Agreement

City of Glendale — Regular Meeting (2023-01-24)

Extracted text (via ocr_local) 36394 characters

AGREEMENT FOR
PUMP REPAIR AND MAINTENANCE SERVICES FOR PONDS & LAKES

Solicitation IFB 23-04 / 42300033

This Agreement for Pump Repair And Maintenance Services For Ponds & Lakes ("Agreement ") is effective and
entered into between.CITY OF GLENDALE, an Arizona municipal corporation ("City"), and Scott’s AZ Electric
Motor Repair, LLC., an Arizona limited liability. company authorized to'do business in Arizona, (the Contractor"),
as of the. day ‘of : 2023.

RECITALS

A. City intends to undertake a project for the benefit of the public and with public funds that is mote fully set
forth in Exhibit A, pursuant to Solicitation No. IFB 23-04 (the "Project");

B. City desires to retain the services of Contractor to perform those ’spécific duties and produce the specific
work as set forth in the Project attached hereto; ;
Cc, City and Contractor desire to memorialize their agreement with this document.
AGREEMENT

In consideration of the Recitals, which are confirmed as true and cortect and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:

1. Key Personnel; Sub-contractors.

1.1 Services. Contractor will provide all services necessary to assure the Project is completed timely
and efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.

2. Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.

3. Contractor’s Work.
3.1 Standard. Contractor must perform setvices in accordance with the standards of due diligence,

care, and quality prevailing among contractors having substantial experience with the successful
furnishing of services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.

3.2 Licensing. Contractor warrants that:

a. Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and

b. Neither Contractor nor any Sub-contractor has been debarted or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debarment").

(4) City is under no obligation to ascertain or confirm the existence ot issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.

(2) Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.

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3.3

Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.

Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, wattants compliance with this
section.

Compensation for the Project.

4.1

4.2

Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $150,000 as specifically detailed in Exhibit B (the "Compensation").

Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.

a. Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.

b. Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.

c. Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.

Billings and Payment.

5.1

5.2

5.3

Applications.

a. Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.

b. The petiod covered by each Payment Application will be one calendar month ending on
the last day of the month or as specified in the solicitation.

Payment.

a. After a full and complete Payment Application is received, City will process and remit
payment within 30 days.

b. Payment may be subject to or conditioned upon City's receipt of:

(1) Completed work generated by Contractor and its Sub-contractors; and
(2) Unconditional waivers and releases on final payment from Sub-contractots as City

may teasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.

Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.

a. If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.

b. City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.

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Termination.

6.1 For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.

a. Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.

b. Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of
the required items to the City.

6.2 For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of

this Agreement within seven days after receipt of written notice specifying the breach.

Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City's damages, in accordance with the
provision of § 5.

If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 or the amount of this Agreement,
whichever is greater.

Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.

Insurance.

8.1 Requirements. Contractor must obtain and maintain the following insurance ("Required
Insurance"):

Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.

General Liability.

(1) Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$1,000,000 annual aggregate for each property damage and contractual property
damage.

(2) Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $1,000,000 per occurrence.

(3) This commercial general liability insurance must include independent contractors!
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.

(4) These limits may be met through a combination of primary and excess liability
coverage.

Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident
for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.

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Workers' Compensation and Employer's Liability. A workers’ compensation and
employer's liability policy providing at least the minimum benefits required by Arizona law.

Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:

(1) Cancellation or termination of Contractor or Sub-contractot's Policies;

(2) Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and

(3) Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.

Certificates of Insurance.

63) Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of
Contractor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractor's
Policies in accordance with the provisions of this section.

(2) City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.

(3) Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.

Other Contractors or Vendors.

(1) Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.

(2) This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name
the parties as additional insured parties and certificates of insurance).

Policies. Except with respect to workers’ compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
requited by this section.

(4) The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.

(2) All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.

8.2 Sub-contractors.

Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.

City may consider waiving these insurance requirements for a specific Sub-contractor if
City is satisfied the amounts required are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.

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10.

11.

c. Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.

