor's name. Employees who normally and regularly come into direct contact 
with the public shall bear some means of individual identification, such as a nametag 
or identification card. 
2.12.2 Driver’s License 
Employees driving the contractor's vehicles shall at all times possess and carry a 
valid Commercial Driver’s License issued by the State of Arizona. 
2.12.3 Additional Qualification 
Contractor’s vehicle operators shall have completed ATTSA Safety Training, Flagger 
Training, and Traffic Control Technician Training. Operators shall always carry their 
Flagger Training Certification when working. 
2.12.4 Conduct 
2.12.4.1 Contractor's employees and subcontractors shall not identify themselves 
as being employees of MCDOT. 
2.12.4.2 Employees shall conduct themselves in such a manner as to avoid 
embarrassment to MCDOT, and shall be courteous to the public.

SERIAL 200220-S 
2.12.4.3 The County retains the right to require a particular operator be removed 
from working on this contract. 
2.13 
CONTRACT COMPLAINTS AND DEFICIENCIES 
2.13.1 Complaints and Requests for Service 
2.13.1.1 Contractor's local office shall have 24-hour telephone service and a 
responsible person in charge, Monday through Sunday, to receive all 
complaints/requests for service forwarded by MCDOT.  
2.13.1.2 All complaints shall be resolved in an expeditious manner within the 24-
hour period following a complaint/request. 
2.13.2 Complaints Received by the County 
2.13.2.1 The County will notify the contractor by in writing by email of each contract 
complaint reported. Contractor may also be notified by telephone in case 
of the need for urgent response. 
2.13.2.2 Daily complaint and deficiency reports will be prepared by the County and 
will be submitted to the contractor by 4:30 p.m. MST on the next County 
workday. 
2.13.2.3 Reports of unsatisfactory performance will include a description of the 
deficiency and the location of the deficiency, and shall result in the 
contractor street sweeping the affected area in its entirety, at no 
additional cost to the County, and scheduled in such a way that it does 
not impact previous scheduling, until performance is deemed satisfactory 
by MCDOT. The area must be inspected, and services deemed 
satisfactory prior to services for the affected area being invoiced. 
2.13.2.4 If a complaint is made by a customer and the driver and/or street 
sweeper is still in the area, they may be called back to correct the issue. 
2.13.3 Complaints Received by Contractor 
The contractor shall submit to the County representative a written account of all 
complaints received on a daily basis. The written account shall include detailed 
information regarding the complaint including the issue, and related detail about the 
date, time, area and/or locations. 
2.13.4 Deficiencies in Service 
2.13.4.1 A deficiency in service is failure to perform per contract specifications. 
2.13.4.2 Each area unsatisfactorily cleaned will be considered a separate 
deficiency unless located with the same continuous mile section on the 
same street. 
2.13.4.3 Service deficiencies must be corrected within 24 hours of receipt of a 
deficiency notice, at no cost to the County. Failure of the contractor to 
do so will result in a deduction, from the next payment, of at least the 
cost of one center mile and equal to the contract unit cost for the center 
miles where the deficiency exists. More than six deficiencies per quarter 
may result in termination for default as per Section 4.17 – Termination 
for Default.

SERIAL 200220-S 
2.13.4.4 Failure to correct a deficiency within 24 hours of the notice shall be 
considered failure to perform. MCDOT will only pay for work completed 
without deficiencies. 
2.14 
CONTRACTOR/COUNTY COMMUNICATIONS 
2.14.1 Local Office 
2.14.1.1 Throughout the period of this contract, the contractor shall establish and 
maintain an office/dispatch and an authorized managing agent in the 
Phoenix Metropolitan area. Contractor's shall have a managing agent who 
shall serve as the point of contact and is responsible for communicating 
with the County.  
2.14.1.2 The managing agent shall be able to conduct immediate communication 
in English during the performance of this contract. 
2.14.2 County Contact 
2.14.2.1 The overall contract administrator for the County is the Office of 
Procurement Services. 
2.14.2.2 For daily operations, the County's point of contact will be the authorized 
MCDOT representative. 
2.14.3 Field Inspector 
2.14.3.1 The contractor shall have a field inspector available via telephone and 
mobile response during all street sweeping hours. 
2.14.3.2 The field inspector shall have a cellular telephone at all times during work 
operations. The phone number for the cellular phone must be provided to 
an authorized MCDOT representative. 
2.14.3.3 The field inspector shall be responsible for inspection of streets being 
swept and shall identify special requirements and deficiencies. When 
applicable, the field inspector shall make contact with the County's 
representative for the purpose of exchanging information regarding days 
sweeping, including production and/or notable discrepancies. 
2.14.3.4 The field inspector shall notify the MCDOT representative of the weekly 
sweeping schedule 72 hours in advance. The field inspector shall submit 
to the representative a schedule showing areas and/or units complete 
at the end of each week. 
2.14.3.5 The field inspector shall adjust work hours to coincide with the MCDOT 
operational hours (see Section 2.8 – Hours of Operation). 
2.15 
ROUTING AND SCHEDULING 
2.15.1 The contractor shall provide the County with: 
2.15.1.1 Route maps. County reserves the right to request routing changes at 
any time during the term of the contract term. 
2.15.1.2 An annual schedule at renewal or as roads are added or annexed. 
2.15.1.3 A weekly schedule that reflects the current week’s services based on 
two-week, four-week, and eight-week sweep cycles. The upcoming

