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C
AGREEMENT FOR
WATER METER VALVE BOXES, METERS AND LIDS
City of Glendale Solicitation No. IFB 23-25
This Agreement for Water Meter Valve Boxes, Meters and Lids ("Agreement") is effective and entered into between
CITY OF GLENDALE, an Arizona municipal corporation ("City"), and Ferguson Enterprises, LLC, a Virigina
corporation, authorized to do business in Arizona, (the "Contractor"), as of the _____ day of ____________, 2023.
RECITALS
A.
City intends to undertake a project for the benefit of the public and with public funds that is more fully set
forth in Exhibit A, pursuant to Solicitation No. IFB 23-25 (the "Project");
B.
City desires to retain the services of Contractor to perform those specific duties and produce the specific
work as set forth in the Project attached hereto;
C.
City and Contractor desire to memorialize their agreement with this document.
AGREEMENT
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and
Contractor agree as follows:
1.
Key Personnel; Sub-contractors.
1.1
Services. Contractor will provide all services necessary to assure the Project is completed timely
and efficiently consistent with Project requirements, including, but not limited to, working in close
interaction and interfacing with City and its designated employees, and working closely with others,
including other contractors or consultants, retained by City.
1.2
Project Team.
a.
Project Manager.
(1)
Contractor will designate an employee as Project Manager with sufficient training,
knowledge, and experience to, in the City's option, complete the Project and
handle all aspects of the Project such that the work produced by Contractor is
consistent with applicable standards as detailed in this Agreement;
(2)
The City must approve the designated Project Manager; and
(3)
To assure the Project schedule is met, Project Manager may be required to devote
no less than a specific amount of time as set out in Exhibit A.
b.
Project Team.
(1)
The Project Manager and all other employees assigned to the project by
Contractor will comprise the "Project Team."
(2)
Project Manager will have responsibility for and will supervise all other employees
assigned to the Project by Contractor.
c.
Discharge, Reassign, Replacement.
(1)
Contractor acknowledges the Project Team is comprised of the same persons and
roles for each as may have been identified in the response to the Project's
solicitation.
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(2)
Contractor will not discharge, reassign or replace or diminish the responsibilities
of any of the employees assigned to the Project who have been approved by City
without City's prior written consent unless that person leaves the employment of
Contractor, in which event the substitute must first be approved in writing by City.
(3)
Contractor will change any of the members of the Project Team at the City's
request if an employee's performance does not equal or exceed the level of
competence that the City may reasonably expect of a person performing those
duties or if the acts or omissions of that person are detrimental to the
development of the Project.
d.
Sub-contractors.
(1)
Contractor may engage specific technical contractor (each a "Sub-contractor") to
furnish certain service functions.
(2)
Contractor will remain fully responsible for Sub-contractor's services.
(3)
Sub-contractors must be approved by the City, unless the Sub-contractor was
previously mentioned in the response to the solicitation.
(4)
Contractor shall certify by letter that contracts with Sub-contractors have been
executed incorporating requirements and standards as set forth in this Agreement.
2.
Schedule. The services will be undertaken in a manner that ensures the Project is completed timely and
efficiently in accordance with the Project.
3.
Contractor’s Work.
3.1
Standard. Contractor must perform services in accordance with the standards of due diligence,
care, and quality prevailing among contractors having substantial experience with the successful
furnishing of services for projects that are equivalent in size, scope, quality, and other criteria under
the Project and identified in this Agreement.
3.2
Licensing. Contractor warrants that:
a.
Contractor and Sub-contractors will hold all appropriate and required licenses, registrations
and other approvals necessary for the lawful furnishing of services ("Approvals"); and
b.
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally
excluded from contracting with any federal, state, or local governmental entity
("Debarment").
(1)
City is under no obligation to ascertain or confirm the existence or issuance of any
Approvals or Debarments or to examine Contractor's contracting ability.
(2)
Contractor must notify City immediately if any Approvals or Debarment changes
during the Agreement's duration and the failure of the Contractor to notify City as
required will constitute a material default under the Agreement.
3.3
Compliance. Services will be furnished in compliance with applicable federal, state, county and
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards
and criteria designated by City.
Contractor must not discriminate against any employee or applicant for employment on the basis
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.
Contractor will require any Sub-contractor to be bound to the same requirements as stated within
this section. Contractor, and on behalf of any subcontractors, warrants compliance with this
section.
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3.4
Coordination; Interaction.
a.
For projects that the City believes requires the coordination of various professional
services, Contractor will work in close consultation with City to proactively interact with
any other professionals retained by City on the Project ("Coordinating Project
Professionals").
b.
Subject to any limitations expressly stated in the Project Budget, Contractor will meet to
review the Project, Schedule, Project Budget, and in-progress work with Coordinating
Project Professionals and City as often and for durations as City reasonably considers
necessary in order to ensure the timely work delivery and Project completion.
c.
For projects not involving Coordinating Project Professionals, Contractor will proactively
interact with any other contractors when directed by City to obtain or disseminate timely
information for the proper execution of the Project.
3.5
Work Product.
a.
Ownership. Upon receipt of payment for services furnished, Contractor grants to City,
and will cause its Sub-contractors to grant to the City, the exclusive ownership of and all
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals,
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States
Copyright Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be
applicable ("Work Product").
(1)
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"),
in electronic format, or in some other form.
(2)
Contractor warrants, and agrees to indemnify, hold harmless and defend City for,
from and against any claim that any Work Product infringes on third-party
proprietary interests.
b.
Delivery. Contractor will deliver to City copies of the preliminary and completed Work
Product promptly as they are prepared.
c.
City Use.
(1)
City may reuse the Work Product at its sole discretion.
(2)
In the event the Work Product is used for another project without further
consultations with Contractor, the City agrees to indemnify and hold Contractor
harmless from any claim arising out of the Work Product.
(3)
In such case, City shall also remove any seal and title block from the Work
Product.
4.
Compensation for the Project.
4.1
Compensation. Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $500,000, as specifically detailed in Exhibit B (the "Compensation").
4.2
Change in Scope of Project. The Compensation may be equitably adjusted if the originally
contemplated scope of services as outlined in the Project is significantly modified.
a.
Adjustments to the Compensation require a written amendment to this Agreement and
may require City Council approval.
b.
Additional services which are outside the scope of the Project contained in this Agreement
may not be performed by the Contractor without prior written authorization from the City.
c.
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should
any conflict arise between the provisions of this Agreement and the provisions found in
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the Exhibits and accompanying attachments, the provisions of this Agreement shall take
priority and govern the conduct of the parties.
5.
Billings and Payment.
5.1
Applications.
a.
Contractor will submit monthly invoices (each, a "Payment Application") to City's Project
Manager and City will remit payments based upon the Payment Application as stated
below.
b.
The period covered by each Payment Application will be one calendar month ending on
the last day of the month or as specified in the solicitation.
5.2
Payment.
a.
After a full and complete Payment Application is received, City will process and remit
payment within 30 days.
b.
Payment may be subject to or conditioned upon City's receipt of:
(1)
Completed work generated by Contractor and its Sub-contractors; and
(2)
Unconditional waivers and releases on final payment from Sub-contractors as City
may reasonably request to assure the Project will be free of claims arising from
required performances under this Agreement.
5.3
Review and Withholding. City's Project Manager will timely review and certify Payment
Applications.
a.
If the Payment Application is rejected, the Project Manager will issue a written listing of
the items not approved for payment.
b.
City may withhold an amount sufficient to pay expenses that City reasonably expects to
incur in correcting the deficiency or deficiencies rejected for payment.
6.
Termination.
6.1
For Convenience. City may terminate this Agreement for convenience, without cause, by
delivering a written termination notice stating the Effective Termination date, which may not be
less than 30 days following the date of delivery.
a.
Contractor will be equitably compensated for Goods or Services furnished prior to receipt
of the termination notice and for reasonable costs incurred.
b.
Contractor will also be similarly compensated for any approved effort expended and
approved costs incurred that are directly associated with project closeout and delivery of
the required items to the City.
6.2
For Cause. City may terminate this Agreement for cause if Contractor fails to cure any breach of
this Agreement within seven days after receipt of written notice specifying the breach.
a.
Contractor will not be entitled to further payment until after City has determined its
damages. If City's damages resulting from the breach, as determined by City, are less than
the equitable amount due but not paid Contractor for Service and Repair furnished, City
will pay the amount due to Contractor, less City's damages, in accordance with the
provision of § 5.
b.
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay
the difference to City immediately upon demand; however, Contractor will not be subject
to consequential damages of more than $1,000,000 or the amount of this Agreement,
whichever is greater.