8.3 Indemnification.

a To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys!
fees and litigation expenses (each, a "Demand or Expense" collectively, "Demands or
Expenses") asserted by a third-party (i.e. a person or entity other than City or Contractor)
and that arises out of or results from the breach of this Agreement by the Contractor or
the Contractor’s negligent actions, errors or omissions (including any Sub-contractor or
other person or firm employed by Contractor), whether sustained before or after
completion of the Project.

b. This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor or of any
person or entity for whom Contractor is responsible.

c. Contractor is not required to indemnify any Indemnified Patties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.

E-verify, Records and Audits. To the extent applicable under A.RS. § 41-4401, the Contractor warrant
theit compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to theit employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The
Contractor or subcontractot’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
patty is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
rights to keep such papers and records confidential.

No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.

Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.

Notices.

121 A notice, request or other communication that is required or permitted under this Agreement (each
a"Notice") will be effective only if:

The Notice is in writing; and

b. Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and

c. Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:

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123.

(1) Received on a business day, or before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
courier service on or before 5:00 p.m.; or

(2) As of the next business day after receipt, if received after 5:00 p.m.

The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and

Digitalized signatures and copies of signatures will have the same effect as original
signatures.

12.2 Representatives.

Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:

Scott’s AZ Electric Motor Repair, LLC.
c/o Josh Trozzo, Sales Administrator
2824 E Washington St.

Phoenix, AZ 85034-1514

Tel: 623-810-0856

Email: Josh@pumpmanphoenix.com

City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:

City of Glendale

c/o Sam Chiovani

Parks Superintendent
Glendale, Arizona 85301
623-930-2710

With required copy to:

City Manager City Attorney

City of Glendale City of Glendale

5850 West Glendale Avenue 5850 West Glendale Avenue
Glendale, Arizona 85301 Glendale, Arizona 85301

Concurrent Notices.

(1) All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2) A notice will not be deemed to have been received by City's representative until

the time that it has also been received by City Manager and City Attorney.

(3) City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.

Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.

Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.

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14. Entire Agreement; Survival; Counterparts; Signatures.

14.1

14.2

14.3

14.4

14.5

14.6

14.7

15. Term.
15.1

15.2

Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.

a. Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.

b. Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.

C The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.

Interpretation.

a. The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.

b. The patties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.

c. The Agreement will be interpreted in accordance with the laws of the State of Arizona,

Survival, Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.

Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.

Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or mote right or remedy will not affect any other rights or remedies under this Agreement
ot applicable law.

Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be deemed reformed to conform to applicable law.

Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.

Renewals. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. ‘The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional four (4) years, renewable on an annual basis. Contractor
will be notified in writing by the City of its intent to extend the Agreement period at least thirty
(30) calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There are no automatic renewals of this
Agreement.

Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a

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16.

17.

18.

month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.

Dispute Resolution. Any controversy ot claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.

Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SAVE members, click on the following link:

http: / /www.mesaaz.gov/business/purchasing/save

Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.

Exhibit A Project
Exhibit B Compensation

4/29/2021

The patties enter into this Agreement as of the Effective Date shown above.

City of Glendale,

an Arizona municipal corporation

By: Kevin R. Phelps
Its: City Manager

ATTEST:

Julic IK. Bower
City Clerk (SEAL)

APPROVED AS TO FORM:

Michael D. Bailey
City Attorney

Scott’s AZ Electric Motor Repair, LLC
an Arizona limited liability company

Its: Sales Administrator

4/29/2021

EXHIBIT A
PUMP REPAIR AND MAINTENANCE SERVICES FOR PONDS & LAKES
PROJECT

Contractor shall provide Pump Repair And Maintenance Services For Ponds & Lakes to the City of Glendale as per
attached specifications on the following Attachment 1.

Attachment 1

moe 3. yT City of Glendale : CITY OF GLENDAL
ritg | Procurement Procurement Departinent
GLENOALE | Solicitation Number: IFB 23-04 / 42300033 ANY Wot Glendale
Sa | PUMP REPAIR AND MAINTENANCE SERVICES FOR | Giesidaic. svizona 88.401
| ee eee __ PONDS AND LAKES - ee

BIDDER SHEET (Must be printed and signed upon completion)
Bidder certifies that they have read, understand, and will fully and faithfully comply with this solicitation,
its attachments and any referenced documents, Bidder also certifies that the prices offered were
independently developed without consultation with any of the other Bidders or potential Bidders.