SERIAL 200220-S 
weekly schedule shall be emailed/delivered every Thursday for the 
following week (Monday – Thursday). Contractor shall use and provide 
the County a weekly spreadsheet to assist in managing the contract 
sweep schedule. 
2.15.1.4 A completed schedule of the current week that shall be sent on Friday 
of that week by 4:00 p.m. MST. 
2.15.2 The contractor shall keep routing and schedule information current at all times. 
2.15.3 The schedule of sweeping shall be provided to the County no later than 10 days 
prior to the initiation of sweeping operations or changes in operation. 
2.15.4 The contractor shall use the County Operations Management Software to schedule 
and track work. This software and any licensing requirements will be provided to 
contractor by the County. 
2.15.5 The County will provide training for the contractor to help with scheduling. 
2.16 
CONTRACTOR'S EQUIPMENT AND VEHICLE REQUIREMENTS 
2.16.1 The vehicle used by the field inspector shall not be a sweeper. 
2.16.2 Sweeping Equipment - Type, Quantity, and Condition 
2.16.2.1 Upon implementation of this contract, the contractor’s sweeper fleet 
shall consist of 2016 models, or newer, of the latest design and 
construction, and shall not be prototype models. Any changes in the 
contractor's sweeping equipment from the initial equipment must have 
prior approval of the County.  
2.16.2.2 The contractor shall provide and maintain during the entire period of the 
contract a fleet of not less than: 
2.16.2.2.1 three regenerative air system sweepers, with a filtering 
system capable of trapping particles in a 10 micron or smaller 
rated filter and be equipped with GPS; and 
2.16.2.2.2 two dustless type mechanical sweepers with a filtering 
system capable of trapping particles in a 10 micron or smaller 
rated filter. 
2.16.2.3 A sufficient quantity of backup equipment must be available, equipped 
with working GPS, to be able to ensure the sweeping schedule will not 
be disrupted should regularly scheduled vehicles be out of order . 
2.16.2.4 All vehicles must, at all times, be maintained in good repair, appearance, 
and sanitary condition. The County reserves the right to inspect the 
contractor's vehicles at any time to ascertain said condition. The County 
representative shall have the right to "shut down" immediately, upon 
inspection, any vehicle/sweeper deemed unsafe or unsatisfactory during 
performance of this contract. 
2.16.2.5 The contractor shall furnish the County with a list identifying all equipment 
to be used in fulfilling this agreement (Exhibit 5), and notify the County of 
any additions or deletions. The list shall be submitted electronically, in 
writing, to the County representative when equipment is added or 
removed from service.

SERIAL 200220-S 
 
 
2.16.2.6 To meet PM10 compliance, the sweeper fleet shall meet the requirements 
of the South Coast Air Quality Management District (SCAQMD) Rule 1186 
list of Certified Street Sweepers (see Exhibit 8). The entire Rule 1186 and 
1186 Appendix A (Rule 1186-Certified Street Sweeper Compliance 
Testing) 
can 
be 
downloaded 
from 
the 
AQMD 
website 
at 
http://www.aqmd.gov/home/rules-compliance/rules. 
 
2.16.3 Equipment Identification 
 
All vehicles and equipment used by the contractor must be clearly identified with the 
name of the company, address of local office, and phone number of local office on 
each side of the equipment. Also, the words, "Under contract to the Maricopa County 
Department of Transportation," must be on all equipment, including personnel 
transportation vehicles. The letters shall be at least three inches high and of 
proportionate width. 
 
2.16.4 Equipment Safety Requirements 
 
All equipment must be equipped in accordance with state laws, and shall be 
equipped with an amber lens flasher visible for one mile in a 360-degree pattern. 
Six-inch diameter hazard lights that operate independently of the brake lights must 
be visible from the rear. An arrow board (30" x 60") must be on all sweepers and 
must be fully operational. Sweepers must have rotating beacons and backup 
alarms. 
 