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7.
Conflict. Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for
cancellation of this Agreement in the event any person who is significantly involved in initiating,
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or
consultant of any other party to this Agreement.
8.
Insurance.
8.1
Requirements. Contractor must obtain and maintain the following insurance ("Required
Insurance"):
a.
Contractor and Sub-contractors. Contractor, and each Sub-contractor performing work or
providing materials related to this Agreement must procure and maintain the insurance
coverages described below (collectively referred to herein as the "Contractor's Policies"),
until each Party's obligations under this Agreement are completed.
b.
General Liability.
(1)
Contractor must at all times relevant hereto carry a commercial general liability
policy with a combined single limit of at least $1,000,000 per occurrence and
$2,000,000 annual aggregate for each property damage and contractual property
damage.
(2)
Sub-contactors must at all times relevant hereto carry a general commercial liability
policy with a combined single limit of at least $1,000,000 per occurrence.
(3)
This commercial general liability insurance must include independent contractors'
liability, contractual liability, broad form property coverage, XCU hazards if
requested by the City, and a separation of insurance provision.
(4)
These limits may be met through a combination of primary and excess liability
coverage.
c.
Auto. A business auto policy providing a liability limit of at least $1,000,000 per accident
for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles.
d.
Workers' Compensation and Employer's Liability. A workers' compensation and
employer's liability policy providing at least the minimum benefits required by Arizona law.
e.
Notice of Changes. Contractor's Policies must provide for not less than 30 days' advance
written notice to City Representative of:
(1)
Cancellation or termination of Contractor or Sub-contractor's Policies;
(2)
Reduction of the coverage limits of any of Contractor or and Sub-contractor's
Policies; and
(3)
Any other material modification of Contractor or Sub-contractor's Policies related
to this Agreement.
f.
Certificates of Insurance.
(1)
Within 10 business days after the execution of the Agreement, Contractor must
deliver to City Representative certificates of insurance for each of Contractor and
Sub-contractor's Policies, which will confirm the existence or issuance of
Contractor and Sub-contractor's Policies in accordance with the provisions of this
section, and copies of the endorsements of Contractor and Sub-contractor's
Policies in accordance with the provisions of this section.
(2)
City is and will be under no obligation either to ascertain or confirm the existence
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the
event that any coverage does not comply with the requirements of this section.
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(3)
Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the
Agreement.
g.
Other Contractors or Vendors.
(1)
Other contractors or vendors that may be contracted with in connection with the
Project must procure and maintain insurance coverage as is appropriate to their
particular contract.
(2)
This insurance coverage must comply with the requirements set forth above for
Contractor's Policies (e.g., the requirements pertaining to endorsements to name
the parties as additional insured parties and certificates of insurance).
h.
Policies. Except with respect to workers' compensation and employer's liability coverages,
City must be named and properly endorsed as additional insureds on all liability policies
required by this section.
(1)
The coverage extended to additional insureds must be primary and must not
contribute with any insurance or self insurance policies or programs maintained by
the additional insureds.
(2)
All insurance policies obtained pursuant to this section must be with companies
legally authorized to do business in the State of Arizona and reasonably acceptable
to all parties.
8.2
Sub-contractors.
a.
Contractor must also cause its Sub-contractors to obtain and maintain the Required
Insurance.
b.
City may consider waiving these insurance requirements for a specific Sub-contractor if
City is satisfied the amounts required are not commercially available to the Sub-contractor
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's
work under this Agreement.
c.
Contractor and Sub-contractors must provide to the City proof of the Required Insurance
whenever requested.
8.3
Indemnification.
a.
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold
harmless City and its elected officials, officers, employees and agents (each, an
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and
all claims, demands, actions, damages, judgments, settlements, personal injury (including
sickness, disease, death, and bodily harm), property damage (including loss of use),
infringement, governmental action and all other losses and expenses, including attorneys'
fees and litigation expenses (each, a "Demand or Expense"; collectively, "Demands or
Expenses") asserted by a third-party (i.e. a person or entity other than City or Contractor)
and that arises out of or results from the breach of this Agreement by the Contractor or
the Contractor’s negligent actions, errors or omissions (including any Sub-contractor or
other person or firm employed by Contractor), whether sustained before or after
completion of the Project.
b.
This indemnity and hold harmless provision applies even if a Demand or Expense is in
part due to the Indemnified Party's negligence or breach of a responsibility under this
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or
Expense results from the negligence or breach of a responsibility of Contractor or of any
person or entity for whom Contractor is responsible.
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c.
Contractor is not required to indemnify any Indemnified Parties for, from, or against any
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault
solely attributable to the Indemnified Party.
9.
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate
to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The
Contractor or subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep
their respective papers and records open for random inspection during normal business hours by the other
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party
entry rights onto their respective properties to perform the random inspections and waiving their respective
rights to keep such papers and records confidential.
10.
No Boycott of Israel. To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in,
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393.
11.
Attestation of PCI Compliance. When applicable, the Contractor will provide the City annually with a
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an
officer of Contractor with oversight responsibility.
12.
Notices.
12.1
A notice, request or other communication that is required or permitted under this Agreement (each
a "Notice") will be effective only if:
a.
The Notice is in writing; and
b.
Delivered in person or by overnight courier service (delivery charges prepaid), certified or
registered mail (return receipt requested); and
c.
Notice will be deemed to have been delivered to the person to whom it is addressed as of
the date of receipt, if:
(1)
Received on a business day, or before 5:00 p.m., at the address for Notices
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight
courier service on or before 5:00 p.m.; or
(2)
As of the next business day after receipt, if received after 5:00 p.m.
d.
The burden of proof of the place and time of delivery is upon the Party giving the Notice;
and
e.
Digitalized signatures and copies of signatures will have the same effect as original
signatures.
12.2
Representatives.
a.
Contractor. Contractor's representative (the "Contractor's Representative") authorized to
act on Contractor's behalf with respect to the Project, and his or her address for Notice
delivery is:
Ferguson Enterprises LLC
c/o Justin Kapitan
1324 S 3rd St, Suite 140
Phoenix, AZ 85004
b.
City. City's representative ("City's Representative") authorized to act on City's behalf, and
his or her address for Notice delivery is:
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City of Glendale
c/o Anne Shadle
5850 W Glendadle Ave.
Glendale, Arizona 85301
623-930-2864
With required copy to:
City Manager
City Attorney
City of Glendale
City of Glendale
5850 West Glendale Avenue
5850 West Glendale Avenue
Glendale, Arizona 85301
Glendale, Arizona 85301
c.
Concurrent Notices.
(1)
All notices to City's representative must be given concurrently to City Manager
and City Attorney.
(2)
A notice will not be deemed to have been received by City's representative until
the time that it has also been received by City Manager and City Attorney.
(3)
City may appoint one or more designees for the purpose of receiving notice by
delivery of a written notice to Contractor identifying the designee(s) and their
respective addresses for notices.
d.
Changes. Contractor or City may change its representative or information on Notice, by
giving Notice of the change in accordance with this section at least ten days prior to the
change.
13.
Financing Assignment. City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project.
14.
Entire Agreement; Survival; Counterparts; Signatures.
14.1
Integration. This Agreement contains, except as stated below, the entire agreement between City
and Contractor and supersedes all prior conversations and negotiations between the parties
regarding the Project or this Agreement.
a.
Neither Party has made any representations, warranties or agreements as to any matters
concerning the Agreement's subject matter.
b.
Representations, statements, conditions, or warranties not contained in this Agreement will
not be binding on the parties.
c.
The solicitation, any addendums and the response submitted by the Contractor are
incorporated into this Agreement as if attached hereto. Any Contractor response modifies
the original solicitation as stated. Inconsistencies between the solicitation, any addendums
and the response or any excerpts attached as Exhibit A and this Agreement will be
resolved by the terms and conditions stated in this Agreement.
14.2
Interpretation.
a.
The parties fairly negotiated the Agreement's provisions to the extent they believed
necessary and with the legal representation they deemed appropriate.
b.
The parties are of equal bargaining position and this Agreement must be construed equally
between the parties without consideration of which of the parties may have drafted this
Agreement.
c.
The Agreement will be interpreted in accordance with the laws of the State of Arizona.
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14.3
Survival. Except as specifically provided otherwise in this Agreement, each warranty,
representation, indemnification and hold harmless provision, insurance requirement, and every
other right, remedy and responsibility of a Party, will survive completion of the Project, or the
earlier termination of this Agreement.
14.4
Amendment. No amendment to this Agreement will be binding unless in writing and executed by
the parties. Any amendment may be subject to City Council approval. Electronic signature blocks
do not constitute execution.