11/29/2022 Scott's AZ Electric Motor Repair

Date Legal Company Name
Josh Trozzo Sales administrator

Printed Name (Authorized Signatory) Job Title

Offeror Certifies it is a (check only one): C1 Proprietorship (FJ Partnership XJ Corporation
josh@pumpmanphoenix.com 2824 E Washington St

Email Address Mailing Street Address

(623) 810 0856 Phoenix, AZ 85034-1514

Phone Number City, State & Zip Code

Questions regarding this offer should be directed to (if different from above):

Josh Trozzo_ _ (623) 810.0856 jiosh@oumpmanphoenix.com
Contact Name Phone Number Email Address

FEDERAL TAXPAYER ID NUMBER (Required): 83-1727426

OFFEROR IS A MINORITY OR WOMEN OWNED BUSINESS: [] Yes J No

DO YOU HAVE AN ARIZONA TRANSACTION PRIVILEGE TAX (TPT) LICENSE?

Yes, Number 21355173 Tax Rate: 2.3% OR(_] No, not required to have an Arizona TPT License
CONFLICT OF INTEREST (SPECIAL NOTICES):

No, | do not have a conflict of interest (J Yes, | have a conflict of interest and response
includes the disclosure required (see Exhibit 1, Item #3)

ACKNOWLEDGEMENTS: 8y signing this Offer Sheet and submitting the accompanying
solicitation response, Offeror is certifying that they have read, understand, and agree to comply
with all required terms and conditions provided in the EXHIBITS PACKAGE and checked off
below. Failure to provide this acknowledgement will result in disqualification.

(J Exhibit 1 - Special Notices BX] Exhibit 2 - RFP Standard Terms and Conditions

J Exhibit.3 - Insurance Requirements &] Exhibit 4 - Template Agreement

he? j EAN
FV OIEOBO

Authorized Signature

Attachment.

~ — CITY OF GLENDALE
ss SOLICITATION NUMBER: Procurement Division
Cc IFB 23-04 / 42300033 5850 West Glendale Avenue,
Glendale | PUMP REPAIR AND MAINTENANCE SERVICES | Gy dan ea 85301
eeairted FOR PONDS AND LAKES ‘

1. INTRODUCTION
The City of Glendale, Arizona (City) has multiple parks that contain ponds or lakes that
use pump stations to circulate the water. Some may also have water features included.
The name and locations of the parks are:

Grand Canal Linear Park — 918 and Bethany Home Road

Bonsall Park South Pond - 59%» Avenue and Bethany Home

Heroes Regional Park Lake - 83rd Avenue and Bethany Home Road
Sahuaro Ranch Park - 59" Avenue and Mountain View Road

Pictures of the equipment at each park can be found on the “Equipment Exhibits’’
document with this solicitation.

2. OBJECTIVES
The City is looking for qualified firms (Contractors) to provide pump repair and
maintenance services for equipment, parts and materials on an as needed basis.
Doing semi-annual inspections, for preventative maintenance purposes shall be
included. New locations may be added throughout the term of the agreement.

3. CITY PARK BUSINESS HOURS AND CITY HOLIDAYS
The normal business hours for the above parks are from 6:30am to 3:00pm. Holiday
schedule for 2023 is listed below.

11.10.23 | Veterans Day
11.23.23 | Thanksgiving Day
11.24.23 | Thanksgiving Holiday
12.25.23 | Christmas Day Holiday

4, TECHNICAL SPECIFICATIONS
A. All Parts and materials must adhere to the technical specifications of the

manufacturer.

B. New pumps and new pump parts shall be warrantied and conform to all national
trade association, industry, state and local standards and manufacturers
operating procedures.

C. Shall include but not limited to National Electrical Manufacturers Association
(NEMA) standards American National Standards institute (ANSI) International
Standards (ISO) and general industrial standards for industrial pumps as they
apply to the specific pump.

Attachment1

CITY OF GLENDALE
— SOLICITATION NUMBER: | Procurement Division
S IFB 23-04 / 42300033 5850 West Glendale Avenue,
PUMP REPAIR AND MAINTENANCE SERVICES Suite 317

Glendale FOR PONDS AND LAKES

ARIZONA

Glendale, Arizona 85301

5. WARRANTY AND SERVICES

The Contractor shall provide a minimum 3 years on all new parts and one - year
on labor, at no additional cost to the City.

Provide comparable loaner equipment during repair periods, at no additional cost
to the City.

6. REQUIRED SPECIFICATIONS

rom

Equipment: Contractor shall submit current price sheet of parts and materials for
pond and pump repairs for each location. The price sheet shall be posted onsite
on an annual basis.

Parts - Manufacturer refurbished parts may be used at a discount cost to the City.
Contractor must provide proof of valid licenses and certifications to be able to
service pumps and lighting. These shall be submitted with bid.

The Contractor guarantees that the Work and Services performed under the
Contract, and all workmanship, materials and equipment performed, furnished,
used, or installed shall be free from defects and flaws, and shall be performed and
furnished in strict accordance with the manufacturer specifications.

Contractor to provide written estimates of all labor, equipment, parts, materials,
inspections, and maintenance services for any work requested by the City of
Glendale representative within 8 business hours.

Quotes shall be provided at no additional cost to the City.

All work must be pre-approved in advance by a City of Glendale representative.
Contractor must check in with the Parks and Recreation Supervisor prior
beginning repairs and checkout upon completion of repairs.

Contractor must provide an inspection sheet that includes pictures and
description of concerns, readings with acceptable ranges, date, equipment ID
numbers, name of technicians performing inspections and date of inspection.

7, RESPONSE TIMES
Contractor shall contact Park Manager or City designee of when they will be arriving
and follow the following response times:

Contractor Call Acknowledgement to City 1 hour to provide City arrival time
Arrival Time - Normal Business Hours: 2 hours from placement of call.
Arrival Time - After Hours: 4 hours from placement of call.
Arrival Time - Holidays: 6 hours from placement of call.

8, EMERGENCY CONTACT AND RESPONSE TIME
Emergency (24) hour service shall be provided by the contractor. The contractor shall
provide an emergency contact person and, with phone number upon award.

— _ Tore
[CITY OF GLENDALE

~ SOLICITATION NUMBER: | __ Procurement Division
GS IFB 23-04 / 42300033 5850 West Glendale Avenue,
i PUMP REPAIR AND MAINTENANCE SERVICES ite 317

Glendale, Arizona 85301

ARIZONA

|
|
Glendale | FOR PONDS AND LAKES
|
J

9. INSPECTIONS
Park Manager will coordinate with Contractor for inspections and a schedule will be
provided upon award.

10. INVOICING

All invoices shall have separate line items that reflect

e Park name and address,

Number of hours for completion of the repair/maintenance/replacement,
Price for each part or service
Description of part or service provided
Quantity
Hourly rate
Service date,
Name of city representative who requested the repair
Contractor who completed the work.

oenreoce ee

The City has the right to cancel or change an order at any time prior to ship date.

Attachment 1

ACCREDITED @

EAB ORATORY National Calibration Inc. peconos
The Quality Peaple oowered by |,
Singe 1955 CalHub

3737 East Broadway Road
Phoenix, AZ 85040
{602) 437-0114

Certificate No: 652598 Order No; 135521-135521 PO: 16290

Certificate of Calibration
- PREPARED FOR -
Pumpman Phoenix
2824 E Washington Street - Phoenix, AZ 85034

Equipment Type: Outside Micrometer Calibration Date: 10/10/2022
Make: Mitutoyo . Recall Date: 10/10/2023
Model: NO, 103-220 Ambient Temperature: 68.5°F
Asset Number: 27112223 Relative Humidity: 38.2%
Serial Number: 27112223 Received: In Tolerance
Procedure: NC!-5391 Returned: In Tolerance
Technician: Pellinat, Michael Received Condition Fair
Authorized By: Robert V. Halloran

Standards Used ]

