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AGREEMENT FOR
GUARDRAIL, SIGNS AND MARKINGS, REPAIRAND INSTALLATION SERVICES
City of Glendale Solicitation No. RFP 23-10
This Agreement for Guardrail, Signs and Markings, Repair and Installation Services ("Agreement") is effective and
entered into between CITY OF GLENDALE, an Arizona municipal corporation ("City"), and Xcessories Squared
Southwest Inc., an Arizona corporation authorized to do business in Arizona, (the "Contractor"), as of the __ _
day of _
_
___ , 2023.
R ECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. RFP 23-10 (the "Project");
B.
City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto;
C.
City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:
1.
Key Personnel; Sub-contractors.
1.1
Services. Contractor will provide all services necessary to assure the Project is completed timely
and efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
2.
Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Contractor's Work.
3.1
Standard. Contractor must perform services in accordance with the standards of due diligence,
care, and quality prevailing among contractors having substantial experience with the successful
furnishing of services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.
3.2
Licensing. Contractor warrants that:
a.
Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b.
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2)
Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
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3.3
Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
3.4
Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.
Coordination; Interaction.
a.
For projects that the City believes requires the coordination of various professional
services, Contractor will work in close consultation with City to proactively interact with
any other professionals retained by City on the Project ("Coordinating Project
Professionals").
4.
Compensation for the Project.
4.1
4.2
Compensation. Contractor's compensation for the Project, including those furnished by its
Subcontractors will not exceed $375,000 for the entire term of the Agreement, including
extensions, as specifically detailed in Exhibit B (the "Compensation").
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a.
Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.
b.
Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.
5.
Billings and Payment.
5.1
Applications.
5.2
a.
Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.
b.
The period covered by each Payment Application will be one calendar month ending on
the last day of the month or as specified in the solicitation.
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Contractor and its Sub-contractors; and
(2)
Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.
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a.
If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.
6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.
a.
Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b.
Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of
the required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of
this Agreement within 15 days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City's damages, in accordance with the
provision of § 5.
b.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 or the amount of this Agreement,
whichever is greater.
7.
Conflict. Contractor acknowledges this Agreement is subject to A.RS. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.
8.
Insurance.
8.1
Requirements. Contractor must obtain and maintain the following insurance ("Required
Insurance"):
a.
Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
b.
General Liability.
(1)
Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$1,000,000 annual aggregate for each property damage and contractual property
damage.
(2)
Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $1,000,000 per occurrence.
(3)
This commercial general liability insurance must include independent contractors'
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
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(4)
These limits may be met through a combination of primary and excess liability
coverage.
c.
Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident
for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non
owned and hired automobiles.
d.
Workers' Compensation and Employer's Liability. A workers' compensation and
employer's liability policy providing at least the minimum benefits required by Arizona law.
e.
Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(1)
Cancellation or termination of Contractor or Sub-contractor's Policies;
(2)
Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3)
Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.
f.
Certificates of Insurance.
(1)
Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirni the existence or issuance of
Contractor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractor's
Policies in accordance with the provisions of this section.
(2)
City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor's Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
(3)
Contractor's failure to secure and maintain Contractor Policies and to assure Sub
contractor policies as required will constitute a material default under the
Agreement.
g.
Other Contractors or Vendors.
(1)
Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.
(2)
This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name
the parties as additional insured parties and certificates of insurance).
h.
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1)
The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2)
All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
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8.2
Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
b.
City may consider waiving these insurance requirements for a specific Sub-contractor if
City is satisfied the amounts required are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.
c.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3
Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys'
fees and litigation expenses (each, a "Demand or Expense"; collectively, "Demands or
Expenses") asserted by a third-party (i.e. a person or entity other than City or Contractor)
and that arises out of or results from the breach of this Agreement by the Contractor or
the Contractor's negligent actions, errors or omissions (including any Sub-contractor or
other person or firm emplc;>yed by Contractor), whether sustained before or after
completion of the Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor or of any
person or entity for whom Contractor is responsible.
c.
Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The
Contractor or subcontractor's breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City's random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
rights to keep such papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through§ 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
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12.
Notices.
12.1
A notice, request or other communication that is required or permitted under this Agreement ( each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1)
Received on a business day, or before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
courier service on or before 5:00 p.m.; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e.
Digitalized signatures and copies of signatures will have the same effect as original
signatures.
12.2
Representatives.
a.
Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
Xcessories Squared Southwest Inc.
c/ o Andrew Reinert, Inside Sales Coordinator
PO Box 135
Auburn, IL 62615
Tel: 623-882-1153
Email: Areinert U'x-sgrd.com
b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
City of Glendale
c/ o Alan Heathcoat, Principal Engineer
6210 W Myrtle Avenue
Glendale, Arizona 85301
623-930-2041
With required copy to:
City Manager
City of Glend,tle
5850 West Glendale Avenue
Glendale, Arizona 85301
c.
Concurrent Notices.
City Attorney
City of Glendale
5850 West Glendale Avenue
Glendale, Arizona 85301
(1)
All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until
the time that it has also been received by City Manager and City Attorney.