14.5
Remedies. All rights and remedies provided in this Agreement are cumulative and the exercise of
any one or more right or remedy will not affect any other rights or remedies under this Agreement
or applicable law.
14.6
Severability. If any provision of this Agreement is voided or found unenforceable, that
determination will not affect the validity of the other provisions, and the voided or unenforceable
provision will be deemed reformed to conform to applicable law.
14.7
Counterparts. This Agreement may be executed in counterparts, and all counterparts will together
comprise one instrument.
15.
Term.
15.1
Renewals. The term of this Agreement commences upon the effective date and continues for a two
(2)-year initial period. The City may, at its option and with the approval of the Contractor, extend
the term of this Agreement an additional three (3) years, renewable on an annual basis. Contractor
will be notified in writing by the City of its intent to extend the Agreement period at least thirty
(30) calendar days prior to the expiration of the original or any renewal Agreement period. Price
adjustments will only be reviewed during the Agreement renewal period and any such price
adjustment will be a determining factor for any renewal. There are no automatic renewals of this
Agreement.
15.2
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a
month-to-month basis for a maximum of six (6) months to allow for the City to complete its
procurement process to select a vendor to provide the services/materials similar to those provided
under this Agreement. The City will notify the Contractor in writing of its intent to extend the
Agreement at least thirty (30) calendar days prior to the expiration of the Term. Any extension
provided under this subsection will continue under the same terms and conditions as in effect
immediately prior to the expiration of the then-current term.
16.
Dispute Resolution. Any controversy or claim arising out of or relating to this contract, or the breach
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
17.
Cooperative Use of Contract. This agreement may be extended for use by other governmental agencies
and political subdivisions of the State. Any such usage by other entities must be in accord with the
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and
City. For a list of SAVE members, click on the following link:
http://www.mesaaz.gov/business/purchasing/save
18.
Exhibits. The following exhibits, with reference to the term in which they are first referenced, are
incorporated by this reference.
Exhibit A
Project
Exhibit B
Compensation
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The parties enter into this Agreement as of the Effective Date shown above.
City of Glendale,
an Arizona municipal corporation
____________________________________
By: Kevin Phelps
Its: City Manager
ATTEST:
Julie K. Bower
City Clerk
(SEAL)
APPROVED AS TO FORM:
Michael D. Bailey
City Attorney
Ferguson Enterprises LLC,
a Virginia corporation
________________________________________
By: Justin Kapitan
Its: Area Sales Manager
EXHIBIT A
Water Meter Values, Boxes and
PROJECT
Ferguson Enterprises, LLC shall provide products per attached IFB 23-25 Scope of Work.
1
CITY OF GLENDALE
PROCUREMENT DIVISION
INVITATION FOR BIDS
SOLICITATION NUMBER:
IFB 23-25
ONLINE BID NUMBER:
TITLE:
42300034
WATER METER VALVE BOXES, FRAMES AND LIDS
PUBLISHED DATE:
NOVERMBER 16, 2022
BID DUE DATE AND TIME:
DECEMBER 16, 2022, BEFORE 2:00 PM LOCAL TIME
NOTE: This is a sealed bidding process requiring bids to be
submitted ONLINE via the Vendor Self-Service (VSS) system at
https://glendaleazvendors.munisselfservice.com/Vendors/
VBids/Default.aspx before the date/time shown above. The
Vendor Self-Service system will not accept late bids.
Bids must be submitted electronically to Procurement through Vendor Self-Service
System (VSS).
Vendor registration instructions:
https://www.glendaleaz.com/common/pages/DisplayFile.aspx?itemId=16718352
Bids shall be opened for public viewing in the presence of one or more witnesses via virtual
meeting: Please check the Events tab on the Bid for Opening information
The name of each bidder, and the bid price shall be recorded on a bid record. The name of
the required witness shall also be recorded.
BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE
SOLICITATION.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
2
TABLE OF CONTENTS
IFB Package
1.
INTRODUCTION ............................................................................................................................................ 3
2.
BACKGROUD ................................................................................................................................................. 3
3.
GENERAL SPECIFICATIONS ...................................................................................................................... 3
4.
TECHNICAL SPECIFICATIONS .................................................................................................................. 3
5.
OTHER REQUIREMENTS ............................................................................................................................ 4
6.
QUANTITIES .................................................................................................................................................. 5
7.
DELIVERY ....................................................................................................................................................... 5
8.
EXHIBIT 1: SPECIAL NOTICES................................................................................................................ 5
9.
EXHIBIT 2: SPECIAL TERMS AND CONDITIONS ............................................................................... 10
10.
EXHIBIT 3: INSURANCE, BOND AND INDEMNIFICATION .............................................................. 19
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
3
1.
INTRODUCTION
The City of Glendale, Arizona (“City”) Water Services Department (WSD) intends to
establish term contract(s) with qualified vendors to provide, water valve covers,
meter boxes and lids. The City may choose to award contracts with multiple vendors
to ensure all orders are fulfilled as needed.
2.
BACKGROUD
The City of Glendale Water Services Department provides safe, reliable high-quality
water and wastewater services for its residents and is responsible for the
maintenance, repair and upkeep of the City’s water and wastewater system.
3.
GENERAL SPECIFICATIONS
i.
Permits and Licenses: Contractor shall maintain, in current status, Federal,
State and Local licenses and permits required for the operation of the
business conducted by the contractor. License and permit fees shall be
included in and are part of the total offer cost. During the term of the
contract the Contractor shall notify the City in writing within (2) working
days, of any suspension, revocation or renewal.
ii.
As Needed – When Needed: The purchase of water meter boxes, valve
boxes, lid valve boxes, frames and lid and miscellaneous parts and
accessories shall be on an “as needed, when needed” basis.
iii.
Changes to Specifications: Throughout the term of this contract, the City
reserves the right to add, revise or make changes to the specifications to
best serve the needs of the City.
iv.
Safety Standards: All products supplied under this contract shall comply
with applicable state, city and federal safety requirements.
4.
TECHNICAL SPECIFICATIONS
i.
The valve boxes and components described in the PRICE SHEET (Response
Workbook) are indicative of the type and quality the City requires. However,
the City may consider any product that may be considered an approved equal
by qualified City Staff. The City of Glendale will be the sole judge in
determining whether any product offered by a bidder qualifies as an approved
equal.
ii.
Specifications for valve boxes and components are based on the Uniform
Standard Details for Public Works Construction as prescribed by the
Maricopa Association of Governments,
https://azmag.gov/Portals/0/Documents/MagContent/2022_MAG_Uniform
_Standard_Details_for_Public_Works_Construction_DETAILS_FINAL.pdf?ver=
2021-12-28-105537-570
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
4
iii.
All meter box lids shall have a standard automatic meter reader (AMR) hole
2” per MAG Detail No. 310, note No. 5.
iv.
Valve boxes, covers and adapters shall be designed, constructed and
approved for use in heavy traffic areas.
5.
OTHER REQUIREMENTS
i.
Term. The term of the resultant contract shall be for a two (2) year initial
term. The City may, at its option and upon mutual agreement with the
Bidder(s), extend the term of this agreement for an additional three (3) years
as defined in below.
ii.
Option to Extend. Based on satisfactory Bidder performance, the City, may at
its option and upon mutual agreement with the Bidder, extend the term of
this agreement for an additional three (3) years renewable on an annual basis.
Bidder shall be notified in writing by the City Materials Manager of the
City's intention to extend the contract period at least ninety (90) calendar
days prior to the expiration of the original contract period.
iii.
Defective Products and Services. All defective products/services delivered to
the City shall be replaced and exchanged by the Bidder. The cost of replacing
the product/service and other similar expenses shall be paid by the Bidder.
iv.
Pricing. Bidder’s pricing shall include, but not be limited to, labor, salaries,
employee benefits, vehicles, equipment, tools, materials, supplies, fuel, travel
expenses, shipping, licenses, fees, insurance, profit, and any other associated
direct or indirect costs (except sales taxes) necessary to provide the requested
product and services.
All prices quoted shall be firm and fixed for the specified contract period. The
City shall NOT be invoiced at prices higher than those stated in the resultant
contract. Other than contract pricing, NO additional cost, fees or surcharges
shall be allowed by the City.
v.
Price Changes. Bidder may submit a request for price adjustment 90 days
prior to the contract renewal date. The request shall be in writing and include
supportive justification for the proposed price changes. Supporting
justification may include cost increase that was clearly unpredictable at the
time of the bid and is directly correlated to the price of the product; formal
announcement from the manufacturer that the cost of the contract product
has been increased, etc.