2.16.5 Minimum Sweeping-Width Required 
 
Equipment must be capable of sweeping a minimum width of eight feet, measured 
with all brooms in the sweeping position. Equipment without this capability are not 
acceptable. 
 
2.17 
EQUIPMENT AVAILABILITY 
 
2.17.1 The total number of sweepers required (less standby units) shall be available for 
work a minimum of four days per week during normal work hours. Each sweeper 
shall have its own regularly designated operator and scheduled route each day. 
The field inspector will be required to report any and all sweeper breakdown and 
repairs to the MCDOT representative, designee, or his/her assigned 
representative immediately. This information shall also be reported on the daily 
written report. Contractor or contractor’s field inspector shall make comments into 
the remark section of the sweep schedule explaining the reason a sweep was not 
on schedule. 
 
2.17.2 The County considers that it is paying for immediate availability of each sweeper, 
between the hours of 6:00 a.m. MST until completion of routes, on any day a full 
route is scheduled, unless the County has approved suspension of work due to 
inclement weather. 
 
2.18 
AUTOMATIC VEHICLE LOCATION (AVL) AND FLEET MANAGEMENT SYSTEM (FMS) 
 
2.18.1 Contractor shall provide a complete AVL and FMS for the purpose of monitoring 
street sweeping activities. 
 
2.18.2 The AVL shall interface with an FMS provided by the contractor and be accessible 
to authorized County staff with a login and password via the internet on a secure 
website. 
 
2.18.3 The AVL shall include the capability to initiate data broadcasting to the secured 
website when brooms are activated or lowered to begin sweeping. Data shall be

SERIAL 200220-S 
able to broadcast in, at a minimum, but not be limited to, 30 second intervals to the 
secured website for monitoring. 
2.18.4 In order for MCDOT to monitor the efficiency of the street sweeping operation, the 
following information shall be provided by the AVL and FMS: 
2.18.4.1 PERFORMANCE: The AVL shall be able to determine when the street 
sweeper is performing street sweeping operations. 
2.18.4.2 SPEED: The AVL shall be able to monitor the vehicle speed during the 
street sweeping operation and report it through the FMS. The speed 
shall be measured in one mile per hour increments. The AVL shall be 
able to measure speeds accurately from a minimum of three miles per 
hour to a maximum of 25 miles per hour. 
2.18.4.3 TRACKING: The AVL shall be able to track the street sweeper’s location 
with an accuracy of within 50 feet or less of the actual location. The FMS 
system shall show, but not be limited to indicating, the following: vacuum 
on, gutter or center brush down and working, and the location of a single 
vehicle or all the vehicles. It is preferred that the street sweeper’s location 
be displayed on a street map window with user-controlled sizing and map 
location viewing. 
2.18.4.4 MANAGEMENT REPORTS: At a minimum, the FMS system shall be 
able to provide daily management reports on all the street sweepers, to 
include information about routes cleaned and the time of day the routes 
were cleaned, where and when the street sweeper is disposing of debris, 
the name of the sweeper operator, and a vehicle identifier for the street 
sweeping vehicle. In addition, the AVL shall be able to generate a log 
type report of each street sweeping occurrence, sweeping location (street 
names, longitude and latitude), and duration, as well as reporting how 
fast the street sweeper is traveling at all times including any occurrence 
of the street sweeper operating in excess of eight miles per hour while 
performing a street sweeping operation. Reports shall be accessible by 
the contractor and by County staff via the secured website.  
2.18.4.5 RELIABILITY: The AVL – FMS shall maintain a 95 percent accuracy 
performance level. 
2.18.4.6 COVERAGE: The AVL – FMS coverage area shall include all of Maricopa 
County. 
2.18.4.7 AVAILABILITY: All monitored functions shall be available upon the 
request of the MCDOT representative or his/her designee and the County 
Public Works GIS Division. 
2.18.5 If no AVL – FMS record of a street sweeping occurrence is produced, the County is 
not liable for payment for service to said area/unit. In circumstances when GPS 
connection is lost, County may accept alternate data to indicate services are being 
performed as per this contract. 
2.19 
PRICING: MEASUREMENT FOR PAYMENT 
Contractor shall provide pricing as line items in BidSync based on the following: 
2.19.1 Regular Service Pricing as defined in BidSync solicitation line items. 
2.19.1.1 Service shall be priced by the total number of centerline miles swept 
satisfactorily. The miles shall be calculated to the nearest hundredth of a