Traceability # Make Model Description Cai Date Due Date

7000620 — Starrett SS 81A1X% Gauge Block Set 08/08/2022 08/08/2023
7002640 Mitutoyo 0.120 - 0.768 in. Gauge Block Set 14497/2021 = 11/17/2022
7003202 Various Mfgs Long Block Set Long Block Set 03/24/2022 03/24/2023
7003291 T&D TR-72wf T/H Monitor 03/22/2022 03/22/2023

The accuracy of this instrument has been verified under the conditions stated above in ISONEC 47025:2017 and ANSI/NCSL Z540-1-1994.
National Calibration Inc. is an accredited laboratory. Our standards have traceability to NIST or an international, or intrinsic standard and
evidence is on file at our Metrology Laboratory, Untess stated otherwise, the expanded uncertainty of the measurement process does not
exceed 25% of the tolerance allowed: for the individuat characteristics measured. The slated uncertainty represents an expanded uncertainty
expressed at approximately the 95% confidence level using a coverage factor of k=2, The results relate only to the item being calibrated. This
certificate shall not be reproduced, except in full. without the written approval of National Calibration inc.

Technician: Piste pleleiuk Manager: Gola LYM

This certificate shall not be reproduced, except in full, without the written approval of National Calibration, Inc. Issued Date: 10/11/2022

National Calibration Inc., Certificate No: 652598 Page 1 of 2

Attachment 1

By issuing this card Mobius institute Board of Certification (MIBoC) attests to
the qualification af the individual as defined in the technical partsof ISO 18436-2,
but does not give authority to perform machinery vibration measurements or analysis,

VIBRATION
ANALYST

This certification card remains the property of MIBOC.
MIBOC is accredited to ISO/IEC 17024 by JAS-ANZ

wens LT e~ = :
Taig ante, Nava ting Owetor obi ocale
Certification Number: M-151915-01 www.miobiuscettification.org fal pez gia]
Certified on October 12, 2022 - Expires on October 12, 2027 : ee
JOSHUA TROZZO

Certified Vibration Analyst Category |

Attachment 1

Certificate of
Completion

is hereby awarded to
Dan Whalen

MI TMS ID 01750822

for successful completion of the training course

Vibration Analysis Category I

Course.Dates: 13 - 16 September 2022

This training course was provided by Mobius Institute and follows ISO 18436-2 and 18436-3 standards
and its completion provides 3 Continuing Education Unit (CEU) credits.

D
Chuck Landsettle f
Instructor for Mobius Institute North America

MOBIUS.
ANSTITUTE

Attachment 1
40/21/2020 https://www.compliancetrainingonline.com/course_certificate.cim

if you set your printer to “Landscape” mode the certificate and wallet card will print larger then printing in "Portrait" mode (your
printer default). To save a digital version of your certificate just export or print/save it as a pdf.

COMPLIANCE TRAINING
ONLINE.com..

of completion

Presented to: Ay A
Donnie O'Neal

Permit & Non-permit Confined Space Entry
OSHA 29 CFR 1910.146 Training

cettificate number: 22D FA9D1-1305-11EB-95C6-0050568DSCA3
Trained & Tested at: www.Compliance TrainingOnline.com

HRS/CEU/CME: 2.0/0.2/2.0

Tested On: 10/20/20
Valid Thru: No Expiration Signed: CTO

V4 COMBLIANS
Oncine

of completion
Presented to

Donnie O'Neal

Vali Thay Ne Exberation

Param & Non-pernd Confined Space Entry
OSHA 29 CFR 1610. 165 Framing

https:/Avww.compliancetrainingonline.com/course_centificate.cim 4

Attachment 1

PumpMan Phoenix
Of Phoenix, AZ

eh. MASS

is an Active Member of the Association and, as such, is entitled to all the
rights and privileges pertaining thereto for the current mtembership year

2022-2023

This Certificate Expires March 31, 2023
MEMBER

President &CEO The Electio.Mechani¢al Authority

Attachment 1

Re bea a a ST

CCO CERTIFIED

Operator
Certification #: 2111212467

Certification Designations:
TSS,STC

Issued to: EDWARD A. MARTIN
Issued: 11/30/2021 Expires: 11/30/2026