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(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
13.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non
profit corporation or other entity whose primary purpose is to own or manage the Project.
14.
Entire Agreement; Survival; Counterparts; Signatures.
14.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.
14.2
Interpretation.
14.3
14.4
14.5
14.6
14.7
15.
Term.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
Survival. Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
Severabilirv. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be deemed reformed to conform to applicable law.
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
15.1
Renewals. The term of this Agreement commences upon the effective date and continues for a one
(1)-year initial period. The City may, at its option and with the approval of the Contractor, extend
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the term of this Agreement an additional four ( 4) years, renewable on an annual basis. Contractor
will be notified in writing by the City of its intent to extend the Agreement period at least thirty
(30) calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There are no automatic renewals of this
Agreement.
15.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City's sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
16.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association's
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
17.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SA VE members, click on the following link:
htrp:, w,vw.mesaaz.qov 'business, purchasing/save
18.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
ExhibitB
Project
Compensation
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EXHIBIT A
GUARDRAIL, SIGNS AND MARKINGS, REPAIRAND INSTALLATION SERVICES
PROJECT
Xcessories Squared Southwest Inc. shall furnish sign posts and hardware materials on an "as needed" basis as per
attached RFP 23-10 Scope of Work.
Glendale
ARIZONA
SOLICITATION NUMBER:
ONLINE BID NUMBER:
TITLE:
PUBLISHED DATE:
PRE-OFFER CONFERENCE:
OFFER DUE:
CONTACT:
CITY OF GLENDALE
PROCUREMENT DIVISION
REQUEST FOR PROPOSAL
RFP 23-10
42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR AND
INSTALLATION SERVICES
AUGUST 31, 2022
SEPTEMBER 14, 2022, 10:00 AM Local Time
A pre-offer conference will be held at Glendale City Hall, 5850 W.
Glendale Avenue, Conference 3A, Glendale, AZ 85301. Attendance is
not required by strongly encouraged.
SEPTEMBER 26, 2022, 2:00 PM Local Time
Offer Submission Through Vendor Self-Service (VSS) Online Bid
System.
NOTE:
This is a sealed proposal process requiring proposals to be
submitted before the date/time shown above.
If errors occur when
submitting through VSS, email or call using contact information below.
Elmer Garcia, NIGP-CPP
Procurement Officer
Procurement Division
623-930-2866
egarcia l@glendaleaz.com
Proposals shall be opened using the City's electronic bidding system on the specified due time
and date identified herein. All information contained in the proposals shall be confidential to
avoid disclosure of contents prejudicial to competing Offerers.
OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION
The Vendor Self-Service - New and Existing Vendor Registration Guide provides detailed
instructions for registration for both new and existing vendors.
City of Glendale
CITY OF GLENDALE
G
Procurement Division
Solicitation Number: RFP 23-10 / 42300012
5850 West Glendale Avenue,
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
Suite 317
Glendale
AND INSTALLATION SERVICES
Glendale, Arizona 85301
ARIZONA
Table of Contents:
RFP Package
1.
INTRODUCTION ......................................................................................................................................... .3
2.
OBJECTIVE .................................................................................................................................................... 3
3.
SCOPE OF WORK ......................................................................................................................................... 3
4.
HOW WE CHOOSE ...................................................................................................................................... 11
5.
SUBMISSION CHECKLIST ....................................................................................................................... 14
6.
SUBMISSION REQUIREMENTS .............................................................................................................. 15
7.
ONLINE SUBMITTAL CHECKLIST ................................................................................. 16
Exhibits Package
Exhibit 1: Special Notices
Exhibit 2: RFP Special Terms and Conditions
Exhibit 3: Insurance Requirements
Exhibit 4: Sample Agreement Template
Required Submittal Documents
1.
Response Workbook - To be completed by Offeror and submitted as their response.
Cover Sheet
Offer Sheet
Required Responses
2.
Pricing Workbook - To be completed by Offeror and submitted as their response.
2
12.11.2020
rev.
Glendale
ARIZONA
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
1.
INTRODUCTION
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
1.1 The City of Glendale, Arizona, ("City") Transportation Department is seeking
experienced contractor(s) to provide all labor, tools, equipment, materials and
supplies to perform all work necessary for the construction, installation, and/or
removal of signing, striping, and safety devices (including guard rail and cable
barrier systems) on arterials, collector and local roadways within the City of
Glendale.
1.2 These services may be scheduled by the City or unplanned or considered
emergency work for which City staff is either not available, or which requires
specialized equipment, skill or knowledge of a general contractor.
1.3 The Transportation Department may contract with multiple contractors for
each service area depending on the needs of the City.
1.4 Successful contractors may submit proposals on all or any services they are
qualified to provide as specified in the Scope of Work, Service Requirements.
1.5 The Transportation Department maintains the City's traffic signals and
intelligent transportation systems, traffic signs, pavement markings, work zone
traffic control and large event traffic management.
2.
