Special Procurement Request

ARTZON^
Procurement Sole Source and Special procurement Request
(ONCD TORM ItI COMPLETED AI{D STGNED BY DIRECIO& PLEASE SEND TO YOUN, PROCUREMENT LIASON)
RE
UESTOR INFORMATION:
PROPOSED VENDOR INFORMATION:
Requestor Cecelia Romero
Phone Numbcr: 623-930-29 12
Refum To:Deanne Torros
Datet 12120/2022 Departmenr: Public Affairs
Email Address: cromero2@glendaleaz.com
Proposed Vcndor: Siteimprove
Proposed Vendor Address: 5600 W. 83d St
City, State and Zip Code: Bloomington, MN 55437
Vendor Phone: 6 l2-5 45 -5 662
Proposed Vendor Contact: Carrie Hawes
Vendor Fax:
Procurcment method requested:
PURCHASE INFORMATION:
trE
Sole Source
Special Procurement
One tim e purchase YES
No
Total Cost ofthts order: Sd,€os i 8L,aas, 49
. ^. Pe+r.:'- 4-r,!fnac1- Rilo,rlf
I Obje,t i: 524120 I
Federal Money
Y
No a
If yes, explain funding
org
705022I0
Description ofthe product or service requested: Analyics tool for website
In accordance with Finance Administrative Polic)' No. l, I have conducted a good faith review of available
sources and determine that there is only one known and/or one practical souce for the required items in
accordance with the Guidelines for Justification attached.
MATERIALS MANAGER APPROVAL :
REQUESTOR CERTIFICATIONI
Requestor Cecelia Romero
Division Public AIIairs
D^te 12120/2022
DEP
TMENT I)
APPROVAL:
Division Public Affairs
Date 12/20/2022
o
6
S
I-n accordance with Finance Adminis
ve Policv No. 1 , I have conducted a good t'aith review of this
request and agree that there is only one known and/or one pmctical source for the required items in
accordance with the Guidelines for Justification attached.
LeviD,GibsoqCPA,M.A7z. ^ 
,)/ /
MarerialsManager 54f 
y' lrr-.--
Date
ion and resubmission of a Sole Source Request for this procurem
tr 
Annually:
Pmcurement requires teevalual
Single Use Only:
End offirst tsrm ofcontract:
Rev.9l28l2o22
End of
includin
AT
extensions:
ent
G
Glendale
source:
#:
r,/zr/r-

o
Glendale
Check the reason(s) below to identiS why you have detarmined the purchase is a $.o!e Source or Sneclal
@EE! 
8nd attach supporting docum€ntation. Use only column, A purchase cannot be BOTH a sole source
and a special procurcment
JUSTIFICATION:
Use the Guidelines for Justification ofthe selected reason(s) above, and provide a full explanation of your
reason that the producVservice is a sole source or special procurement: We've been utilizing Sitelmprove and
need to amend the agreement to accommodate more extensive use of the tool'
MANDATORY RESEARCH DOCUMENTATION REQUIREMENT:
hovide a detailed explanation of efforts made to determine the availability of the product or service from
any other vendor, including other distributors: we've looked at Google Analytics, howcver; due to oul
intemal site, the complexity of the login state of our website would need a more extensive analytical tool like
Siteimprove to provide the necessary insights.
PREPAnER NOTE: If this is a vehicle or technology purchase, concurrenc€ ofthe Fleet Director or the IT
Director will be required.
Approval of a vendor as a sole source or a special procurement only determines the procuement method'
Council approval and a signed contract may also be required'
n
SOLE SOURCE
Compatibility. Indicate system, make, model and
function
Unique repair/replacement item. Identify item to
be used with previous PO number item purchased,
and warranty period
Supplementary or nec4ssa4/ part required from
same manufacturer. Identif in-house equipment
and use with existing system
Unique Item
Unique Service
Proprietary Specifications (Copyrigit, patented,
etc.)
! 
Other reasons, if not abovc. Explain in detail
tr
tr
n
!
SPECIAL PROCI'RMENT
lvl, Presenls such limited competition that a competitive bid
P or proposal process cannot reasonably be used
Discourages the use of a competitive bid or proposal as
I 
it will result in a subslantially higher cost to the city, or
will otherwise impair the city's financial inlerests
6 Substantially impede the city's administrative functions
u or the delivery of services to the public
I 
Does not qualifu as a sole source or emergency
1 Has only one provider with the experience and
! 
capability to successfully 6rform the contract
Prcsents a significant timc constrainl 8s the need was not
[l known in sufficienl time to allow for competitive
procurement and time is ofthe essenca
I 
Othor reasons, ifnot above. Explain in detail
ADDITIONAL APPROVAL:
Date
Fleet Director
IT Director
Rev.9DBt2022
Procurement Sole Source and Special Procurement Request
(ONCE FORM IS COMPLETED AND SIGNED BY DIRESIO& PLE.ASE SEND TO YOUT PROCUNEMENT LIASOM