SERIAL 200220-S 
mile. Intersections shall not be measured in both directions when routes 
cross. 
2.19.1.2 Rural Low Volume Residential roads will be measured for payment by the 
total number of miles swept satisfactorily. Intersections shall not be 
measured in both directions when routes cross. 
2.19.2 Additional Service Pricing as defined in BidSync solicitation line items. 
2.19.2.1 Emergency Service: Cost for emergency service will be based on an 
hourly fee. Call outs will be calculated by the actual hours spent sweeping 
plus the shortest travel time between the local facility to or from the work 
site. Travel time longer than 30 minutes must be justified on the daily 
report. The hours will be calculated to the nearest one-half hour (30 
minutes).  
2.19.2.2 Special Event Sweeping: Cost shall be priced based on an hourly fee. 
Cost shall be based on actual hours of sweeping, not by center mile. 
2.19.3 Contingency Bid Items 
2.19.3.1 Residential Sweeping - Residential sweeping shall be in accordance with 
professional street sweeping policies as supported by NAPSA code of 
ethics..  
2.19.3.1.1 All coordination for residential sweeping shall be made with 
the field inspector. He/she shall ensure daily operator 
reports are properly completed and forwarded to the MCDOT 
representative weekly. 
2.19.3.1.2 Sweeping hours for residential streets shall be 7:00 a.m. to 
4:00 p.m. MST, Monday through Thursday, or as approved 
schedules deem necessary. Residential streets may be 
scheduled every eighth week (a total estimate of seven 
sweeps per year), every fourth week (a total estimate of 13 
sweeps per year), or every second week (a total estimated of 
26 sweeps per year). Schedules shall be submitted for 
approval at least 72 hours prior to weekly sweeping 
operations. MCDOT shall furnish specific street mileage lists 
upon approval for incorporating residential sweeping. 
2.20 
PAYMENT FOR SERVICE 
2.20.1 Regular Service 
2.20.1.1 The contractor must electronically invoice the County on a weekly basis 
for the amount of service actually performed. The contractor invoices shall 
state the area swept and the number of center line miles swept thereon.  
2.20.1.2 If there are any deficiencies which were not corrected in the specified time, 
or areas not completed due to adverse weather, services for those areas 
shall be invoiced on the billing cycle when services have been performed. 
2.20.1.3 Contractor shall not be paid for sweeps that do not meet schedule. 
2.20.1.4 Invoices must be received by County representative no later than each 
Tuesday at 11:00 a.m. MST for the previous weeks sweeping.

SERIAL 200220-S 
2.20.2 Additional Service 
The contractor must invoice the County on a weekly basis for all additional service. 
The invoice must state the type service (emergency or special sweep).  
2.20.3 County will provide training for the contractor to help with County provided software 
used for invoicing. 
3.0 
PURCHASING REQUIREMENTS 
3.1 
ACCEPTANCE 
Upon completion, services shall be deemed accepted and the warranty period shall begin. 
Successful service delivery shall be defined as a) material(s)/equipment is installed (as 
necessary) and fully operational; and b) the department has deemed all service/work 
completed, including but not limited to any inspection, repair, installation, design, 
development, deployment, operation, and initial training, (as applicable). Additionally, all 
documentation shall be completed prior to final acceptance. 
3.2 
USAGE REPORT 
Contractor shall furnish the County a usage report, upon request, delineating any activity 
governed by the contract. The format of the report shall be approved by the County and 
shall disclose the quantity and dollar value of each contract item by individual unit. 
3.3 
BACKGROUND CHECK 
Bidders/proposers need to be aware that they may be required to pass multiple background 
checks (e.g. Sheriff’s Office, County Attorney's Office, Courts, as well as County general 
government) to determine if the respondent is acceptable to do business with the County. 
This applies to (but is not limited to) the company, subcontractors, and employees. 
3.4 
INVOICES AND PAYMENTS 
3.4.1 
Contractor shall submit one legible copy of their detailed invoice before payment(s) 
will be made. Incomplete invoices will not be processed. At a minimum, the invoice 
must provide the following information: 
•
Company name, address, and contact information
•
County bill-to name and contact information
•
Contract serial number
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity (e.g., number of days or weeks)
•
Contract item number(s)
•
Description of purchase (product or services)
•
Pricing per unit of purchase
•
Extended price (by line item)
•
Mileage w/rate (if applicable)
•
Arrival and completion time (if applicable)
•
GPS reports to substantiate services performed on all units being invoiced
•
Drivers’ and field inspectors’ logs for areas where County acknowledges
GPS does not function
•
Total amount due
3.4.2 
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order.