OBJECTIVE
The City of Glendale is seeking qualified contractors to provide various services for
the City on an on-call, contractual basis, including, but not limited to the
construction, installation, maintenance and repair of the City's traffic signs, stripes,
guard rails, cable barrier systems and related services.
3.
SCOPE OF WORK
3.1 Service Requirements
The Contractor(s) shall provide services associated with the supply of materials,
repair, installation, and replacement services as specified in this Scope of Work.
These services primarily consist of, but not limited to the following tasks:
A.
Roadway signs and sign supports: Material supply, installation, repair,
and/or removal.
B.
Roadway striping: Installation and/or removal.
3
12.11.2020
rev.
City of Glendale
Glendale
Solicitation Number: RFP 23-10 I 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
ARIZONA
C.
Guard rail (Guard rail, end treatments, cable barrier, and sand barrel
impact attenuators): Installation, repair, and removal.
1. Guard rails vary throughout the City and will be determined by the
Contract Administrator based on the location before any work begins.
2. Guard rail material may vary depending on location. Contract
Administrator will determine the correct material to use before work
begins.
D.
Annual inspection of the guard rail, end treatments, sand barrels impact
attenuators, and cable barrier systems within the city right of way (ROW)
E.
Provide monthly reports and invoicing of completed tasks and/or
requests/assignments.
3.2 Pricing
A.
Contractor's pricing shall include, but is not limited to, experienced labor,
tools, equipment, materials and supplies, licenses, fees, insurance, profit,
and other associated costs (except sales taxes), necessary to provide the
required services.
B.
All prices quoted shall be firm and fixed for the specified contract period.
The City shall NOT be invoiced at prices higher than those stated in the
resultant contract. Other than contract pricing, NO additional costs, fees
or surcharges shall be allowed by the City.
C.
Contractor's quote for each project shall be agreed upon in writing by the
City before any work is started.
D.
Extra Work. Payment for extra work of any will not be allowed by the City
unless the same has been approved and ordered in writing by the City.
3.3 Service Areas Covered
A.
Contractors shall be responsible for all areas within the municipal
boundaries of the City of Glendale.
3.4 Minimum Requirements
A.
The Contractor shall provide all necessary equipment, tools, vehicles,
materials/hardware, and personnel to meet the requirements of this
contract.
4
rev.
12.11.2020
City of Glendale
Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
ARIZONA
B.
The Contractor's materials, techniques, and processes used for the
activities listed in this contract shall comply with the Manual on Uniform
Traffic Control Devices, the AASHTO Roadside Design Guide, City of
Glendale Standards and Specifications as well as any applicable Federal,
State, local laws, regulations, permits, standards and ordinances.
C.
Contractor shall maintain, in current status, all Federal, State, County and
local licenses and permits required to operate the Contractor's business.
D.
Contractor's technicians shall be fully trained and have a minimum of six
months experience in the following areas:
1. Sign manufacturing, repair, installation and removal.
2. Installation and removal of roadway striping and pavement markings.
3. Installation and maintenance of guard rail, end treatments, cable
barrier, and sand barrels impact attenuators.
E
The Contractor shall perform all work/services Monday through Friday
between the hours of 8:30 AM through 4:00 PM, excluding holidays.
F.
Before any excavation or ground disturbance takes place, the work area
must be marked and cleared by AZ81 l.
G.
Contractor shall not schedule any overtime services without express
written consent/ authorization from the City's Contract Administrator
and/or their designee.
H.
Contractor shall provide all equipment necessary (such as traffic control
devices, safety equipment, etc.) to protect the well-being of its employees,
City staff, and the general public when performing work under this
contract.
I.
Contractor shall arrange its work so that no undue traffic delays or
prolonged blocking of business establishments will occur.
J.
Contractor shall keep all existing public streets open at all times unless
written approval/permission to close these streets, or portions thereof is
granted, in accordance with the City's barricade ordinance. If closures are
expected, all traffic control plans are to be submitted through
https://form.totform.com/51656293806159
K.
Any accident resulting in damage to City property or causing personal
injury within the limits of the work site shall be immediately reported to
5
rev.
12.11.2020
City of Glendale
CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 23-10 / 42300012
5850 West Glendale Avenue,
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
Suite 317
Glendale
AND INSTALLATION SERVICES
Glendale, Arizona 85301
ARIZONA
the appropriate police department or other required agencies and the
City/State.
L.
Contractor should prepare a written summary report covering their
scheduled activities that includes the date of installation, repair, and or
removal of any mitigation devices, etc. and submit this report to the
Transportation Department when requested by the City.
M.
Contractor shall be allowed 3 working days to repair guard rail, cable
barrier, and sand barrels. Signing and striping activities shall be
completed within 7 days and when replacing a square mile(s) of signs, it
shall be completed in 30 days or less for the completion of work after
receipt of purchase order or written order from the City.
N.
Contractor shall not, without the written approval of the City, do work for
a resident or property owner abutting the work at the time that the City's
project is in progress.
0.
Contractor shall be responsible for keeping the project site free of any
construction debris and trash.