The City will review the request and will determine if the price adjustments
shall be granted or if an alternate option is in the best interest of the City.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
5
The price adjustment, if approved, will be effective and executed via a
contract amendment.
6.
QUANTITIES
The quantities referenced in this solicitation are estimates ONLY and are to be used
for information purposes only. No commitment of any quantity is made during this
contract.
7.
DELIVERY
i.
Contractor shall deliver ALL parts to Materials Control (Warehouse) located
at 6429 W Orangewood Ave, Building N, Glendale, AZ, 85301.
ii.
Deliveries are to be made on regularly scheduled workdays between 6:30 a.m.
and 2:30 p.m., or as requested by the contract administrator.
iii.
The resultant contract requires delivery of any items within forty-five (45) days
from the date of the purchase order or written notice to proceed from the
City.
iv.
The City reserves the right to purchase any item under the resultant contract
from other suppliers if the awarded vendor(s) is unable to meet this
requirement.
8.
EXHIBIT 1: SPECIAL NOTICES
By signing on the Offer Sheet, solicitation Amendment(s), or cover letter accompanying
the submittal documents, Offerors are certifying that they understand the following
notices and agree to comply with all required terms and conditions.
i.
RETURN OF BID. The Bidder shall submit their Bid Response electronically in
Vendor Self Service (VSS).
Bidder is required to register in VSS prior to submitting a bid if they have not
already registered.
https://glendaleazvendors.munisselfservice.com/Vendors/default.aspx.
A.
The Bidder shall complete all sections of the solicitation in the format
given and the spaces provided. Bids that do not conform to the above
format may be rejected.
B.
The Bidder shall bear all costs associated with submitting the Bid,
including bid preparation, site visitation or any travel connected with
submission of the bid. The City shall have no liability whatsoever for such
costs.
ii.
PREPARATION OF BID PACKAGE The following items shall be completed and
returned. Failure to include all the items may result in a bid being rejected. Bid
packages shall be submitted in the following order:
i.
Response Workbook
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
6
ii.
Addendum; return all addenda (if applicable).
iii.
EVALUATION CRITERIA Invitation for Bids (IFB) are awarded to the lowest,
responsible and responsive bidder whose bid conforms in all material respect to
the requirements and criteria set forth in the Invitation for Bids.
iv.
BRAND NAME OR EQUAL Specification which uses a brand name,
manufacturer’s name or product number is used for the purpose of designating
the standard of quality, performance, and characteristics needed to meet City
requirements and is not intended to limit or restrict competition. Products
substantially equivalent to those designated may be considered for award.
v.
ESTIMATED QUANTITIES Quantities listed in this solicitation are the City’s best
estimate. The City may order some, all, more, or none of the individual quantities.
The City’s actual requirements during the period of this agreement shall be
determined by the actual needs and availability of appropriated funds.
vi.
INQUIRIES Any question related to this solicitation shall be directed to the
Procurement Officer whose name appears above. Any Bidder shall not contact or
ask questions of the department for whom the requirement is being procured.
The Procurement Officer may require any and all questions be submitted in
writing. Bidders are encouraged to submit written questions via electronic mail
or facsimile, at least FIVE days prior to the bid due date. Any correspondence
related to a solicitation should refer to the appropriate solicitation number, page
and paragraph number. Oral interpretations or clarifications will be without legal
effect. Only questions answered by a formal written amendment to the
solicitation will be binding.
vii.
SPECIAL TERMS AND CONDITIONS Additional terms and conditions specific to
the provision of the product/services referenced will be negotiated with the
successful bidder for inclusion in the contract.
viii.
PUBLIC RECORD REQUIREMENTS Bidder acknowledges that the City is a public
agency and must comply with all Public Records laws and bids submitted
become the property of the City and are subject to public disclosure
requirements in accordance with Arizona Public Records Law. Any portion of the
bid that the bidder deems confidential or proprietary must be clearly labeled as
such. Labeling material does not automatically preclude the material from public
disclosure, as the City is required to make an appropriate determination as to
the confidentiality of the material in accordance with Arizona Public Records Law.
It is the bidder’s sole responsibility and cost to take action, including legal
actions, to protect such material. Price is not confidential and will not be
withheld.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
7
ix.
PERMITS AND LICENSES It is the bidder’s sole responsibility to determine and
secure any and all licenses and permits the contractor needs to operate the
facility, from any regulatory body having jurisdiction related to the services being
provided. Such costs are the exclusive responsibility of the operator, operator
must also ensure appropriate licensing of any sub-contractors, operator shall
notify the City in writing within two (2) working days of any suspension, revocation
or renewal.
x.
NO COLLUSION OR ANTI-COMPETITIVE PRACTICES The submission of the bid
did not involve collusion, and without any agreement, understanding or planned
common course of action with, any other vendor of materials, supplies,
equipment or services described in the invitation to bid, designed to limit
independent bidding or competition or other anti-competitive practices.
xi.
NON-DISCRIMINATION By submitting this Bid, Contractor agrees not to
discriminate against any employee or applicant for employment on the basis of
race, color, religion, sex, national origin, age, marital status, sexual orientation,
gender identity or expression, genetic characteristics, familial status, U.S.
military veteran status or any disability. Contractor will require any Sub-
contractor to by bound to the same requirements as stated within this section.
Contractor, and on behalf of any subcontractors, warrants compliance with this
section.
xii.
NO CONSIDERATIONS The Contractor has not given, offered to give, nor intends
to give at any time hereafter, any economic opportunity, future employment, gift,
loan, gratuity, special discount, trip, favor, meal or service to a public servant in
connection with the submitted bid.
xiii.
AUTHORIZED AGENT The individual signing the submittal is an authorized agent
and has the authority to bind the bidder to the bid and subsequent contract if
awarded.
xiv.
KEY PERSONNEL If awarded, bidder shall assign a specific individual as the key
point of contact for the management of the contract, subject to specific
notification requirements to be included in the final contract.
xv.
SITE INSPECTION It is the responsibility of the bidder to become familiar with
any conditions which may affect the performance and cost of providing the
service and this submission will serve as evidence that the bidder did, in fact,
make a site inspection and is aware of all conditions.
xvi.
ADDITIONAL INFORMATION The City reserves the right to secure additional
information from any bidder as it deems necessary to establish the competence
and financial stability of any bidder submitting a bid.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
8
xvii.
PRIOR EXPERIENCE Experiences with the City and entities that evaluation
committee members represent and that are not specifically mentioned in the
solicitation response may be taken into consideration when evaluating bids.
xviii.
EVALUATION LITERATURE
Bids submitted for products considered by the seller to be equal to or better than
the brand names or manufacturer's catalog references specified herein, must be
submitted with technical literature and/or detailed product brochures with
written statements if the literature or brochure is not specific as to the
specification for the City's use to evaluate the product(s) offered. Bids submitted
without this product information may be considered as non-responsive and
rejected.
xix.
WITHDRAWAL OF BID At any time prior to the specified solicitation due date and
time, a bidder may formally withdraw the bid through the Vendor Self Service
System, a written letter, or electronic mail from the bidder or a designated
representative. Telephonic or oral withdrawals shall not be considered.
xx.
WARRANTIES Contractor warrants that all materials, service, or construction
delivered under this contract shall conform to the specifications of this contract.
Any defects of design, workmanship, or materials, that would result in non-
compliance with the contract specification, shall be fully corrected by the
Contractor (including labor and materials) without additional cost to the City.
xxi.
NOTICE OF INTENT TO AWARD AND PROTEST PERIOD Information about the
recommended award for this solicitation will be posted on the Internet. The
information will be available for review on the City’s Procurement Internet home
page www.glendaleaz.com/noi immediately after the City has completed its
evaluation process of the Bids received. If you have any questions, or would like
further information about an intended award, contact the Procurement Officer
immediately. Any protest must be submitted to the Materials Manager no later
than seven (7) calendar days from the date of posting on the Internet.
Please go to: www.glendaleaz.com/procurementpolicies for information and
instructions on how to file a protest with the City of Glendale.
xxii.
CONTRACT CANCELATION The City reserves the right to cancel the whole or any
part of the contract due to failure of the Contractor to carry out any term,
promise, or condition of the contract. The City will issue a written ten (10) day
notice of default to the Contractor for acting or failing to act as in any of the
following:
A.
The Contractor provides personnel that do not meet the requirements of
the contract.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
9
B.
The Contractor fails to perform adequately the services required in the
contract.
C.
The Contractor attempts to impose on the City, personnel, which are of
an unacceptable quality.
D.
The Contractor fails to furnish or finish the required product and/or
service within the time stipulated in the contract.
E.
The Contractor fails to make progress in the performance of the
requirements of the contract and/or gives the City a positive indication
that the Contractor will not or cannot perform to the requirements of the
contract.
If the Contractor does not correct the above problem(s) within ten (10) days after
receiving the notice of default, the City may resort to any single or combination
of the following remedies:
A.
Cancel the contract;
.
Reserve all rights or claims to damage for breach of any covenants of the
contract;
B.
Perform any test or analysis on materials for compliance with the
specifications of the contract. If the results of any test or analysis find a
material non-compliant with the specifications, the actual expense of
testing shall be borne by the Contractor;
C.
In case of default, the City reserves the right to purchase materials or to
complete the required work in accordance with the City Procurement
Code. The City may recover any actual excess costs from the contractor
by:
1.
Deduction from an unpaid balance;
2.
Any combination of the above or any other remedies as
provided by law.
xxiii.
OFFICIAL TIME CLOCK The official time clock used to verify the date and time a
bid is received is located at the City of Glendale, Procurement office. A bid is
considered to be in the actual possession of Procurement upon submission in
VSS before the official due date and time.
xxiv.
DEFINITIONS For purposes of this Invitation for Bids and resultant contract, the
following definitions apply:
A.
“Bid” means a written offer to furnish goods, services, work, materials
and/or construction to the City, in conformity with the standards,
specifications, delivery terms and conditions, and all other requirements
established in a competitive solicitation.
B.
“Bidder” means the business, entity or person who submits a bid in
response to a competitive solicitation.
C.
“City” means the municipal corporation of the City of Glendale, Arizona
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
10
D.
“Contract” means the agreement for the procurement of goods, services
and work.
E.
“Contractor” means a bidder responding to an Invitation for Bids who has
been awarded a Contract with the City.
F.
“Days” means business days (unless otherwise specified) and shall be
computed pursuant to A.R.S. 1-243.
G.
“Invitation for Bids” means a competitive solicitation issued by the City
for the procurement of goods, services, work, materials and/or
construction.
H.
“Public Record” means bids and all other documents submitted in
response to this solicitation shall become the property of the City and
shall be a matter of public record available for review following the
Contract award.
I.
“Purchase Order” means a document issued by the City Procurement
Office directing the Contractor to deliver goods, services, work, materials
and/or construction.
9.
EXHIBIT 2: SPECIAL TERMS AND CONDITIONS
By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter
accompanying the submittal documents, Bidders are certifying that they understand
the following notices and agree to comply with all required terms and conditions. The
following terms are found on the City’s Website and are applicable to Invitation for
Bids:
https://www.glendaleaz.com/your_government/city_finances/procurement/procurem
ent_policies
Standard Terms and Conditions, Invitation for Bid – Revised 04-24-2009
i.
TYPE OF AWARDS The City reserves the right to make multiple awards or to
award by individual line items, by group of line items, or to make an aggregate
award, whichever is deemed most advantageous to the City. If the City
determines that an aggregate award to one bidder is not in the City's best
interest, "all or none" bids shall be rejected.
ii.
ALTERNATE OFFERS Bids submitted as alternates, or on the basis of exceptions
to specific conditions of purchase and/or required specifications, must be
submitted as an attachment referencing the specific paragraph number(s) and
adequately defining the alternate or exception submitted. Detailed product
brochures and/or technical literature, suitable for evaluation, must be submitted
with the bid. If no exceptions are taken, City will expect and require complete
compliance with the specifications and all Conditions of Purchase.
iii.
EFFECTIVE PERIOD OF OFFER Bids shall be valid for a minimum of 120 days
following the deadline for submitting bids. If an award is not made during that
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
11
period, all bids shall be automatically extended for another 120 days. Bids will
be automatically renewed until such time as either an award is made, or proper
Notice is given to the Procurement Officer of bidder’s intent to withdraw its bid.
Bids may only be withdrawn by submitting Notice at least 15 days before the
expiration of the then current 120-day period.
iv.
PAYMENT TERMS If payment terms are not indicated, terms of NET 30 days
shall be applied by the City. Payment terms to apply after receipt of invoice or
final acceptance of the products/services, whichever is later. Payment terms
offering less than 20 days for payment will not be considered.
v.
UNIT PRICE TO PREVAIL In the event of a price disparity between the unit and
extended price, the unit price shall prevail unless judged obviously in error by the
City.
vi.
OFFER ERRORS OMISSIONS AND CORRECTIONS The City will not be
responsible for any bidder errors or omissions. No corrections will be permitted
after the bids have been opened.
vii.
BRAND NAME REFERENCES AND TECHNICAL SPECIFICATIONS Brand names
or manufacturer's references shall be construed as a quality or performance level
and does not indicate the item cited is mandatory. Technical specifications define
the acceptable standard.
viii.
RESTRICTIVE OFFER PROVISIONS If specifications preclude an otherwise
qualified bidder from submitting a bid, a written request for modification must
be received by the Buyer at least seven (7) calendar days prior to the bid due
date. All bidders will be notified by a written addendum to the solicitation of any
approved changes.
ix.
DEFAULT In case of default by the contractor, the City may, by written notice,
cancel this contract and repurchase from another source and may recover the
excess costs by (1) deduction from an unpaid balance due; (2) collection against
the bid and/or performance bond; or (3) a combination of the aforementioned
remedies or other remedies as provided by law.
x.
TERMINATION FOR CONVENIENCE The City reserves the right to terminate any
order or contract upon thirty days written notice. The City will be responsible
only for those standard items which have been delivered and accepted. If the
items are unique and not saleable or useable for any other application, the City
will reimburse the Seller for actual labor, material, and burden costs, plus a profit
not to exceed 8%. Title to all materials, work-in-process, and completed but
undelivered goods will pass to the City after costs are claimed and allowed.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
12
xi.
SUB-CONTRACTING The contract or any portion thereof, shall not be sub-
contracted without the prior written approval of the Materials Manager. No such
approval will be construed as making the City a party of or to such sub-contract
or subjecting the City to liability of any kind to any sub-contractor. No sub-
contract shall, under any circumstances, relieve the contractor of liability and
obligation under this contract; and despite any such subletting the City shall deal
through the contractor. Sub-contractors will be dealt with as workmen and
representatives of the contractor.
xii.
SAFETY DATA SHEETS (SDS). Contractor is to supply SDS in accordance with
Federal requirements for The Globally Harmonized System of Classification and
Labeling of Chemicals (GHS). Contractor entering the City workplace with
hazardous materials will supply the City with SDS covering those particular
products the contractor may expose City employees or the general public to while
working at the site.
xiii.
GENERAL INDEMNIFICATION: Contractor shall indemnify, defend, save and
hold harmless the City of Glendale and its officers, officials, agents, and
employees (hereinafter referred to as “Indemnitee”) from and against any and all
claims, actions, liabilities, damages, losses, or expenses (including court costs,
attorneys’ fees, and costs of claim processing, investigation and litigation)
(hereinafter referred to as “Claims”) for bodily injury or personal injury (including
death), or loss or damage to tangible or intangible property caused, or alleged
to be caused, in whole or in part, by the negligent or willful acts or omissions of
Contractor or any of its owners, officers, directors, agents, employees or
subcontractors. This indemnity includes any claim or amount arising out of or
recovered under the Workers’ Compensation Law or arising out of the failure of
such Contractor to conform to any Federal, State or local law, statute, ordinance,
rule, regulation or court decree. It is the specific intention of the parties that the
Indemnitee shall, in all instances, except for Claims arising solely from the
negligent or willful acts or omissions of the Indemnitee, be indemnified by
Contractor from and against any and all claims. It is agreed that Contractor will
be responsible for primary loss investigation, defense and judgment costs where
this indemnification is applicable. In consideration of the award of this contract,
the Contractor agrees to waive all rights of subrogation against the City, its
officers, officials, agents, and employees for losses arising from the work
performed by the Contractor for the City.
xiv.
RESPONSIBILITY FOR COMPLIANCE WITH LEGAL REQUIREMENTS The
bidder's products, services, and facilities shall be in full compliance with all
applicable Federal, State, and local health, environmental, and safety laws,
regulations, standards, and ordinances, regardless of whether or not they are
referred to by the City.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
13
xv.
RESPONSIBILITY FOR CORRECTION It is agreed that the bidder shall be fully
responsible for making any correction, replacement, or modification necessary
for specification or legal compliance. In the event of a call back, Bidder agrees
to give the City first priority. Bidder agrees that if the product or service offered
does not comply with the written specification, the Materials Manager has the
right to cancel the sale at any time with full refund within thirty (30) calendar
days after notice of noncompliance and bidder further agrees to be fully
responsible for any consequential damages suffered by the City.
xvi.
WARRANTY Unless otherwise specified, all items shall be guaranteed for a
minimum period of one year against defects in material and workmanship.
During the period, if a defect should occur, that item shall be repaired or replaced
by the Seller at no obligation to the City, except where it be shown that the defect
was caused by misuse and not by faulty manufacture. The bidder expressly
warrants all items to be new, free from defects in design, materials, and
workmanship, and to be fit and sufficient for their intended purpose. Any sample
submitted shall create an expressed warranty that the whole of the goods shall
conform to the sample or model.
xvii.
REJECTION OF OFFERS The City reserves the right to reject any or all bids, or
any part thereof; to accept any bid or any part thereof; or to waive any informalities
when it is deemed to be in the City's best interest.
xviii. DELAY IN EXERCISING CONTRACT REMEDY Failure or delay by the City to
exercise any right, power, or privilege shall not be deemed a waiver thereof.
xix.
TAX EXEMPTION The City is exempt from paying Federal Excise Taxes and will
furnish an exemption certificate upon request.
xx.
ORDER OF PRECEDENCE In the event of conflict, the following precedence shall
prevail: (1) Special Terms and Conditions incorporated by attachment; (2) Special
Terms and Conditions; (3) Drawings and Specifications; (4) referenced
documents; and (5) the Standard Terms and Conditions.
xxi.
CHANGES The City reserves the right to make changes in any of the following: (a)
specifications; (b) methods of shipment; (c) place of delivery; (d) time of delivery;
(e) quantities. If any change causes an increase or decrease in the cost of or the
time required for performance, an equitable adjustment may be made in the price
or delivery schedule, or both. Any claim for adjustment shall be deemed waived
unless asserted in writing within thirty days from receipt of the change. Price
increases or extensions of delivery time shall not be binding on the City unless in
writing and approved by the Materials Manager prior to the institution of the
change.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
14
xxii.
PRICE ADJUSTMENTS Price adjustments shall be addressed a minimum of sixty
(60) days prior to the contract renewal date, shall be in writing and include
supportive justification for the proposed increase. Supportive justification means
that the request shall include detailed information and calculations that make it
clear how the claimed increase has an impact on the contract unit prices. The
requested price increase must be based upon a cost increase that was clearly
unpredictable at the time of the bid and can be shown to directly affect price of
the item concerned. The rate increase shall only be considered at time of contract
extension. The City will review the request and shall determine if the increase shall
be granted or if an alternate option is in the best interest of the City. The price
increase adjustment, if approved, will be effective and executed via a contract
amendment.
xxiii. LATE SUBMISSION OF CLAIM The City will not honor any invoices or claims
which are tendered one year after the last item of the account accrued.
xxiv.
PROTEST OF AWARD Any person who has an objection to the awarding of a
solicitation by the City, pursuant to competitive bidding procedures, shall lodge
that protest, in writing, with the Materials Manager. The protest should
specifically identify the objection to the award, pursuant to the formal purchase
procedure. The protest must be submitted no later than seven (7) calendar days
after the notice of intent to award is posted on the City's Procurement Internet
home
page
at
https://www.glendaleaz.com/your_government/city_finances/procurement/not
ice_of_intent_to_award. Untimely protests will not be considered.
xxv.
REMEDIES City shall have, in addition to the remedies provided herein, all
remedies afforded by the Uniform Commercial Code as adopted by the State of
Arizona. Contractor shall have, subject to the limitation imposed by the terms of
this agreement, all remedies afforded by the Uniform Commercial Code as
adopted by the State of Arizona.
xxvi.
ASSIGNMENT Neither an order nor monies due thereunder shall be assigned in
whole or in part without the City's prior written consent.
xxvii. ADDENDA Any change to the bid will be in the form of a numbered addendum
issued by the Procurement Division. The addendum will be furnished to all who
received the bid. The City will not be responsible for any oral or written
instructions made by any employees, officers, contracted consultant or agent of
the City in regard to the bid. The City will not be responsible for bidders adjusting
their bid based on oral or written instructions.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
15
xxviii. SPECIAL ACCOMMODATIONS Please contact Procurement at 930-2862 at least
3 days prior to the meeting for special accommodation. Hearing impaired
persons, please use the Arizona Relay Service (1-800-367-8939).
xxix.
OFFER IDENTIFICATION The City is not responsible for the pre-opening of, post-
opening of, or the failure to open, a bid not properly addressed or identified.
xxx.
BID TABULATION An electronic copy of the bid tabulation may be requested by
e-mailing the Procurement office at procurement@glendaleaz.com and
referencing the bid title and number. The information will be available for
distribution when the City has completed its evaluation process of the bids
received.
xxxi.
LIABILITY Except for the sole negligence of the City, its officers, managers,
employees, or agents, Contractor shall be liable to the City for any physical
damage to City property or for the death of, or personal injury to, City personnel
arising out of Contractor's occupancy, maintenance, repair, replacement,
installation and/or any other work performed pursuant to the contract.
Contractor agrees to indemnify, defend and hold the City harmless from any
claim or loss arising from such damage or injury.
xxxii. OSHA GUIDELINES The contractor shall be familiar with and operate within the
guidelines set forth by the Occupational Safety and Health Act.
xxxiii. PATENTS Seller agrees to defend City at seller's own expense, in all suit, actions,
or proceedings in which City is made a defendant for actual or alleged
infringement of any United States of America or foreign letters patent resulting
from City’s use of the goods purchased as a result of this bid. Seller further
agrees to pay and discharge any and all judgments or decrees, which may be
rendered in any such suit, action or proceedings against City. Seller agrees to
indemnify and hold harmless the City from any and all license, royalty and
proprietary fees or costs, including legal costs, which may arise out of City’s
purchase and use of goods supplied by the seller. It is expressly agreed by seller,
that these covenants are irrevocable and perpetual.
xxxiv. VENDOR PERFORMANCE Prior bidder performance in regard to product,
service, or representation of/from the bidder may be used in evaluation of this
bid. Unsatisfactory performance to the City may be considered sufficient grounds
for rejection of this bid. No bid will be awarded to any bidder who is in default on
any contract with the City.
xxxv. FUND APPROPRIATION CONTINGENCY The contractor and the City recognize
that the continuation of any contract after the close of any given fiscal year of the
City; which ends on June 30, shall be subject to the approval of the budget of the
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
16
City providing the contract item is an expenditure therein. The City does not
guarantee that the budget item will be actually adopted, as it is the determination
of the City Council at the time of the adoption of the budget.
xxxvi. NOTIFICATION OF AWARD The successful bidder(s) will be notified that their bid
has been accepted by the City Council as recommended for award.
xxxvii. NON-EXCLUSIVITY The City, in its sole discretion, reserves the right to request
the materials or services set forth herein from other sources when deemed
necessary and appropriate. No exclusive rights are included in this Agreement.
xxxviii. COOPERATIVE USE OF CONTRACT This agreement may be extended for use
by other governmental agencies and political subdivisions of the State. Any such
usage by other entities must be in accord with the ordinances, charter, rules and
regulations of the respective entity and the approval of the Contractor and City.
For a list of SAVE members, click on the following link:
http://www.mesaaz.gov/business/purchasing/save
xxxix. PROHIBITIONS - Contractor, and on behalf any subcontractor, certifies, to the
extent applicable under A.R.S. §§ 35-391 et seq and 35-393 et seq, that neither
has "scrutinized" business operations, as defined in the proceeding statutes, in
the countries of Sudan or Iran.
xl.
IMMIGRATION LAW COMPLIANCE Contractor, and on behalf any subcontractor,
warrants, to the extent applicable under A.R.S. § 41-4401, compliance with all
federal immigration laws and regulations that relate to their employees as well
as compliance with A.R.S. § 23-214(A) which requires registration and
participation with the E-Verify Program. Any breach of warranty described above
is considered a material breach of this Agreement and is subject to penalties up
to and including termination of this Agreement. City of Glendale (“City”) retains
the legal right to inspect the papers of Contractor or subcontractor employee
who performs work under this Agreement to ensure that Contractor or any
subcontractor is compliant with the warranty described above. City may conduct
random inspections, and upon request of the City, Contractor shall provide
copies of papers and records demonstrating continued compliance with the
warranty described above. Contractor agrees to keep papers and records
available for inspection by the City during normal business hours and will
cooperate with City in exercise of its statutory duties and not deny access to its
business premises or applicable papers or records for the purposes of
enforcement of this Section. Contractor agrees to incorporate into any
subcontracts under this Agreement the same obligations imposed upon itself and
expressly accrue those obligations directly to the benefit of the City. Contractor
also agrees to require any subcontractor to incorporate into each of its own
subcontracts under this Agreement the same obligations above and expressly
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
17
accrue those obligations to the benefit of the City. Contractor’s warranty and
obligations under this Section I to the City is continuing throughout the term of
this Agreement or until such time as the City determines, in its sole discretion,
that Arizona law has been modified in that compliance with this section is no
longer a requirement. The “E-Verify Program” above means the employment
verification program administered by the United States Department of Homeland
Security, the Social Security Administration, or any successor program.
xli.
CONTRACT ADMINISTRATOR The staff member identified as the Contract
Administrator for a solicitation serves as the liaison between Procurement, the
city and the successful contractor. The Contract Administrator manages the
contract, overseeing the daily operations, scheduling, performance and
compliance of the agreement by all parties. The Contract Administrator is
responsible for:
1.
Establishing and maintaining records and documentation
2.
Monitoring the contractor’s performance
3.
Handling issues and disputes
4.
Exercising extension options
5.
Initiating contract modifications
6.
Initiating rebids or new solicitations
xlii.
FORCE MAJEURE
A.
Except for payment of sums due, neither party shall be liable to the other
nor deemed in default under this contract if and to the extent that such
party’s performance of this Contract is prevented by reason of force
majeure. The term “force majeure” means an occurrence that is beyond
the control of the part affected and occurs without its fault or
negligence. Without limiting the foregoing, force majeure includes acts of
God; acts of the public enemy; war; riots; strikes; mobilization; labor
disputes; civil disorders, fire; flood; lockouts; injunctions-interventions-
acts; or failures or refusals to act by government authority; and other
similar occurrences beyond the control of the party declaring force
majeure which such party is unable to prevent by exercising reasonable
diligence.
B.
Force majeure shall not include the following circumstances:
1.
Late delivery of equipment or materials caused by congestion at a
manufacturer’s plant or elsewhere, or an oversold condition of the
market.
2.
Late performance by a subcontractor unless the delay arises out of
a force majeure occurrence in accordance with this force majeure
term and condition; or
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
18
3.
Inability of either the Contractor or any subcontractor to acquire or
maintain any required insurance, bonds, licenses or permits.
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
19
10.
EXHIBIT 3: INSURANCE, BOND AND INDEMNIFICATION
1. EXHIBIT 3: INSURANCE REQUIREMENTS
By signing on the Offer/Bid page, solicitation Amendment(s), or cover letter
accompanying the submittal documents, Offerors are certifying that they
understand the following notices and agree to comply with all required terms and
conditions.
i.
Insurance Requirements. Bidder shall procure and maintain until all their
obligations have been discharged, insurance against claims for injury to
persons or damage to property that may arise from or in connection with this
Solicitation. The insurance requirements herein are minimum requirements
for this Solicitation and in no way limit the indemnity covenants contained
herein. The City of Glendale in no way warrants that the minimum limits
contained herein is sufficient to protect the Bidder from liabilities that might
arise. Bidder is free to purchase such additional insurance as Bidder
determines necessary.
A.
Minimum Scope and Limits of Insurance: Bidder shall provide
coverage with limits of liability not less than those stated below.
1. Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage, personal and
advertising injury and broad form contractual liability coverage.
General Aggregate
$2,000,000
Products – Completed Operations Aggregate
$1,000,000
Personal and Advertising Injury
$1,000,000
Each Occurrence
$1,000,000
a) The policy shall be endorsed to include the following additional
insured language: “The City of Glendale, and its departments,
officers, officials, agents, employees and volunteers shall be
named as additional insureds with respect to liability arising
out of the solicitation. Such additional insured shall be
covered to the full limits of liability purchased by the OFFEROR,
even if those limits of liability are in excess of those required
herein.
b) Policy shall contain a waiver of subrogation endorsement in
favor of the “City of Glendale, and its departments, officers,
officials, agents, employees and volunteers”. This provision
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
20
applies regardless of whether or not the City of Glendale has
received a waiver of subrogation endorsement from the insurer.
2. Business Automobile Liability – (if driving is not a part of the
scope of work, excluding driving from the place of business and
to the City departments, this coverage can be eliminated.)
Bodily Injury and Property Damage for any owned, hired, and/or
non-owned vehicles used in the performance of this Agreement.
Combined Single Limit (CSL) $1,000,000.
a) The policy shall be endorsed to include the following additional
insured language: “The City of Glendale, and its departments,
officers, officials, agents, employees and volunteers shall be
named as additional insureds with respect to liability arising
out of the activities performed by or on behalf of the OFFEROR,
involving automobiles owned, Licensed, hired or borrowed by
the OFFEROR." Such additional insured shall be covered to the
full limits of liability purchased by the OFFEROR, even if those
limits of liability are in excess of those required by this License.
b) Policy shall contain a waiver of subrogation endorsement in
favor of the “City of Glendale, and its departments, officers,
officials, agents, employees and volunteers” for losses arising
from work performed by or on behalf of the OFFEROR. This
provision applies regardless of whether or not the City of
Glendale has received a waiver of subrogation endorsement
from the insurer.
3. Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident
$1,000,000
Disease – Each Employee $1,000,000
Disease – Policy Limit
$1,000,000
a) Policy shall contain a waiver of subrogation endorsement in
favor of the “City of Glendale, and its departments, officers,
officials, agents, employees and volunteers” for losses arising
from OFFEROR activities. This provision applies regardless of
whether or not the City of Glendale has received a waiver of
subrogation endorsement from the insurer.
4. Fidelity Insurance (Crime Bond)
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
21
a) The policy shall be issued with minimum limits of $1,000,000.
b) The policy shall include coverage for all directors, officers,
agents and employees of the Offeror.
c) The policy shall include coverage for third party fidelity.
d) The policy shall include coverage for theft.
e) The policy shall contain no requirement for arrest and
conviction.
f) The policy shall cover loss outside the premises of the Named
Insured.
g) The Department shall be endorsed (Blanket Endorsements are
not acceptable) as a Loss Payee as our interest may appear.
5. Professional Liability (Errors & Omissions) – no less than
$2,000,000 per occurrence or claim, $4,000,000 aggregate.
Should include coverage for Plan administration and fiduciary
administrative duties. Full description of the E&O Coverage
provided.
Errors & Omissions are written as Claims Made Policies. If any of
the policies provide coverage on a claims-made basis the following
shall apply:
a) The Retroactive Date must be shown and must be before the
date of the contract or the beginning of contract work.
b) Insurance must be maintained and evidence of insurance must
be provided for at least five (5) years after completion of the
contract of work.
c) If coverage is canceled or non-renewed, and not replaced with
another claims-made policy form with a Retroactive Date
prior to the contract effective date, the Consultant must
purchase “extended reporting” coverage for a minimum of five
(5) years after completion of contract work
6. Cyber Liability – with limits not less than $5,000,000 per
occurrence or claim, $10,000,000 aggregate. Coverage shall be
sufficiently broad to respond to the duties and obligations as is
undertaken by the Vendor in this agreement and shall include but
not be limited to, claims involving infringement of intellectual
property, including but not limited to infringement copyright,
trademark, trade dress, invasion of privacy violations, information
theft, damage to or destruction of electronic information, release
of private information, alteration of electronic information,
extortion and network security. The policy shall provide coverage
for breach response costs as well as regulatory fines and penalties
as well as credit monitoring expenses with limits sufficient to
SOLICITATION NUMBER:
IFB 23-25 / 42300034
WATER METER VALVE BOXES,
FRAMES AND LIDS
CITY OF GLENDALE
Procurement Division
5850 West Glendale Avenue,
Suite 317
Glendale, Arizona 85301
22
respond to these obligations. If the policy is written on a claims-
made basis a Retroactive Date must be shown as indicated item v)
above.
7. Additional Insurance Requirements: The policies shall include,
or be endorsed to include the following provisions:
a) Policies shall stipulate that the insurance afforded by the
organization shall be primary insurance and that any insurance
carried by the City of Glendale shall be excess and not
contributory insurance.
b) Coverage provided by the organization shall not be limited to
the liability assumed under the indemnification provisions of
the license or contract.
c) If the Vendor maintains broader coverage and/or higher limits
than the minimum shown, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by
the Vendor. Any available insurance proceeds in excess of the
specified minimum of insurance and coverage shall be available
to the City.
d) Vendor shall require and verify that all subcontractors
(subconsultants)
maintain
insurance
meeting
all
the
requirements stated herein, and Vendor shall ensure that City
is an additional insured on insurance required from
subcontractors (subconsultants).
e) If the Vendor is awarded the solicitation, the Vendor shall
furnish the City with original Certificates of Insurance including
all required amendatory endorsements before the work begins.
