Citizen Participation Plan Final Report

Iplan Consulting

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CITIZEN PARTICIPATION
PLAN - FINAL REPORT

DEVELOPMENT PROPOSAL:
REQUEST FOR C-3 ZONING
TRICOLOR AUTO

485909 W. GLENDALE AVENUE
GLENDALE, AZ

SUBMITTED TO:
CITY OF GLENDALE PLANNING & DEVELOPMENT

PREPARED By:
IPLAN CONSULTING

CPP Prepared: August 26, 2022
Final Report: November 15, 2022
SR# 22-286

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BRIEF DESCRIPTION OF PROPOSED PROJECT

Our goal is to engage the neighborhood as part of our request to rezone the property back to C-3 from its
current zoning of GCO which does not allow the existing car sales. The intended use of the property will
be to continue the use of used car sales. The zoning prior to the GCO rezoning was C-3 so our intent is
simply to restore it back to its original C-3 zoning.

PROJECT LOCATION AND SURROUNDING NOTICE AREA

The Project is located on the North side of Glendale Avenue between N. 47" Avenue and N. 51" Avenue
with an address of 4850 W. Glendale Avenue Glendale, AZ 85301and a parcel #: 147-12-177.

The Maricopa GIS Assessor’s 300’ Buffer Map is as follows (showing parcels with 300’ of property).

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PUBLIC NOTICES, MEETINGS, RELATED OTHER PUBLICITY

After formally submitting the rezoning application, we worked with City staff to prepare a notice of virtual
public meeting to inform the public of our request. Ultimately, two letters of the neighborhood meeting
notices were sent out, the 2 containing a minor correction to the 1* notice and further included the
Glendale sticker on the envelope to help draw attention to the mailer by the recipients. The neighborhood
meeting was scheduled via Zoom for November 1, 2022 at 6:00pm. Ultimately, no surrounding property
owners attended the neighborhood meeting as indicated in the included Neighborhood Meeting Summary.

RESPONSE TO NEIGHBORHOOD NOTICE OF PROPOSED REZONING

Iplan Consulting received on phone call from an interested neighbor regarding the proposed rezoning from
Sandra Farrell. She was not objecting to the proposed rezoning for the purpose of the property remaining
as an auto sales facility, but expressed concerns if the property were to be re-purposed for a different use
that could be less desirable or bring the neighborhood down. Jason Sanks with Iplan advised her that the
new owner of the property had the intention of selling cars and not redevelop the property at this time.
Ms. Farrell also followed up with an email to Jason Sanks and City staff to re-iterate those same comments.
Jason Sanks will ensure to advise Ms. Farrell of the public hearings that are anticipated on December 8"
(PZ) and January 10" (CC). Ms. Farrell did not attend the virtual public meeting but her email is included
in this plan for reference. Jason Sanks will also keep City staff updated of any future correspondence with
Ms. Farrell or other neighbors in the event he is contacted. Please see "Attachment B" for her email copy.

NEIGHBORHOOD NOTIFICATION ADDRESSES FOR 300? NOTICING

After eliminating a couple of duplicates, there were 43 addresses generated using the Maricopa County
GIS mapping buffer tool. Due to a minor discrepancy in the property address and the site plan, we
conducted two meeting letter mailings for the November 1* virtual neighborhood meeting. Neighborhood
meeting letters were sent to the following list obtained from the Maricopa County GIS Assessor’s office
and also by City staff, adding in the required four additional City departments as required:

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As outlined in the City’s citizen participation packet, we also ensured to include the following
additional recipients in all notices/mailings:

a ——— a —
CITY OF GLENDALE MAYOR'S OFFICE CITY OF GLENDALE CITY OF GLENDALE
MAYOR WEIERS COUNCILMEMBER IAN HUGH ATTN: DIANA FIGUEROA, ADM SPPT SUPV
5850 W GLENDALE AVE SUITE 212 5850 W GLENDALE AVE SUITE 212 5850 W GLENDALE AVE SUITE 212
GLENDALE, AZ 85301 GLENDALE, AZ 85301 GLENDALE, AZ 85301
CITY OF GLENDALE

ATTN: EDWARD VIGIL, SR PLNG PRI MGR
5850 W GLENDALE AVE SUITE 212
GLENDALE, AZ 85301

———== =

Following the preparation of the final report on 11/7/2022, it was acknowledged that the actual
address of the property is 4850 W. Glendale Ave, not 4864 W. Glendale Ave. However, as
indicated in both neighborhood mailings, the site plan was included in both mailings and has
always shown the correct site location and layout and therefore sufficiently identified the correct
property during the citizen participation process. Furthermore, no one attended the neighborhood
meeting from the public.

Please see “Attachment A - Affidavit of Neighborhood Mailing” as required to be submitted with
this Final Report.

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NOTICE OF PROPOSED REZONING - NOTIFICATION LETTER

Dear Neighbor:

This letter is to inform you that we are applying for a rezoning from GCO to C-3 with the City of
Glendale. The property is located at 4864 W. Glendale Avenue in Council District 30.