SERIAL 200220-S 
3.4.3 
Payment shall only be made to the contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an Electronic Funds 
Transfer (EFT) process. After contract award, the contractor shall complete the 
Vendor Registration Form accessible through the County Department of Finance 
Vendor 
Registration 
website 
at 
https://www.maricopa.gov/5169/Vendor-
Information. 
3.4.4 
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County. 
3.4.5 
EFT payments to the routing and account numbers designated by the contractor 
shall include the details on the specific invoices that the payment covers. 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
3.5 
APPLICABLE TAXES 
3.5.1 
It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award. 
3.5.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds over payment 
of a project due to tax consideration that was not due, the contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
3.5.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold the County 
harmless from any responsibility for taxes, damages, and interest, if applicable, 
contributions required under Federal and/or State and local laws and regulations, 
and any other costs including: transaction privilege taxes, unemployment 
compensation insurance, Social Security, and Workers’ Compensation. Contractor 
may be required to establish, to the satisfaction of County, that any and all fees 
and taxes due to the City or the State of Arizona for any license or transaction 
privilege taxes, use taxes, or similar excise taxes are currently paid (except for 
matters under legal protest). 
3.6 
PERFORMANCE 
It shall be the contractor’s responsibility to meet the proposed performance requirements. 
The County reserves the right to obtain services on the open market in the event the 
contractor fails to perform, and any price differential will be charged against the contractor. 
3.7 
WARRANTY 
3.7.1 
All services furnished under this contract shall conform to the requirements of this 
contract.

SERIAL 200220-S 
3.7.2 
Service and/or Repair Warranty 
3.7.2.1 
The warranty shall cover all parts and labor for a period of one year from 
formal acceptance by the County. Any manufacturer warranty beyond 
one year shall be passed on to the County. 
3.7.2.2 
Contractor shall indicate on the price sheet the duration of the warranty 
and any applicable limitations or conditions which may apply. 
3.7.2.3 
Contractor agrees that it will, at its own expense, provide all labor and 
parts required to remove, repair or replace, and reinstall any such 
defective workmanship and/or materials which becomes or is found to 
be defective during the term of this warranty. Contractor shall guarantee 
the services to be supplied comply with all applicable regulations. 
3.8 
POST AWARD MEETING 
Contractor may be required to attend a post-award meeting with the department to discuss 
the terms and conditions of this contract. This meeting will be coordinated by the procurement 
officer of the contract. 
3.9 
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) 
The County is a member of the SAVE cooperative purchasing group. SAVE includes the 
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified 
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the 
concurrence of the successful respondent under this solicitation, a member of SAVE may 
access a contract resulting from a solicitation issued by the County. If you do not want to 
grant such access to a member of SAVE, state so in your bid. In the absence of a statement 
to the contrary, the County will assume that you do wish to grant access to any contract 
that may result from this bid. The County assumes no responsibility for any purchases by 
using entities. 
3.10 
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) 
County currently holds ICPAs with numerous governmental entities. These agreements 
allow those entities, with the approval of the contractor, to purchase their requirements 
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the 
contract under its applicable procurement rules, processes, and procedures. Certain 
governmental agencies may not require an ICPA and may utilize this contract if it meets 
their individual requirements. Other governmental agencies may enter into a separate 
Statement of Work with the contractor to meet their own requirements. The County is not 
a party to any uses of this contract by other governmental entities. 
4.0 
CONTRACTUAL TERMS & CONDITIONS 
4.1 
CONTRACT TERM 
This Invitation for Bids is for awarding a firm, fixed-price purchasing contract to cover a 
term of two years. 
4.2 
OPTION TO RENEW 
The County may, at its option and with the concurrence of the contractor, renew the term 
of this contract up to a maximum of four additional year(s), (or at the County’s sole 
discretion, extend the contract on a month-to-month basis for a maximum of six months 
after expiration). Contractor shall be notified in writing by the Office of Procurement

SERIAL 200220-S 
Services of the County’s intention to renew the contract term at least 60 calendar days 
prior to the expiration of the original contract term. 
4.3 
CONTRACT COMPLETION 
In preparation for contract completion, the contractor shall make all reasonable efforts for 
an orderly transition of its duties and responsibilities to another provider and/or to the 
County. This may include, but is not limited to, preparation of a transition plan and 
cooperation with the County or other providers in the transition. The transition includes the 
transfer of all records and other data in the possession, custody, or control of the contractor 
that are required to be provided to the County either by the terms of this agreement or as 
a matter of law. The provisions of this clause shall survive the expiration or termination of 
this agreement. 
4.4 
PRICE ADJUSTMENTS 
4.4.1 
Any requests for reasonable price adjustments must be submitted 60 calendar 
days prior to the contract anniversary. Requests for adjustment in cost of labor 
and/or materials must be supported by appropriate documentation. The 
reasonableness of the request will be determined by comparing the request with 
the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County will issue written approval of the change and 
provide an updated version of the contract. The new change shall not be in effect 
until the date stipulated on the updated version of the contract. 
4.5 
INDEMNIFICATION 
4.5.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes relating to the performance 
of this contract. 
4.5.2 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
4.5.3 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
4.5.4 
The scope of this indemnification does not extend to the sole negligence of County. 
4.6 
INSURANCE 
4.6.1 
Contractor, at contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be