3.5 General Requirements
A. Term. The term of the resultant contract shall be for a one (1) year period.
B. Option to Extend. Based on satisfactory Contractor performance, the City,
may at its option and upon mutual agreement with the Contractor, extend
the term of this agreement for an additional four (4) years renewable on an
annual basis. Contractor shall be notified in writing by the City Materials
Manager of the City's intention to extend the contract period at least ninety
(90) calendar days prior to the expiration of the original contract period.
C. Quantities. Quantities listed in this solicitation are the City's best estimate
only. The City's actual requirements during the period of the agreement
shall be determined by the actual needs and availability of appropriated
funds.
D. Brand Name or Equivalent. There are a number of products that have been
determined, through evaluation or testing, to be equivalent to the
requirements of the specifications. The list of these brands is not intended
to limit or restrict competition. Rather, it is to set the standard of quality,
design, performance and characteristics of the products specified herein.
Any bid which proposes products that are of equivalent quality, type of
6
rev.
12.11.2020
City of Glendale
Glendale
Solicitation Number: RFP 23-10 I 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY or GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
ARIZONA
material, design and performance will be considered if sufficient evidence
and information is given to establish it as equivalent and the City determines
the product to be equivalent to the brand name and specifications.
E. Performance of Service. Performance of the required services shall be
completed in accordance with the Scope of Work.
F. Parts and Materials.
When requested by the City, the Contractor may
furnish parts and materials that are not listed in the PRICING WORKBOOK.
Parts and materials shall be paid by the City at List Price or MSRP minus
% discount offered by Contractor (see PRICING WORKBOOK). The
Contractor shall provide the List Price or MSRP price when requested by the
City.
G. Changes to Products or Services. Throughout the term of this contract, the
City reserves the right to add, revise or make changes to products or
services within the scope of the work as may be deemed necessary to best
serve the needs of the City.
1.
In the event of such a substitution or deletion of service areas, the City
will give the Contractor 10-days' notice prior to date of discontinuance
of services and responsibilities.
2.
The Contractor shall not be compensated for the loss of work due to
deletions or substitutions.
3.
In the event the City and the Contractor cannot agree on additional
service or equipment charges, the City reserves the right to perform the
additional services with City personnel, or other outside contract
services.
H. Safety Standards. Products, equipment and supplies supplied by the
Contractor under this contract shall comply with the current applicable
federal, state and local laws and standards.
I.
Defective Products and Services. All defective products/services delivered
to the City shall be replaced and exchanged by the Contractor. The cost of
replacing the product/service and other similar expenses shall be paid by
the Contractor.
7
rev.
12.11.2020
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
Glendale
ARIZONA
J. Subcontractors. When subcontractors are used in the performance of
certain functions under the contract, subcontractors shall be subject to the
same terms and conditions as the Contractor.
K. Post-Award Conference. After award of the contract, the Contractor may be
required to attend a post-award conference when requested by the City.
L. Permits and Licenses The Contractor shall be responsible for determining
and securing, at his/her expense, any and all licenses and permits that are
required by any statute, ordinance, rule or regulation of any regulatory body
having jurisdiction in any manner connected with providing operations and
maintenance of the facility. Such fees shall be included in and are part of
the total proposal cost. During the term of the contract, the Contractor shall
notify the City in writing, within two (2) working days, of any suspension,
revocation or renewal.
M. Order Acceptance.
Services performed for the City will be subject to a
complete review by the Department. Inspection criteria includes conformity
to the specifications, quality and performance standards.
M. Loss or Damage to City Equipment or Property. When damages to City
equipment or property occurs as a result of Contractor's negligence, the
City will arrange for repairs or replacement to be made and the costs for
making repairs/replacement to the property will be deducted from final
payments to the Contractor.
N. Billing or Invoicing. The Contractor shall not bill the City for unnecessary
repairs; repairs that were not completed satisfactorily; repairs that did not
fix an identified problem; or for services that were made by staff unqualified
to perform the repairs.
Contractor shall ensure that pricing for labor, repair parts, and equipment
is consistent with contract prices. Contractor's invoices shall not include
unauthorized charges. Contractors shall provide a detailed monthly invoice
which includes the following:
•City Purchase Order reference number
•Itemized products or services purchased
•Separate line item for any product discount (if applicable)
•Separate line item for sales tax
3.6 Contract Performance Measures
8
rev.
12.11.2020
Glendale
ARIZON A
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
A. To ensure the successful performance of the contract, the City may conduct
regularly scheduled meetings and discussions with the Contractor.
B. The Contract Administrator will serve as monitor to oversee compliance with
the contract requirements and to assist in resolving problems as they occur.
C. The City reserves the right to make the final determination whether or not
Contractor's services have been completed in a satisfactory manner.
D. In the event the Contractor fails to perform satisfactorily in accordance with
the contract requirements, the Contract Administrator shall note the
discrepancies and work deficiencies in writing and, unless it is an
emergency (in which case a phone call will suffice), shall bring them to the
attention of the Contractor's representative.
E. The Contractor will be given a written notice setting forth the deficiencies to
be corrected.
