January 24 Draft Minutes
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D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, January 24, 2023 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER ROLL CALL Mayor Weiers called the meeting to order at 5:30 p.m. Present: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Councilmember Malnar. POSTING OF COLORS PLEDGE OF ALLEGIANCE APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE JANUARY 10, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the January 10, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BOARDS, COMMISSIONS AND OTHER BODIES City Council Meeting Minutes - January 24, 2023 Page 2 of 9 2. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented by: Councilmember Bart Turner A motion was made by Councilmember Bart Turner, seconded by Vice Mayor Joyce Clark to make the following appointments: to the Arts Commission: Anne Marie Chaney, to a term ending 1/31/25 and James Smith, to a term ending 1/31/25 to the Community Development Advisory Committee: Liane Kanne, to a term ending 6/30/23 to the Citizens Transportation Oversight Commission: Tiana Roberts, to a term ending 1/31/25 to the Citizens Utility Advisory Commission: Roger "Scott" Scherer, to a term ending 1/31/25 to the Parks & Recreation Advisory Commission: Marie Nesfield, to a term ending 1/31/25 and to the Planning Commission: Bryan Hooper, to a term ending 1/31/25. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT AGENDA 3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000004-L11, TOWNEPLACE SUITES BY MARRIOTT PHOENIX GLENDALE, 7271 N ZANJERO BLVD 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000007-L07, SAGUARO NAILS BAR, 9220 W GLENDALE AVE STE 110 5. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE REDESIGNING, DEVELOPING & HOSTING OF CITY'S INTERNET & INTRANET WEBSITES AGREEMENT WITH INTRADO INTERACTIVE SERVICES CORPORATION City Council Meeting Minutes - January 24, 2023 Page 3 of 9 6. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH HORIZON DISTRIBUTORS, INC., (CONTRACT# - C21-0914) FOR IRRIGATION PARTS, MATERIALS, AND SUPPLIES USED FOR IRRIGATION MAINTENANCE AND REPAIR WITHIN THE CITY RIGHT-OF-WAYS, MEDIANS, AND PARKS 7. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH OFF DUTY MANAGEMENT, INC. AND EXPENDITURE AUTHORIZATION FOR COSTS INVOLVED WITH THE SCHEDULING AND HIRING OF OFF-DUTY OFFICERS FOR OUTSIDE EMPLOYMENT The item was removed from the agenda. 8. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH RUSS BASSETT CORPORATION AND EXPENDITURE AUTHORIZATION FOR THE GLENDALE POLICE DEPARTMENT COMMUNICATIONS CENTER CONSOLE MODERNIZATION PROJECT 9. AUTHORIZATION TO ENTER INTO AMENDMENT NO. TWO TO THE PROFESSIONAL SERVICES AGREEMENT WITH OLSSON, INC., FOR DESIGN SERVICES FOR THE RECONSTRUCTION OF 67TH AVENUE – GREENWAY TO BELL ROADS 10. APPROVAL OF G83 PLAZA FINAL PLAT - FP22-15 A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to approve Consent Agenda items 3 through 6 and 8 through 10. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions by title. 11. RESOLUTION NO. R23-06 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A CONTRACT AMENDMENT NO. 2 TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (GRANT NO. AZ-2019-003-00 AND AZ-2019-014) FOR ACCEPTANCE AND EXPENDITURE OF PASS-THROUGH GRANT FUNDING FOR TRANSIT SERVICES. City Council Meeting Minutes - January 24, 2023 Page 4 of 9 12. RESOLUTION NO. R23-07 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A CONTRACT AMENDMENT NO. 1 TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (GRANT NO. AZ-2020-040, AZ-2020-051, AND AZ-2020-052) FOR ACCEPTANCE AND EXPENDITURE OF PASS-THROUGH GRANT FUNDING FOR OPERATING ASSISTANCE FOR TRANSIT SERVICES. 13. RESOLUTION NO. R23-08 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A CONTRACT AMENDMENT NO. 2 TO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX (GRANT NO. AZ-2018-001-00 AND AZ-2018-009-00) FOR ACCEPTANCE AND EXPENDITURE OF PASS-THROUGH GRANT FUNDING FOR TRANSIT SERVICES. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to adopt Consent Resolutions items 11 through 13. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 14. AWARD OF RFP 23-06 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CON-WAL INC. DBA SOUTHWESTERN SALES, LLC FOR LANDFILL TARP SYSTEM A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 14. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all 5-year contracts. The vote on the motion was: AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh City Council Meeting Minutes - January 24, 2023 Page 5 of 9 Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 15. AWARD OF IFB 23-04 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SCOTT'S AZ ELECTRIC MOTOR REPAIR, LLC FOR PUMP REPAIRS AND MAINTENANCE FOR PONDS AND LAKES A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to approve item 15. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 16. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SAFEWARE SAFETY SUPPLIES INC. AND EXPENDITURE AUTHORIZATION FOR THE GLENDALE POLICE DEPARTMENT MOBILE COMMAND CENTER A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Joyce Clark to approve item 16. AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed 17. AUTHORIZATION TO AWARD REQUEST FOR PROPOSAL 23-03 AND APPROVAL OF AN AGREEMENT WITH BAKER, DONELSON, BEARMAN, CALDWELL & BERKOWITZ, PC, FOR FEDERAL LEGISLATIVE REPRESENTATION SERVICES FOR THE PROTECTION OF THE MISSION OF LUKE AIR FORCE BASE, GLENDALE, ARIZONA A motion was made by Councilmember Bart Turner, seconded by Councilmember Jamie Aldama to approve item 17. City Council Meeting Minutes - January 24, 2023 Page 6 of 9 AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Passed LAND DEVELOPMENT ACTIONS 18. ORDINANCE NO. O23-02 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING 1.05 ACRES LOCATED AT 4850 W. GLENDALE AVENUE FROM GCO (GLENDALE CENTERLINE OVERLAY) TO C-3 (HEAVY COMMERCIAL); AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THE ORDINANCE IS RECORDED. (PUBLIC HEARING) Presented by: Tabitha Perry, Planning Manager Ms. Bower read the ordinance by title. Ms. Perry requested that the matter be continued to the voting meeting on February 14, 2023. A motion was made by Councilmember Lauren Tolmachoff, seconded by Vice Mayor Joyce Clark to continue the matter to the February 14, 2023 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed ORDINANCES 19. ORDINANCE NO. O23-03 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF EASEMENTS AND DEEDS AT VARIOUS LOCATIONS THROUGHOUT THE CITY AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THE ORDINANCE. Presented by: Don Bessler, PWLF, Engineering Director City Council Meeting Minutes - January 24, 2023 Page 7 of 9 Ms. Bower read the ordinance by title. Mr. Bessler said the proposed ordinance would accept right-of-way conveyances for the maintenance and operation of City infrastructure. A motion was made by Councilmember Jamie Aldama, seconded by Vice Mayor Joyce Clark to adopt Ordinance No. O23-03. AYE: Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama said there was still time for residents to take a selfie with the Super Bowl LVII statue in Murphy Park. Councilmember Tolmachoff congratulated Vice Mayor Clark for being selected Vice Mayor and welcomed her back. Councilmember Turner said it was the last week of the 59th Annual Glendale Arts Council Juried Art Show at the Fruit Packing House Gallery at Sahuaro Ranch Park. The show ran through Sunday and was open from 10:00 a.m. to 5:00 p.m. Vice Mayor Clark thanked Councilmember Tolmachoff. She thanked Council for the honor of being selected as Vice Mayor. Vice Mayor Clark said she had been absent due to a recent surgery but was feeling a little better each day. Mayor Weiers said City Manager Kevin Phelps would be celebrating 7 years of employment with the City tomorrow. He thanked Mr. Phelps for guiding the City through turbulent times. The City was reaping the benefits of his leadership. CITIZEN COMMENTS None ADJOURNMENT Mayor Weiers adjourned the meeting at 5:49 p.m. City Council Meeting Minutes - January 24, 2023 Page 8 of 9 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 24th day of January, 2023. I further certify that the meeting was duly called and held and that a quorum was present. Dated this __ day of ___, 2023. _______________________________________ Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - January 24, 2023 Page 9 of 9