Draft Minutes 4 25 2023
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D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes Tuesday, April 25, 2023 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner CALL TO ORDER Vice Mayor Clark called the meeting to order at 5:30 p.m. ROLL CALL Present: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Absent: Mayor Jerry Weiers Also Present: Kevin Phelps, City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Vicki Rios, Assistant City Manager Jamsheed Mehta, Assistant City Manager PRAYER/INVOCATION The invocation was offered by Pastor David Tomb, Bellevue Heights Church. POSTING OF COLORS PLEDGE OF ALLEGIANCE Mr. Bailey requested a point of order regarding item 24. Vice Mayor Clark said item 24 would be taken out of order to consider a request for a motion to continue. Councilmember Malnar requested a point of personal privilege for the presentation of a proclamation. He requested Police Chief Chris Briggs, Arizona State Senator Anthony Kern and Glendale Police Officer Greg Mills to come forward for the presentation. Chief Briggs presented the proclamation from Senator Kern to Officer Mills for Officer Mills' dedication to assisting the homeless in the City of Glendale. The proclamation had been read on the floor of the Arizona Senate that afternoon. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE APRIL 11, 2023 VOTING MEETING Presented by: Julie K. Bower, City Clerk A motion was made by Councilmember Ian Hugh, seconded by Councilmember Lauren Tolmachoff to approve the minutes of the April 11, 2023 voting meeting. City Council Meeting Minutes - April 25, 2023 Page 2 of 12 AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed CONSENT AGENDA 2. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000073-L12, AJO AL'S MEXICAN CAFE, 7458 W BELL RD 3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000074-L12, URBAN AGAVE, 6685 W BEARDSLEY RD STE 180 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 600000075-L12, GRAND AVENUE PIZZA COMPANY, 6729 N 57TH DR 5. AUTHORIZATION TO ENTER INTO AMENDMENT TWO TO THE CONSTRUCTION MANAGER AT RISK AGREEMENT WITH FELIX CONSTRUCTION COMPANY, FOR ADDITIONAL COMPENSATION RELATED TO ADDITIONAL REQUESTED CONSTRUCTION SERVICES AS PART OF THE COMPLETION OF LUKE AIR FORCE BASE LIFT STATION (LS-8) 6. AUTHORIZATION TO ENTER INTO AMENDMENT TWO TO THE PROFESSIONAL SERVICE AGREEMENT WITH STANTEC CONSULTING SERVICES INC., FOR ADDITIONAL SERVICES RELATED TO THE LUKE AIR FORCE BASE LIFT STATION DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES 7. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH SANDS MOTOR COMPANY FOR AUTOMOTIVE SERVICES AND MAINTENANCE 8. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH TURF EQUIPMENT SOURCE, LLC FOR GRADING OF PARK BALL FIELDS 9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PROFORCE MARKETING, INC., DOING BUSINESS AS PROFORCE LAW ENFORCEMENT, AND EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF WEAPON ACCESSORIES FOR THE POLICE DEPARTMENT 10. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GEOLOGIC ASSOCIATES, INC., DOING BUSINESS AS CLEAR CREEK ASSOCIATES, LLC FOR HYDROLOGIC STUDY & UNDERGROUND STORAGE FACILITY PERMIT RENEWAL AT ARROWHEAD RANCH RECHARGE FACILITY City Council Meeting Minutes - April 25, 2023 Page 3 of 12 A motion was made by Councilmember Ray Malnar, seconded by Councilmember Jamie Aldama to approve Consent Agenda items 2 through 10. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed CONSENT RESOLUTIONS Ms. Bower read the Consent Resolutions by title. 11. RESOLUTION NO. R23-25 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF GOODYEAR AS ONE OF THE WEST VALLEY REGIONAL VETERANS COURT (WVRVC) PARTICIPATING MUNICIPALITIES. 12. RESOLUTION NO. R23-26 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF TOLLESON AS ONE OF THE WEST VALLEY REGIONAL VETERANS COURT (WVRVC) PARTICIPATING MUNICIPALITIES. 13. RESOLUTION NO. R23-27 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE ANNUAL ACTION PLAN FOR FISCAL YEAR 2023-2024 TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND FOR ACCEPTING A COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $2,354,682, A HOME INVESTMENT PARTNERSHIPS PROGRAM ALLOCATION IN THE AMOUNT OF $775,957 AND AN EMERGENCY SOLUTIONS GRANT FUNDING IN THE AMOUNT OF $208,142 AND APPROVING AND AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2022-23 SUBSTANTIAL ANNUAL ACTION PLAN AMENDMENT. City Council Meeting Minutes - April 25, 2023 Page 4 of 12 14. RESOLUTION NO. R23-28 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A LICENSE AGREEMENT WITH 57GLENDALE, LLC LA PERLA SPORTS CANTINA FOR USE OF CITY RIGHT-OF-WAY FOR DOWNTOWN OUTDOOR DINING AT THE SOUTHEAST CORNER OF NORTH 57TH DRIVE AND WEST GLENDALE AVENUE. 15. RESOLUTION NO. R23-29 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A JOINT AGENCY AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS FOR THE ROADWAY SAFETY PROGRAM FOR SAFETY IMPROVEMENTS ON BETHANY HOME ROAD AT THE 58TH AVENUE INTERSECTION IN THE CITY OF GLENDALE. 