F. In the event the Contractor has been notified of a deficiency, the Contractor
shall correct the deficiency within three (3) working days.
G. In the event that the Contractor is issued a second, third and fourth notices,
the City may impose a 10% reduction of the Contractor's monthly billing.
H. If Contractor receives five (5) or more documented notices in one calendar
year, the City may exercise its option to terminate the contract.
I.
In the event the Contractor has been notified of a deficiency and the
deficiency is not corrected, the City may perform the services using City
personnel or by a separate contract, and the cost of such actions will be
deducted from the Contractor's monthly invoice.
3. 7 Emergency Business Services
A. During an emergency, natural disaster or homeland security event, there
may be a need for the City to access the Contractor's services when needed.
All products or services provided to meet an emergency request shall be
supplied as per the contract prices, terms and conditions. In general,
emergency orders may be placed using a City Procurement Card.
9
rev.
12.11.2020
City of Glendale
CITY OF GLENDALE
G
Procurement Division
Solicitation Number: RFP 23-10 / 42300012
5850 West Glendale Avenue,
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
Suite 317
Glendale
Glendale, Arizona 85301
ARIZONJ.\
AND INSTALLATION SERVICES
3.8 Contract Administration
A. The Transportation Department Contract Administrator or designee shall
perform all Contract Administrative functions associated with this
document.
rev.
12.11.2020
Glendale
ARIZONA
City of Glendale
Solicitation Number: RF"P 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
4. HOW WE CHOOSE
4.1
SCORING RESPONSES:
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
The evaluation criteria are weighted in accordance with the Submission
Requirements. Your response will be rated as follows:
o
50% Experience, proven performance, and qualifications
o
25% Method of Approach
o
25% Price
4.2
TYPE OF AWARD: The City reserves the right to make multiple awards or to award
by group of line items, or to make an aggregate award, whichever is deemed most
advantageous to the City. If the City determines that an aggregate award to one
bidder is not in the City's best interest, "all or none" Bids shall be rejected.
4.3
LENGTH OF CONTRACT: The City will award for an initial one (1) year with four (4)
additional one-year renewal options.
4.4
EVALUATION PANEL: Submittals will be evaluated by a panel based on the stated
criteria and are responsible for selecting the proposal that is most advantageous to
the City.
4.5
PANEL CONTACT: Offerors shall have no exclusive meetings, conversations or
communications with an individual evaluation panel member on any aspect of the
RFP, after submittal.
4.6
INTERVIEWS: City may ask some or all Offerors to participate in an interview at any
point during the evaluation process but is not required to do so. Information
gathered in an interview will be used by the panel to make a selection. Offeror is
responsible for any costs incurred to participate in an interview.
4.7
ADDITIONAL INVESTIGATIONS: City may conduct additional investigations needed
to determine the competence or financial stability of any Offeror.
4.8
BEST AND FINAL OFFERS: City may request best and final offers and will determine
the scope and subject of any best and final request.
4.9
PROPOSAL EVALUATION: City reserves the right to secure additional information
from the Offeror in various forms and to award based on submitted information.
4.10 NOTICE OF INTENT TO AWARD AND PROTEST PERIOD: Information about the
recommended award for this solicitation will be posted here and will be available
immediately after the City has completed its evaluation process.
Questions
regarding the Notice of Intent to Award must be directed to the listed Procurement
Officer immediately.
Any protest must be submitted to the Procurement
11
rev.
12.11.2020
Glendale
ARIZONA
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
Administrator no later than seven (7) calendar days from the date of posting on the
Internet. Information and instructions on how to file a protest can be found here.
4.11 WITHDRAWAL OF PROPOSAL: Offeror may withdraw a submitted proposal at any
time prior to the specified solicitation due date and time through the City's online
bidding system.
Withdrawals must be made by the Offerer or designated
representative listed on the proposal. Telephonic or oral withdrawals cannot be
accepted.
4.12 OFFER ERRORS OMISSIONS AND CORRECTIONS: City will not be responsible for
any offeror errors or omissions. Any corrections shall be submitted through the City's
on line bidding system prior to due date and time of the RFP. No corrections will be
permitted after the offers have been opened.
4.13 COMPETITIVE NEGOTIATIONS: City may negotiate with multiple Offerors at the
same time. Negotiations may result in changing the conditions, terms, or price of
the proposed contract for the benefit of the City unless prohibited herein. All Offerors
shall be treated fairly and equally while conducting negotiations and the City is
prohibited from disclosing any information submitted by competing Offerors.
Entering into negotiations does not constitute a contract award or confer any rights
to Offerors. The City may formally terminate negotiations and enter into concurrent
or exclusive negotiations with the next most qualified Offeror/s if it is in the City's
best interest to do so.
4.14 NO CONTACT, NO INFLUENCE DURING THE RFP PROCESS: City is conducting a
competitive RFP process for the contract, free from improper influence or lobbying.