SERIAL 200220-S 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County. 
4.6.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract. 
4.6.3 
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
4.6.4 
Contractor’s insurance will be primary insurance as respects County, and any 
insurance or self-insurance maintained by County will not contribute to it. 
4.6.5 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
4.6.6 
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
4.6.7 
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds. 
4.6.8 
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of contractor’s work or service. 
4.6.9 
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers.  
4.6.9.1 
Commercial General Liability 
Commercial General Liability (CGL) insurance with a limit of not less 
than $2,000,000 for each occurrence, $4,000,000 Products/Completed 
Operations Aggregate, and $4,000,000 General Aggregate Limit. The 
policy shall include coverage for premises liability, bodily injury, broad 
form property damage, personal injury, products and completed 
operations and blanket contractual coverage, and shall not contain any 
provisions which would serve to limit third-party action over claims. 
There shall be no endorsement or modifications of the CGL limiting the 
scope of coverage for liability arising from explosion, collapse, or 
underground property damage.

SERIAL 200220-S 
4.6.9.2 
Automobile Liability 
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the contractor’s work or services or use or maintenance 
of the premises under this contract.  
4.6.9.3 
Workers’ Compensation 
4.6.9.3.1 Workers’ Compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s Liability 
insurance of not less than $1,000,000 for each accident, 
$1,000,000 disease for each employee, and $1,000,000 
disease policy limit.  
4.6.9.3.2 Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the Workers’ 
Compensation and Employer’s Liability or Commercial 
Umbrella Liability insurance obtained by contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract. 
4.6.9.4 
Errors and Omissions/Professional Liability Insurance 
Errors and Omissions (Professional Liability) insurance which will insure 
and provide coverage for errors or omissions or professional liability of 
the contractor, with limits of no less than $2,000,000 for each claim. 
4.6.9.5 
Environmental/Pollution 
Contractor shall maintain Commercial General Liability Insurance (CGL) 
and, if necessary, Commercial Umbrella Insurance with a limit of not less 
than 
$2,000,000 
for 
each 
occurrence 
with 
a 
$4,000,000 
Products/Completed Operations Aggregate and a $4,000,000 General 
Aggregate Limit. The policy shall include coverage for bodily injury, 
broad form property damage, personal injury, products and completed 
operations, environmental and pollution damage as per Maricopa 
County 
Air 
Quality 
Department 
rule 
310, 
https://www.maricopa.gov/1913/Dust-Sources-Control-and-
Training, and blanket contractual coverage including, but not limited to, 
the liability assumed under the indemnification provisions of this 
contract. 
4.6.9.6 
Certificates of Insurance 
4.6.9.6.1 Prior to contract award, contractor shall furnish the County 
with valid and complete certificates of insurance, or formal 
endorsements as required by the contract in the form 
provided by the County, issued by contractor’s insurer(s), as 
evidence that policies providing the required coverage, 
conditions, and limits required by this contract are in full force 
and effect. Such certificates shall identify this contract 
number and title.

SERIAL 200220-S 
4.6.9.6.2 In the event any insurance policy(ies) required by this 
contract is (are) written on a claims-made basis, coverage 
shall extend for two years past completion and acceptance 
of contractor’s work or services and as evidenced by annual 
Certificates of Insurance. 
4.6.9.6.3 If a policy does expire during the life of the contract, a 
renewal certificate must be sent to County 15 calendar days 
prior to the expiration date. 
4.6.9.7 
Cancellation and Expiration Notice 
Applicable to all insurance policies required within the insurance 
requirements of this contract, contractor’s insurance shall not be 
permitted to expire, be suspended, be canceled, or be materially 
changed for any reason without 30 calendar days prior written notice to 
Maricopa County. Contractor must provide notice to Maricopa County, 
within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any 
reason, has expired, or will be expiring. Such notice shall be sent directly 
to Maricopa County Office of Procurement Services and shall be mailed 
or hand delivered to 160 South 4th Avenue 301 W. Jefferson Street, 
Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer 
noted in the solicitation. 
4.7 
FORCE MAJEURE 
4.7.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes will include acts of God/nature 
(including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, 
invasion, act of foreign enemies, hostilities (whether war is declared or not), civil 
war, riots, rebellion, revolution, insurrection, military or usurped power or 
confiscation, terrorist activities, nationalization, government sanction, lockout, 
blockage, embargo, labor dispute, strike, and interruption or failure of electricity or 
telecommunication service and pandemic. 
4.7.2 
Each as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability. Each party must use 
best efforts to remedy the situation and remove, as soon as practicable, the cause 
of its inability to perform or comply. 
4.7.3 
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
4.8 
ORDERING AUTHORITY 
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment.