The lot size is just over one acre and features an existing 7,290 SF Sales office building along with
two shop buildings (3,050 SF and 1,787 SF). The parcel takes single drive access from Glendale
Avenue and there are 13 parking spaces along Glendale Avenue. Another 44 parking spaces are
provided across the site and between the buildings. A site plan has been provided on the back page
of this letter to fully illustrate the layout of the business. No new development is proposed at this
time and the building heights and setbacks as shown on the site plan are intended to remain as is.

Our team encourages feedback through whichever means you find most convenient and your
comments will be provided to the City through a final Citizen Participation Report to become part
of the public record. Notices of future public hearings will also be provided at the time they are
scheduled.

Our office will be holding a virtual open Neighborhood Meeting to discuss any issues or concerns
related to this project. This virtual Neighborhood Meeting will be held via Zoom video conference:

Date/Time: Tuesday, November 1, 2022 — 6:00pm

Location: https://www.zoom.us/ (click “Join” at the top of the screen)
Meeting ID: 899 5596 6835

Password: 663845

If your computer does not have a mic and speakers, you can also call in to: (386) 347-5053 to listen
and participate with audio while viewing the presentation on your computer screen.

Should you have any comments, questions, or concerns, please feel free to reach out to me at the
following:

Iplan Consulting — Jason Sanks
3317 S. Higley Road #114-622
Gilbert, AZ 85297

Email: jason@iplanconsulting.com
Phone: (602) 326-0581

Thank you in advance for your interest in our project and we look forward to hearing from you.
NN wt Ae

Jason Sanks

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*REVISED* NOTICE OF PROPOSED REZONING
NOTIFICATION LETTER

Dear Neighbor:

This letter is to inform you that we are applying for a rezoning from GCO to C-3 with the City of
Glendale. The property is located at 4864 W. Glendale Avenue in Council District 30. Please
note that this letter is being resent to you because of a small correction to the proper

address on the site plan attached. Our prior notice site plan attachment noted the address
was “4850 W. Glendale Ave” whereas this has been updated to show “4864”. There are no

other changes to the prior notice.

The lot size is just over one acre and features an existing 7,290 SF Sales office building along with
two shop buildings (3,050 SF and 1,787 SF). The parcel takes single drive access from Glendale
Avenue and there are 13 parking spaces along Glendale Avenue. Another 44 parking spaces are
provided across the site and between the buildings. A site plan has been provided on the back page
of this letter to fully illustrate the layout of the business. No new development is proposed at this
time and the building heights and setbacks as shown on the site plan are intended to remain as is.
Our team is working with City staff now on what site improvements may be required as part of
any zoning action on the application.

Our team encourages feedback through by email, phone or written letter. Your comments will be
provided to the City through a final Citizen Participation Report to become part of the public
record. Notices of future public hearings will also be provided at the time they are scheduled.

Our office will be holding a virtual open Neighborhood Meeting to discuss any issues or concerns
related to this project. This virtual Neighborhood Meeting will be held via Zoom video conference:

Date/Time: Tuesday, November 1, 2022 — 6:00pm

Location: https:/Awww.zoom.us/ (click “Join” at the top of the screen)
Meeting ID: 899 5596 6835

Password: 663845

If your computer does not have a mic and speakers, you can also call in to: (386) 347-5053 to listen
and participate with audio while viewing the presentation on your computer screen. Should you
have any comments, questions, or concerns, please feel free to reach out to me at the following:

Iplan Consulting — Jason Sanks
3317 8. Higley Road #114-622
Gilbert, AZ 85297

Email: jason@iplanconsulting.com
Phone: (602) 326-0581

Thank you in advance for your interest in our project and we look forward to hearing from you.

Jason Sanks

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NEIGHBORHOOD MEETING SUMMARY

Project Name: Tricolor Auto Sales — GCO to C-3 Rezoning
Project Location: 4850 W. Glendale Ave.
Glendale, AZ 85301

Meeting Date: November 1, 2022
Meeting Time: 6:00pm
Location: Virtual Online Meeting — Zoom (attendance instructions

provided in the neighborhood meeting notice)

Attendees: Applicant, Jason Sanks with Iplan Consulting
Owner Representative, Brad Johnstin with Tricolor

Summary: Iplan representative Jason Sanks opened the Zoom virtual meeting
room at 5:55pm. Brad Johnstin, owner representative joined the meeting for
approximately 10 minutes. No adjacent neighbors or property owners joined the
meeting.

Since no neighbors attended the meeting, Jason Sanks closed the Zoom meeting at
6:30pm.

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IMPLEMENTATION SCHEDULE / DATES OF COMPLETION

Date CPP submitted to Planner 8/22/2022

Neighborhood Meeting Date 11/1/2022 (6:00pm)

Distribution dates of Neighborhood Notice #1 — 10/14/22 & Notice #2

Meeting notice(s) 10/25/22 — the 2" notice was just a
correction to the site address on the
site plan

Number of weeks allowed for 7 weeks prior to PZ hearing

responses

Cut-off date for responses 11/7/2022, but comments received
after that date will be presented to
Staff/PZ/CC

Submittal date of CPP Final Report 11/7/2022

SUMMARY / FINAL REPORT

A total of 43 surrounding property owners were notified of the request, which includes any relevant
associations or parties of interest. Further, the City Manager’s office, Councilmember’s office,
Planning office and administrative staff also received the notification. This brought the total
number of letters to 47. One of the 47 letters were returned by the post office, for APN 147-12-
040 that was sent to Lion Yingying. The return label noted the letter as “unclaimed”.

| Total Individuals Notified: 47 Total Participants/Respondents: 1 |

Concerns, Issues, Problems Expressed

Our project generated just the single resident phone call and follow up email from the same
resident. In regards to her concerns, she was satisfied that our intent for the property was to keep
it as auto sales. City staff did advise her, though, that potentially the property could be used in the
future for other C-3 uses. Please see “Exhibit B”, her email to our team and the city staff.

How Concerns Will Be Address?

The resident did not express any concerns about improvements being made to the property nor
requested any changes to the site plan or proposed continued use of the property for auto sales.
Therefore, there was not a need to address further her concerns beyond keeping her posted on the
status of the project. Our team will let her know the proposed hearing dates.

City staff noted concerns about the non-conforming development standards of the property during
the process. This includes the landscape setback on Glendale Avenue, screen walls, parking size
striping, and building setbacks. The owner intends to do some maintenance of the facility in the
parking area in the future by refreshing the surface and striping. The rest of the property is
requested to be accepted in its current/historical form with the aforementioned non-conforming
development standards as it is being rezoned back to its original C-3 zoning from GCO. These
development standards are similar to other non-conforming properties in the area.

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Concerns Applicant Is Unwilling to Address

There are no surrounding neighborhood concerns that the owner is unwilling to address. In regards
to City staff, the applicant is willing to address the paving and striping concerns in the future but
wishes to keep the rest of the property in its as-built condition. Adjacent and other surrounding
properties are nearly all non-conforming in this regard as they were also all built prior to current
ordinance regulations.

How The Proposal Has Been Revised To Address Concerns

The proposal and site plan are basically in its as-built form. Future improvements to the paving
and parking areas are not yet reflected on the site plan and will be determined at a future date once
the owner proceeds with the maintenance paving refresh. No significant changes are anticipated
at that time, rather that is more of a property maintenance issue at which time the striping can be
updated to current size requirements. No changes in site layout or circulation are proposed.

Applicant Signature: November 15, 2022

Sag te EB

Iplan Consulting — Jason Sanks
3317 S. Higley Road #114-622
Gilbert, AZ 85297

Email: jason@iplanconsulting.com
Phone: (602) 326-0581

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Attachment A

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© PLANNING DIVISION

onda

NEIGHBORHOOD NOTIFICATION LETTER
AFFIDAVIT OF MAILING

Case No. (if available)__ ZON22-19

Project Name: __ Tricolor Auto

i, Greg Davis certify that | am the authorized applicant /

representative to the City of Glendale for the above application and do hereby affirm that notice
as required for the case noted above has been completed in accordance with the Citizen
Participation Process in the City of Glendale’s Zoning Ordinance, and a copy of the letter and
mailing labels has also been submitted. {rv ~
Applicant/Representative Signature: oe K }

NO? [ at

STATE OF ARIZONA
Ss.

COUNTY OF MARICOPA
The foregoing instrument was acknowledged before me this 7 * day of Movemer 2627.

ZZ

Notary Public

My Commission Expires:

O7- 1#- 20%

ADDISON KAUFMAN
Notary Public - Arizona
Maricopa County
Commission # 611732
My Commission Expires duly 19, 2025

Attachment B

Jason Sanks

From: SANDRA FARRELL <sleighf@msn.com>

Sent: Wednesday, October 26, 2022 12:39 PM

To: edigil@glendaleaz.com; Jason Sanks

Subject: Glendale Zoning

Hello,

My name is Sandra Farrell. | live in Glendale AZ and am near the location of the proposed

re-zoning of the property at 4864 W Glendale Avenue. | contacted Jason Sanks to find out
how the re-zoning might affect me. | was assured it was for a car dealership and needed to
be rezoned to current codes. My concern is that the new zoning could allow another com-
pany to come in and put something altogether different there than a dealsership if/when
the car dealership were to sell.

| would like to be informed, if at all possible, of any changes that occur at that location.

| was so sad to see the Sine School close and am still wondering if there is a plan for the use
of the school? If you would be so kind as to send me information on the Sine School plans that
would be greatly appreciated.

Thank you,

Sandra Farrell
7155 N 48 Dr
Glendale, AZ 85301
602-397-7999
sleighf@msn.com