16. RESOLUTION NO. R23-30 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A JOINT AGENCY AGREEMENT WITH THE MARICOPA ASSOCIATION OF GOVERNMENTS FOR THE ROADWAY SAFETY PROGRAM FOR SAFETY IMPROVEMENTS ON CAMELBACK ROAD AT THE 53RD AVENUE INTERSECTION IN THE CITY OF GLENDALE. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to adopt Consent Resolutions items 11 through 16. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed BIDS AND CONTRACTS Ms. Bower read the Bids and Contracts items by title. 17. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH IMAGETREND AND APPROVE THE COOPERATIVE PURCHASE OF FIRE RECORDS MANAGEMENT (RMS), NATIONAL FIRE INCIDENT REPORTING SYSTEM (NFIRS), FIRE INVESTIGATION/INSPECTIONS REPORTING AND ELECTRONIC PATIENT CARE REPORTS (ePCR) SOFTWARE AND SUPPORT INCLUDING OTHER RELATED SERVICES FOR THE GLENDALE FIRE DEPARTMENT City Council Meeting Minutes - April 25, 2023 Page 5 of 12 A motion was made by Councilmember Ian Hugh, seconded by Councilmember Jamie Aldama to approve item 17. Vice Mayor Clark said, as was her habit and practice, she would be voting no on all 5-year contracts. The vote on the motion was: AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed 18. AWARD OF PROPOSAL, #23-23, AUTHORIZATION TO ENTER INTO AN AGREEMENT AND APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF MCGRATH VIDEO LARYNGOSCOPES AND ACCESSORIES FROM STRYKER SALES, LLC. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Jamie Aldama to approve item 18. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed 19. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH C & A ASSOCIATES, INC. FOR AN EVIDENCE TRACKING AND MANAGEMENT SYSTEM A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to approve item 19. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) City Council Meeting Minutes - April 25, 2023 Page 6 of 12 Passed 20. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH FLUORESCO SERVICES LLC, FOR STREET, PEDESTRIAN, AND FESTOON LIGHTING MAINTENANCE SERVICES A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to approve item 20. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed 21. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH WEST TECH LLC, FOR THE PURCHASE OF DEZURIK, APCO, HILTON, & TIDEFLEX EQUIPMENT, PARTS & SERVICES A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to approve item 21. AYE: Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner NAY: Vice Mayor Joyce Clark Other: Mayor Jerry Weiers (ABSENT) Passed LAND DEVELOPMENT ACTIONS 22. ORDINANCE NO. O23-10 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, EXTENDING AND INCREASING THE CORPORATE LIMITS OF THE CITY OF GLENDALE, MARICOPA COUNTY, STATE OF ARIZONA, PURSUANT TO THE PROVISIONS OF TITLE 9, CHAPTER 4, SECTION 9-471, ARIZONA REVISED STATUTES AND ITS AMENDMENTS, BY ANNEXING CERTAIN TERRITORY LOCATED NORTH OF THE NORTHWEST CORNER OF BETHANY HOME ROAD AND LOOP 303 IN THE CITY OF GLENDALE CONSISTING OF 9.07 ACRES TO BE KNOWN AS ANNEXATION AREA NO. 245: AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE IS RECORDED. (PUBLIC City Council Meeting Minutes - April 25, 2023 Page 7 of 12 HEARING) Presented By: Tabitha Perry, Planning Manager Vice Mayor Clark said items 22 and 23 were being combined into one presentation but would require separate motions. Ms. Bower read Ordinance No. O23-10 and Ordinance No. O23-11 by title. Vice Mayor Clark opened the public hearing. Ms. Perry said the request was for annexation and rezoning of the property. The current County zoning was RU-43 and the proposed zoning was PAD (Planned Area Development) with amended M-1 (Light Industrial) development standards. The applicant was requesting that the maximum height be increased from 30 feet to 70 feet. There would be access off of Cotton Lane and Bethany Home Road. The Planning Commission had recommended approval of the rezoning request with a stipulation. Councilmember Tolmachoff asked about the annexation map. Ms. Perry said the annexation map had been included. There was no one who wished to speak on the matter. Vice Mayor Clark closed the public hearing. A motion was made by Councilmember Bart Turner, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. O23-10. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 23. ORDINANCE NO. O23-11 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING 9.07 ACRES LOCATED NORTH OF THE NORTHWEST CORNER OF BETHANY HOME ROAD AND LOOP 303 FROM RR-45 (RURAL RESIDENTIAL) TO PAD (PLANNED AREA DEVELOPMENT) FOR A DEVELOPMENT PLAN ENTITLED “LP BETHANY”; AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. (PUBLIC HEARING) Entitlement request for approval of a Planned Area Development (PAD) Rezoning Application. Presented By: Tabitha Perry, Planning Manager City Council Meeting Minutes - April 25, 2023 Page 8 of 12 A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Lauren Tolmachoff to adopt Ordinance No. O23-11. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed 24. RESOLUTION NO. R23-31 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA22-06 FOR A PROPERTY LOCATED AT THE SOUTHWEST CORNER OF 75TH AVENUE AND BETHANY HOME ROAD. ORDINANCE NO. O23-12 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY LOCATED AT THE SOUTHWEST CORNER OF 75TH AVENUE AND BETHANY HOME ROAD FROM C-O (COMMERCIAL OFFICE) TO C-1 (NEIGHBORHOOD COMMERCIAL) AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. (PUBLIC HEARING) Presented By: Tabitha Perry, Planning Manager Mr. Bailey said staff was requesting that item 24 be continued to the May 9, 2023 Council voting meeting. Councilmember Aldama asked why the item was being continued. Mr. Bailey said there was a need for more time to address outstanding issues regarding neighborhood concerns, and that was the reason for the continuance. A motion was made by Councilmember Ray Malnar, seconded by Councilmember Ian Hugh to continue the matter to the voting meeting on May 9, 2023. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed City Council Meeting Minutes - April 25, 2023 Page 9 of 12 25. ORDINANCE NO. O23-13 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING 24.24 ACRES LOCATED NORTH OF DESERT RIVER BOULEVARD AND WEST OF 99TH AVENUE FROM PAD (PLANNED AREA DEVELOPMENT) TO PAD (PLANNED AREA DEVELOPMENT) FOR A DEVELOPMENT PLAN ENTITLED “DESERT RIVER II AMENDMENT”; AMENDING THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. (PUBLIC HEARING) Presented By: Tabitha Perry, Planning Manager Ms. Bower read the ordinance by title. Vice Mayor Clark opened the public hearing. Ms. Perry said the request was to amend an existing PAD entitled Desert River II to include additional land uses, and modifications to existing regulations. Modifications included amendments to allow for self-storage facilities and to reduce the parking space requirement. It would also allow senior and active adult living facilities, indoor new and used auto dealerships and an enclosed auto service center. The Planning Commission forwarded a recommendation for approval with 3 stipulations. Vice Mayor Clark was disappointed in the storage facility, the auto service center and the car sales facility. The developer could have had much better tenants. No one wished to speak on the matter. Vice Mayor Clark closed the public hearing. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Ian Hugh to adopt Ordinance No. O23-13. Councilmember Aldama said the tenants were relevant to the area. Storage would be needed because of the multi-family units and the automotive uses were also a good fit. The vote on the motion was: AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed NEW BUSINESS City Council Meeting Minutes - April 25, 2023 Page 10 of 12 26. RESOLUTION NO. R23-32 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING ACCEPTANCE AND EXPENDITURE OF THE VISIT ARIZONA INITIATIVE (VAI) MARKETING GRANT PROGRAM AWARD FROM THE ARIZONA OFFICE OF TOURISM, IN THE APPROXIMATE AMOUNT OF $249,270 FOR THE VISIT GLENDALE PROJECT ON BEHALF OF THE GLENDALE CONVENTION AND VISITORS’ BUREAU. Presented by: Christian Green, Economic Development Officer Ms. Bower read the resolution by title. Mr. Green said the purpose of the Visit Arizona Initiative Grant Program was to provide recovery assistance to the state's tourism industry in the aftermath of the COVID pandemic. There was a 20% matching funds requirement in the amount of $49,854. Funding was available in the Convention & Visitors Bureau's budget. Funds must be used by September 16, 2023. A motion was made by Councilmember Lauren Tolmachoff, seconded by Councilmember Bart Turner to adopt Resolution No. R23-32. AYE: Vice Mayor Joyce Clark Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner Other: Mayor Jerry Weiers (ABSENT) Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Tolmachoff said a Council Item of Special Interest had been brought forward to address unlicensed sober living homes. There was a meeting of West Valley cities regarding the issue. It was a problem and action would be taken. Councilmember Tolmachoff said the Cholla District Barbeque would take place on Thursday, April 27th at the Foothills Recreation and Aquatics Center at 5:30 p.m. Vice Mayor Clark said an article in the Business Journal had identified the hottest zip codes for home sales, which included Glendale zip codes 85307, 85306, and 85303. CITIZEN COMMENTS James Deibler, Phoenix resident, commented on homelessness issues. Christine Grimm, Barrel District resident, commented on the addition of fluoride to the City's water. City Council Meeting Minutes - April 25, 2023 Page 11 of 12 ADJOURNMENT Vice Mayor Clark adjourned the meeting at 6:17 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 25th day of April, 2023. I further certify that the meeting was duly called and held and that a quorum was present. Dated this __ day of ___, 2023. _______________________________________ Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - April 25, 2023 Page 12 of 12