SERIAL 200220-S 
4.9 
AVAILABILITY OF FUNDS 
4.9.1 
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the contractor as herein provided 
are actually available to County for disbursement. The County will be the sole 
judge and authority in determining the availability of funds under this contract. 
County will keep the contractor fully informed as to the availability of funds. 
4.9.2 
If any action is taken by any State agency, Federal department, or any other 
agency or instrumentality to suspend, decrease, or terminate its fiscal obligations 
under, or in connection with, this contract, County may amend, suspend, decrease, 
or terminate its obligations under, or in connection with, this contract. In the event 
of termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance. 
4.10 
PROCUREMENT CARD ORDERING CAPABILITY 
County may opt to use a procurement card ( VISA or Mastercard) to make payment for 
orders under this contract. 
4.11 
INTERNET ORDERING CAPABILITY 
It is the intent of Maricopa County to use the Internet to communicate and to place orders 
under this contract. 
4.12 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
4.13 
PURCHASE ORDERS 
4.13.1 County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the 
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
4.13.2 Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy. 
4.14 
SUSPENSION OF WORK 
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract.

SERIAL 200220-S 
4.15 
STOP WORK ORDER 
4.15.1 The procurement officer may, at any time, by written order to the contractor, require 
the contractor to stop all, or any part, of the work called for by this contract for a 
period of 90 calendar days after the order is delivered to the contractor, and for 
any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either:  
4.15.2 cancel the stop work order; or 
4.15.3 terminate the work covered by the order as provided in the Termination for Default 
or the Termination for Convenience clause of this contract. 
4.15.4 The procurement officer may make an equitable adjustment in the delivery 
schedule and/or contract price, and the contract shall be modified, in writing, 
accordingly, if the contractor demonstrates that the stop work order resulted in an 
increase in costs to the contractor.  
4.16 
TERMINATION FOR CONVENIENCE 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the contractor. 
4.17 
TERMINATION FOR DEFAULT 
4.17.1 The County may, by written Notice of Default to the contractor, terminate this 
contract in whole or in part if the contractor fails to: 
4.17.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension; 
4.17.1.2 make progress, so as to endanger performance of this contract; or 
4.17.1.3 perform any of the other provisions of this contract.  
4.17.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure. 
4.18 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with 
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract.

SERIAL 200220-S 
4.19 
OFFSET FOR DAMAGES 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the contractor any amounts contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract. 
4.20 
SUBCONTRACTING 
4.20.1 Contractor may not assign to another contractor or subcontract to another party 
for performance of the terms and conditions hereof without the written consent of 
the County. All correspondence authorizing subcontracting must reference the bid 
serial number and identify the job or project. 
4.20.2 The subcontractor’s rate for the job shall not exceed that of the prime contractor’s 
rate, as bid in the pricing section, unless the prime contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s 
invoice. 
4.21 
AMENDMENTS 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
4.22 
ADDITIONS/DELETIONS OF SERVICES 
The County reserves the right to add and/or delete services to a contract. If additional 
services are required from a contract, prices for such additions will be negotiated between 
the contractor and the County. 
4.23 
RIGHTS IN DATA 
4.23.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
4.23.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
4.24 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
4.24.1 In accordance with section MC1-374 of the Maricopa County Procurement Code, 
the contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions which could be more than six years, whichever is latest. The 
County, Federal or State auditors and any other persons duly authorized by the 
department shall have full access to and the right to examine, copy, and make use 
of, any and all said materials.

SERIAL 200220-S 
4.24.2 If the contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented.  
4.25 
AUDIT DISALLOWANCES 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the contractor equal to the amount 
of the disallowance, or to require reimbursement forthwith of the disallowed amount by the 
contractor by issuing a check payable to Maricopa County. 
4.26 
STRICT COMPLIANCE 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
4.27 
VALIDITY 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract. 
4.28 
SEVERABILITY 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
4.29 
RELATIONSHIPS 
4.29.1 In the performance of the services described herein, the contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the contractor. 
4.29.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County. 
4.30 
NON-DISCRIMINATION 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can 
be 
downloaded 
from 
the 
Arizona 
Memory 
Project 
at 
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.)