There shall be no contact concerning this RFP from Offerors submitting a Proposal
with any member of the City Council, RFP Evaluation Committee Members, or anyone
connected with the process for or on behalf of the City. Contact includes direct or
indirect contact by the Offeror, its employees, attorneys, lobbyists, surrogates, etc.
in an attempt to influence the RFP process.
From the time the RFP is issued until the expiration of the protest period or the
resolution of any protest, whichever is later (the "Silent"), Offerors, directly or
indirectly through others, are restricted from attempting to influence in any manner
the decision making process through, including but not limited to, the use of paid
media; contacting or lobbying the City Council or City Manager or any other City
employee (other than Material Management employees); the use of any media for
the purpose of influencing the outcome; or in any other way that could be construed
to influence any part of the decision-making process about this RFP. This provision
shall not prohibit an Offeror from petitioning an elected official or engaging in any
other protected first amendment activity after the protest period has run or any
protest has been resolved, whichever is later.
12
rev.
12.11.2020
.:,
Glendale
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
Violation of this provision will cause the proposal or offer of the Offeror to be found
in violation and to be rejected.
4.15 PROPRIETARY INFORMATION Offeror
shall
clearly
mark
any
proprietary
information contained in its bid with the words "Proprietary Information." Offeror
shall not mark any Solicitation Form as proprietary. Pricing data shall not be
considered proprietary. Marking all, or nearly all, of a bid as proprietary may result
in rejection of the bid.
Offerors acknowledge that the City is required by law to make certain records
available for public inspection. In the event that the City receives a request for
disclosure of Proprietary Information by any person, court, agency or administrative
body, or otherwise has a reasonable belief that it is obligated to disclose the
Proprietary Information to any such person or authority, the City will provide Offeror
with prompt written notice so that Offeror may seek a protective order or other
appropriate remedy. The Offeror, by submission of materials marked Proprietary
Information, acknowledges and agrees that the City will have no obligation to
advocate for non-disclosure in any forum or any liability to the Offeror in the event
that the City must legally disclose the Proprietary Information.
13
rev.
12.11.2020
Glendale
ARIZON A
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
5. SUBMISSION CHECKLIST
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
This section provides an overview of the submission instructions including a checklist to
aid in the submission of complete proposals.
Offerors shall complete the fillable
"RESPONSE WORKBOOK" attachment and submit as their proposal.
Vendors are strongly advised to read this section in its entirety and complete the checklist
to avoid disqualification. Please note that the City will NOT be able to consider proposals
that are submitted late or that do not follow these guidelines.
The Offeror shall bear all costs associated with submitting the proposal, including
proposal preparation, site visitation or any travel connected with submission of the
proposal. The City shall have no liability whatsoever for such costs.
Checklist for Submitting Proposal
Complete
Submission Requirements
COVER SHEET (Response Workbook)
Offeror Name
Offeror Address
COMPLETED OFFER SHEET Res onse Workbook
1. EXPERIENCE, PROVEN PERFORMANCE, QUALIFICATIONS
2. METHOD OF APPROACH
3.
PRICE
ADDENDUM RESPONSES if a
licable
Return of Offer
•
Electronic copies of all "SUBMISSION REQUIREMENTS" listed above.
14
12.11.2020
(✓)
rev.
City of Glendale
CITY OF GLENDALE
Procurement Division
Solicitation Number: Rf"P 23-10 / 42300012
5850 West Glendale Avenue,
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
Suite 317
Glendale
AND INSTALLATION SERVICES
Glendale, Arizona 85301
ARIZONA
6. SUBMISSION REQUIREMENTS
The proposal is every element of your response to this RFP. For this proposal, you must
provide a completed OFFER SHEET in addition to answering the questions identified in
the REQUIRED RESPONSES. (see Response Workbook)
Responses must be numbered to correspond to the question numbers to aid in the
evaluation process; failure to do so may result in disqualification.
Should your offer contain any PROPRIETARY INFORMATION you must clearly mark that
information with the words "Proprietary Information." Only information contained in your
response questions may be marked as such, information on the OFFER SHEET or PRICING
WORKSHEET (if applicable) are not considered proprietary.
Offerors acknowledge that the City is required by law to make certain records available
for public inspection. By submitting any materials marked as Proprietary Information,
Offeror acknowledges and agrees that the City will have no obligation to advocate for non
disclosure in any forum or any liability to the Offeror if the City must legally disclose the
Proprietary Information.
Helpful Hints:
•
Answer each question completely, your answers will be the only basis on which your
proposal is scored.
•
Do not unnecessarily elaborate, keep your response complete and effective.
•
Do not provide general answers or reference to sales literature.
•
Only when applicable attach and reference supporting documents.
15
12.11.2020
rev.
Glendale
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
ARIZONA
Online Submittal Checklist
Vendors should use this checklist to ensure that they have
successfully submitted a proposal for a bid.
□
Register as a vendor in the Vendor Self Service portal.
https://glendaleazvendors.munisselfservice.com/default.aspx
Vendor Registration instructions are located on the City's website.
httos:/ /www.glendaleaz.com/cms/One.aspx?portalld=15209085&pageld=
16366196
D
After registered, find the bid you wish to bid on and select "Create
Proposal"
Vendor Si!lf
Venrior lnion
81,
Chech
'"""""
Purchase Orders
Corlt--•!tl
Stat= Open
Rfhg !ti ;imrm AMclti
RiclNumbff -·
Prnposab d_. by
Bicli,pfflnllldatt
r,
Approxfmate award cl.at.
<2000020 r·: . ,;;,.;;..;,;
;.;;,c,;;;""'-...... "'""'"'''"'
--··· - -·-·--·--- -· -...•
Ol'°OJZ0...02:00 ?M
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02f.)6,;'2020-0S,30j:-M
,.,,.,,.
D
Under attachment type vendor will see the attachments that are requested by
the City. Until requested documents have been attached, it will say (0) for the
number of attachments.
Vendor Self rvi-ct-
lnfnrm.attor,
1099
B<b
C.antractl
12.11.2020
Step 121
Vmdcr Pridn9 Workbook
V«ndor !taponN' Workbook
Complmd Prfdng Wortcboalt
ComplctadRHponseWortcbook
16
{O)
m IMIMW
rev.
Glendale
ARIZONA
City of Glendale
Solicitation Number: RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
AND INSTALLATION SERVICES
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
D
After required attachments have been uploaded, the number of documents
files attached with show ex. (1), (2), (3), etc.
....
Bid Attachments
Step%23
Yr::ooe!Sclf"5e{yglfk':1mtoSNrd'lResuf11
A---
Vmdor Pridng Workbook
V.rmot° RaponH Workbook
-%&
Coff11imd Prialg Workbook
Complltad bspol'l:M Workbook
'(--
___ A)--
../
(1)
-/
(ll
IOoOQI
Pu!chas-e Otdet-s
Ill IMF+&
"""'-
D
After selecting save and continue vendor will see a "Submit Bid" button.
This must be clicked in order for the proposal to be submitted.
Vt!ndol Self SeNkP
Vendor lnfonn;rtion
Ids
Purchase-Orders
Bid Verification
s-1ey··;·2·3
Sk!Numb..r
Duafptlon
Proponl1d1N"by
8fdopenln9d1te
Approximate IWlfd datl
""'°"""'
)RF? 20-29 toN Ct-.1am1tc.grlph wnh Quadrupok, MH! Spedrcm@t.u
R'trl.wuwn,
02/06/lOW02:01Pf.1
02M,'20Z0<-5.;.0FM
11!!11!11
D
After selecting submit bid the vendor will receive a message that states,
"Response submitted successfully."
Response s:.1bmrtteci s:uccessfuRy
El
17
rev.
12.11.2020
City of Glendale
CITY OF GLENDALE
Procurement Division
Solicitation Number: RFP 23-10 / 42300012
5850 West Glendale Avenue,
b
GUARD RAIL, SIGNS AND MARKINGS, REPAIR
Suite 317
Glendale
Glendale, Arizona 85301
ARIZONA
AND INSTALLATION SERVICES
D
After selecting "Ok" vendor can verify submittal status by going back to
Bids and selecting "Return to My Bids" to verify submittal.
A green thumbs up will be displayed under the "Submitted" status. This
signifies successful submittal of proposal.
Bids
SeafdiiMds
Proposal Siarus: All
Reant bid rtq11esls
I
i
I
'
(Submittedi ij
' Bid Status A!
L __ i
'i
i
Due by Dale Bid Number Description
02/06,120
1400PM
42000120
12.11.2020
RfP 20-29 ION Chromatograph withatadrupo!e Mass Spectrometer
18
Acrepti™]
Proposals
Submilt!d Proposal Status
0
rev.
EXHIBIT B
GUARDRAIL, SIGNS AND MARKINGS, REPAIR AND INSTALLATION SERVICES
COMPENSATION
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the
Project during the entire term of the Project, including extensions, must not exceed $375,000.
DETAILED PROJECT COMPENSATION
See Contractor's response to RFP 23-10 (ATTACHMENT 1).
ATTACHMENT 1
RFP 23-10 / 42300012
GUARD RAIL, SIGNS AND MARKINGS, REPAIR AND INSTALLATION SERVICES
Glendale
REVISED PRICING WORKBOOK
Contractor's pricing shall include, but is not limited to, experienced labor, tools, equipment, materials and supplies, licenses, fees,
insurance, profit, and any other associated costs (except sales taxes) necessary to provide the required services.
All prices quoted shall be firm and fixed for the specified contract period. The City shall NOT be invoiced at prices higher than those
stated in the resultant contract. Other than contract pricing, NO additional cost, fees or surcharges shall be allowed by the City.
Annual
Unit of
Estimated
À Equipment
l:j Category
Item Description
Measure
Quantity
Unit Price Extended Price
SIGN POSTS AND HARDWARE MATERIAL
(A)
(B)
(A X B)
Oz]!
Signs lll2"x 10', 12 gauge, perforated post
I
L.FT.