A
B
c20-1013-1
AMENDMENTNO. 1
Sofrwate-as-a-Service Subscdption Agteement
(City of Glendale, Contract No. C20-1013)
This Amendment No. 1 ("Amendment') to the Software-as-a-service Subscription
Agteement ("Agteement') is made this _ 
d^y of _, 
20 
, ("Effecuve
Date'), by and between the City of Glendale, an Arizona municipal corporation ("City") and
Siteimprove, Inc., a Califomia corporation authorized to do business in Arizona
('Conttactor").
RECITAIS
The Agreement had an iniual two-year term beglnning November 1,2020 through
November 1,2022,with automatic renewal for 12 months until terminated.
City and Conuactor wish to modi$, and amend the Agreement subject to and stricdy
in accordance with the terms of this Amendment.
AGREEME,NT
In consideration of the mutual promises set forh hetein and othet good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the City and
Contractor hereby agree as follows:
1. 
Recitals. The reotals set forth above ate not metely tecitals but form an integral
patt of this Amendment.
Term. The term of the Agreement is extended for a one-yeat period ftom
November 1,2022 thtough November 1,2023, unless otherwise terminated ot
canceled as provided by the Agteement. AII other provisions of the Agreement
except as set forth in this Amendment shall remain in theit enurery.
Scope of Wotk. The scope of work is unchanged.
Compensation. The compensation is amended to increase the price of items, and to
increase the ovetall not to exceed compensation ftom $40,000 to $86,225.40.
Non-disctimination. Conftactot must not discriminate against any employee ot
applicant for employment on the basis of race, color, teligion, sex, national origin,
age, marital status, sexual orientation, gender identrty or expression, genetic
chatacteristics, familial status, U.S. military veteran status or any disab rty.
Contractor will require any Sub-conffactor to be bound to the same requitements as
C
2
3
4
5
4/ 29 / 2021
City and Siteimprove, Inc. ('Contractot") previously entered into Software-as-a-
Seryice Subscription Agteement, Contract No. C20-10103, dated November 17,
2020 ('Ageement"); and

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stated u/ithin this section. Coflftactor, and on behalf of any subcontractots, wartants
compliance with this section.
No Boycott of Istael. To the extent A.R.S S 35-393 through $ 35-393.03 are
appl-tcable, the parties hereby certi$ that they are not currendy engaged rn, afld agree
for the duration of the Agreement to not engage in, a boycott of goods ot services
from Israel, as that term is defined in A.R.S S 35-393.
Attestation of PCI Compliance. When applicable, the Contactot will provide the
City annually with a Payment Card Industry Data Security Standard (PCI DSS)
attestation of compliance certificate signed by an of6cet of Contactot wit! ovetsight
responsibiJity.
Ratification of Agreement. City and Conttactor hereby agtee that excePt as
expressly provided herein, the ptovisions of the Agreement shall be, and temain in
full force and effect and that if any provision of this Amendment conflicts with the
Agreement, then the provisions of this Amendment shall prevail.
[Signatures on the following page.]
7
8.
4/29/2021

CITY OF GLENDALE, an Arizooa
municipal corporation
Kevin R. Phelps, City Manager
ATTEST:
Juhe I(. Bower, City Clerk
(sEAr)
APPROVED AS TO FORM:
Ntichael D. Barley, City Attomey
Siteimprovc, Inc.
a California corporation
By'
Its:
4/29 /2021