SERIAL 200220-S 
4.31 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
4.32 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
4.32.1 The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors: 
4.32.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
4.32.1.2 have not within a three-year period preceding this contract: 
4.32.1.2.1 
been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State 
or local) transaction or contract;  
4.32.1.2.2 
 been convicted of violation of any Federal or State 
antitrust statutes or conviction for embezzlement, theft, 
forgery, bribery, falsification or destruction of records, 
making false statements, or receiving stolen property 
regarding a government entity transaction or contract;  
4.32.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract; 
4.32.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and  
4.32.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default. 
4.32.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
4.32.3 Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e. transactions with subcontractors) and in all solicitations for lower 
tier covered transactions related to this contract. If this clause is applicable to a 
subcontractor, the contractor shall include the information required by this clause 
with their bid.

SERIAL 200220-S 
4.33 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
4.33.1 By entering into the contract, the contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). Contractor shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the procurement officer 
upon request. These warranties shall remain in effect through the term of the 
contract. Contractor and its subcontractors shall also maintain Employment Eligibility 
Verification forms (I-9) as required by the Immigration Reform and Control Act of 
1986, as amended from time to time, for all employees performing work under the 
contract and verify employee compliance using the E-Verify system and shall keep 
a record of the verification for the duration of the employee’s employment or at least 
three years, whichever is longer. I-9 forms are available for download at 
www.uscis.gov. 
4.33.2 The County retains the legal right to inspect documents of contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.33.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
contractor or any of its subcontractors are not in compliance, the County will consider 
this a material breach of the contract and may pursue any and all remedies allowed 
by law, including, but not limited to: suspension of work, termination of the contract 
for default, and suspension and/or debarment of the contractor. All costs necessary 
to verify compliance are the responsibility of the contractor 
4.34 
CONTRACTOR LICENSE REQUIREMENT 
4.34.1 Contractor shall procure all permits, insurance, and licenses, and pay the charges 
and fees necessary and incidental to the lawful conduct of his/her business, and 
as necessary complete any requirements, by any and all governmental or non-
governmental entities as mandated to maintain compliance with and remain in 
good standing. Contractor shall keep fully informed of existing and future trade or 
industry requirements, and Federal, State, and local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a contract and shall comply 
with the same. Contractor shall immediately notify both Office of Procurement 
Services and the department of any and all changes concerning permits, 
insurance, or licenses. 
4.34.2 Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract. 
4.35 
INFLUENCE 
4.35.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
4.35.2 An attempt to influence includes, but is not limited to:

SERIAL 200220-S 
4.35.2.1 A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind. 
4.35.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.  
4.35.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS. 
4.36 
CONFIDENTIALITY 
In the course of the solicitation process, the County may disclose information that is 
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, 
except as necessary to prepare a response to this solicitation, neither it nor its agents or 
employees will communicate, divulge, or disseminate to any third-party persons or entities, 
any information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. If the offeror does disclose County 
proprietary or confidential information to a third-party in preparing a response to this 
solicitation, it shall require the third-party to acknowledge and comply with this provision. 
4.37 
CONFIDENTIAL INFORMATION 
4.37.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the contractor’s obligation regarding such information. 
4.37.2 Contractor shall establish and maintain procedures and controls that are adequate 
to assure that no information contained in its records and/or obtained from the 
County or from others in carrying out its functions (services) under the contract 
shall be used by or disclosed by it, its agents, officers, or employees, except as 
required to efficiently perform duties under the contract. Contractor’s procedures 
and controls, at a minimum, must be the same procedures and controls it uses to 
protect its own proprietary or confidential information. If, at any time during the 
duration of the contract, the County determines that the procedures and controls 
in place are not adequate, the contractor shall institute any new and/or additional 
measures requested by the County within 15 business days of the written request 
to do so. 
4.37.3 Any requests to the contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination. 
4.38 
PUBLIC RECORDS 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the records manager at the Maricopa County Office of Procurement Services. 
Offers shall be open to public inspection and copying after contract award and execution, 
except for such offers or sections thereof determined to contain proprietary or confidential 
information by the Office of Procurement Services. If an offeror believes that information in

SERIAL 200220-S 
its offer or any resulting contract should not be released in response to a public record 
request, under Arizona law, the offeror shall indicate the specific information deemed 
confidential or proprietary and submit a statement with its offer detailing the reasons that 
the information should not be disclosed. Such reasons shall include the specific harm or 
prejudice which may arise from disclosure. The records manager of the Office of 
Procurement Services shall determine whether the identified information is confidential 
pursuant to the Maricopa County Procurement Code. 
4.39 
INTEGRATION 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied. 
4.40 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
4.41 
GOVERNING LAW 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona.