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GESD System of Care Center Partnership Update City Council Workshop, June 27, 2023 Presentation Overview 2 • System of Care Center Overview • Prior Council Consensus • Design Study Results • Staff Recommendation • Council Consensus Requested 3 System of Care Center (SoCC) • 7677 W. Bethany Home • Multiple partners • Wrap-around services • Coordinated care • Address social determinants of health 4 Partner Providers • Current Services: – Parent/Child Literacy Classes – Parent Workshops – Health & Nutrition Programs – Substance Abuse Prevention – Mental/Behavioral Health – Food Distribution – AHCCCS Application Assistance • Planned Services: – Medical/Dental Services Services to Date 5 • $685,544 donations • 28,681 individuals received food distribution • 1,655 people, 500 coats, 300 food bags 1st Annual Community Day • 1,036 customers GESD Schoolhouse (supplies) • 774 participants in other provider classes • 663 adults, 596 kids Family Hub classes • 641 students, Prom Closet • 616 families Market on the Move • 510 household intakes • 281 clients, $370,841 estimated refunds tax assistance • 184 families (564 kids) holiday assistance • 152 mobile immunization clinics • 110 blood donations, 88 biometric screenings 6 City Services Location • 12,000 SF • 5-year lease, with optional renewals • No leasing fees/rent • Minimum 12 months notice of non-renewal • City costs: – Tenant Improvements – Parking Improvements – Utilities (pro-rata share) – Custodial (pro-rata share) Prior Consensus Provided 7 • FY2023-24 Budget – $2 million CIP for one-time tenant improvements – $30,000 annual ongoing for utilities/shared costs • FY2024-25 Budget – $1 million CIP for covered parking and electric vehicle charging Design Study by Architekton 8 Design Study Results 9 • Building can accommodate staff and programming needs • Design concepts improve customer experience • Layout is conducive to collaborative work • Significant improvement over existing facilities 10 Floor Plan • 4 client meeting rooms • Ample waiting room • 53 employees • 2 public restrooms • Staff restrooms • 2 staff breakout spaces • Staff breakroom • Collaboration space • Utilizes city design standards for workspace and furniture 11 Reception 12 Client Meeting Space 13 Client Meeting Space 14 Staff Breakroom/Meeting Space Combo 15 Staff Work Area 16 Staff Work Area Construction Cost Estimates 17 Interior Construction Budget FY2023-24 ($2M) Estimate Surplus/(Deficit) Interior Improvements $1,432,616 Furnishings $ 379,156 IT Costs Allowance $ 150,000 Moving Costs Allowance $ 50,000 Design Fee Allowance $ 175,000 Sub-Total $2,186,772 ($186,772) Exterior Construction Budget FY2024-25 ($1M) Estimate Surplus/(Deficit) Parking Canopies $ 483,744 EV Charging Stations $ 38,118 Sub-Total $ 521,862 $478,138 Staff Recommendation 18 • Add 30% additional contingency to exterior construction estimates (total $678,421) • Apply surplus ($321,579) to interior construction budget (total $2,321,579) • Total budget does not change • Requires an appropriation transfer this year • Will adjust the exterior construction budget in FY24-25 • Serve CAP clients at SOC campus during construction Consensus Direction Requested 19 • Move forward with appropriate contracts and purchases not to exceed $2,321,679 for interior improvements in FY2023-24 • Enter into Memorandum of Understanding for temporary space to serve CAP clients in-person while construction is underway (no cost) • Execute Facility Use Agreement with GESD to begin construction over the summer