However, failure to obtain the required documents prior to the
work beginning shall not waive the Vendor’s obligation to
provide them. The City reserves the right to require complete,
certified copies of all required insurance policies including
endorsements required by these specifications at any time.
EXHIBIT B
WATER METER VALVE BOXES, FRAMES AND LAIDS
COMPENSATION
METHOD AND AMOUNT OF COMPENSATION
Method and amount of compensation will be as specified in IFB 23-25 Response Workbook.
NOT-TO-EXCEED AMOUNT
The total amount of compensation paid to Contractor for full completion of all work required by the Project during
the entire term of the Project must not exceed $500,000.
DETAILED PROJECT COMPENSATION
See attached Response Workbook.
City of Glendale
Solicitation Number: IFB 23-25 / 43200034
WATER METER VALVE BOXES,
FRAMES AND LIDS
RESPONSE WORKBOOK
CITY OF GLENDALE
Procurement Department
5850 West Glendale
Avenue, Suite 317
Glendale, Arizona 85301
BIDDER NAME:
1.
BIDDER SHEET (Must be printed, signed and returned upon completion)
Bidder certifies that they have read, understand, and will fully and faithfully comply with
this solicitation, its attachments and any referenced documents. Bidder also certifies that
the prices offered were independently developed without consultation with any of the other
Bidders or potential Bidders.
12/12/2022
Ferguson Enterprises LLC
Date
Legal Company Name
Justin Kapitan
Area Sales Manager
Printed Name (Authorized Signatory)
Job Title
Offeror Certifies it is a (check only one):
Proprietorship
Partnership
Corporation
justin.kapitan@ferguson.com
1324 S. 3rd St Suite 140
Email Address
Mailing Street Address
602.495.8437
Phoenix AZ, 85004
Phone Number
City, State & Zip Code
Questions regarding this offer should be directed to (if different from above):
Bill Romo
602.725.5908
guillermo.romo@ferguson.com
Contact Name
Phone Number
Email Address
FEDERAL TAXPAYER ID NUMBER (Required): 54-1473338
OFFEROR IS A MINORITY OR WOMEN OWNED BUSINESS:
Yes
No
DO YOU HAVE AN ARIZONA TRANSACTION PRIVILEGE TAX (TPT) LICENSE?
Yes, Number 07515254 Tax Rate: 8.6% OR
No, not required to have an Arizona TPT License
CONFLICT OF INTEREST (SPECIAL NOTICES):
No, I do not have a conflict of interest
Yes, I have a conflict of interest and response
includes the disclosure required (see Exhibit 1, Item #3)
ACKNOWLEDGEMENTS: By signing this Offer Sheet and submitting the accompanying
solicitation response, Offeror is certifying that they have read, understand, and agree to comply
with all required terms and conditions provided in the EXHIBITS PACKAGE and checked off
below. Failure to provide this acknowledgement will result in disqualification.
Exhibit 1 – Special Notices
Exhibit 2 – Special Terms and Conditions
Exhibit 3 – Insurance Requirements
(Print this form and sign here)
Authorized Signature
Ferguson Waterworks
Justin A. Kapitan
City of Glendale
Solicitation Number: IFB 23-25 / 43200034
WATER METER VALVE BOXES,
FRAMES AND LIDS
RESPONSE WORKBOOK
CITY OF GLENDALE
Procurement Department
5850 West Glendale
Avenue, Suite 317
Glendale, Arizona 85301
BIDDER NAME:
2.
PRICE SHEET
WATER METER VALVE BOXES, FRAMES AND LIDS
Item
No.
Description
Unit of
Measure
Estimated
Annual
Quantity (A)
Unit
Price
(B)
Extended
Price
(AxB)
1
Valve
Box
Frame
(Water
Monument) Per MAG Detail 270
Each
45
$144.0
0
$6480.00
2
Valve Box Lid, #8 Drop-In,
Water Per MAG Detail 270
Each
80
$55.30
$3189.60
3
Valve Box Lid, #8 Drop-In,
Sewer Per MAG Detail 270
Each
10
$55.30
$398.70
CONCRETE METER BOXES PER MAG DETAIL 320
4
Tucson #1 Box, Meter Concrete
12” W x 19” L x 11” H
Each
100
$51.32
$5132.00
5
#1 Box, Meter, Concrete
Each
25
$51.32
$1283.00
6
#2 Box, Meter, Concrete
Each
35
$96.52
$3378.20
7
#3 Box, Meter, Concrete
Each
13
$122.7
4
$1595.62
8
#4 Box, Meter, Concrete
Each
18
$136.1
0
$2449.80
STEEL METER BOX LIDS PER MAG DETAIL 310
9
Tucson #1 Lid, Meter Box,
Steel, Open Corner; 14” L x 9”
W x 1.5x H
Each
50
$65.84
$3292.00
10
#1 Lid, Meter Box, Steel, Open
Corner, Black
Each
25
$65.84
$1646.00
11
Lid, Meter Box, #2, Steel, Open
Corner, Black,
Each
65
$158.9
6
$10332.4
0
12
#3 Lid, Meter Box, Steel, Open
Corner, Black
Each
8
$224.7
6
$1798.08
13
#4 Lid, Meter Box, #4, Steel,
Open Corner, Black
Each
14
$289.4
8
$4052.72
Ferguson Waterworks
City of Glendale
Solicitation Number: IFB 23-25 / 43200034
WATER METER VALVE BOXES,
FRAMES AND LIDS
RESPONSE WORKBOOK
CITY OF GLENDALE
Procurement Department
5850 West Glendale
Avenue, Suite 317
Glendale, Arizona 85301
BIDDER NAME:
14
Tucson #1 Lid, Meter Box,
Gray, Open Corner
14”L x 9” W x 1.5x H,
Each
100
$65.84
$6584.00
15
#1 Lid, Meter Box, Steel, Open
Corner, Gray
Each
25
$65.84
$1646.00
Ferguson Waterworks
City of Glendale
Solicitation Number: IFB 23-25 / 43200034
WATER METER VALVE BOXES,
FRAMES AND LIDS
RESPONSE WORKBOOK
CITY OF GLENDALE
Procurement Department
5850 West Glendale
Avenue, Suite 317
Glendale, Arizona 85301
BIDDER NAME:
Item
No.
Description
Unit of
Measure
Estimated
Annual
Quantity (A)
Unit
Price
(B)
Extended
Price
(AxB)
16
Lid, Meter Box, #2, Steel, Open
Corner, Gray,
Each
65
$158.9
6
$10332.4
0
17
#3 Lid, Meter Box, Steel, Open
Corner, Gray
Each
8
$224.7
6
$1798.08
18
#4 Lid, Meter Box, #4, Steel,
Open Corner, Gray
Each
14
$289.4
8
$4052.72
Grand Total (Items 1-18)
$70830.0
2
3.
OPTIONAL ITEMS
Offerors may submit discount pricing for other related product categories similar
to the format below. These items are not included in the bid evaluation process.
The City may or may not purchase these items. The City reserves the right to
approve or reject portions of the manufacturer’s suggested retail price (MSRP),
retail price sheets, catalogs or pricing schedule whichever is deemed in the best
interest of the City. Upon acceptance by the City, these catalog items may become
part of the contract.
CATALOG DISOUNT PRICING
Item
No.
Product Categories
MSRP or Catalog
Published Dates
Discount of MSRP or
Catalog Price
19
Others: (Specify)
% Discount
20
Others: (Specify)
% Discount
21
Others: (Specify)
% Discount
22
Others: (Specify)
% Discount
N/A
0
Ferguson Waterworks
City of Glendale
Solicitation Number: IFB 23-25 / 43200034
WATER METER VALVE BOXES,
FRAMES AND LIDS
RESPONSE WORKBOOK
CITY OF GLENDALE
Procurement Department
5850 West Glendale
Avenue, Suite 317
Glendale, Arizona 85301
BIDDER NAME:
4.
TAX AMOUNT
Bidders should not include taxes in their unit price. For the purpose of determining
the lowest cost, the City will not take tax into consideration.
Please list your tax rate:
%
5.
DISCOUNT/PAYMENT TERMS: The City standard is 2% Net 20 days.
Comply:
YES NO X
If your answer is NO, please state terms offered: (Enter discount rate if payment
not 2% Net 20 days) %
8.6
No payment terms are offered in relation to this Solicitation.
Ferguson Waterworks