I
1000
$4.05
$4,050.00
$4,050.00
$5,340.00
$4,980.00
$5,920.00
$4,410.00 I
$4,800.00 I
s1,25o.oo I
Qui
Signs II 2"x 12', 12 gauge, perforated post
I
L.FT.
1000
$4.05
Qui
Signs H 2.5"x 12', 12 gauge, perforated post
L.FT.
1000
$5.34
H
*
===!
Á
:==Si=g =ns==a::12.25" x 36", 12 gauge, perforated post
L.FT.
1000
$4.98
Signs
l2.5"x 18", 12 gauge , perforated post
L.FT.
1000 I
$5.92
Signs
11 3/4"x 12', 12 gauge, perforated post
L.FT.
1000
II
$4.47
3
Signs : 13/8" Drive Rivets Boxes
EACH
10,000 II
$0.48
1
::::1 =34=:I
:::: ==si=gns=
!Light Duty Wedge Puller
EACH
10
II
$125.00
Qui
Signs H[Light Duty Hook
EACH
10
I
$15.75
Qui
Signs 11[3/4"x .030 stainless steel banding - 100' roll
EACH
10
I
$125.00
1
EACH-box ofÂÃ
$157.50
$1,250.00
$3,350.00
L_J __ :'.:. ¾" band-it D02189 without bolts-- 100 boxes
100
ÄÅ
r--::-7
EACH - box of Æ0
r--=-:::::7
$
l::::=======:i
ÇÈ ¾" band-it C25699 ear lokt buckles-- 100 boxes
100
ÉÊ-
$750.00
ËI
Signs I
Surface Mount Kleen Break Assembly
i
EACH II
25
II
$67.50 II
$1,687.50
I 40 I
Signs I Complete Kleen Break Assembly for 1 3/4" & 2" square post
EACH 1 ,
i==·
====$==1,=68=7=.5=0=-<I
I
2
1 I
Signs I 5/8" - 11 x 4" Model 425
Shear Bolt w/hardware
Per Box
10
II
$56.90 I[
$569.00
)
Signs
3" O.D. x 1.3" I.D. x 0.825" Thick Rubber Bushing
Per Box
10
H
$38.80
$388.00 I
Signs
Post to Coupler Locking Wedge
Per Box
10 I[
$59.70
$597.00
Signs
111 3/4" square cap 12" flat blade
EACH
500
H
$15.00
$7,500.00
45 j
Signs Hl2" square cap cap 12" flat blade
I
EACH
500
II
$15.00
$7,500.00
46 !
Signs lfl2" square cap cap 18" flat blade
II
EACH
500
II
$55.00
$27,500.00
47 i
Signs Hl90 degrees cross - flat blade 12"
II
EACH
500
II
$15.00
$7,500.00
Signs i 24" cantilever bracket - flat blade
I
EACH
500 II
$4 S.OO jl
$22,500.00
Si ns
Sign Blanks (Mult-sizes) .08 thickness
I
SQ. FT.
10,000 II No Bid II
No Bid
Signs
Sign Blanks (Mult-sizes) .125 thickness
SQ. FT.
10,000
No Bid
Sign Sheeting (XI DG, Clear film, Graffiti film, EG Vinyl, TMP5) I
SQ. FT. II No Bid
Sub-Total (Item No. 27 thru 51} I
No Bid
No Bid
$111,196.so 1
GRAND TOTALI $117,796.50
NOTE:*
All new 2" Telespar installation prices shall include 2.25" sleeve and 2.5" base
(for 2.5" Telespar it shall include 3" base) and related hardware
NOTE:**
All quotes for guardrail and cable barrier systems must include rail, blocks, and hardware, anchor
assemblies and posts
NOTE:***
Adhesive material, if applied, will be included in the unit bid price of the item
Note:
Items 288, 289, and 290 will only be paid when it is required by the approved traffic control plan
Note:
If 2 work orders are issued within 5 miles of each other, only one mobilization will be authorized
Note:
If a project requires the contractor to be on site for more than one working day, only one mobilization
fee will be authorized
PRICING FOR PARTS AND MATERIALS USED (not included in this contract)
(LIST PRICE or MSRP MINUS% DISCOUNT OFFERED BY VENDOR)
Item
Item Description
No.
286 Discount% off of List Price or MSRP for parts and materials not listed in the PRICING
WORKBOOK above (See RFP Package Section 3.5.F).
8
Repair to damaged guard rail end treatment will be based on a negotiated fee based
on the actual damage.
DISCOUNT/PAYMENT TERMS: The City standard is 2% 20 days
Comply:
YES
NO _x_
If your answer is NO, please state terms offered: Net 30 Days
I I
% Discount Offered by Vendor
N/A
No Bid Required
PAYMENT Contractor shall provide monthly statements of itemized services. Payment will be reviewed and approved by the
Contract Administrator or designee. The itemized statement shall not exceed the proposal fee in this Section.
TAX AMOUNT Do not include any use tax or federal tax in your proposal.
CONTRACTOR'S NAME: Xcessories Squared Southwest Inc.
I I