Special Procurement

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© Procurement

Glendale Sole Source and Special Procurement Request

(ONCE FORM IS COMPLETED AND SIGNED BY DIRECTOR, PLEASE SEND TO YOUR PROCUREMENT LIASON)
REQUESTOR INFORMATION:

Requestor: Vicki Rios Date: 5/18/2023 | Department: City Manager's Office
Phone Number: x2116 Email Address: vrios@glendaleaz.com
Return To:Amy Handlong

PROPOSED VENDOR INFORMATION:

Proposed Vendor: Beacon Sports Capital Partners, LLC | Proposed Vendor Contact: Gerald G. Sheehan

Proposed Vendor Address: 233-Hightand-Ave;SuiteB- [pK | ennaccd Sheet, Ae Aor

City, State and Zip Code:-Needham, 4402492 Belmont WA 024 7€

Vendor Phone: 781-449-4996 Vendor Fax:

L] Sole Source

Procurement method requested: D2] Special Procurement

PURCHASE INFORMATION:

One time purchase: Yes Kx] No []

Total Cost of this Order: $75,000 Federal Money: Yes [-] No X]
If yes, explain funding source:

Org #: 10002310 / Object #: 521110 /

Description of the product or service requested: Financial advisor services, liaison and intermediary for sports
teams and venue managers.

In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of available
sources and determine that there is only one known and/or one practical source for the required items in
accordance with the Guidelines for Justification attached.

ee ef CERTIFICATION:

Requestor Vif Rios ivision Admin Date 5/18/2023

DEPARTMENT DIRECTOR APPROVAL:

fish fla

Director Kevin Phelps Division Admin Date 5/18/23

MATERIALS MANAGER APPROVAL:

In accordance with Finance Administrative Policy No. 1, I have conducted a good faith review of this
request and agree that there is only one known and/or one practical source for the required items in
accordance with the Guidelines for Justification attached.

Levi D. Gibson, CPA, M. MS, WA yy UY,
7 ~ Date 5 [30l2a23

Materials Manager
Procurement requires reevelfetion and resubmission of a Sole Source Request for this procurement:

Single Use Only: DX} Annually: im
End of first term of Contract: LC] End of Contract, including any extensions: []

Rev. 5/11/2021

Procurement

Sole Source and Special Procurement Request

a special procurement

Check the reason(s) below to identify why you have determined the purchase is a Sole Source or Special
Procurement and attach supporting documentation. Use only column. A purchase cannot be BOTH a sole source and

SPECIAL PROCURMENT
Presents such limited competition that a competitive bid
or proposal process cannot reasonably be used
Discourages the use of a competitive bid or proposal as
[X] it will result in a substantially higher cost to the city, or
will otherwise impair the city’s financial interests

Substantially impede the city’s administrative functions
or the delivery of services to the public

O

Does not qualify as a sole source or emergency

Has only one provider with the experience and
capability to successfully perform the contract
Presents a significant time constraint as the need was not

XX] known in sufficient time to allow for competitive
procurement and time is of the essence

(1) Other reasons, if not above. Explain in detail

SOLE SOURCE

Compatibility. Indicate system, make, model and
O

function

Unique repair/replacement item. Identify item to
[-] be used with previous PO number item purchased, :

and warranty period

Supplementary or necessary part required from
(| same manufacturer. Identify in-house equipment

and use with existing system
(1 Unique Item

Unique Service
oO iq

Proprietary Specifications (Copyright, patented,
LI etc.)
(1 _ Other reasons, if not above. Explain in detail

JUSTIFICATION:

Use the Guidelines for Justification of the selected reason(s) above, and provide a full explanation of your
reason that the product/service is a sole source or special procurement: Vendor will provide expert financial
advisement, assess facility requirements, and present key findings. This vendor has an in-depth knowledge
of the professional sports industry, financing, and stadium operations. They have worked with the City on
past projects and have extensive knowledge of Glendale, its operations, economy, and needs. Beacon is
uniquely qualified to offer their expertise to the City related to Camelback Ranch. Time is of the essence
to obtain required information for decision making. In addition, very few vendors offer this service and
issuing an RFP or RFQ would take up resources and time but likely result in the same vendor selection.

MANDATORY RESEARCH DOCUMENTATION REQUIREMENT:
Provide a detailed explanation of efforts made to determine the availability of the product or service from

any other vendor, including other distributors:

PREPARER NOTE: If this is a vehicle or technology purchase, concurrence of the Equipment Management

Superintendent or the IT Director will be required.

Approval of a vendor as a sole source or a special procurement only determines the procurement method.
Council approval and a signed contract may also be required.

Rev. 5/11/2021